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HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.09.2021Minutes of City of Laurel Budget/Finance Committee Tuesday, March 9, 2021 Members Present: Emelie Eaton Richard Klose Scott Stokes Mayor T. C. Nelson Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. General Items 1. Review and approve the February 23, 2021 Budget and Finance Committee meeting minutes. The Clerk/Treasurer had not completed the minutes. No action was taken. 2. Review and Approve purchase requisitions. There were none presented to the committee. 3. Review and recommend approval to Council, Claims entered through 3/5/2021. Richard Klose had reviewed the Claims Detail report and the check register for accuracy. He had no issues for discussion. He therefore made a motion to recommend approval of the claims entered through 3/5/2021. Scott Stokes seconded the motion, all in favor, motion passed. 4. Review and approve Payroll Register for pay period ending 2/21/2021 totaling $192,321.38. Richard Klose made a motion to recommend approval of this claim totaling $192,321.38. Since the amount matched the register, Scot Stokes seconded the motion, all were in favor and the motion passed. New Business — none Old Business — 5. Meal Pay — Drill Pay resolutions. Chair Eaton pointed out that back in November, 2020 Resolutions had been written and submitted to the committee and then reportedly passed on to the City Attorney to have the funds dispersed properly. It was now March and there had been no action on this matter. The Mayor stated that the committee could expect the resolutions to be returned to them in April. 6. Update from Mayor regarding Cemetery Parking Lot. The Mayor stated that he was waiting on a meeting between City Attorney Painter and Richard Klose from the American Legion. Richard Klose stated the two had discussed the matter face to face already. The Mayor stated he had heard City employees were concerned about the public using the lot once the American Legion purchased the land from the City. Richard Klose stated that was the whole purpose of creating the lot -that the public was currently parking on Buffalo Trail to attend burial services, creating an unsafe situation which the Legion was attempting to stop. The Mayor then clarified that the American Legion was not interested in leasing the property, that the Legion was hoping for a transfer to the Legion. He also reviewed wording regarding a Right of First Refusal from the American Legion back to the City, that it was a one acre lot and that he would need the legal description of the property for the City Attorney to draw up documents. Other Items 7. Review Comp Overtime Report from PPE 2/21/2021. Everything looked to be in order. 8. Clerk Treasurer Update — not in attendance, no update available. 9. Mayor Update — A. The Mayor told Scot Stokes, chair of the Park Board, that the City was currently obtaining quotes for work needing to be done on the Jaycee Hall. When questioned about what work was needed, Scot Stokes replied that there was 50 years of neglect in the building and that the City had learned a valuable lesson about checking on the property it owns. The Mayor stated that once work was completed the Park Board could reconsider renting the building. B. Richard Klose stated he had seen work being done at the Duck Pond and wanted to know what was happening. The Mayor stated there were funds from the State, donations from Cenex and matching funds from Lions National organization that were being used to work on the trail around the pond. C. A committee member inquired about the funds being raised for the Kids Kingdom. There was discussion on the topic but it was generally understood that the group wanted to pull out the existing structures and rebuild that play area. There was also discussion on attempting to return pickets from the fence that held the names of donors. D. Richard Klose wanted to know if the City had ordered the engine for the van yet. The Mayor was not fully informed on the issue. E. The Mayor stated he was looking into vacating certain property being leased from MRL for $700 a month. F. The Mayor stated he would request Sam resend paperwork to the Library regarding recent findings. Announcements — 10. The next Budget and Finance meeting will be held on March 23, 2021 at 5:30 p.m. 11. Scot Stokes will be reviewing the claims for the next Budget & Finance meeting. The Chair reviewed the schedule that had been printed as part of the February 9, 2021 minutes and stated it would be reprinted for everyone's convenience in these minutes. 3/23/2021 Scot Stokes 4/13/2021 Bruce McGee 4/27/2021 Emelie Eaton 5/11/2021 Richard Klose 5/25/2021 Scot Stokes 6/8/2021 Bruce McGee 6/22/2021 Emelie Eaton The meeting was adjourned at 6:03 p.m. Respectfully submitted, Emelie Eaton Budget and Finance Chair NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.