HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.31.2000 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 31, 2000 7:00 P.M.
DPW OFFICE
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Olson
Chuck Rodgers
Gay Easton
Mark Mace
OTHERS PRESENT:
Jim Stevens
Mary Embleton
Larry McCann
Fire Chief Stevens updated the council regarding the status of the repeater site search. Two other
sites were tested, but there were still too many dead spots. He set up a committee to look for
future repeater sites and do more research. Current quotes for the 100-watt base station and
installation are from $9,800 - $10,636. The 9-1-1 Fund will be used for this purchase, and Jim
stated that he would like to also buy an additional 25 new pagers to replace old ones. He will
bring figures back to the next Budget/Finance Committee meeting.
Jim also addressed the committee regarding the method of payments to the firefighters
(individual claim checks vs. lump sum claim check to Fire Department vs. payroll checks).
Mary explained that she had done research on the issue and still could not come to a clear
conclusion. Her concern is that the city could be liable for payroll taxes.
Motion by Ken, seconded by Mark, to continue issuing the individual checks for the Fire
Department through claims. Discussion followed. Motion passed unanimously.
The committee reviewed July claims and noted that claim #178000 issued to the Fire Department
for the lump sum call out pay will be changed to be issued to the individuals. The claims totaling
$334,478.51 were then recommended to be approved by council.
The committee reviewed and approved the following purchase requisitions.
Annual service for Criminal Justice Int'l Network - Police Department
Temporary contract clerk for Public Works secretary - Public Works
Portable toilet rentals and service for 4th of July - Parks
Change out control panel at Riverside Park house - Parks
Chlorine briquettes for pool
$ 3,797.00
974.66
1,635.00
3,299.78
875.00
GAS TAX:
Fence City Shop area 7,854.50
WATER:
Parts for water line break
Temporary water hookup for 5 businesses on Main Street
550.07
1,600.00
SOLD WASTE:
Rebuild universal arm
Fence container site
974.51
11,050.00
The committee reviewed the comp/OT report for PPE 7/23/00. It was stated that travel time (to a
workshop) is compensable.
The committee reviewed and approved the payroll register for PPE 7/23/00 in the amount of
$102,959.54.
Mary stated that she received the taxable values this evening, and the value of a mill dropped by
$700. She will finish putting the preliminary budget together in the same format as before, but
Bud requested a more comprehensive format in the future, as set by GFOA standards.
Larry informed the committee that the enterprise funds were balanced, but the sewer fund had to
be cut back to operations only. He also discussed the pros and cons of leasing a garbage truck
vs. buying outright. He also stated the option of privatizing all three enterprises. Rate increases
are necessary in all three funds this year, and he proposed doing them all at the same time. The
committee stated the need to educate the users first. Mary, Chuck and Larry will meet to review
and finalize the enterprise funds.
The meeting adjourned at 8:00 p.m.
Respectfully submitted,
Clerk-Treasurer