HomeMy WebLinkAboutResolution No. R20-17RESOLUTION NO. R20-17
RESOLUTION AWARDING HARDRIVES CONSTRUCTION, INC. THE CONTRACT FOR THE
CITY OF LAUREL'S 2020 PAVEMENT MAINTENANCE PROJECT AND TO AUTHORIZE THE
MAYOR TO SIGN CONTRACT DOCUMENTS ON THE CITY'S BEHALF.
WHEREAS, the City of Laurel planned and publicly advertised the project known as the 2020
Pavement Maintenance Project, and the City received responsive bids from qualified contractors; and
WHEREAS, the City's Engineers, KLJ, and City Staff considered the bids received and recommends
the City Council award the project and that the contract is in the City's best interest; and
WHEREAS, Hardrives Construction, Inc. submitted a bid of $495,000 and both KLJ and the City
Staff have determined the bid is in the best interest of the City. The Bid documents are attached hereto and
incorporated herein.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that
the City has followed its procurement policies and state law requiring competitive bidding; and
BE IT FUTHER RESOLVED the City Council hereby awards the contract and project to Hardrives
Construction, Inc. for its bid price of $495,000. The Mayor and City Clerk are authorized to sign all necessary
documents, agreements or contracts on the City's behalf consistent with this resolution.
Introduced at a regular meeting of the City Council on March 24, 2020, by Council Member Wilke.
PASSED and APPROVED by the City Council of the City of Laurel this 2411 day of March 2020
APPROVED by the Mayor this 24th day of March 2020.
CITY OF LAUEEL
Tlias C. Nelson, Mayor
A T:
Bethany gve, lerk-Treasurer, Clerk -Treasurer
Approved as t for
Sam Painter, Civil City Attorney
R20-17 Award 2020 Pavement Maintenance Project Hardrives Construction, Inc.
2611 Gabe) Road
Billings, MT 59102.7329
406 245 5,199
3 t1 P`6,C'01=9
March 13, 2020
Kurt Markegard
City of Laurel
115 W. 1st Street
Laurel, MT 59044
Re: 2020 Pavement Maintenance Project — Recommendation of Award
Dear Kurt:
Bids for the 2020 Pavement Maintenance project were received March 13, 2020. Two bids were opened
and read aloud, with base bid amounts of $419,370.00 and $439,827.00. The alternate bid items for
milling and overlaying Roundhouse Dr. were $75,630.00and $75,150.00. The bids were checked for
mathematical accuracy and no discrepancies were found.
The low bidder is Hardrives Construction. The total bid amount is $495,000.00 for the overall project.
We recommend the contract base bid and alternate 1 be awarded to Hardrives Construction,
accordingly. Enclosed is the Notice of Award (NOA) for the City's approval and a Certified Bid
Tabulation. Please sign, date and return four (4) original NOA forms; upon receipt, we will work with
Hardrives Construction to route final Contracts for the City's approval.
If you have any questions or concerns, please contact me at (406) 245-5499.
Sincerely,
KU
f
Ryan E. Welsh, PE
Project Engineer
Enclosure(s): Notice of Award
Tabulation of Bids
Project #: 1904-01874
cc: file
ENGINEERING, REIMAGINED
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Mice of Award
Date:
Project: 2020 Pavement Maintenance Project
Owner: City of Laurel Owner's Contract No.:
Contract: As described in the Bid Documents Engineer's Project No.: 1904-01874
Bidder: Flardrives Construction Inc.
Bidder's Address: 4800 Helfrick Rd.
Billings, MT 59102
You are notified that your Bid dated March 13 2020 for the above Contract has been considered. You
are the Successful Bidder and are awarded a Contract for 2020 Pavement Maintenance Project Base Bid and
Alternate 1.
The Contract Price of your Contract is Four Hundred Ninety -Five Thousand Dollars and No Cents ($495,000.00).
4 copies of the proposed Contract Documents accompany this Notice of Award.
You must comply with the following conditions precedent within fifteen [15] days of the date you receive this
Notice of Award.
1. Deliver to the Owner four 4 fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the
Instructions to Bidders (Article 20) and General Conditions (Paragraph 5.01).
3. Other conditions precedent: (none)
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award, and declare your Bid security forfeited.
Within ten days after you comply with the above conditions, Owner will return to you one fully executed
counterpart of the Contract Documents.
Citv of Laurel
Owner
B
Author ed S' n ature
Title
Copy to Engineer
2020 Pavement Maintenance Project Notice of Award Form 00510
KU Project 1904-01874 Page 1 of 1