HomeMy WebLinkAboutPublic Works Committee Minutes 09.21.2020MINUTES
CITY OF LAUREL
PUBLIC WORKS COMMITTEE
MONDAY, SEPTEMBER 21, 2020
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The
duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the
committee will not take action on any item not on the agenda.
No public attended.
General Items
Irv, Don, Dan, Richard and Marvin attended the meeting.
Iry led the meeting.
Approve minutes from August 17, 2020. It was moved Dan and seconded by Richard to approve the
minutes of August 17, 2020. Minutes were approved.
Emergency Call outs for the last month. Kurt informed the committee that we only had one call out
and that was to turn off water at a residence on Pennsylvania and East 9th Street.
New Business
Septic Hauler report. Kurt reported to the committee that the city received $10,627.48 for the month
of July and $6,183.88 for the month of August for the septic dump station at the WWTP. This
brings the total to $35,243.64 so far for the 2020 year. Kurt also reported that we are continuing to
sign up new septic haulers. Dan asked if the city accepted portable toilet waste. Kurt informed the
committee we do not accept that waste as it provides no beneficial use and is mostly garbage. Kurt
will be giving an updated report at the end of the year on the total revenue that the City will receive
for 2020.
Old Business
Engineering Report. Kurt went over the KLJ Engineering report which is attached. Most of the
2020 projects are wrapping up and the planning is starting for projects for 2021. Kurt talked about
the EDII project and the punch list items that Knife River must complete to finish the project.
Richard asked if the streets are mostly chip sealed and Kurt stated that they are finished. Dan spoke
about the work that was performed and complemented the City on completing the projects. Marvin
informed the committee that the new trees planted in Riverside Park are needing water. Kurt stated
that they would look at the trees. The bathrooms in Riverside park were discussed and Kurt
informed the committee that the City did not have enough help to keep everything open. Iry stated
that the City of Billings was down over 60 positions this summer. Richard asked if the waterline to
Riverside Park was going to maintained over the winter. Iry stated that the Jaycee's still have a lease
until the 1St of the year. Iry indicated that it appears that the Jaycees are in the process of cleaning up
their contents. It was discussed at length about the Riverside Park Campground and how the city is
going to run and maintain the campground. Kurt informed the committee that plans on a new
reservoir needs to start. A Community Development Clock Grant deadline is approaching. Kurt is
hoping to apply for the grant for a water plan update. The committee discusses a water line
replacement under Laurmac Subdivision and how garages have been built close to or over the top of
the water line. Kurt would like to reroute the waterline around this neighborhood.
Other Items
Dan asked about some patching that has taken place and wanted to say thanks for fixing the areas.
Announcements
Next Meeting is on October 19, 2020
It was moved and seconded by to adjourned the meeting at 7:20p.m.
September 21, 2020
Public Works Emergency Call -outs since last meeting in August
8-24-2020 Shut off Water at East 9th and Pennsylvania for a leak in a basement
0 City of Laurel Project Status Update �Kk L'
September 15, 2020
East Downtown Infrastructure Improvements (KU #1804-01309)
Reason for Project: Reconstruction and rehabilitation of streets, utilities and various other infrastructure
improvements including Washington Ave., Idaho Ave. and Ohio Ave. generally bound between E. Main
Street and E. 1st Street, as well as E. 1" Street generally bound between Washington Ave. and Alder Ave.
Project Scope: Preliminary engineering, design, bidding and construction.
Current Status:
• Project is currently being constructed
• Sewer main construction is complete
• Water main and Storm Sewer is complete
• Construction on street began May 18 2020
• Subgrade prep and base gravel complete
• Curb and Gutter 90% Complete
• Substantial Completion Inspection September 17, 2020
Riverside Park Campground (KU # 1904-00634)
Reason for Proiect: New campground in Riverside Park
Proiect Scope: Work consists of surveying and designing a new campground within Riverside Park.
Current Status:
• Bid opening May 13, 2020
• Weave Consulting apparent low bidder ($245,057.00)
• Contract Executed June 8, 2020
• Notice to Proceed July 13, 2020
• Substantial Completion Inspection September 26, 2020
• Seeding after October 1, 2020
2020 Pavement Maintenance (KU #1904-01874)
Reason for Proiect: This continues the City's annual pavement maintenance
Proiect Scope: This year's scope entails crack seal and chip seal on streets identified as a having a Paser
rating of 6. This excludes the MDT designated Urban Routes.
Milestones:
• Crack seal and overlays are complete
• Chip seal in 60 days (alloy crack seal to set)
• Substantial Completion - August 2020
• Final Completion - August 2020
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ENGINEERING, REIMAGINED
City of Laurel Project Status Update K L,
September 15, 2020
• Project complete
Current Status: Projectcomplete
Sanitary Sewer HzS Remediation (KU #1804-00122)
Reason for Project: Buildup of HzS within the WW collection system has led to deterioration of manholes
and other system components.
Project Scope: Complete the design and construction administration to address HzS build-up within the
system.
Current Status:
• KU preparing scope of work for alternatives.
• Construction to begin Spring 2021
Data and Asset Management (KU # 1804-00461)
Reason for Proiect: Consolidate infrastructure information
Proiect Scope: Assemble city infrastructure data into a single source, which can be used to track and
manage assets
Current Status:
• Draft Atlas Maps completed
Design Standards & Rules Update (KU # 1804-02569)
Reason for Project: Update old standards
Project Scope: Develop a set of cohesive and concise design standards for public improvements to help
facilitate reviews of new developments and ensure the public improvements are designed in the City of
Laurel's best interest.
Current Status:
• Drafts of the all sections of the manual are complete
• Final sections of streets, water and sewer are complete
Laurel Planning Services (KU #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
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ENGINEERING, REIMAGINED
a
City of Laurel Project Status Update <<SKQ'
September 15, 2020
Project Scope: Planning services may include; subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
• Floodplain Management—Joint Application for improvements at Riverside Park has been
approved
• Subdivision Review— Goldberg Sporting Estates -On hold
• Growth Policy Update — This project is continuing with coordination between the Laurel City
Planner and KU. Anticipated Completion December 15, 2020
On -Call Professional Services (KU #1804-00347)
Project Scope: Services may include engineering, surveying, planning or government relations.
Current Status:
• None
Other Notes and Information
Other potential projects have been identified during recent conversations between City staff and KU.
City Public Works staff and KU task leaders meet bi-weekly to discuss current and future projects. As
these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise.
Anticipated FY21 Projects
1. West Railroad Street Reconstruction- Proposal submitted
2. South Side Drainage Plan and Traffic Study
3. Water Storage Tank Recoat - 2021
4. Water System Planning
a. Master Plan Update (potentially update PER concurrently)
b. Booster station rehabilitation or replacement (task order forthcoming)
c. Water storage tank Preliminary Engineering Report
5. Capital Improvement Plan (CIP) assistance — pending further direction from the City.
6. Water Line/Yellowstone River Crossing
7. Sewer Main Repair of Elm Lifts station
8. WWTP Archimedes Screw Rehabilitation
9 71h Street reconstruction from 111 Street to
10. Replace Water main located under houses in 12 Street
Other Potential Future Projects
1. West Side TIFF
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ENGINEERING, REIMAGINED