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HomeMy WebLinkAboutCouncil Workshop Packet 06.02.2020 AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, JUNE 02, 2020 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony and written evidence. The City Council will base its decision on the record created during the public hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council. General Items Executive Review 1. Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s 2020 Pavement Maintenance Project. 2. Resolution - A Resolution Approving An Agreement Between The City Of Laurel And Yellowstone Boys And Girls Ranch, Relating To Fire Protection. 3. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign A Memorandum Of Agreement With The Montana Department Of Transportation For The Provision Of Grant Assistance For The City’s Public Transportation System. 4. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign An Operating Contract With The Montana Department Of Transportation To Provide Assistance With The City’s Public Transportation System. Council Issues 5. Discuss Noise Ordinance 6. Discussion on Street Maintenance 7. Discussion on Code Enforcement in New Mobile Home Park 8. Discussion on 4th of July Other Items Review of Draft Council Agendas 9. Draft Council Agenda for June 9, 2020. Attendance at Upcoming Council Meeting Announcements The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 1 File Attachments for Item: Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s 2020 Pavement Maintenance Project.   2 R20-___ Approve Amendment #1 to Task Order for City of Laurel’s 2020 Pavement Maintenance Project: Kadrmas, Lee & Jackson, Inc. RESOLUTION NO. R20-____ A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE PREVIOUSLY APPROVED TASK ORDER AUTHORIZING KADRMAS, LEE & JACKSON, INC. TO PROVIDE ADDITIONAL SERVICES FOR THE CITY OF LAUREL’S 2020 PAVEMENT MAINTENANCE PROJECT. WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee & Jackson, Inc. (“KLJ”) on December 5, 2017; and WHEREAS, the City previously approved a Task Order authorizing engineering services for the City of Laurel’s 2020 Pavement Maintenance Project; and WHEREAS, due to the low bids for the project, the City was able to add additional work to the Maintenance Project; and WHEREAS, the additional work will require additional engineering services as described in Amendment #1 which is attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Amendment #1 to the previously approved Task Order authorizing additional services for additional compensation for the City’s 2020 Pavement Maintenance Project is hereby approved and the Mayor is hereby authorized to execute the attached Amendment #1 on the City’s behalf. Introduced at a regular meeting of the City Council on June __, 2020, by Council Member ______________________. PASSED and APPROVED by the City Council of the City of Laurel, Montana, this __ day of June, 2020. APPROVED by the Mayor this ___th day of June, 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: ___________________________________ Bethany Langve, City Clerk/Treasurer Approved as to form: ___________________________________ Sam S. Painter, Civil City Attorney 3 Exhibit K – Amendment to Task Order – 2020 Pavement Repairs EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 This is EXHIBIT K, consisting of two pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated December 5, 2017. Amendment #1 to Task Order: Laurel 2020 Pavement Maintenance 1. Background Data: A. Effective Date of Task Order: December 23, 2019 B. Owner: City of Laurel C. Engineer: Kadrmas, Lee & Jackson, Inc. (dba “KLJ”) D. Specific Project (title): Laurel 2020 Pavement Maintenance 2. Description of Modifications A. The Scope of Services currently authorized to be performed by Engineer in accordance with the Task Order Laurel 2020 Pavement Maintenance is modified to include the following additional areas:  Bernard Street,  SE 4th Street,  S. 8th Ave.  Foundation Ave.  Payne S. Drive,  Duval Dr.  Davis Circle  Topeka Dr  Milwaukee Road  9th Ave.  10th Ave  13th Ave  Ann’s Place  Betty Ave  Cherry Hills Drive Per the attached Exhibit ST 1. 4 Exhibit K – Amendment to Task Order – 2020 Pavement Repairs EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services – Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 3. Task Order Summary (Reference only) A. Original Task Order amount: $ 82,000.00 B. Net change for prior amendments: $ 0 C. This amendment amount: $ 35,000.00 D. Adjusted Task Order amount: $117,000.00 The foregoing Task Order Summary is for reference only and does not alter the terms of the Task Order, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Task Order as set forth in this Amendment. All provisions of the Agreement and Task Order not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is . OWNER: ENGINEER: By: By: Title: Title: Mark Anderson Vice President, EPW Date Signed: Date Signed: 5 File Attachments for Item: 2. Resolution - A Resolution Approving An Agreement Between The City Of Laurel And Yellowstone Boys And Girls Ranch, Relating To Fire Protection. 6 R20-__ YBGR Fire Agreement 2020-2021 RESOLUTION NO. R20-__ A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF LAUREL AND YELLOWSTONE BOYS AND GIRLS RANCH, RELATING TO FIRE PROTECTION. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The Agreement between the City of Laurel and Yellowstone Boys and Girls Ranch, relating to fire protection, a copy attached hereto, be and the same is hereby approved. Section 2: Execution. The Mayor and the City Clerk/Treasurer of the City of Laurel are hereby given authority to execute said agreement on behalf of the City. Introduced at a regular meeting of the City Council on June __, 2020, by Council Member ______________________. PASSED and APPROVED by the City Council of the City of Laurel , Montana, this __th day of June, 2020. APPROVED by the Mayor this ___th day of June, 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: ___________________________________ Bethany Langve, City Clerk/Treasurer Approved as to form: ___________________________________ Sam S. Painter, Civil City Attorney 7 8 9 1 0 File Attachments for Item: 3. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign A Memorandum Of Agreement With The Montana Department Of Transportation For The Provision Of Grant Assistance For The City’s Public Transportation System. 11 R20-__ MDT Memorandum of Agreement Public Transit RESOLUTION NO. R20-___ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT WITH THE MONTANA DEPARTMENT OF TRANSPORTATION FOR THE PROVISION OF GRANT ASSISTANCE FOR THE CITY’S PUBLIC TRANSPORTATION SYSTEM. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The Memorandum of Agreement between the City of Laurel and the Montana Department of Transportation regarding grant assistance for the City’s public transportation system, a copy attached hereto, is hereby approved. Section 2: Execution. The Mayor and City Clerk of the City of Laurel are hereby given authority to execute said Memorandum of Agreement on behalf of the City. Introduced at a regular meeting of the City Council on ________________, 2020, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2020. APPROVED by the Mayor this ____ day of __________ 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 12 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 File Attachments for Item: 4. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign An Operating Contract With The Montana Department Of Transportation To Provide Assistance With The City’s Public Transportation System. 21 R20-__ MDT Operating Contract Public Transit RESOLUTION NO. R20-___ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO SIGN AN OPERATING CONTRACT WITH THE MONTANA DEPARTMENT OF TRANSPORTATION TO PROVIDE ASSISTANCE WITH THE CITY’S PUBLIC TRANSPORTATION SYSTEM. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The Operating Agreement between the City of Laurel and the Montana Department of Transportation for assistance with the City’s public transportation system, a copy attached hereto, is hereby approved. Section 2: Execution. The Mayor and City Clerk of the City of Laurel are hereby given authority to execute said contract on behalf of the City. Introduced at a regular meeting of the City Council on ________________, 2020, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2020. APPROVED by the Mayor this ____ day of __________ 2020. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney 22 2 3 2 4 2 5 2 6 2 7 2 8 2 9 3 0 3 1 3 2 3 3 3 4 File Attachments for Item: 5. Discuss Noise Ordinance 35 3 6 NoiseMeters Phone: 888 206 4377 Email: info@noisemeters.com https://www.noisemeters.com/p/cr162b/ Optimus Red - Data Logging Occupational Noise Meter Features Meets noise regulations and guidelines Quick and easy to use Voice tag recording (audio notes) Bluetooth and mobile app Single range 20 to 140 dB 15 year warranty Applications Occupational noise surveys Hearing protection selection Noise exposure and dose calculations Overview The Optimus Red sound level meter is for measuring sound levels in factories and other work environments in line with the occupational noise regulations. Let the meter take the strain - The Optimus Red has been designed specifically for occupational noise measurements. Rather than being a general purpose meter that leaves you trying to select the correct measurement range and parameters, the Optimus Red does it all for you, recording all the measurements that you might need now and in the future. Lower cost meters are available (even within our range), but they may not meet the standards demanded by the regulations and will not be Integrating as required for some occupational noise measurements. They will certainly not be so powerful or easy to use. Buying the Right Meter Most occupational noise regulations state that you should use at least a Type 2 Integrating Sound Level Meter that provides you with measurements of Lavg and LPeak. The meter should be verified by a suitably equipped laboratory when new and every year or two years. You also need a Calibrator to check the meter's function before making measurements. Our Recommendation For occupational noise measurements with noise exposure calculation we recommend the Noise Measurement Kit CK162B. This includes everything you need for a full occupational noise survey. Where the noise levels are particularly high, we recommend Optimus Red with Octave Band Filters, which gives the ability to assess the level at the ear when wearing different hearing protectors. See the Optimus with Octave Band Filters page for more information. 37 NoiseMeters Optimus Red - Data Logging Occupational Noise Meter Specifications Standards IEC 61672-1:2013 Class 1 or Class 2 IEC 61672-1:2002 Class 1 or Class 2 Group X IEC 60651:2001 Type 1 I or Type 2 I IEC 60804:2000 Type 1 or Type 2 IEC 61252:1993 personal sound exposure meters ANSI S1.4 -1983 (R2006), ANSI S1.43 - 1997 (R2007), ANSI S1.25:1991 IEC 61260:1996 & ANSI S1.11-2004 DIN 45657:2005-03 Measurement Range 20dB to 140dB RMS single range Noise floor <18dB(A) Class 1, <21dB(A) Class 2 Frequency weightings RMS & peak : A, C, & Z measured simultaneously Time weightings Fast, Slow & Impulse measured simultaneously Memory 4GB, 32GB factory fit option Time history data rates 10ms, 62.5ms, 100ms, 125ms, 250ms, 1/2 sec, 1 sec or 2 sec VoiceTag Up to 30 seconds of audio notes with each measurement Integrators Three simultaneous “virtual” noise meters. Integrator 1 is preset to Q3 for Leq functions. Integrators 2 & 3 can be configured with the following Exchange rate 3, 4 or 5 dB Threshold 70dB to 120dB (1 dB steps) Time weighting None or Slow Criterion level 70dB to 120dB (1 dB steps) Criterion time 1 to 12 hours in 1 hour steps Integrator quick settings EU, OSHA HC & OSHA NC, OSHA HC & ACGIH, MSHA HC & MSHA EC, Custom Size 283mm x 65mm x 30mm Weight 300gms/10oz Power 4 x AA alkaline Typically 12 hours with alkaline AA Typically 20 hours with lithium AA non- rechargeable External power: 5v-15v via MultiIO socket via ZL:171 cable (2.1mm socket) Outputs USB Type B to PC AC & DC output via ZL:174 (2 x Phono, 1m) Multi-pin IO for external power via ZL:171 cable (2.1mm socket) Bluetooth BLE compatible with Anrdoid and iOS devices Case Material: high impact ABS-PC with soft touch back and keypad Tripod mount 1/4" Whitworth socket Environmental Temperature: Operating -10°C to +50°C, storage -20°C to +60°C Humidity: Up to 95% RH non- condensing Electromagnetic performance IEC 61672-1:2002, IEC 61672-2:2003, IEC 61672-1:2013 & IEC 61672-2:2013 Except where modified by EN 61000-6-1:2007 & EN 61000-6-1:2007 Language Options English, French, German, Spanish, Italian Display functions LXY, LXYMax, LXYMin, LXeq, LCPeak, LZPeak, LCeq-LAeq, LXE Graph of short LAeq, LCPeak, TWA, dose%, est dose% Measurement run time Stored functions LXYMax & time history of LXYMax LAeq, LCeq, LZeq, LCPeak, LZPeak, LAPeak, Lavg, TWA. %dose Time history of LAeq, LCeq, LZeq, LCPeak, LZPeak, LAPeak, LAIeq, Lavg where x=A ,C ,Z; y= F, S, I Head Office NoiseMeters Inc 3233 Coolidge Hwy Berkley MI 48072 USA Telephone 888 206 4377 Fax 888 584 2230 Email: info@noisemeters.com Support: support@noisemeters.com Web Sites Main site: https://www.noisemeters.com Product shortcut: https://www.noisemeters.com/p/cr162b/ Tech Support: https://support.noisemeters.com 38 Quotation Q-506593 NoiseMeters, Inc City of Laurel Laurel MT USA 3233 Coolidge Hwy Berkley MI 48072 USA Tel: 888 206 4377 Fax: 888 584 2230 Email: accounts@noisemeters.com 22 May 2020 Quote:Q-506593 Currency: USD Code Description Qty Unit Price Totals Tax CK161B Class 1 / Type 1 Kit with Int. Logging Sound Meter, Calibrator, Case 1 3236.00 3236.00 0.00 Terms Payment terms: Net 30 days Delivery within the USA This quotation is valid until 21 June 2020 Items Total 3236.00 Delivery Charge 40.00 Sales Tax 0.00 Quotation Total $ 3276.00 (US Dollar) Bank Details JPMorgan Chase Bank, New York, NY Account No: Swift Code: Routing #: 828588715 CHASUS33 021000021 39 File Attachments for Item: 9. Draft Council Agenda for June 9, 2020. 40 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, JUNE 09, 2020 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R18-XX NEXT ORD. NO. O18-XX WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an age nda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of May 26, 2020. Correspondence 2. Laurel Airport Authority Minutes of April 28, 2020. 3. Letter from Yellowstone County to Judy Goldsby. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 4. Claims entered through June 5, 2020. 5. Clerk/Treasurer Financial Statements for the month of April 2020. 6. Approval of Payroll Register for PPE __________ totaling $____________. 7. Approval of Worksop Minutes of May 5, 2020. Approval of WorksopnMinutes of May 19, 2020. Ceremonial Calendar Reports of Boards and Commissions 8. Budget/Finance Committee Minutes of May 26, 2020. Audience Participation (Three-Minute Limit) 41 Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 9. Resolution - A Resolution Approving Amendment No. 1 To The Previously Approved Task Order Authorizing Kadrmas, Lee & Jackson, Inc. To Provide Additional Services For The City Of Laurel’s 2020 Pavement Maintenance Project. 10. Resolution - A Resolution Approving An Agreement Between The City Of Laurel And Yellowstone Boys And Girls Ranch, Relating To Fire Protection. 11. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign A Memorandum Of Agreement With The Montana Department Of Transportation For The Provision Of Grant Assistance For The City’s Public Transportation System. 12. Resolution - A Resolution Of The City Council Authorizing The Mayor To Sign An Operating Contract With The Montana Department Of Transportation To Provide Assistance With The City’s Public Transportation System. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make neede d arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER 42