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Home My WebLink AboutCity Council Packet 07.14.2020 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, JULY 14, 2020 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R20-34 NEXT ORD. NO. O20-03 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of June 23, 2020. Correspondence 2. Judy Goldsby and Gavin Williams Reappointment Letters to the City/County Planning Board. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims for the months of June 2020 and July 2020. 4. Approval of Payroll Register for PPE 6/28/2020 totaling $227,342.91. Ceremonial Calendar Reports of Boards and Commissions 5. Budget/Finance Committee Minutes of June 23, 2020. Budget/Finance Committee Minutes of July 7, 2020. Park Board Minutes of June 18, 2020. Emergency Services Committee Minutes of June 22, 2020. Library Board Minutes of May 12, 2020. Public Works Committee Minutes of June 15, 2020. 1 Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 6. Appointment of John Bartham to the Laurel Volunteer Fire Department. 7. Resolution No. R20-34: A Resolution To Adopt An Official Schedule Of Fees And Charges For The City Of Laurel, Repealing All Previous Resolutions That Set Fees Or Charges That Conflict With The Schedule Attached Hereto Upon Its Effective Date. 8. Resolution No. R20-35: A Resolution Approving The Agreement Between The City Of Laurel And The Laurel Airport Authority, Said Agreement Relating To Fire Protection 9. Resolution No. R20-36: A Resolution Authorizing The Renewal Of The Lease Agreement With Laurel Chamber Of Commerce For The Laurel Chamber Building For An Additional Five Year Term. 10. Resolution No. R20-37: A Resolution Of The City Council Authorizing The Mayor To Sign A Contract With True North Contracting For Asphalt And Concrete Replacement Work Related To The Construction On The 5th Avenue Railroad Crossing Within The City Of Laurel. 11. Resolution No. R20-38: A Resolution To Approve Property Owners’ Request To File A Petition To Annex Their Property Located At 810 West 7th Street To The City Of Laurel, Montana. 12. Resolution No. R20-39: A Resolution Of The City Council Authorizing The Award Of Grants From The Tax Increment Financing District Funds Pursuant To The Lura Small Grant Request Program For Eligible Applicants And Improvements. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 2 File Attachments for Item: Approval of Minutes of June 23, 2020. 3 4 5 6 File Attachments for Item: 2. Judy Goldsby and Gavin Williams Reappointment Letters to the City/County Planning Board. 7 8 9 File Attachments for Item: 5. Budget/Finance Committee Minutes of June 23, 2020. Budget/Finance Committee Minutes of July 7, 2020. Park Board Minutes of June 18, 2020. Emergency Services Committee Minutes of June 22, 2020. Library Board Minutes of May 12, 2020. Public Works Committee Minutes of June 15, 2020. 10 Minutes of City of Laurel Budget/Finance Committee Tuesday, June 23, 2020 Members Present: Emelie Eaton Richard Klose Scot Stokes Others Present: Mayor Nelson Bethany Langve The Meeting was called to order by Chair Eaton at 5:31 pm. Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. General Items • Review and approve the minutes of the June 9, 2020 meeting. Richard Klose made a motion to approve the minutes of the June 9, 2020 Budget and Finance Committee meeting. Scot Stokes seconded the motion to approve the June 9, 2020 Budget and Finance Committee meeting minutes, all in favor, motion passed. • Review and recommend approval to Council Claims entered through 06/19/2020. The Claims Detail reports and the Check Registers were reviewed for accuracy prior to the meeting by the Committee. Richard Klose made a motion to recommend approval to Council the claims entered through 06/19/2020. Emelie Eaton seconded the motion to recommend approval to Council the claims entered through 06/19/2020, all in favor, motion passed. • Review and approve Payroll Register for pay period ending 06/14/2020 totaling $194,831.46. The two-page summary was reviewed, signed, and dated. Richard Klose made a motion to approve the payroll register for pay period ending 06/14/2020 totaling $194,831.46. Scot Stokes seconded the motion, all in favor, motion passed. New Business – None Old Business • The Committee discussed the payments to the Fire Association. The Committee discussed having a resolution passed by Council for this monthly payment. This would create a clear record for any future Council Members, Mayor’s, or Clerk Treasurer’s to review. Having a resolution in place would remove any questions regarding how the payments began, the amount to be paid, and frequency of payments. This would also create a document for the Auditors to use to verify the approval of the payments by Council. The Committee asked if there are any receipts or payroll records submitted for the Drill Pay/Meal Pay. The Clerk Treasurer stated we do not receive receipts for meal, and the City never has. She also stated the Payroll Clerk receives a document from the Fire Department monthly, however the Clerk Treasurer does not know if it shows the Drill Pay attendance. She stated she will bring one of the reports to the next meeting. The Clerk Treasurer stated having a resolution in order would be great. • The Committee also discussed the Fiscal Year 2021 Budget. They wanted to know the progress on the Budget and how the Fiscal Year is looking. The Clerk/Treasurer stated she 11 had received most of the Fiscal Year 2021 budget documents from the Department Heads. The Clerk/Treasurer stated General Fund is the main concern for the Fiscal Year 2021. She stated she was concerned about the SRO’s going back to school, the Entitlement Share, Gambling Revenues, Property Tax Revenues and Business Licenses. The Committee asked if any local businesses have officially closed. The Mayor stated none of our local businesses have closed, that he is aware of. He does know that our small businesses are struggling, and any help they can receive is much needed. The Committee asked if any new business licenses have been applied for. The Clerk/Treasurer stated she would bring a report. Other Items • Review the Comp/OT report for pay period ending 06/14/2020. The Committee reviewed the report and had no questions or comments. • Clerk/Treasurer Update – The Clerk/Treasurer stated she had nothing at this time. She stated she would bring one of the Fire Department payroll documents, and a business license report. • Update from the Mayor – The Mayor stated he will be working with the Clerk/Treasurer to create a conservative budget document. The concerns over COVID-19 revenue losses is high. He stated the Unemployment Rate has gone up 10%, and there is concern this is only the beginning. The Committee asked if the City was going to receive any funding from the State for COVID-19 costs. The Mayor stated all costs associated with COVID-19 were being paid by the Emergency Fund. He stated the Emergency Fund had money in it that had to be expended prior to any State Funds being requested. The Committee asked how much money was left in the Emergency Fund. The Clerk/Treasurer stated she would bring that amount to the next meeting. Announcements – • The next Budget and Finance Meeting will be held on Tuesday July 14, 2020 at 5:30pm • Scot Stokes will be reviewing claims for the next meeting • The meeting was adjourned at 6:28pm Respectfully submitted, Bethany Langve Clerk/Treasurer NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 File Attachments for Item: 6. Appointment of John Bartham to the Laurel Volunteer Fire Department. 31 32 File Attachments for Item: 7. Resolution No. R20-34: A Resolution To Adopt An Official Schedule Of Fees And Charges For The City Of Laurel, Repealing All Previous Resolutions That Set Fees Or Charges That Conflict With The Schedule Attached Hereto Upon Its Effective Date. 33 R20-34 Resolution of Intent - Schedule of Fees and Charges RESOLUTION NO. R20-34 A RESOLUTION OF INTENT TO ADOPT AN OFFICIAL SCHEDULE OF FEES AND CHARGES FOR THE CITY OF LAUREL REPEALING ALL PREVIOUS RESOLUTIONS THAT SET FEES OR CHARGES THAT CONFLICT WITH THE SCHEDULE ATTACHED HERETO UPON ITS EFFECTIVE DATE. WHEREAS, the City Council previously adopted Resolution No. R06-74 establishing the City’s fees and charges for various services into a Schedule of Fees and Charges to enable citizens to have immediate access to the various fees and charges levied by the City for various services in a format that is easy to obtain and simple to understand; and WHEREAS, the Laurel Municipal Code requires the City Council to review, modify and/or update its fees and charges on an annual basis through further Resolution of the City Council; and WHEREAS, at the direction of the City Council, Staff prepared the attached Schedule of Fees and Charges for the City Council’s consideration; and, WHEREAS, the City Council desires to have at least one public hearing to gather pu blic input and comments prior to adopting this Resolution. BE IT RESOLVED that the City Council hereby approves the Resolution of Intent to adopt the Schedule of Fees and Charges attached hereto for convenience. Introduced at a regular meeting of the City Council on July 14, 2020, by Council Member _______________________. PASSED and APPROVED by the City Council of the City of Laurel this 14th day of July 2020. APPROVED by the Mayor this 14th day of May 2020. CITY OF LAUREL _________________________________ Thomas C. Nelson, Mayor ATTEST: ____________________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ____________________________________ Sam Painter, Civil City Attorney 34 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 1 of 9 CITY OF LAUREL SCHEDULE OF FEES AND CHARGES AS OF TUESDAY, JULYNE __5, 201820 / RESOLUTION NO. R2019-__ Administrative, City Attorney and Court Fees and Charges (except Library) Returned Check ...................................................................................................................................... $30.00 Document Photocopying First 3 pages ............................................................................................................................... No Charge Copies in excess of 3 pages – per page .......................................................................................... $0.25 Research City Records (Per Hour) ......................................................................................................... $30.00 Video Tape or DVD Copy ................................................................................................... First Copy $25.00 ............................................................................................................... Each Additional Copy $5.00 Dog License Fees and Renewals before April 1 (must be renewed each year) Spayed Female/Neutered Male .................................................................................................... $10.00 Un-spayed Female/Un-neutered Male ......................................................................................... $15.00 Dog License Renewals after April 1 Spayed Female/Neutered Male .................................................................................................... $20.00 Un-spayed Female/Un-neutered ................................................................................................... $30.00 Dog Kennel before April 1 (must be renewed each year) Non-Commercial ......................................................................................................................... $50.00 Commercial ................................................................................................................................. $75.00 Business License General ......................................................................................................................................... $75.00 Beer and/or Wine License .......................................................................................................... $200.00 Three Apartments ......................................................................................................................... $30.00 Four Apartments .......................................................................................................................... $40.00 Five or more Apartments ............................................................................................................. $75.00 Pawn Shop .................................................................................................................................. $100.00 Utilities ....................................................................................................................................... $300.00 Amusement Machines .................................................................................................................. $50.00 Live Music ................................................................................................................................... $50.00 Junk .............................................................................................................................................. $50.00 Liquor License ........................................................................................................................... $406.00 Franchises ................................................................................................................................... $300.00 Sexually Oriented Business ........................................................................................................ $500.00 Police Department Fees and Charges Victims Report ......................................................................................................................................... $5.00 Case Report ........................................................................................................................................... $35.00 Case Report with pictures ...................................................................................................................... $45.00 Vehicle Accident Report (form only) ................................................................................................... $10.00 Vehicle Accident Report with pictures ................................................................................................. $25.00 Audio Recording ................................................................................................................................... $50.00 Vehicle Impound – Per Day 1st week ..................................................................................................... $25.00 Vehicle Impound – Per Day after 1st week ............................................................................................ $50.00 Dog Impound Fee .................................................................................................................................. $30.00 Dog Boarding Fee (24 hours after notification) – Per Day .................................................................... $60.00 Fingerprint Card .................................................................................................................................... $30.00 Subsequent Fingerprint Cards – Per Card ................................................................................................ $5.00 Fire Department Fees and Charges Incident Report (NFIRS Copy) .............................................................................................................. $30.00 Photograph Copies – Color (35mm) Prints .......................................................... Cost of Processing + $25.00 35 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 2 of 9 Photograph Copies – Enlargements ..................................................................... Cost of Processing + $25.00 Photograph Copies – Digital (Copy of Disk) ......................................................................................... $35.00 Fire Suppression Fees Charged to Non-Residents or for Code or Ordinance Violations Base Rate for First Hour of Response for working fires, rescue operations, hazmat or large scale incidents ................................................................................................................ $1,100.00 Base Rate for Service Assist Calls or Minor Calls ............................................................... $700.00 For each Fireman ......................................................................................................................... $20.00/hour Base Rate for Assist and Investigate .......................................................................................... $200.00/hour Rates for Additional Hours after the First Hour of Any Response (Time calculated from time of response to return to service.) Engine #1 ................................................................................................................................... $250.00 Engine #2 ................................................................................................................................... $250.00 Engine #4 ................................................................................................................................... $200.00 Squad5 ........................................................................................................................................ $250.00 Tender #1 ..................................................................................................................................... $75.00 Tender #2 ..................................................................................................................................... $75.00 Support #1 .................................................................................................................................... $75.00 Command 1 ................................................................................................................................ $100.00 Command 2 ................................................................................................................................ $100.00 Brush #1 ..................................................................................................................................... $100.00 Brush #2 ..................................................................................................................................... $100.00 Brush #3 ..................................................................................................................................... $100.00 Brush #5 ..................................................................................................................................... $100.00 Business inspection within jurisdiction – marketing fireworks, firecrackers and other pyrotechnics $200.00 False Fire Alarms (per year) First ............................................................................................................................................. Free Second ........................................................................................................................................ $100.00 Third ........................................................................................................................................... $200.00 Fourth + ...................................................................................................................................... $300.00 Fire Extinguisher Training 10 Students ................................................................................................................................. $150.00 -Additional per student ........................................................................................................... $15.00 Ambulance Service Fees Paramedic Base Rate ..................................................................................................................... $1,2400.00 Basic Base Rate .............................................................................................................................. $1,1900.00 Mileage with Patient (per mile) ........................................................................................................... $187.00 Other Charges Treat Only .................................................................................................................................. $180.00 Basic Disposable Supplies ....................................................................................................... $1270.00 Paramedic Disposable Supplies ............................................................................................. $20170.00 Defibrillator Supplies ................................................................................................................ $200.00 EKG Supplies ............................................................................................................................... $50.00 Wait Time .................................................................................................................................. $545.00 Extra Attendant .......................................................................................................................... $745.00 DOA Transport ...................................................................................................................... $20150.00 Stand-By Rate (per Hour) ........................................................................................................ $1080.00 Nebulizer .................................................................................................................................. $2035.00 Decontamination of Ambulance .................................................................................................. $70.00 IV Supplies ................................................................................................................................... $50.00 Glucometer ................................................................................................................................. $420.00 PlusePulse Ox .............................................................................................................................. $20.00 Spinal Immobilization .................................................................................................................. $50.00 Splinting ....................................................................................................................................... $25.00 36 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 3 of 9 Supraglottic Airway (BVM/King) ......................................................................................... $10075.00 Suction Kit ................................................................................................................................... $15.00 Intraosseous Kit (IO) .................................................................................................................. $200.00 Wound Care ................................................................................................................................. $20.00 Pelvic Splint (any size)............................................................................................................... $100.00 Burn Kit ........................................................................................................................................ $50.00 Needle Decompression............................................................................................................... $100.00 ET Intubation ............................................................................................................................ $100.00 Capnography Monitoring ............................................................................................................ $15.00 Cricothyrotomy ......................................................................................................................... $150.00 Medication Charges Adenosine .................................................................................................................................... $ 25.00 Albuterol Neb 5mg ....................................................................................................................... $15.00 Amiodarone ................................................................................................................................. $ 20.00 Aspirin .......................................................................................................................................... $10.00 Atropine ...................................................................................................................................... $ 30.00 Benadryl Tab 25mg ...................................................................................................................... $15.00 Calcium Gluconate ...................................................................................................................... $ 35.00 D5W Solution .............................................................................................................................. $20.00 D10W Solution per 1000 ml ........................................................................................................ $25.00 D50W Solution ............................................................................................................................ $25.00 Diphenhydramine Injectable 50 mg ............................................................................................ $ 10.00 Dopamine .................................................................................................................................... $ 35.00 Epinephrine Injector Adult ......................................................................................................... $300.00 Epinephrine Injector Pediatric .................................................................................................... $400.00 Epinephrine 1 mg/ml .................................................................................................................... $30.00 Epinephrine 1:1000 ..................................................................................................................... $ 40.00 Epinephrine 1:10000 ................................................................................................................... $ 20.00 Fentanyl ....................................................................................................................................... $ 30.00 Furosemide .................................................................................................................................. $ 10.00 Glucagon 1mg .......................................................................................................................... $4500.00 Haloperidol .................................................................................................................................. $15.00 Humidified Oxygen ..................................................................................................................... $90.00 Ipratropium Bromide Inhalant 2.5 ml ........................................................................................... $ 5.00 Ketamine ................................................................................................................................... $ 125.00 Lidocaine ..................................................................................................................................... $ 25.00 Magnesium Sulphate .................................................................................................................. $ 20.00 Midazolam .................................................................................................................................. $ 15.00 Morphine Sulfate per 10 mg ....................................................................................................... $ 30.00 Narcan (Naloxone) per 2 mg ....................................................................................................... $ 55.00 Nitro Tab .................................................................................................................................... $ 20.00 Nitrous Oxide Administration ................................................................................................... $ 350.00 Norepinephrine ............................................................................................................................ $ 80.00 NS Solution 500 cc ..................................................................................................................... $ 30.00 NS Solution 1000 cc.................................................................................................................... $ 60.00 Ondansetron (Zolfran) Injectable 4 mg ....................................................................................... $ 15.00 Ondansetron (Zolfran) Oral 4 mg ................................................................................................. $ 2.00 Oral Glucose 30 g ....................................................................................................................... $ 15.00 Oxygen ....................................................................................................................................... $ 80.00 Sodium Bicarbonate .................................................................................................................... $ 50.00 Solu-Cortef 100 mg ..................................................................................................................... $ 75.00 Solu-Medrol 125 mg ................................................................................................................... $ 20.00 Thiamine 200 mg ........................................................................................................................ $ 25.00 Tranexamic Acid (TXA) 37 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 4 of 9 Oral Glucose 30g ......................................................................................................................... $15.00 Morphine Sulfate per 10 mg ........................................................................................................ $30.00 Narcan (Naloxone) per 2 mg ........................................................................................................ $55.00 NS Solution 500cc ....................................................................................................................... $30.00 NS Solution 1000cc...................................................................................................................... $60.00 Nitro Tab ...................................................................................................................................... $20.00 Oxygen ......................................................................................................................................... $80.00 Humidified Oxygen ...................................................................................................................... $90.00 Ondansetron (Zolfran) Injectible per 4 mg .................................................................................. $15.00 Ondansetron (Zolfran) oral per 4 mg ............................................................................................. $2.00 Solu-Medrol 125 mg .................................................................................................................... $20.00 Thiamine 200 mg ......................................................................................................................... $25.00 Nitrous Oxide Administration .................................................................................................... $350.00 Diphenhydramine Injectable 50 mg ............................................................................................. $10.00 Impratropium Bromide Inhalant 2.5 ml ......................................................................................... $5.00 Solu-Cortef 100 mg ...................................................................................................................... $75.00 $ 80.00 EMT Class (plus the cost of books and testing) ................................................................................ $5050.00 Advanced EMT Class (plus the cost of books and testing) .............................................................. $1,500.00 Water Rates & Charges See current resolution (Resolution No. R11-110). Raw (untreated) Water: Base rate as per meter size, plus $0.40/1000 gallons. System Development Fees (Based on Line Size): ¾ Inch...................................................................................................................................... $1,500.00 1 Inch....................................................................................................................................... $2,685.00 1¼ Inch .................................................................................................................................... $4,170.00 1½ Inch .................................................................................................................................... $6,000.00 2 Inch..................................................................................................................................... $10,710.00 3 Inch..................................................................................................................................... $24,000.00 4 Inch..................................................................................................................................... $42,855.00 Connections to the water system with meters larger than 4 inches or when the unique usage characteristics of a large water user may require, the City will determine the system development fee at that time if the City can provide the service as requested. Curb Box Repair Insurance Fee: $1.00/month per water account. Utility Hook-Up Fees: Water Tapping – Two Inches or Less ................................................................................................ $2500.00 Water Tapping – Greater Than Two Inches ..................................................................................... Fee x 1.25 Labor/Operator Rate Per Hour ............................................................................................................... $40.00 Heavy Equipment Rate Per Hour ........................................................................................................... $75.00 Other Fees for Repairs, etc.: Frozen or Damaged Meter ................................................. Replacement meter or meter parts cost plus 25% Plus the Labor/Operator Rate Per Hour .................................................................................... $40.00 OR overtime hourly rate if called out after hours ..................................................................... $90.00 Hydrant meter rental ................................................................................. $476.00/month prorated plus the total usage Utility Billing Fees and Deposits: New Accounts or Re-Establishing an Account ...................................................................................... $25.00 Restoring Service to a Delinquent Account ........................................................................................... $50.00 38 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 5 of 9 Deposit for New Meter Accounts, No Service in Previous Year ......................................................... $150.00 Charge for check returned by bank as unpaid ........................................................................................ $30.00 Wastewater Rates & Charges See current resolution (Resolution No. R11-110). Septic dump fee ...................................... $40.00/minimum up to 1,000 gallons plus $0.04/gallon thereafter; (Resolution No. R15-96) ................................................................................ $40.00 cleanup fee for spillage System Development Fees System Development Fees (Based on Line Size) – Sewer Residential Each housing unit ................................................................................................................... $1,000.00 Duplex = 2 units; Triplex = 3 units; Four-plex = 4 units; Etc. Commercial - Based on water meter size; Includes Subdivisions for Rent or Lease ¾ Inch...................................................................................................................................... $1,000.00 1 Inch....................................................................................................................................... $1,790.00 1¼ Inch .................................................................................................................................... $2,780.00 1½ Inch .................................................................................................................................... $4,000.00 2 Inch....................................................................................................................................... $7,140.00 3 Inch..................................................................................................................................... $16,000.00 4 Inch..................................................................................................................................... $28,570.00 Connections to the wastewater system with water meters larger than 4 inches or when the unique usage characteristics of a large water user may require, the City will determine the system development fee at that time if the City can provide the service as requested. Solid Waste Fees and Charges See current resolution (Resolution No. R14-34). (Resolution No. R15-101) (4) Multiple Containers. Non-residential users who use multiple containers shall be assigned a volume of use variable for each container used. Roll Off Container Set / Reset................................................................................................... $30.00 Roll Off Container Haul.......................................................................................................... $150.00 Roll Off Container Cost per Ton........................................................Current City of Billings’ landfill rates Replacement Waste Container (due to negligence)........................................................... Cost x $1.50 All Tires....................................................................................................................................... $5.00/tire Container Site Waste - Business and Non-City Residents and/or City Residents that do not use City Solid Waste Services Minimum.......................................................................................................................... $5.00 Per Cubic Yard................................................................................................................ $10.00 Non-Residential Garbage Disposal Rate Schedule See current resolution. Park and Recreation Fees and Charges Shelter Reservation ................................................................................................................................ $40.00 Special Events in Parks .......................................................................................................................... $50.00/one day ................................................................................................................................................. $75.00/two days Youth Sports in Parks ................................................................................................................. No Charge 39 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 6 of 9 Riverside Park Camping Fees With water and electricity ....................................................................................................... $20.00 per night With no water .......................................................................................................................... $15.00 per night Tent camping .......................................................................................................................... $12.00 per night Library Photocopy Fees (per page) ....................................................................................................................... $0.10 Printer Fees Black and White (per page) ............................................................................................................ $0.10 Lost or Damaged Book ......................................................................................................................... Cost Library Cards for Non-Residents For Three Months (Minimum) .......................................................................................... No Charge Per Year ............................................................................................................................. No Charge Interlibrary Loan Postage (per item) ........................................................................................................ $2.00 After 3 Community Room Use during library hours...................................................................................................................... $3.00/hour Use after hours (per hour or any portion of an hour) ................................................................... $30.00 Refundable Cleaning Deposit ...................................................................................................... $30.00 Library Card Replacement Fee (per Card) ............................................................................................... $2.00 Fax Fees (per page) .................................................................................................................................. $0.25 Send ........................................................................................................................................................ $0.10 Receive Cemetery Fees (Please Note: Cemetery caretaker must be present at all interments.) (Please Note: Burials are not permitted on Sundays, holidays or Saturday afternoons.) City Residents Full Grave .................................................................................................................................. $350.00 Baby Grave ............................................................................................................................... $200.00 Non-Residents Full Grave .................................................................................................................................. $500.00 Baby Grave ............................................................................................................................... $250.00 Opening and Closing Full Grave .................................................................................................................................. $280.00 Full Grave on Saturday mornings .............................................................................................. $380.00 Baby Grave ............................................................................................................................... $200.00 Baby Grave on Saturday mornings ........................................................................................... $250.00 Cremation ................................................................................................................................... $150.00 Cremation on Saturday mornings ............................................................................................... $200.00 Two Cremations on single plot ................................................................................................. $225.00 Two Cremations on single plot on Saturdays ........................................................................... $ 300.00 Set Cremation Urn at existing Headstones ............................................................................................ $10.00 Private Sale of any plot (transfer processing fee) .................................................................................. $25.00 Disinterment fee for a full burial ......................................................................................................... $300.00 Disinterment fee for cremains .............................................................................................................. $225.00 Planning Fees Zone Change ........................................................................................................................... $1,100.00 + $25.00/acre Site Plan Review Fee (Residential) ..................................................................................................... $ 100.00 Site Pan Review Fee (Commercial) .................................................................................................... $ 350.00 Zone Change ............................................................................................................................... $ 1,100 + $25.00/acre Residential .................................................................................................................................. $ 55.00 Commercial ............................................................................................................................... $325.00 All Zone Change Applications resubmitted within 1 year 40 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 7 of 9 of a withdrawal request made after the legal advertising ............................................................... $550.00 Conditional Use Application (Residential) ......................................................................................... $550.00 Conditional Use Application (Commercial) .................................................................................... $1,100.00 Special Review (Residential) .......................................................................................................... $35025.00 Special Review (Commercial) ............................................................................................................ $ 550.00 All Special Review Applications resubmitted within one year of a withdrawal request made after the legal advertising ............................................................... $550.00 Annexation into the City of Laurel (80 acres or less) ................................................................. $300.00 + $25.00/acre Annexation into the City of Laurel (81 acres or more) ............................................................... $300.00 + $35.00/acre Home Occupations ............................................................................................................................... $ 75.00 Planned Unit Development (PUD) Concept Plan ............................................................................... $550.00 Planned Unit Development (PUD) Preliminary Plan .............................................................. $1,100.00 + $25.00/unit Planned Unit Development (PUD) Final Plan .................................................................................... $550.00 Temporary Use Permit ........................................................................................................................ $325.00 Vacation of Street or Alley ............................................................................................................... $1510.00 Variance (Residential) ........................................................................................................................ $ 500.00 Variance (Commercial) ..................................................................................................................... $1,100.00 Variance Residential ............................................................................................................................ $500.00 All Variance Applications resubmitted within one year of a withdrawal request made after the legal advertising ................................................................ $500.00 Zoning Map Amendment ....................................................................................................... $ 1,100.00 + $ 25.00/acre Staff Research ....................................................................................................................................... $ 35.00/hour Cash in Lieu of Parking Spaces Except in the Central Business District ........................................ $ 1,000.00 Outdoor Seating .................................................................................................................................... $ 75.00 Floodplain Permit ............................................................................................................................... $ 200.00 Review of Buildings for Lease or Rent ............................................................................................... $ 200.00 Zoning Compliance Fee ..................................................................................................................... $ 100.00 Subdivision Application Fees Pre-Application Meeting ................................................................................................... $550.00 + $25.00/Lot Preliminary Plat (Major) ................................................................................................. $1,375.00 + $50.00/Lot Major Subdivision ................................................................................................ $1,375.00 + $50.00/Lot Preliminary Plat ( ................................................................................................ Minor) Subdivision $600.00 + $50.00/Lot Final Plat (Major or Minor) ...................................................................................................... $7550.00 + $25.00/Lot Final Plat (Minor) ........................................................................................................................ $550.00 + $25.00/Lot Planned Unit Development (PDU) Concept Plan ................................................................................ $550.00 Planned Unit Development (PDU) Preliminary Plan ............................................................... $1,100.00 + $25.00/Lot Planned Unit Development (PDU) Final Plan ..................................................................................... $550.00 Subdivision for Rent or Lease Preliminary Plan ............................................................................... $1,375.00 Subdivision for Rent or Lease Final Plan ........................................................................................... $550.00 Corrections or Vacations or Recorded Final Subdivision Plats or Supporting Documents ............................................................................................... $220.00 Corrections or Adjustments to Plats, Conditions, and Supporting Documents after Preliminary Plat Approval: Minor Adjustments ......................................................................................................... $220.00 Major Adjustments Major Subdivisions affecting: 6 to 40 lots ...................................................................................................... $1,100.00 41 to 200 lots ................................................................................................. $3,300.00 Over 200 lots ................................................................................................. $4,400.00 Minor Subdivisions ........................................................................................................ $440.00 Exempt Subdivision ............................................................................................................................ $200.00 Corrections or Vacation of Recorded Final Subdivision Plats or Supporting Documents .................. $250.00 41 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 8 of 9 Corrections or Adjustments to Plats, Conditions, and Supporting Documents after Preliminary Plat Approval: Minor Adjustments .................................................................................................................... $250.00 Major Adjustments: Major Subdivisions affecting: 6 to 40 Lots ........................................................................................................ $1,100.00 41 to 200 Lots .................................................................................................... $3,300.00 Over 200 Lots .................................................................................................... $4,400.00 Minor Subdivisions .......................................................................................................... $440.00 All Appeals the ................................................................................................... Same as Application Fee Zoning Map Amendment ........................................................................................................ $1,100.00 + $25.00/acre Staff Research ........................................................................................................................................ $35.00/hour Cash in Lieu of Parking spaces except in the Central Business District ........................................... $1,000.00 Outdoor Seating ..................................................................................................................................... $75.00 Floodplain Permit .................................................................................................................................. $50.00 Review of Buildings for Lease or Rent ................................................................................................ $200.00 Subdivision for Rent or Lease Preliminary Plan ............................................................................... $1,375.00 Subdivision for Rent or Lease Final Plan ............................................................................................ $550.00 Zoning Compliance Fee ......................................................................................................................... $50.00 Building Permit Fees Building Permits ............................................................................................................................. See Appendix A Fence Permits ..................................................................................................................................... ... $50.00 Plan Review ....................................................................................................... 35% of Building Permit Fee Demolition Permits ...................................................................................................... See Appendix A$45.00 Re-Inspection ......................................................................................................................................... $50.00 Moving Permit ....................................................................................................................................... $50.00 Mobile Home Inspection (Blocking permit includes two meter inspections) ........................................ $50.00 Mobile Home Water Meter Inspection ........................................................................ $25.00 per additional inspection Permit to Work in the Right-of-Way – Gravel Surface ......................................................................... $75.00 Permit to Work in the Right-of-Way – Paved Surface ........................................................................ $125.00 Encroachment Permit (per Year) ........................................................................................................... $75.00 Approach, Sidewalk, Curb, and Gutter .................................................................................................. $75.00 Residential Roofing Permit .................................................................................................................... $75.00 Commercial Roofing Permit .............................................................................................. See Appendix A Sign Permit ........................................................................................................................ See Appendix A Temporary Sign Portable and Banner Sign PPermit .......................................................................... $5045.00 Fire Inspection (Initial and One Follow-Up) ......................................................................................... $35.00 Fire Inspection (per additional inspection) ............................................................................................ $10.00 Re-Inspection ......................................................................................................................................... $45.00 Moving Permit ....................................................................................................................................... $25.00 Mobile Home Inspection (Blocking permit includes two meter inspections) ........................................ $50.00 Mobile Home Water Meter Inspection ........................................................................ $25.00 per additional inspection Permit to Work in the Right-of-Way – Gravel Surface ......................................................................... $25.00 Permit to Work in the Right-of-Way – Paved Surface .......................................................................... $45.00 Encroachment Permit (per Year) ........................................................................................................... $50.00 Approach, Sidewalk, Curb, and Gutter ................................................................................................ $55.00 Residential Roofing Permit .................................................................................................................... $50.00 Commercial Roofing Permit .............................................................................................. See Appendix A Sign Permit ........................................................................................................................ See Appendix A 42 FY212019 Schedule of Fees and Charges 06/05/201807/__/2020 Resolution No. R2019-__ Page 9 of 9 APPENDIX A: BUILDING PERMIT FEES Building Permit Fees are determined by the Total Valuation of the project. For new construction and additions the total valuation is determined by the most recent Valuation Data as published by the International Code Council.square foot construction costs as published in the Building Safety Journal. For remodel projects, the total valuation is based on the documented project cost. Total Project Cost Permit From To Fee $1 -------- $500 --------- $24 $501 -------- $600 --------- $27 $601 -------- $700 --------- $30 $701 -------- $800 --------- $33 $801 -------- $900 --------- $36 $901 ------ $1,000 --------- $39 $1,001 ------ $1,100 --------- $42 $1,101 ------ $1,200 --------- $45 $1,201 ------ $1,300 --------- $48 $1,301 ------ $1,400 --------- $51 $1,401 ------ $1,500 --------- $54 $1,501 ------ $1,600 --------- $57 $1,601 ------ $1,700 --------- $60 $1,701 ------ $1,800 --------- $63 $1,801 ------ $1,900 ---------- $66 $1,901 ------ $2,000 ---------- $69 $2,001 ------ $3,000 ---------- $83 $3,001 ------ $4,000 ---------- $97 $4,001 ------ $5,000 --------- $111 $5,001 ------ $6,000 --------- $125 $6,001 ------ $7,000 --------- $139 $7,001 ------ $8,000 --------- $153 $8,001 ------ $9,000 --------- $167 $9,001 ---- $10,000 --------- $181 $10,001 ---- $11,000 --------- $195 $11,001 ---- $12,000 --------- $209 $12,001 ---- $13,000 --------- $223 $13,001 ---- $14,000 --------- $237 $14,001 ---- $15,000 --------- $251 $15,001 ---- $16,000 --------- $265 $16,001 ---- $17,000 --------- $279 $17,001 ---- $18,000 --------- $293 $18,001 ---- $19,000 --------- $307 $19,001 ---- $20,000 --------- $321 $20,001 ---- $21,000 --------- $335 $21,001 ---- $22,000 --------- $349 $22,001 ---- $23,000 --------- $363 $23,001 ---- $24,000 --------- $377 Total Project Cost Permit From To Fee $24,001 ---- $25,000 --------- $391 $25,001 ---- $26,000 --------- $401 $26,001 ---- $27,000 --------- $411 $27,001 ---- $28,000 --------- $422 $28,001 ---- $29,000 --------- $432 $29,001 ---- $30,000 --------- $442 $30,001 ---- $31,000 --------- $452 $31,001 ---- $32,000 --------- $462 $32,001 ---- $33,000 --------- $472 $33,001 ---- $34,000 --------- $482 $34,001 ---- $35,000 --------- $492 $35,001 ---- $36,000 --------- $502 $36,001 ---- $37,000 --------- $512 $37,001 ---- $38,000 --------- $523 $38,001 ---- $39,000 --------- $533 $39,001 ---- $40,000 --------- $543 $40,001 ---- $41,000 --------- $553 $41,001 ---- $42,000 --------- $563 $42,001 ---- $43,000 --------- $573 $43,001 ---- $44,000 --------- $583 $44,001 ---- $45,000 --------- $593 $45,001 ---- $46,000 --------- $603 $46,001 ---- $47,000 --------- $613 $47,001 ---- $48,000 --------- $623 $48,001 ---- $49,000 --------- $633 $49,001 ---- $50,000 --------- $643 $50,001 ---- $51,000 --------- $651 $51,001 ---- $52,000 --------- $658 $52,001 ---- $53,000 --------- $665 $53,001 ---- $54,000 --------- $672 $54,001 ---- $55,000 --------- $679 $55,001 ---- $56,000 --------- $686 $56,001 ---- $57,000 --------- $693 $57,001 ---- $58,000 --------- $700 $58,001 ---- $59,000 --------- $707 $59,001 ---- $60,000 --------- $714 $60,001 ---- $61,000 --------- $721 $61,001 ---- $62,000 --------- $728 Total Project Cost Permit From To Fee $62,001 ---- $63,000--------- $735 $63,001 ---- $64,000--------- $742 $64,001 ---- $65,000--------- $749 $65,001 ---- $66,000--------- $756 $66,001 ---- $67,000--------- $763 $67,001 ---- $68,000--------- $770 $68,001 ---- $69,000--------- $777 $69,001 ---- $70,000--------- $784 $70,001 ---- $71,000--------- $791 $71,001 ---- $72,000--------- $798 $72,001 ---- $73,000--------- $805 $73,001 ---- $74,000--------- $812 $74,001 ---- $75,000--------- $819 $75,001 ---- $76,000--------- $826 $76,001 ---- $77,000--------- $833 $77,001 ---- $78,000--------- $840 $78,001 ---- $79,000--------- $847 $79,001 ---- $80,000--------- $854 $80,001 ---- $81,000--------- $861 $81,001 ---- $82,000--------- $868 $82,001 ---- $83,000--------- $875 $83,001 ---- $84,000--------- $882 $84,001 ---- $85,000--------- $889 $85,001 ---- $86,000--------- $896 $86,001 ---- $87,000--------- $903 $87,001 ---- $88,000--------- $910 $88,001 ---- $89,000--------- $917 $89,001 ---- $90,000--------- $924 $90,001 ---- $91,000--------- $931 $91,001 ---- $92,000--------- $938 $92,001 ---- $93,000--------- $945 $93,001 ---- $94,000--------- $952 $94,001 ---- $95,000--------- $959 $95,001 ---- $96,000--------- $966 $96,001 ---- $97,000--------- $973 $97,001 ---- $98,000--------- $980 $98,001 ---- $99,000--------- $987 $99,001 --- $100,000--------- $994 Building Permit Fees for projects with total values of $100,001 to $500,000 are $994 for the first $100,000 plus $5.60 for each additional $1,000 or fraction thereof up to and including $500,000. Building Permit Fees for project with total values of $500,001 to $1,000,000 are $3,233.75 for the first $500,000 plus $4.75 for each additional $1,000 or fraction thereof up to and including $1,000,000. Building Permit Fees for projects with total values of $1,000,001 or more are $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000 or fraction thereof. 43 File Attachments for Item: 8. Resolution No. R20-35: A Resolution Approving The Agreement Between The City Of Laurel And The Laurel Airport Authority, Said Agreement Relating To Fire Protection 44 R20-35 Fire Agreement with Laurel Airport Authority RESOLUTION NO. R20-35 A RESOLUTION APPROVING THE AGREEMENT BETWEEN THE CITY OF LAUREL AND THE LAUREL AIRPORT AUTHORITY, SAID AGREEMENT RELATING TO FIRE PROTECTION BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The Agreement between the City of Laurel and the Laurel Airport Authority, relating to fire protection for the fiscal year 2020-2021, a copy attached hereto, is hereby approved. Section 2: Execution. The Mayor and the City Clerk/Treasurer of the City of Laurel are hereby given authority to execute said agreement on behalf of the City. Introduced at a meeting of the City Council on July 14, 2020, by Council Member ______. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 14th day of July 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: _______________________________ Sam Painter, Civil City Attorney 45 46 47 48 File Attachments for Item: 9. Resolution No. R20-36: A Resolution Authorizing The Renewal Of The Lease Agreement With Laurel Chamber Of Commerce For The Laurel Chamber Building For An Additional Five Year Term. 49 R20-36 Laurel Chamber Lease Agreement Renewal 5 year term RESOLUTION NO. R20-36 A RESOLUTION AUTHORIZING THE RENEWAL OF THE LEASE AGREEMENT WITH LAUREL CHAMBER OF COMMERCE FOR THE LAUREL CHAMBER BUILDING FOR AN ADDITIONAL FIVE YEAR TERM. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The existing Lease Agreement between the City of Laurel and the Laurel Chamber of Commerce for leasing of the Laurel Chamber Building is hereby renewed and approved for an additional five-year term. A copy is attached hereto for convenience. Section 2: Terms and Conditions. All terms and conditions of the existing Lease Agreement are affirmed by the Parties and shall remain binding, in effect, and unchanged. Section 3: Effective date. The effective date for the Lease Agreement is the date approved by the City Council. Introduced at a regular meeting of the City Council on July14, 2020 by Council Member _______________. PASSED and APPROVED by the City Council of the City of Laurel this 14 th day of July 2020. APPROVED by the Mayor this 14th day of July 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 50 1 LEASE AGREEMENT This Lease Agreement is entered into this 14th day of July, 2020, by and between the City of Laurel, Montana, a municipal corporation organized and existing under the laws of the State of Montana, whose business address is P.O. Box 10, Laurel, Montana 59044, hereinafter referred to as “City” (Lessee) and the Laurel Chamber of Commerce, whose business address is 108 E. Main Street, Laurel, Montana 59044. W I T N E S S E T H: In consideration of the mutual covenants hereinafter set forth, the parties hereto agree and covenant as follows: ARTICLE I Purpose of Lease The purpose of this Agreement is to lease Lessee certain and specific City facilities or property in order that Lessee may conduct its Chamber activities, including but not limited to, meetings, after hour events, and other community events, so long as such activity is not prohibited by City ordinance, resolution or regulation. ARTICLE II Property Leased The City hereby leases and permits the use to Lessee and Lessee hereby leases from the City the following-described property and improvements located in the City of Laurel including the Laurel Chamber Building hereinafter referred to as “the premises” as specifically shown on Exhibit A and attached hereto and part of this Lease Agreement. ARTICLE III Parties City: Office of the Mayor (City Clerk) PO Box 10 Laurel, Montana 59044 Phone: (406) 628-8456 Fax: (406) 628-2289 51 2 Lessee: Laurel Chamber of Commerce 108 E. Main Street Laurel, MT 59044 Phone: (406) 628-8105 ARTICLE IV Term of lease The term of this lease shall commence on approval by the City Council and execution by the Parties and run for a period of five (5) years, with the option to revisit and renew for an additional 5-year term thereafter. If this lease is terminated during either 5-year term, the City agrees that Lessee may remove from the premises all equipment, materials and products owned and utilized by Lessee. ARTICLE V Lessee Obligations and Covenants Lessee hereby covenants and agrees with the City that Lessee shall: 1. Use and occupy the premises in a careful and proper manner and not commit any waste therein; 2. Not use or occupy the premises for any unlawful purpose, and will conform to and obey all present and future laws, ordinances, and all rules and regulations of all governmental authorities or agencies, respecting the use and occupation of the premises; 3. Not assign the lease, nor sublet the premises, nor any part thereof, without prior written consent of the City. The City shall require no more than thirty (30) days for such approval upon written request by the Lessee and shall not unreasonably withhold such approval; 4. Not use or occupy said premises, or permit the same to be used or occupied, for any purpose deemed extra hazardous on account of fire or otherwise; 5. Lessee shall make no alterations, changes or revamping, remodeling or capital 52 3 improvement in or to the premises, without prior written permission approved by the Public Works Director and in addition thereto, Lessee shall obtain all approvals and permits required for such work under City ordinance. Approvals for any improvements/changes must be granted or rejected by the City within thirty (30) days of written notice by Lessee or the work may proceed the same as if such approval was received. Approval for such proposed work shall not be unreasonably withheld. Any such alterations or additions shall be the sole responsibility of the Chamber inclusive of any and all financial, material, or labor considerations and will become the property of the City upon termination of this or any subsequent lease; 6. Provide the City copies of receipts for improvements and/or maintenance completed by the club or organization by December 31st to the Office of the Mayor, Attention Clerk/Treasurer, P.O. Box 10, Laurel, MT 59044; 7. Lessee and the City’s Maintenance Superintendent shall perform an entrance inspection prior to the finalization of the lease, an annual inspection on or before the lease anniversary date and an exit inspection at the end of the lease; Lessee must contact the City to arrange for the inspections; Lessee must also Permit the City to enter upon the said premises at all reasonable times to examine the condition of same; 8. Indemnify and save the City, its elected and appointed officials, agents, and employees, while acting within the scope of their duties as such, harmless from and against any loss, damage and liability occasioned by, growing out of, or arising or resulting from any default hereunder, or any tortuous or negligent act on the part of Lessee, their members, agents or employees. For such purpose, each Lessee shall procure and maintain in full force and effect during the term of this agreement, commercial general liability, including product liability, in a reliable company or companies with minimum policy limit 53 4 $1,000,000 combined single limit per occurrence, and $2,000,000 aggregate single limit per occurrence; and $1,000,000 Liquor Liability. The City shall be named as an additional insured part on the policy to be evidenced by a certificate of insurance presented to the City Clerk/Treasurer on or before July 1 of each year. The City and Lessee hereby grant to each other, on behalf of any insurance company providing insurance under this agreement, a waiver of any right of subrogation which any insurer or party may acquire against the other party by virtue of payment of any loss under any insurance policy; 9. Pay for the use and maintenance of utility services on the premises, including but not limited to gas, electricity, and telephone; 10. Conduct ordinary day-to-day maintenance and repair necessary to keep both the interior and exterior of the premises in a good state of repair and acceptable condition. Making sure to inspect the facilities on a regular basis to determine any hazardous conditions which may exist, and take immediate action to correct such conditions if they exist; 11. Provide for necessary janitorial and maintenance services and supplies to insure the inside of the building is kept clean; 12. Be responsible for all damage (excepting reasonable wear and tear and not including acts of God) to property, public or private, that may be caused by this operation in the performance of this lease; 13. All signs and banners must comply with the LMC 15.40; 14. Lessee must provide a proper fire extinguisher; 15. Lessee must provide material safety data sheets (MSDS) for all cleaning chemicals or products that may contain hazardous materials in an approved MSDS booklet; 16. Extension cords may not be used, as they are against fire code; 54 5 17. Lessee shall allow participation in their organization for all interested persons regardless of race, creed, sexual gender, economic or social status and will encourage such participation without the discrimination of any kind or nature; 18. Leave premises, at the expiration or prior to termination of this lease and any extension thereof, in as good condition as received, reasonable wear and tear alone accepted; 19. Lessee must provide contact information to the City of next year’s board prior to the end of the season. ARTICLE VI Rent 1. Lessee shall pay the City rent in the amount of $100.00 per year as consideration for the use of the premises. Lessee shall pay annually on or before the anniversary date of their respective signatures on the lease. 2. Rent includes the following: Use and lawful possession of the premises. ARTICLE VII Repairs and Maintenance City’s obligations under this lease include mowing the lawn outside the Chamber Building and plowing snow in the parking lot and sidewalk when necessary and time allows. In addition, the City is responsible for major repairs defined as non-recurring structural, electrical, plumbing and mechanical repair. Lessee is responsible for all other maintenance and upkeep of all premises. The City’s obligation to undertake major repairs does not include major repairs necessitated by any acts of Lessee, their agents, employees, officers, invitees. ARTICLE VIII Condition Neither the City nor any of its employees or agents made any representations with respect to the above-described property except as expressly set forth herein, and no rights, easements or licenses are acquired by the Lessee by implication or otherwise, except as expressly set forth 55 6 herein. Acceptance of possession of the above-described property by Lessee shall be conclusive evidence that Lessee accept the same “as is” and that the property was and is in similar or same condition at the time possession was accepted, under this Lease. ARTICLE IX Right to Inspect Premises The City has a right, at all times during the term of this lease, through its agents and employees, to enter upon the leased premises for the purpose of examining and inspecting the same to determine whether Lessee have complied with its obligations hereunder with respect to the care and maintenance of the premises, and the repair or rebuilding of the improvements therein when necessary. This right of inspection may only be exercised after 24 hours’ notice to Lessee of City’s desire to inspect the premises. This 24-hour notice is necessary to insure that a representative of Lessee will be available to accompany City’s representative at the time of inspection. ARTICLE X Assignment/Cancellation/Termination/Negotiation 1. Assignment. Neither City nor Lessee may assign, transfer or sublet the rights under this lease to any party without prior written consent of the other party. 2. Cancellation. In the event the premises leased hereunder or any portion thereof is not available for occupancy or use upon commencement of or during the term of this lease due to fire, casualty, acts of God, strikes, national emergency or some other cause beyond the control of the City, this lease and the obligations of the Parties hereunder shall terminate and the Lessee hereby waive any claim against the City, its employees or agents for damages by reason of such cancellation. Any notice of cancellation must be in writing and sent by certified mail, as noted. 3. Termination. City may terminate this lease if the Lessee fail to make the rental payment, obtain and maintain liability insurance, or perform any other condition or obligation required herein. Notice of termination must be in writing and sent by certified 56 7 mail, as noted. 4. Lessee may rent or sublet the premises for periods not to exceed 72 consecutive hours. However, lessee and/or the renter/subletor must obtain and provide liability insurance that names the City as an additional insured on the policy during the event. If alcohol is available or sold, the Lessee must obtain a special event permit for the event. ARTICLE XI Compliance With Ordinances and Regulations Lessee, at their respective expenses, shall comply with all laws, orders and regulations of federal, state and municipal authorities, and with any direction of any public officer, pursuant to law, which imposes any duty upon Lessee or the City with respect to the leased premises. Lessee, at their respective sole expenses, shall obtain all licenses or permits which may be required for the conduct of its business within the terms of this agreement, or for making repairs, alterations, improvements, or additions. The City, when necessary, will join with Lessee in applying for all such permits or licenses. ARTICLE XII Liability Insurance Lessee shall obtain and maintain at all times during the term hereof, with a responsible insurer, for the benefit of the City and the Lessee as their respective interest may appear, comprehensive general liability insurance in the amount of One Million dollars ($1,000,000.00) per occurrence with an aggregate value of Two Million dollars ($2,000,000.00), to protect against any loss, claims, lawsuits or liability for damages, property damage, personal injury or death, and any expenses of the parties against any claim for such damages which might result from use or occupation or condition of the premises. Simultaneously with and as a prerequisite of executing of this lease, Lessee shall furnish a copy of such insurance policy(ies) to the City Clerk/Treasurer and such policy(ies) shall contain an endorsement that it shall not be canceled or altered without at least thirty (30) days prior written notice to the City from the insurer. The City and Lessee shall be specifically named as insured under said policy. 57 8 ARTICLE XIII Indemnification Lessee hereby agrees to indemnify and to hold the City free and harmless from and against any and all actions, claims and demands arising out of the use or occupancy of the premises by Lessee or the failure of the Lessee to maintain the premises as herein provided, including, but without limitation, any carelessness, negligence, improper conduct, wrongful or intentional act or breach of this lease by the Lessee or its agents, employees, patrons, invitees, suppliers or licensees, and any and all costs, expenses and fees, including attorneys’ fees, incurred by the City incident thereto. The City hereby indemnifies and agrees to hold the Lessee free and harmless from any and all actions caused by the sole negligence of the City. ARTICLE XIV Use/Right of Entry and Inspection/Damage/Repairs 1. Use. Lessee shall not use or permit the use of the leased premises for any purpose prohibited by law, shall comply with all requirements and demands of all governmental agencies or officials with respect to the condition, use and occupancy of the premises as such may appear from time to time during the term of this lease and shall not commit nor suffer to be committed any nuisance on or waste of the premises. 2. Right of Entry and Inspection. Lessee shall permit the City or the City’s duly authorized agents, employees or representatives to enter upon the leased premises at all reasonable times for the purpose of inspection. 3. Damage. It is specifically understood that any damage caused by Lessee or their guests to the premises during the term of this Lease shall be promptly corrected or replaced at the Lessee’ expense. 4. Repairs. All repairs to the premises during the terms of this lease shall be the sole responsibility of the Lessee. 58 9 ARTICLE XV Time of the Essence Time is and shall be deemed of the essence in respect to the performance of each provision of this lease. ARTICLE XVI Mortgages and Subleases Lessee may not assign their rights under this lease or assign or encumber the premises without the prior written consent of the City. ARTICLE XVII Surrender Upon Termination Upon the termination or cancellation of this lease Lessee, at their expense, shall remove from the premises all merchandise, furniture, furnishings, equipment or any other personal property belonging to it, and shall quietly and peaceably surrender possession of the leased premises in a similar or an improved condition as when received. There shall not be any holding-over by Lessee beyond the termination or cancellation of this lease. Any such holding- over by Lessee shall incur to the City a penalty fee of $100.00 per day. ARTICLE XVIII Entire Agreement This lease and attached Exhibit A shall be deemed to include the entire agreement between the parties hereto and no waiver of any right, agreement or condition herein and no modification of any term or condition herein shall be binding upon either party unless in writing and signed by the parties. ARTICLE XIX Partial Invalidity In the event any provision of this Lease or part thereof shall be determined by any court of competent jurisdiction to be invalid, void or otherwise unenforceable, the remaining 59 10 provisions hereunder, or parts thereof, shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. ARTICLE XX Notices/Demands Notices or demands required hereunder shall be in writing and shall be sent by certified mail (return receipt requested) to those persons at the addresses noted herein. The address of either party hereinabove set forth may be changed from time to time by giving written notice in that regard. All payments required to be made hereunder shall be made at the appropriate address hereinabove set forth or to such address as either of the parties may from time to time specify. CITY OF LAUREL LESSEE: By:________________________________ By_________________________________ Mayor Chamber of Commerce By________________________________ City Clerk/Treasurer 60 To the City Council Members From the Laurel Parks Board During the Park Board meeting of February 6, 2020, the board voted in favor to renew the lease with the Chamber of Commerce involving their building. There is no change to the lease from the previous lease. Board Members; Irv Wilke, Evan Bruce, Jon Rutt, Richard Herr, Scot Stokes, and Phyllis Bromgard 61 File Attachments for Item: 10. Resolution No. R20-37: A Resolution Of The City Council Authorizing The Mayor To Sign A Contract With True North Contracting For Asphalt And Concrete Replacement Work Related To The Construction On The 5th Avenue Railroad Crossing Within The City Of Laurel. 62 R20-37 Approve True North Contracting: 5th Avenue Railroad Crossing Project RESOLUTION NO. R20-37 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH TRUE NORTH CONTRACTING FOR ASPHALT AND CONCRETE REPLACEMENT WORK RELATED TO THE CONSTRUCTION ON THE 5TH AVENUE RAILROAD CROSSING WITHIN THE CITY OF LAUREL. BE IT RESOLVED by the City Council of the City of Laurel, Montana, Section 1: Approval. The contract between the City of Laurel and True North Contracting relating to asphalt and concrete work on the 5th Avenue Railroad Crossing Project, copy attached hereto, is hereby approved. Section 2: Execution. The Mayor and the City Clerk of the City of Laurel are hereby given authority to execute the contract on behalf of the City. Introduced at a regular meeting of the City Council on July 14, 2020, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this 14th day of July 2020. APPROVED by the Mayor this 14th day of July 2020. CITY OF LAUREL ___________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 63 Page 1 of 5 INDEPENDENT CONTRACTOR SERVICE CONTRACT This Contract is made and entered into this 14th day of July 2020, between the City of Laurel, a municipal corporation organized and existing under the laws of the State of Montana whose address is P.O. Box 10, Laurel, Montana 59044, hereinafter referred to as “City” and True North Contracting, a contractor licensed to conduct business in the State of Montana, whose address is 911 1st Avenue, Laurel, MT 59044, hereinafter referred to as “Contractor”. SECTION ONE DESCRIPTION OF SERVICES A. Purpose. City shall hire Contractor as an independent contractor to perform for City the services described in the Bid dated June 25, 2020, attached hereto as Exhibit “A” and by this reference made part of this contract. B. Effective Date. This contract is effective upon the date of its execution by both Parties. Contractor shall complete the services within 60 days of commencing work. The parties may extend the term of this contract in writing prior to its termination for good cause. C. Scope of Work. Contractor shall perform his/her work and provide services in accordance with the specifications and requirements of this contract, any applicable Montana Public Work Standard(s) and Exhibit “A”. SECTION TWO CONTRACT PRICE Payment. City shall pay Contractor twelve thousand two hundred eighty two dollars and no cents ($12,282.00) for the work described in Exhibit A. Any alteration or deviation from the described work that involves extra costs must be executed only upon written request by the City to Contractor and will become an extra charge over and above the contract amount. The parties must agree to extra payments or charges in writing. Prior to final payment, Contractor shall provide City with an invoice for all charges. SECTION THREE CITY’S RESPONSIBILITIES Upon completion of the contract and acceptance of the work, City shall pay Contractor the contract price, plus or minus any additions or deductions agreed upon between the parties in accordance with Sections one and two, if any. SECTION FOUR CONTRACTOR’S WARRANTIES AND RESPONSIBILITIES A. Independent Contractor Status. The parties agree that Contractor is an independent contractor for purposes of this contract and is not to be considered an employee of the City for any purpose hereunder. Contractor is not subject to the terms and provisions of the City’s personnel policies or handbook and shall not be considered a City employee for workers’ compensation or any other purpose. Contractor is not authorized to represent the City or otherwise bind the City in any dealings, 64 Page 2 of 5 agreements or sub-contracts in any dealings between Contractor and any third parties. The City is interested solely in the results of this contract. Contractor is solely responsible for all work and work product under this contract, including techniques, sequences, procedures, and means. Contractor shall supervise and direct the work to the best of his/her ability. B. Wages and Employment. Contractor shall abide by all applicable State of Montana Rules, Regulations and/or Statutes in regards to prevailing wages and employment requirements. Contractor shall comply with the applicable requirements of the Workers’ Compensation Act. Contractor shall maintain workers’ compensation coverage for all members and employees of his/her business, except for those members who are exempted as independent contractors under the provisions of §39-71-401, MCA. Contractor understands that all contractors or subcontractors working on publicly funded projects are required to have withheld from earnings a license fee of one percent (1%) of the gross contract price if the gross contract price is Five Thousand Dollars ($5,000) or more. This license fee is paid to the Montana Department of Revenue pursuant to Montana law. C. Unless otherwise specified by the terms of this Agreement, all m aterials and equipment used by Contractor on the Construction Project shall be new and where not otherwise specified, of the most suitable grade for their intended uses. D. All workmanship and materials shall be of a kind and nature acceptable to the City. E. All equipment, materials, and labor provided to, on, or for the Contract must be free of defects and nonconformities in design, materials, and workmanship for a minimum period beginning with the commencement of the work and ending one (1) year from completion and final acceptance by the City. Upon receipt of City’s written notice of a defective or nonconforming condition during the warranty period, Contractor shall take all actions, including redesign and replacement, to correct the defective or nonconforming condition within a time frame acceptable to the City and at no additional cost to the City. Contractor shall also, at its sole cost, perform any tests required by City to verify that such defective or nonconforming condition has been corrected. Contractor warrants the corrective action taken against defective and nonconforming conditions for a period of an additional one (1) year from the date of City’s acceptance of the corrective action. F. Contractor and its sureties are liable for the satisfaction and full performance of all warranties. G. Contractor has examined the facilities and/or has made field examinations. Contractor has knowledge of the services or project sought under this Contract and he/she further understands the site conditions to be encountered during the performance of this Contract. Contractor has knowledge of the types and character of equipment necessary for the work, the types of materials needed and the sources of such materials, and the condition of the local labor market. H. Contractor is responsible for the safety of the work and shall maintain all lights, guards, signs, temporary passages, or other protections necessary for that purpose at all times. I. All work is performed at Contractor’s risk, and Contractor shall promptly repair or replace all damage and loss at its sole cost and expense regardless of the reason or cause of the damage or loss; provided, however, should the damage or loss be caused by an intentional or negligent act of the City, the risk of such loss shall be placed on the City. 65 Page 3 of 5 J. Contractor is responsible for any loss or damage to materials, tools, work product or other articles used or held for use in the completion or performance of the Contract. K. Title to all work, work product, materials and equipment covered by any payment of Contractor’s compensation by City, whether directly incorporated into the Contract or not, passes to City at the time of payment, free and clear of all liens and encumbrances. SECTION FIVE INDEMNITY AND INSURANCE Contractor shall indemnify, defend and save City, its officers, agents and employees harmless from any and all losses, damage and liability occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Contractor or its agents or employees. SECTION SIX COMPLIANCE WITH LAWS Contractor shall comply with all federal, state, local laws, ordinances, rules and regulations. Contractor shall either possess a City business license or shall purchase one, if a City Code requires a business license. SECTION SEVEN NONDISCRIMINATION Contractor agrees that any hiring of persons as a result of this contract must be on the basis of merit and qualification and further that Contractor shall not discriminate on the basis of race, color, religion, creed, political ideas, sex, age, marital status, physical or mental disability or national origin. SECTION EIGHT DEFAULT If either party fails to comply with any term or condition of this Contract at the time or in the manner provided for, the other party may, at its option, terminate this Contract and be released from all obligations if the default is not cured within ten (10) days after written notice is provided to the defaulting party. Said notice shall set forth the items to be cured. Additionally, the non-defaulting party may bring suit for damages, specific performance, and any other remedy provided by law except for punitive damages. The Parties hereby waive their respective claims for punitive damages. These remedies are cumulative and not exclusive. Use of one remedy does not preclude use of the others. Notices shall be provided in writing and hand-delivered or mailed to the parties at the addresses set forth in the first paragraph of this Contract. SECTION NINE TERMINATION Either party may terminate the contract for their convenience upon thirty days written notice sent postage prepaid, to the addresses provided herein. 66 Page 4 of 5 SECTION TEN GOVERNING LAW AND DISPUTE RESOLUTION The Parties agree that the laws of the State of Montana govern this Contract. The Parties agree that venue is proper within the Courts of Yellowstone County, Montana. If a dispute arises, the Parties, through a representative(s) with full authority to settle a dispute, shall meet and attempt to negotiate a resolution of the dispute in good faith no later than ten business days after the dispute arises. If negotiations fail, the Parties may utilize a third party mediator and equally share the costs of the mediator or file suit. SECTION ELEVEN ATTORNEY FEES If any action is filed in relation to this agreement, the unsuccessful party in the action shall pay to the successful party, in addition to all sums that either is ordered to pay, a reasonable sum for the successful party’s attorney’s fees and all costs charges and expenses related to the action. SECTION TWELVE ENTIRE AGREEMENT This contract and its referenced attachment and Exhibit A contain the entire agreement and understanding of the parties and supersede any and all prior negotiations or understandings relating to this project. This contract shall not be modified, amended, or changed in any respect except through a written document signed by each party’s authorized respective agents. SECTION THIRTEENTH ASSIGNMENT OF RIGHTS The rights of each party under this Contract are personal to that party and may not be assigned or transferred to any other person, firm, corporation, or other entity without the prior, express, and written consent of the other party. SECTION FOURTEEN SEVERABILITY Each provision, section, or subsection of this Contract shall stand separate and independent of every other. In the event that a court of competent jurisdiction shall find any provision, section, or subsection of this contract to be invalid, the remaining provisions, sections, and subsections of this contract shall remain in full force and effect. SECTION FIFTEEN PARAGRAPH HEADINGS The titles to the paragraphs of this contract are solely for the convenience of the parties and shall not be used to explain, simplify, or aid in the interpretation of the provisions of this agreement. 67 5 of 5 SIGNED AND AGREED BY BOTH PARTIES ON THE 14th DAY OF JULY 2020. CITY OF LAUREL CONTRACTOR ___________________________________ __________________________ Thomas C. Nelson, Mayor True North Contracting ATTEST: Employer Identification Number ___________________________________ __________________________ Bethany Langve, Clerk/Treasurer 68 69 File Attachments for Item: 11. Resolution No. R20-38: A Resolution To Approve Property Owners’ Request To File A Petition To Annex Their Property Located At 810 West 7th Street To The City Of Laurel, Montana. 70 R20-38 Approve Property Owners’ Request to File a Petition to Annex Property RESOLUTION NO. R20-38 A RESOLUTION TO APPROVE PROPERTY OWNERS’ REQUEST TO FILE A PETITION TO ANNEX THEIR PROPERTY LOCATED AT 810 WEST 7TH STREET TO THE CITY OF LAUREL, MONTANA. WHEREAS, property owners Scott and Amy Slothower submitted the attached letter to the City seeking permission to annex their property into the City of Laurel; and WHEREAS, the property at issue is located at 810 West 7th Street and is less than one city block in size and pursuant to city policy, requires City Council approval of the request to annex before the property owners can file their petition to annex; and WHEREAS City Staff provided the property owners a copy of the City’s Annexation Policy containing the process, terms, and conditions of annexation and the property owners decided it is in their best interest and desire to begin the process of annexation as indicated in their attached letter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby approves and authorizes Scott and Amy Slothower to file a Petition to annex their property located at 810 West 7th Street pursuant to the City’s Annexation Policy and annexation procedures. Introduced at a regular meeting of the City Council on July 14, 2020, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this 14 th day of July 2020. APPROVED by the Mayor this 14th day of July 2020. CITY OF LAUREL ___________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney 71 7 2 File Attachments for Item: 12. Resolution No. R20-39: A Resolution Of The City Council Authorizing The Award Of Grants From The Tax Increment Financing District Funds Pursuant To The Lura Small Grant Request Program For Eligible Applicants And Improvements. 73 R20-39 LURA Small Grant Funding Approval 2020 RESOLUTION NO. R20-39 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE AWARD OF GRANTS FROM THE TAX INCREMENT FINANCING DISTRICT FUNDS PURSUANT TO THE LURA SMALL GRANT REQUEST PROGRAM FOR ELIGIBLE APPLICANTS AND IMPROVEMENTS. WHEREAS, the City of Laurel approved a Small Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R19-42; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Small Grant Request Program for their respective projects; and WHERAS, the LURA Board reviewed and considered all of the applications submitted and recommends the City Council’s approval and award of small grants to the Applicants, for the amounts and purposes, attached hereto: a. Ron Seder, 119 West Main Street: $10,914 b. Brian White, Mountain Land Rehabilitation: $9,270 c. Shaun Jones, 101 W. Main Street: $6,000 WHEREAS, all the applicants, applications and projects are eligible for grant assistance and LURA recommends approval and funding of the same in the amounts provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Applicants listed herein are hereby approved for the grants pursuant to the Small Grant Request Program in the amounts provided herein to be paid from the City’s Small Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on July 14, 2020 by Council Member _______________. PASSED and APPROVED by the City Council of the City of Laurel this 14th day of July 2020. APPROVED by the Mayor this 14th day of July 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 74 LURA Small Grants Requiring Council final review and approval: Initial LURA Review and Approval on 6/22/2020 Ron Seder – 119 W. Main St.  Technical Assistance: $1,914.00  Façade Grant: $9,000  Total Project Request: $10,914 Brian White – Mountain Land Rehabilitation  Technical Assistance: $2,400  Façade Grant: $3,345  Sign Grant: $2,540  General Small Grant: $985.00  Total Project Request: $$9,270 Shaun Jones - 101 W Main St.  Façade Grant: $6,000  Total Project Request: $6,000 75 7 6 7 7 7 8 7 9 8 0 8 1 8 2 8 3 8 4 8 5 Control No. 20-0507-125234 Applicant Initials Page 1 of 7 LAUREL URBAN RENEWAL AGENCY (LURA) Grant Application Small Grant (up to $20,000) X Technical Assistance Grant Façade Grant X Sign Grant Large Grant (Greater than $20,000) Application fees are non-refundable. Applicant Name (Last, First Middle) White, Brian L. Applicant Phone ( 208 ) 869 - 1212 Applicant Mailing Address (Street, City, State Zip) 6180 S. Tarrega Lane, Meridian, Idaho 83642 Applicant E-Mail Address brian@mlrehab.com Business Name Mountain Land Rehabilitation, Inc. Laurel Business License Number #161 Business Physical Address (Street, City, State Zip) 204 East Main, Laurel, Montana 59044 Business Phone (406) 633 - 4620 Business Activities (i.e. retail, office, etc.) Healthcare – Physical Therapy Business Owner Name (Last, First Middle) X Same as Applicant Business Owner Phone ( 208 ) 869 - 1212 Business Owner Mailing Address (Street, City, State Zip) Business Owner E-Mail Address brian@mlrehab.com Building Frontage (building length along a public street) 85 feet Building Height (number of stories defined by current code) feet 1 story Historical District Building Date Approved Yes X No 00 / 00 / 00 Property Legal Description (i.e. assessor parcel number) Township 2 South, Range 24 East, of the Principal Montana Meridian, in Yellowstone County, Montana Section 9: S1/2SE1/4 Property Legal Owner and Contact Information Montana Rail Link phone 406.523.1500 fax 406.523.1493 toll free 800.338.4750 Post Office Box 16390 101 International Drive Missoula, Montana 59808 I certify under penalty of law, that the information provided herein is true, accurate and complete to the best of my knowled ge. I understand that submitting an application does not guarantee a grant will be awarded, and that grant awards are at the discretion of the LURA board. Additionally, I verify that I have read and agree to abide by all applicable regulations under Title 20 of the Laurel Municipal Code as they apply to the LURA program. I am aware that a violation of these regulations shall result in the rejection of my application or disqualification from participating in the LURA grant program. Applicant Signature Brian White Date (MM/DD/YYY) 3/ 18 / 20 INCOMPLETE APPLICATIONS Return Completed Applications To: Laurel Urban Renewal Agency (LURA) BW OFFICE USE ONLY LURA REVIEW DATE PLANNER REVIEW DATE CITY COUNCIL DATE AWARD DATE NOTIFICATION DATE INSPECTION DATE PAYMENT DATE 86 Control No. 20-0507-125234 Applicant Initials Page 2 of 7 SHALL BE RETURNED Application processing time is a minimum of 60 business days. ATTN: City Planner PO Box 10 Laurel, MT 59044 (406) 628-7431 Previous Applications (if any) Date Control No. Approved Small Project Grant 5 / 10 / 19 19-0514-091405 X Yes No / / Yes No / / Yes No / / Yes No / / Yes No Brief Description of Type of Business and Services Provided by Applicant. Physical Therapy: Mountain Land operated a physical therapy clinic in l eased space at 405 East Main in Laurel from July 2015 through February 21, 2020. Jeremy Hansen, PT, DPT is the Clinic Director. We provide outpatient orthopedic and manual physical therapy services. We work with all insurances, Medicare, Medicaid, worker compensation, auto accident, and private pay patients. Referrals are received from all of the local and regional physicians, nurse practitioners, PA’s etc. However, we do have some patients who access our services directly, without referral. Our practice has grown to 3 providers and multiple support staff due to the growing need in Laurel and as a tribute to the high quality of care that Jeremy and his team have provided to the community. Brief Description of Project. Mountain Land purchased the existing building at 204 East Main, which is on leased property own ed by Montana Rail Link. Alpha Omega Disaster Restoration, the previous owner, designed the tenant improvements and Cucancic Construction, Inc. was the general contractor. There was moderate remodeling of the current offices and substantial remodeling to turn the “garage” area into a physical therapy gym. The physical therapy clinic occupies 2,400 sq. ft. of the 4,300 sq. ft. building. We plan to find a tenant that is interested in all of part of the remaining space. We removed the two garage doors on the east front of the building and had an exterior wall with large windows looking out of the gym. We eliminated the former parking directly in front of the east front and will landscape with a walkway to the entrance, which will remain in the same place. We are working on plans for the exterior to make it look like medical office space rather than a converted shop. Brief Description of Project Time Line. Closing date for the purchase of the building occurred in June 2019. Due to escalating construction expenses we had a difficult time making it through the bidding process and finding a builder who was both affordable and available. Our original timeline had us moving in by September or October of 2019. In reality, building began in late November or early December and we received our certificate of occupancy on 2/21/20. We saw our last patients at 405 East Main on 2/21/20, moved the clinic over the next two days and began seeing patients at 204 East Main on 2/24/20. Explain how the project will support and/or improve the down town district. The community of Laurel has already embraced our unaffiliated, independent physical therapy service on Main Street. We have had a wonderful and accommodating landlord in Ken Miller at 405 East Main but the space and the parking are already inadequate and will not support the growth that we currently have and anticipate will continue with this new location. Being on the busier portion of Main Street will make our clinic much easier to find for our patients and the 87 Control No. 20-0507-125234 Applicant Initials Page 3 of 7 parking will be more abundant and convenient. With this property being on the east side of the Laurel Chamber of Commerce building that has park-like landscaping, we want our building to look congruent and equal in quality. These are the only two business on the south side of Main east of the railroad underpass. What type(s) of development and/or physical improvements are being considered? Beautifying the front of the building exterior, plus landscaping, and creating a parking lot. Name and Address of Technical Assistance Firm. Alpha-Omega Disaster Restoration PO Box 1108 Laurel, MT 59044 Name and Address of Contractor that will complete the work. Cucancic Construction, Inc. 7310 Entryway Drive Billings, MT 59108-0307 Phone: (406) 215-1545 (406) 294-2441 88 Control No. 20-0507-125234 Applicant Initials Page 4 of 7 What type of general Small Grant is needed? Demolition/Abatement of Structure for Removal of Blight Sidewalks, Curbs, Gutters Public Utilities Water, Wastewater, Storm Water Electrical, Natural Gas, Fiberoptic, Telecommunications Intersection Signals & HAWK Crossing Street & Alley Surface Improvements Crosswalks Green Space & Water Ways Improvement of Pedestrian Areas Historical Restorations Off Street Parking for Public Use Bridges & Walkways Pollution Reduction Structural Repair Flooring Walls (interior) Roof, Ceiling Energy Efficiency Improvements LED Lighting (interior) Insulation Programmable Thermostats Solar Panels and Systems MCA 7-15-4288(2) 7-15-4288(2) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(12) TOTAL: LURA Funds Requested $ , . $ $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $1,970.00 $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $1,970.00 Applicant Funds Committed $ , . $ $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $1,970.00 $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $1,970.00 89 Control No. 20-0507-125234 Applicant Initials Page 5 of 7 What type of Small Grant is needed? Technical Assistance Architectural/Design Fees Landscape/Hardscape Design Fees Feasibility Study Fees Building Permit Fees Facade Grant Water Cleaning Prepping and Painting Window Replacement/Repair Door Replacement/Repair Entry Foyer Repairs Exterior Lighting Façade Restoration/Rehabilitation Landscape/Hardscape Improvements Signage and Awning Grant Signage Awning Hours (up to 30 total) TOTAL: LURA Funds Requested $3,500.00 $ , . $ , . $ , . $ , . $ , . $ 3.440.00 $ 1,800.00 $ 1,450.00 $ , . $ , . $ , . $5,080.00 $ , . $15,270.00 Applicant Funds Committed $3,500.00 $ , . $ , . $ , . $ , . $ , . $ 3.440.00 $ 1,800.00 $ 1,450.00 $ , . $ , . $ , . $5,080.00 $ , . $15, 270.00 90 Control No. 20-0507-125234 Applicant Initials Page 6 of 7 What type of Large Grant is needed? Demolition/Abatement of Structure for Removal of Blight Sidewalks, Curbs, Gutters Public Utilities Water, Wastewater, Storm Water Electrical, Natural Gas, Fiberoptic, Telecommunications Intersection Signals & HAWK Crossing Street & Alley Surface Improvements Crosswalks Green Space & Water Ways Improvement of Pedestrian Areas Historical Restorations Off Street Parking for Public Use Bridges & Walkways Pollution Reduction Structural Repair Flooring Walls (interior) Roof, Ceiling Energy Efficiency Improvements LED Lighting (interior) Insulation Programmable Thermostats Solar Panels and Systems MCA 7-15-4288(2) 7-15-4288(2) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(4) 7-15-4288(12) TOTAL: LURA Funds Requested $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . Applicant Funds Committed $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . $ , . Application Checklist  Application  Copy of Laurel Business License  Copy of Historical Building Verification form from Yellowstone County Historic Preservation Office  Copy of Estimates or Paid Invoices from Applicant’s Vendor (Work performed by the applic ant, business owner, property owner, or employee shall not be accepted for any grant project.)  Copy of Plans and Sketches (hand drawn will not be accepted)  Copy of Supporting Documentation  Photos (Before and After)  Project Description  Project Time Line 91 Control No. 20-0507-125234 Applicant Initials Page 7 of 7 92 93 94 95 96 97 98 99 100 1 0 1 1 0 2 1 0 3 Cucancic Construction, Inc.  P.O. Box 80307  Billings, MT 59108-0307  USA Phone (406) 294-2440  Fax (406) 294-2444  www.cucancic-construction.com March 19,2020 Mountain Land Rehabilitation 405 E Main Street Laurel, MT 59044 RE: Mountain Land Laurel -204 E Main Street - Cost Detail ATTN: Brian White  Removing 2 Garage Doors $ 1,800.00  New Windows & Installation $ 3,440.00 Total Costs: $ 5,240.00 We have been paid for these costs Thank You, Jaime Writesel, Vice President Cucancic Construction Inc. 7310 Entryway Drive Billings, MT 59101 406 294-2440 Office 406 294-2444 Fax 406 861-0186 Cell field@cucancic.com 104 105 Cucancic Construction, Inc.  P.O. Box 80307  Billings, MT 59108-0307  USA Phone (406) 294-2440  Fax (406) 294-2444  www.cucancic-construction.com March 19,2020 Mountain Land Rehabilitation 405 E Main Street Laurel, MT 59044 RE: Mountain Land Laurel -204 E Main Street - Cost Detail ATTN: Brian White  Removing 2 Garage Doors $ 1,800.00  New Windows & Installation $ 3,440.00 Total Costs: $ 5,240.00 We have been paid for these costs Thank You, Jaime Writesel, Vice President Cucancic Construction Inc. 7310 Entryway Drive Billings, MT 59101 406 294-2440 Office 406 294-2444 Fax 406 861-0186 Cell field@cucancic.com 106 107 1 0 8 1 0 9 1 1 0 1 1 1 1 1 2 1 1 3 1 1 4 1 1 5