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HomeMy WebLinkAboutBoard Packet 03-11-2021Agenda Laurel Chamber of Commerce March 11, 2021 Chamber/Zoom Moment of Silence Presentation of minutes: Guest Speaker – Financial Report - Yellowstone Checking - $ 81,441.83 Altana CD $ 8,689.46 Altana Saving $ 749.03 Christmas Repair Fund $ 2,937.59 TOTAL $ 93,817.91 Bills to be presented for payment outside the approved budget: -  Firefly Outdoor Movie- $2,400 OLD BUSINESS  Beautification Meeting- Update  Annual Meeting – Schedule a date? NEW BUSINESS –  New Members –  Dropped Membership-  4th of July o Parade Theme- Use theme voted for last year or pick a new one? List attached o Run Profit- Need ideas of what organization to donate run profit to this year? We will vote on this - -Beautification Committee, Lion’s Club, Garden Club, School Pantry  Summer Assistant- Claire Studiner will be the summer Assistant again, she will start on June 1st  Farmers Market- see attached  Movies Under the Stars- see attached -June 26th and July 31st. Need pick movies o Wizard of OZ o Toy Story o Adams Family o Scoob o  Senior Class- Upcoming Dates:  4th of July Committee Meeting- April 1st @ 12pm Open Forum Business After Hours – If you would like to host an event, please contact the Chamber. Next Meeting – March 11, 2021 Chamber/Zoom Laurel Chamber of Commerce Board Meeting Minutes The Meeting was held on February 11, 2021, KC’s Palace & Zoom. In attendance were: Executive Board Members: President- Beth Hoferer, VP- Becky Watson, Treasurer- Dallas Contreraz, Executive secretary- Cami Nelson. Directors: Karen Black, Patsy Woody, and Evan Bruce. Member Jayson Nicholson Beth called the meeting to order. The minutes were approved. Moved to approve- Evan, Karen 2nd-approved The financial report was approved and bills were presented for payment. Bills to be presented for payment outside of budget:  4th of July Run timers- $400 deposit. Evan motioned to pay the deposit, Patsy 2nd- approved OLD BUSINESS  Budget- 2021 Budget was presented for approval. Karen motioned to approved the 2021 budget, Evan 2nd- approved  Beautification Meeting- tabled for next meeting since waiting Insurance quote  Annual Meeting – It was discussed to schedule the Annual Meeting the end of April or beginning of May. Cami will contact the Millers Horse Palace to see what dates work best, cost and other details. NEW BUSINESS –  New Members –  Dropped Membership- Cono-Mart  Scholarship- $500 scholarship (Laurel Community Foundation managing)- email vote on 2/2, was approved  4th of July o Parade Theme- Use theme voted for last year or pick a new one? List attached. Ideas suggested – Essential workers, o Run Profit- Need ideas of what organization to donate run profit to this year? We will vote on this next meeting Ideas- Beautification Committee, Lion’s Club, Garden Club, School Pantry o Grand Marshall- We discussed having Bill Lackman (voted by community for parade 2020)  Summer Assistant- We will start advertising for this position in March. Will be June 1st- Aug 31st. Will ask Claire about doing again  Office Closed- Office will be closed Monday April 5 Upcoming Dates:  Farmer’s Market Meeting- February 18th @ 12:30pm  Movies in the Park Meeting- February 18th @ 12:00pm Open Forum Business After Hours – If you would like to host an event, please contact the Chamber. Next Meeting – March 11, 2021 Chamber/Zoom Agenda Laurel Downtown Farmers Market Committee February 16, 2021 Chamber o When to hold it?  Every Saturday  July 10th - September 11th o What time? 8:00 am – 12:00 pm (set up at 7:00am) o Where? o Close 1st St and 2nd Ave to make an L again, along with the parking lot, put food vendors on 2nd Ave o Request more barricades to better block the streets and possibly use caution tape to block cars from driving through o Cost for Vendors? o $25.00/Saturday, o $100.00 for Food Trucks o Budget? o Banner -$100 (leave space to change date every year) o Facebook Ads- o Reusable No Parking Signs- ($18-$20 each) o Caution Tape- o Porta Potties and Hand washing station - $130/time o PA system to play music and make announcements- -$60 o Other  Have weekly drawings –draw live on Facebook  Make a-frame signs out of pallets  Set up a Google business page for the Farmers Market  Event Ideas o Have a Car Show the first weekend to draw in people  Charge for Car Show to offer prize?  Safety day  Petting zoo Agenda Movies Committee February 18, 2021 Chamber o When to hold it?  June 26th and July 31st o Where? o Practice field next to Graff o Cost for Vendors? o $100.00 for Food Trucks (limit of 4 food trucks) o Cost for Sponsorship  $200( would need 12 sponsors to cover the cost of the movies) o Budget? o Cost of Movie ($1,200 a movie last year) o Banners( 1 for each movie with sponsors) $100 each banner o Facebook Ads- o Porta Potties ($265 a movie last year) o Other- o Other  Activities going on before the Movie  Ask groups to provide carnival games  Send flyers home with 406Kids and Sunshine Academy  Flyers in stores  Coupons for 1 free cotton candy?  Facebook contest o Other Event Ideas    PARADE THEMES Old 4th Themes 2019- The Parade of Stars 2018-It’s a Grand Old Flag 2017- Ignite the Spirit of America 2016- Hometown Hero’s 2015- Celebrating Laurel’s Youth- The future of America 2014- Volunteers- Getting It Done 2013- Let Freedom Ring 2012- Spirit of Laurel 2011-Party in the USA Ideas for 2021 Happy Birthday America Red White and Blue Bash Proud to be an American- Voted for 2021(No Parade) Stars & Stripes Forever Patriotism- Alive and Well in Laurel America the Beautiful