HomeMy WebLinkAboutResolution No. R21-19RESOLUTION NO. R21-19
A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO
SIGN A MEMORANDUM OF UNDERSTANDING WITH THE LAUREL LIONS
CLUB AND LAUREL COMMUNITY FOUNDATION ACCEPTING DONATIONS
FOR IMPROVEMENTS AT THE LAUREL LION'S FAMILY PARK.
BE IT RESOLVED by the City Council of the City of Laurel, Montana,
Section 1: Approval. The Memorandum of Understanding ("MOU") between the
City of Laurel, Laurel Lions Club, and Laurel Community Foundation, a copy attached hereto
and incorporated herein, is hereby approved.
Section 2: Execution. The Mayor and the City Clerk of the City of Laurel are hereby
given authority to execute the MOU on behalf of the City.
Introduced at a regular meeting of the City Council on March 23, 2021, by Council
Member Sparks.
PASSED and APPROVED by the City Council of the City of Laurel this 23�d day of
March 2021.
APPROVED by the Mayor this 23`d day of March 2021.
CITY OF LAU
Thomas C. Nelson, Mayor
A T:
Bethanyg Clerk -Treasurer
Approved as to form:
Sam S. P n er, Civ ity Attorney
R21-19 Approve MOU City of Laurel, Laurel Lions and Laurel Community Foundation
The City of Laurel ("City"), Laurel Lions Club ("Lions Club"), and the Laurel
Community Foundation ("Foundation") enter into this Memorandum of Understanding ("MOU")
for the purpose of formalizing their mutual agreement to transfer funds from the Lions Club and
Foundation to the City of Laurel for the purpose of providing financial assistance to the City for
the on-going project located at the Laurel Lion's Family Park, located in Laurel, Montana. The
project constitutes the design and construction of a fishing pier and trail improvements and
hereinafter shall be referred to as "Project."
WHEREAS, the City of Laurel applied for grant funds from the Montana Department of
Justice, Natural Resource Damage Program ("MTDOJ") to be utilized for the planning, design
and construction of an eligible restoration project as part of MTDOJ's settlement of a local oil
spill;
WHEREAS, the City entered into an agreement per City Council Resolution No. R20-68
with MTDOJ to construct a fishing pier and trail improvements at the Laurel Lion's Park as an
eligible restoration project;
WHEREAS, the Lions Club and Foundation collected donated funds through the Lions
International and other local donors to provide as matching funds to the City to support the
Project; and
WHEREAS, in order to assist the City to pay for the engineering and construction of the
Project it will be necessary to transfer both the Lions Club and Foundation's respective funds to
the City to help pay for a portion of the overall Project; and
WHEREAS, the City, Lions Club, and Foundation enter into this MOU to accomplish the
transfer and payment of funds for the Project.
International Grant Funds and to the City for the purpose of paying for expenses related to the
project; and
BASED on the recitals, the City, Lions Club, and foundation agree as follows:
1. The City will initially front the cost of engineering and construction for the Project so
long as the Parties agree to utilize a competitive bid process and as a result of the bid
process there are sufficient grant funds to pay for the Project.
2. If there are sufficient grant funds available to construct the Project, the City shall
award the Project to the lowest responsible competitive bidder that is in the best
interest of the Parties in order to proceed with the Project.
3. The City shall first utilize MTDOJ grant funds to pay for the construction. The City
shall notify the Lion's Club and Foundation when the City's MTDOJ grant funds are
spent. The Lions Club and Foundation agree to transfer their grant funds to the City
to pay for the remaining construction to complete the Project within ten (10) business
days of receiving notice from the City.
4. The Parties acknowledge and agree that if it appears the total amount of available
grant funds are not sufficient to pay for the Project, the City may rebid, postpone or
terminate the Project until sufficient funds are available to proceed with construction
of the Project. Any delay in the Project may jeopardize the availability of the
MTDOJ grant funds.
Dated thisday of , 2021
City Mayor
Dated this day of 52021
Laurel Lions C195Wesident
Dated this day of '2021
Laur 1 Community Foundation