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HomeMy WebLinkAboutCouncil Workshop Minutes 01.19.2021MINUTES CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, JANUARY 19, 2021 A Council Workshop was held via Zoom and called to order by Mayor Tom Nelson at 6:30 p.m. on January 19, 2021. COUNCIL MEMBERS PRESENT: Emelie Eaton _x_ Heidi Sparks x Bruce McGee x Richard Herr x Scot Stokes x Iry Wilke x Richard Klose Don Nelson OTHERS PRESENT: Nick Altonaga, Planning Director Bethany Langve, Clerk/Treasurer Nancy Schmidt, Library Director Kurt Markegard, Public Works Director Stan Langve, Police Chief Matt Smith, KLJ Karen Courtney, Building Official Public Input: There were none. General Items Executive Review 1. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign A Contract With Shallow Creek Kennels Inc. For The Provision Of K-9 Training Services For The City Of Laurel's Police Department. Stan Langve, Police Chief, stated this is the next big step in the K-9 program. The program is nationally recognized. Billings has used their services in the past. Officer Booth will go in February to pick out his dog and then go back in March for training. It was questioned if the dog will be trained for marijuana detection. It was stated with the recent change in the law; the dog will not be trained in marijuana detection. It was further clarified that once a dog knows a smell, they cannot be untrained on that scent. The dog also doesn't know it's working. If it were to alert on a legal substance, the probable cause for the search is illegal. Carbon County has a young K-9; they had to retire because they were trained to detect marijuana. Some Council Members noted they attended the recent fundraising event. Kudos to those who have helped raise money for this program, in particular Officer Booth. There has been overwhelming community support for this program. 2. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And Klj Engineering Inc. To Authorize Work For The Project Known At The 5th Avenue Water Main Re -Route. Kurt Markegard, Public Works Director, stated this task order is to design and reconstruct the main water relocation from 5"' Avenue to 4"' Avenue. It will connect to Valley Drive as well. This is the water line that feeds the reservoir. It will give redundancy to the reservoir in case there is an issue with water distribution. It will go into construction later this year. Matt Smith, KLJ, stated the reroute would consist of a 12 -inch water main. They will need to survey the area but plan to go out to bid in April. It will take approximately 45 to 60 days for a construction timeline. It was questioned if the plan was to abandon the current water main and if there is any danger of the pipe collapsing. It was clarified that they are anticipating filling that line with concrete before they walk away. It was questioned if this will help the areas that have low water pressure. It was clarified that this is just the water main to get to the reservoir. It will do nothing to help with water pressure. I Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. To Authorize The Reconstruction And Rehabilitation Of Screw Pump "B" At The City's Wastewater Treatment Plant. fix the screw and provide redundant pumping at the W WTP bid and award for this. Kurt Markegard, Public Works Director, stated last year, the City rehabbed a screw. The screws are used to move the waste in elevation to where it can gravity feed through the rest of the treatment process before being sent out to the river. That screw had been in service since 1986. They rebuilt the channel. Some grout had come off and damaged the screw. It needed to have redundant pumping down and the Wastewater Treatment Plant. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. To Authorize Work For The Water Treatment Plant Lift Well Replacement Project. Kurt Markegard, Public Works Director, stated this is to replace a wet well sump pump. It is a concrete culvert that goes down into the ground that has a pump installed. It is not unlike a sewer lift station. It lifts the water to our pond from the water plant. During the treatment process, they lift water off the bottom of the new SED Basins. Off the floor drains and rain gutters of the building. It goes into this wet well and then is pumped up to the pond. It is believed the pump was installed in 1978. Want to get two pumps installed, so there is redundancy. When rebuilding, need to ensure the wet well is built below the floor drains of the SED Basins to get rid of the mud and sediment. This project is planned for mid to late summer and is expected to cost approximately $690k. 4. Resolution - A Resolution Of The City Council Approving A Task Order Between The City Of Laurel And KLJ Engineering Inc. To Authorize A Southside Storm Water Study For The City Of Laurel. Kurt Markegard, Public Works Director, stated this task order is an attempt to understand the stormwater on the southside. Currently, the stonnwater is directed to the southeast side, where it enters a culvert and runs underneath the refinery. They will create a plan for the southside so that those streets can be addressed. The goal is to get rid of all the culverts. They are moving in a positive direction to rebuild those streets. They will use a drone to survey the land and see where the water wants to go. They will use this data to build a model of where the stormwater wants to go. They will also address the impacts of the Italian Drain and the Laurel Drain in the area. Will have conversations with all stakeholders in this project. This needs to be done before the City can deal with W. Railroad Street. 5. Resolution - Budget Amendment Resolution Amending Revenues And Appropriations For The Library And Permissive Medical Levy Funds For Fiscal Year 2019-2020 Bethany Langve, Clerk/Treasurer, stated this is the last two budget amendments for FY20. This is the first year the Library has had its own fund. When budgeting the revenues, it was the best guess—recommending the General Fund transfer $6144.42 to the Library Fund. Last year she did not anticipate the insurance for the Library Fund. That money should come from General Fund. When the Library was in the General Fund, insurance was not budgeted. Liability is in a separate fund. For the Permissive Levy, the taxed came in higher than expected. There was $5k in FY21 less. General Fund moved all $205k out of Permissive Levy and into General Fund. 6. Ordinance 021-01: An Ordinance Creating A New Title 13 Entitled "Fire Prevention And Protection" And Amending And Renumbering Certain Sections Of Title 15 And 8 Of The Laurel Municipal Code Updating The City's Fire Prevention And Protection Codes. This is the second reading of this ordinance. Nick Altonaga, Planning Director, stated that he and Karen have been working on the code's problematic areas. Karen Courtney, Building Official, stated this ordinance is moving Fire Prevention into its own title. It is needed to update all references as well. Council Issues Recently Council Member Klose took a phone call from the Public Works Superintendent that a Veterans headstone was broken at the City Cemetery. He called Billings Monument, who will get ahold of Kelly to see if there is a DD214 on record to replace it. The VA replaces headstones at no cost. Emergency Services Committee's next meeting is on Monday at 6:00 p.m. Council asked for an update on the Personnel Manual update at the next Workshop. Other Items Review of Draft Council Agendas 7. Draft Agenda Council Agenda for January 26, 2021. There were no changes made. Attendance at Upcoming Council Meeting Council Member Sparks will be absent at next week's meeting. Announcements 9. Employee Recognition January 2021- June 2021. Mayor Nelson recognized employee years of service. He thanked all of them for their hard work. The council workshop adjourned at 7:20 p.m. Respectfully_ submitted, Brittney rm n Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.