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HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.12.2021Minutes of City of Laurel Budget/Finance Committee Tuesday, January 12, 2021 Members Present: Emelie Eaton Bruce McGee Richard Klose Scot Stokes (Late) Others Present: Nathan Herman Justin Baker The meeting was called to order by the Committee chair at 5:20pm. Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. There was no public input. General Items — 1. Review and approve the December 22, 2020 Budget and Finance Committee meeting minutes. Richard Klose moved to approve the minutes of the December 22, 2020 Budget and Finance Committee meeting. Bruce McGee seconded the motion, all in favor, motion passed. 2. Review and Approve purchase requisition from the Water Department for the purchase of a replacement lift pump for Elm Street Lift Station. Nathan and Justin presented the purchase requisition to the Committee. They explained there is currently 1 pump working in the lift station. The elbow needs to be repaired and all the guide rails need to be replaced. When the lift pump went down, it was discovered that Russel Industries no longer has a technician in the Billings area. They must send a technician out from Wyoming. It took a week to get a technician out here to diagnose the issue with the pump, and it was discovered there was a bad breaker. The repair part was ordered by Russel Industries. A week later Russel Industries returned with the breaker but not all the parts to complete the repair. It was also discovered during this time the breaker was not the issue. It was decided at that time to pull the pump out. During that process, the cable that is used to pull the pump broke and the pump fell and busted the elbow at the bottom of the lift station. Russell determined the pump was not working and they would need to take the pump with them, back to Wyoming, for repairs. Russell stated there was a broken part on the pump and a new pump was 10-12 weeks out. Justin did some research to try to find a local company who works on these types of pumps, and he did find one. He contacted Advanced Pump and Equipment. They came out and met with City Staff to look at the Lift Station. The City Staff presented two quotes to the Committee for the repairs to the Elm Lift Station. The Advanced Pump quote is lower, and it can be done quicker. City Staff recommended going with the Advanced Pump quote, and also getting the original pump repaired by Russel Industries to keep as a backup. The Committee asked how we were using Russell Industries if they did not have a local technician. City Staff stated they used to have a great local technician, but he is no longer local anymore. The Committee agreed that switching to a local company is a great idea and having a backup pump makes sense as well. The Committee asked how long Advanced Pump had been in business. City Staff stated they have been in business for a long time and had branches in Idaho, Butte, and Belgrade. Bruce McGee made a motion to approve the purchase requisition fiom the Water Department for the repairs to the Elm Lift Station. Richard Klose seconded the motion, all in favor, motion passed. 3. Review and approve purchase requisition from the Police Department for the purchase of two toughbooks. The Chief of Police purchased the toughbooks from his Federal Equitable Sharing funds. The requisition was not brought to the Committee as the purchased happened at the same time as COVID, and the Clerk/Treasurer forgot about the requisition. Bruce McGee made a motion to approve the purchase requisition from the Police Department for the purchase of two toughbooks. Richard Klose seconded the motion, all in favor, motion passed. 4. Review and approve additional items purchased on already approved purchase requisition from the Ambulance Department. The Committee had already approved the CPR training module but they needed to approve the Stethoscope and the other additional item needed for the Ambulance CPR training purchase. Bruce McGee made a motion to approve the increase to the original purchase requisition from the Ambulance Department for the CPR Module. Richard Klose seconded the motion, all in favor, motion passed. 5. Review and recommend approval to Council, Claims entered through 12/04/2020. The claims and check register had previously been reviewed by the Committee. There were no questions or comments. Bruce McGee made a motion to approve the claims entered through 12/04/2020. Scot Stokes seconded the motion, all in favor, motion passed. 6. Review and recommend approval to Council, Claims entered through 12/18/2020. The claims and check register had previously been reviewed by the Committee. There was one question regarding the claims, and it was regarding a refund to Askin. Construction. They had made a water deposit and it was refunded to them. There were no other questions or comments. Emelie Eaton made a motion to approve the claims entered through 12/18/2020. Scot Stokes seconded the motion, all in favor, motion passed. 7. Review and recommend approval to Council, Claims entered through 01/08/2021. The claims and check register had previously been reviewed by the Committee. There was one question regarding the COVID 19 noted claims. There were no other questions or comments. Richard Klose made a motion to approve the claims entered through 01/08/2021. Scot Stokes seconded the motion, all in favor, motion passed. 8. Review and approve Payroll Register for pay period ending 12/27/2020 totaling $164,132.16. Scot Stokes made a motion to recommend approval of the payroll register for pay period ending 12/27/2020 totaling $164,132.16. Bruce McGee seconded the motion, all in favor, motion passed. New Business — None Old Business — 9. The Committee asked for an update from the Mayor regarding the two draft resolutions. The Mayor was not in attendance so there was no update on this item. 10. The Transit Bus Repairs update. The Mayor and Clerk/Treasurer were not in attendance so there was no update on this item. 11. Cemetery Parking Lot update. The Committee stated the Mayor stated in late December the City Attorney was looking into this topic. Other Items — 12. Clerk/Treasurer Update — The Clerk/Treasurer sent an update via the Council Secretary. She stated the auditors were present last week doing year end close and another CARES Act submission would be done this month. 13. Mayor Update — The Mayor was not in attendance, so no update was given. Announcements — 14. The next Budget and Finance Committee meeting will be held on January 26, 2021. The meeting will be held at 5:15pm via ZOOM. 15. Scot Stokes will be reviewing the claims for the next meeting. Respectfully submitted, t' Bethany ve Clerk/Treasurer NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.