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HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.23.2020Minutes of City of Laurel Budget/Finance Committee Tuesday, June 23, 2020 Members Present: Emelie Eaton Richard Klose Scot Stokes Others Present: Mayor Nelson Bethany Langve The Meeting was called to order by Chair Eaton at 5:31 pm. Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. General Items Review and approve the minutes of the June 9, 2020 meeting. Richard Klose made a motion to approve the minutes of the June 9, 2020 Budget and Finance Committee meeting. Scot Stokes seconded the motion to approve the June 9, 2020 Budget and Finance Committee meeting minutes, all in favor, motion passed. Review and recommend approval to Council Claims entered through 06/19/2020. The Claims Detail reports and the Check Registers were reviewed for accuracy prior to the meeting by the Committee. Richard Klose made a motion to recommend approval to Council the claims entered through 06/19/2020. Emelie Eaton seconded the motion to recommend approval to Council the claims entered through 06/19/2020, all in favor, motion passed. Review and approve Payroll Register for pay period ending 06/14/2020 totaling $194,831.46. The two-page summary was reviewed, signed, and dated. Richard Klose made a motion to approve the payroll register for pay period ending 06/14/2020 totaling $194,831.46. Scot Stokes seconded the motion, all in favor, motion passed. New Business — None Old Business The Committee discussed the payments to the Fire Association. The Committee discussed having a resolution passed by Council for this monthly payment. This would create a clear record for any future Council Members, Mayor's, or Clerk Treasurer's to review. Having a resolution in place would remove any questions regarding how the payments began, the amount to be paid, and frequency of payments. This would also create a document for the Auditors to use to verify the approval of the payments by Council. The Committee asked if there are any receipts or payroll records submitted for the Drill Pay/Meal Pay. The Clerk Treasurer stated we do not receive receipts for meal, and the City never has. She also stated the Payroll Clerk receives a document from the Fire Department monthly, however the Clerk Treasurer does not know if it shows the Drill Pay attendance. She stated she will bring one of the reports to the next meeting. The Clerk Treasurer stated having a resolution in order would be great. The Committee also discussed the Fiscal Year 2021 Budget. They wanted to know the progress on the Budget and how the Fiscal Year is looking. The Clerk/Treasurer stated she had received most of the Fiscal Year 2021 budget documents from the Department Heads. The Clerk/Treasurer stated General Fund is the main concern for the Fiscal Year 2021. She stated she was concerned about the SRO's going back to school, the Entitlement Share, Gambling Revenues, Property Tax Revenues and Business Licenses. The Committee asked if any local businesses have officially closed. The Mayor stated none of our local businesses have closed, that he is aware of. He does know that our small businesses are struggling, and any help they can receive is much needed. The Committee asked if any new business licenses have been applied for. The Clerk/Treasurer stated she would bring a report. Other Items Review the Camp/OT report for pay period ending 06/14/2020. The Committee reviewed the report and had no questions or comments. Clerk/Treasurer Update — The Clerk/Treasurer stated she had nothing at this time. She stated she would bring one of the Fire Department payroll documents, and a business license report. Update from the Mayor — The Mayor stated he will be working with the Clerk/Treasurer to create a conservative budget document. The concerns over COVID-19 revenue losses is high. He stated the Unemployment Rate has gone up 10%, and there is concern this is only the beginning. The Committee asked if the City was going to receive any funding from the State for COVID-19 costs. The Mayor stated all costs associated with COVID-19 were being paid by the Emergency Fund. He stated the Emergency Fund had money in it that had to be expended prior to any State Funds being requested. The Committee asked how much money was left in the Emergency Fund. The Clerk/Treasurer stated she would bring that amount to the next meeting. Announcements — The next Budget and Finance Meeting will be held on Tuesday July 14, 2020 at 5:30pm Scot Stokes will be reviewing claims for the next meeting The meeting was adjourned at 6:28pm Respectfully submitted, NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items.