HomeMy WebLinkAboutResolution No. R20-20RESOLUTION NO. R20-20
A RESOLUTION APPROVING A TASK ORDER BETWEEN THE CITY OF LAUREL
AND THE DEPARTMENT OF JUSTICE NATURAL RESOURCE DAMAGE
PROGRAM ("NRDP") FOR CONSTRUCTION OF A CAMPGROUND AT RIVERSIDE
PARK.
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The Task Order and Attachments between the Parties is
attached hereto and incorporated herein as part of this resolution, and are accepted and hereby
approved by the City Council.
Section 2: Execution. The Mayor and City Clerk/Treasurer of the City of Laurel
are hereby given authority to accept and execute the attached Task Order and Attachments on
behalf of the City.
Section 3: Effective date. The effective date for the Task Order is upon adoption and
approval of this resolution.
Klose.
2020.
Introduced at a regular meeting of the City Council on April 14, 2020, by Council Member
PASSED and APPROVED by the City Council of the City of Laurel this 14th day of April
APPROVED by the Mayor this 14th day of April 2020.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATT
Bethany Lan e, Cl •k• Treasurer
APPROVED AS TO FORM:
Sam Painte ivil City Attorney
R20-20 Approve Task Order for City of Laurel's Riverside Park Campground construction City of Laurel and DOJ NRPD
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
City of Laurel Riverside Park Campground Construction
This Task Order is entered into between the Department of Justice, Natural Resource Damage
Program (NRDP) and the City of Laurel (Contractor), as authorized by NRDP Contract No.
700122 (Agreement).
1. PURPOSE
The purpose of this Task Order is to outline the tasks necessary for the Contractor to construct a
campground at Riverside Park.
A Scope of Work is detailed further in Attachment A. Any changes to Scope of Work tasks require
written approval of the NRDP Project Manager.
2. EFFECTIVE DATE AND PERIOD OF PERFORMANCE
This Task Order will take effect upon the signature of both parties and terminate on March 31,
2021, unless terminated earlier in accordance with the terms of this Task Order.
3. COMPENSATION
In consideration for the services to be provided, the NRDP will pay Contractor an amount not to
exceed $288,850, as estimated in Attachment B, Budget for this Task Order. Contractor will
submit monthly invoices conforming to Agreement requirements, as well as Contractor's name,
address, and Agreement and Task Order numbers, to NRDP for costs actually incurred, unless no
work was performed during the billing period. Invoices of subcontractors will be submitted
without mark-up by Contractor. Progress reports will be submitted with all invoices (including
subcontractor invoices) that clearly identify the work performed, including hours, dates and
personnel. Contractor must not exceed the costs specified in this section without prior written
authorization in the form of a fully executed task order modification. NRDP has thirty (30) days
to pay invoices, as allowed by 17-8-242, MCA. Contractor will submit invoices to the Natural
Resource Damage Program, P.O. Box 201425, Helena, MT 59620-1425, or by email to
DOJNRDPInvoicena.mt. eov.
4. SUBCONTRACTING
Contractor will procure a licensed construction contractor for the work in accordance with the
terms of Title 18, Chapter 2, MCA, and other applicable procurement laws and regulations for
public works.
NRDP must pre -approve in writing of any services to be performed by a subcontractor or any
supplies to be procured by Contractor. Contractor is responsible for the acts and omissions of all
subcontractors or agents and of persons directly or indirectly employed by such subcontractors,
Page 1 of 6
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
and for the acts and omissions of persons employed directly by Contractor. All Contractor
procurement of subcontractors and supplies must comply with applicable Montana procurement
laws and regulations. Prior to obtaining any subcontracted services or supplies in the amount of
$5,000 or more, Contractor must obtain NRDP's written approval of the procurement method,
subcontractor, subcontract, the subcontract price, the subcontractor agreement, and, as
applicable, labor rates, overhead rates and any subcontractor fee. Contractor will use an NRDP-
provided template or form for the procurement if requested. Contractor must submit
documentation of the NRDP-approved procurement with the invoice that includes subcontractor
costs or supplies. NRDP may require documentation of publication of the procurement and
submittal of forms, as applicable.
5. PROJECT MANAGERS AND SERVICE OF NOTICES
A. The Project Manager identified below will manage the day-to-day project activities on
behalf of the NRDP.
The Project Manager for this Task Order is:
Alicia Stickney
1720 9a` Ave
Helena, MT 59601
Phone: (406) 444-1346
E-mail: aliciastickneynamt.gov
B. The Contractor Project Managers identified below will manage the day-to-day project
activities on behalf of the Contractor.
The Contractor Project Managers for this Task Order are:
Kurt Markegard
City of Laurel
P.O. Box 10
Laurel, MT 59044
Phone: (406) 860-5785
E-mail: kmarke ard(a),laurel.mt.gov
Matt Wheeler
City of Laurel
P.O. Box 10
Laurel, MT 59044
Phone: (406) 208-1885
E-mail: mwheelerAlaurel.mt.gov
C. Written notices, reports, and other information required to be exchanged between the
parties must be directed to the respective Project Managers.
Page 2 of 6
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
6. EXECUTION.
The parties through their authorized agents have executed this Task Order on the dates set out
below.
STATE OF MONTANA
DEPARTMENT OF JUSTICE
NATURAL RESOURCE DAMAGE PROGRAM
Harley Harris
Program Manager
1720 9th Avenue
PO Box 201425
Helena, MT 59620
Approved for legal content by:
Date
Thad Adkins Date
NRDP Legal Counsel
CITY OF LAUREL
/C
Thomas C. Ne son `` Date
Mayor
P.O. Box 10
Laurel, MT 59044
Page 3 of 6
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
The parties through their authorized agents have executed this Task Order on the dates set out
below.
STATE OF MONTANA
DEPARTMENT OF JUSTICE
NATURAL RESOURCE DAMAGE PROGRAM
Ha
Program Manager
1720 9th Avenue
PO Box 201425
Helena, MT 59620
Approved for legal content by:
Digitally signed by Harley
Harris
Date: 2020.04.17 09:43:05
-06'00'
Date
Digitally signed by Thad Adkins
o Date: 2020.04.16 13:11:49 -06'00'
Thad Adkins Date
NRDP Legal Counsel
CITY OF LAUREL
ThofiTa—s C. NeIs6r
Mayor
P.O. Box 10
Laurel, MT 59044
Page 3 of 6
Date
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
City of Laurel Riverside Park Campground Construction
BACKGROUND
The City of Laurel (Contractor) proposed to construct a campground at Riverside Park as part of
the preparation of the recreation project priority plan. The Recreation Project Priority Plan was
completed as part of the implementation of the Final Programmatic Damage Assessment and
Restoration Plan and Final Programmatic Environmental Assessment for the ExxonMobil
Pipeline Company July 1, 2011 Yellowstone River Oil Spill prepared by the U.S. Department of
the Interior, through the Bureau of Land Management and U.S. Fish and Wildlife Service, and
the State of Montana through the Department of Justice Natural Resource Damage Program
(NRDP). The priority plan identifies preferred recreation projects and funding amounts to meet
the restoration plan goal of providing additional recreational human use opportunities to offset
those lost due to the July 1, 2011 ExxonMobil Pipeline Company Yellowstone River Oil Spill.
These projects were approved by Governor Bullock on May 30, 2018 as part of the Yellowstone
River Recreation Project Priority Plan. The purpose of this Task Order is to make the approved
funds available to the City of Laurel in accordance with plan requirements.
TASKS
Contractor will perform the following tasks:
Task 1: Construct Campground
The Contractor will procure a construction contractor following state procure requirements and,
where applicable and not contradictory to state requirements, City of Laurel procurement
requirements and policies, to construct a campground according to the plans and specifications in
the project manual for the Riverside Park Campground. The project manual was prepared in
March 2020 by KLJ, Inc., and is incorporated herein by reference. Contractor will only invoice
NRDP for eligible items that were approved in the Yellowstone River Recreation Project Priority
Plan. Contractor will provide a copy of the construction completion report to NRDP upon project
completion.
Task 2: Administration and Task Order Management
The Contractor will prepare and provide NRDP with progress reports based on the above tasks
and submit detailed invoices according to these tasks.
Page 4 of 6
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
Contractor will provide deliverables to NRDP according to the following schedule:
1. Task 1: One electronic copy of the construction completion report and construction
record drawings on or before December 31, 2020.
2. Task 2: One (1) electronic copy of each Progress Report due with each invoice.
BUDGET
The project budget is in Attachment B.
Page 5 of 6
Contract 700122
Task Order 3
Fund: 08012; Org: 10324; Project: RIVERSIDE CAMP
ATTACHMENT B
BUDGET
Cost Estimate of Project Components
Budget Item
NRDP Funding
Other Funding
Total Funding
Construct Campground
$288,850
$34,691
$323,541
Total
$288,850
$34,691
$323,541
Preliminary cost estimates for eligible campground development components were: sanitation
facilities ($92,000), campground ($198,720), picnic facilities ($139,200), parking improvements
($30,000), a 5,500 linear foot trail ($31,000), tree and shrub plantings ($9,000), and lighting
($76,000) for a total of $575,920. The City of Laurel may use match funds for the water line and
electric hookups for the campground. The City of Laurel has approximately $150,000 of match
funding to put to campground future costs. Other funding described above is not paid by NRDP.
Page 6 of 6