HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.03.2009CITY OF LAUREL
BUDGET/FINANCE COMMITTEE MINUTES
FEBRUARY 3, 2009 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Chairman Kate Hart Mark Mace
Doug Poehls Chuck Dickerson
Mayor Ken Olson
OTHERS PRESENT: Mary Embleton Bill Sheridan
The Budget/Finance Committee meeting was called to order at 5:30 p.m., by Chairman Kate Hart.
There was no public in attendance.
The minutes of the January 20, 2009 meeting were reviewed and approved via motion by Mark,
seconded by Doug, and passed unanimously.
January claims totaling $258,551.19 were reviewed. Motion by Doug, seconded by Mark, to
recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisition was reviewed and approved via motion by Doug, seconded
by Mark, and passed unanimously:
CAPITAL PROJECTS FUND:
Various hoses to equip the new urban pumper fire truck $ 7,605.00
Delivery of the truck has been delayed again due to a recall issue of the turbo charger.
The Comp/OT reports were reviewed for pay period ending 1/25/09, (includes 1 holiday).
There was some discussion regarding the overtime for police moving furniture they obtained for
free from a federal office move in Billings. A letter stating the value of the furniture is needed
from the federal agency, so that the council can accept the donation via resolution.
The Payroll Register for PPE 1/25/09 totaling $119,424.49 was reviewed. Motion by Doug,
seconded by Chuck, to recommend council approval the payroll register. Motion passed
unanimously.
Clerk/Treasurer Comments:
Response to Auditor's Schedule of Findings - Mary had presented a draft of the responses to the
findings to the committee at the last meeting. The committee had no comments and is OK with
the responses. They will be sent out when the final audit report is issued.
Administrative Charges Allocation/Rental Allocation -- Mary reported that there hasn't been any
progress on this issue.
Budget Process - Mary distributed the budget calendar to the committee. The first deadline has
been met with the distribution of the budget worksheets to department heads on January 23rd.
Mayor's Comments:
TIFD uR&te - Mayor Olson reported that there are 5 names on tonight's council agenda to form
the Laurel Urban Renewal Agency. Since there were a couple of names submitted that were not
Budget/Finance Committee
February 3, 2009
city residents, and therefore not eligible for the board, the mayor will bring back two of those
names as ex-officio (non-voting) members at the next workshop. Also, the clerk/treasurer will
bring forward the legislation for the inter-fund loan. Mayor Olson went on to describe the 5
names that will be presented at the council tonight as being 3 business owners and 2 residents
with a good mix of experience and background to make an excellent board.
Chief Administrative Officer Comments:
Impact Fees Feasibility Study update -- Bill stated that the final version of the report is completed
and it was distributed to the committee tonight. Mr. Carson Bise will be at the council workshop
on February 24 h to present the study to the council. Mary will distribute copies of the report to
the remaining council members and department heads.
Storm Water Project & S. I" Ave. overla u
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to - Bill reported that there is nothing new to
report. Finish work depends on weather conditions, but basically all that is left to do is some
concrete work. Bill also reported that they have kept in constant touch with COP Construction
regarding the replacement of the intake lids. This project will commence as soon as weather
allows.
West Main Sidewalk SID& overlay -This project had already been pushed back to 2010 by the
MDOT, and it may get pushed back further to 2011. The city is not recommending any more
delays. Bill also reported on the elected officials' Economic Stimulus Plan forms from
Representative Rehberg and Senator Tester. The city will submit approximately 8 projects.
Wastewater Plant Upgrade prelj!nipga en ineerin r art - Bill stated that the city has been
working toward finality regarding this issue. The DEQ has given the city guidelines to go
forward. It has also come to Bill's attention that both the water plant and sewer plant buildings
have leaky roofs, and he is having difficulty finding contractors to give bids.
Other issues: Mark stated that property owners have been receiving right-of-way notices from
the MDOT regarding the 8`h Ave. project. City officials and staff will be meeting with MDOT
representatives and Commissioner Kennedy tomorrow at 4 pm to discuss the funding particulars
and possibilities of this project. Mary reported that Dan McGee has agreed to carry legislation to
change the statute on financial assistance for Street Maintenance Districts to include the ability to
borrow from the State of Montana as well as the U.S. Government.
The next regular meeting will be on Tuesday, February 17th at 5:30 p.m. Chuck D. won't be here.
For next agenda: Same.
The meeting adjourned at 5:53 p.m.
Respectfully submitted,
Mary K. mbleton
Clerk/Treasurer
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