HomeMy WebLinkAboutCouncil Workshop Packet 03.03.2020The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
AGENDA
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, MARCH 03, 2020
6:30 PM
CITY COUNCIL CHAMBERS
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for
an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on
any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we as k that you wait
until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each
speaker is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until
the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments,
testimony and written evidence. The City Council will base its decision on the record created during the public hearing. An y comments
provided tonight will not be included in the record or considered by the City Council.
General Items
1. Northwest Energy LED Light Presentation
2. Appointment of Makayla Kostelecky to the Laurel Volunteer Fire Department
3. Declare Vacancy on Emergency Services Committee
4. Motion to approve Council Member Sparks to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
5. Motion to approve Council Member Stokes to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
6. Motion to approve Council Member McGee to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
Executive Review
7. Resolution - A Resolution Of The City Council Adopting The laurel Transportation System
Coordination Plan.
8. Resolution - A Resolution Of The City Council Granting A Variance From The City’s Zoning
Ordinance To Disregard The Bufferyard Requirement, Sight-Obscuring Fence Requirement
And Building Design Standards On A Parcel Of Property Located On East Railroad
Street. (Public Hearing March 10th)
9. Resolution - Resolution Awarding Knife River The Contract For The City Of Laurel’s East
Downtown Infrastructure Improvements Project And To Authorize The Mayor To Sign All
Required Contract And Related Documents On The City’s Behalf.
10. Resolution - A Resolution Of The City Council Amending Policies And Procedures For The
Laurel Cemetery.
Council Issues
11. Discussion on Safety Levy for the Ambulance
Other Items
Review of Draft Council Agendas
12. Review Draft Council Agenda for March 10, 2020.
Attendance at Upcoming Council Meeting
Announcements
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
Item Attachment Documents:
7. Resolution - A Resolution Of The City Council Adopting The laurel Transportation System
Coordination Plan.
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R20-__ Adopt Transportation Coordination Plan
RESOLUTION NO. R20-__
A RESOLUTION OF THE CITY COUNCIL ADOPTING THE
LAUREL TRANSPORTATION SYSTEM COORDINATION PLAN.
WHEREAS, the City of Laurel has developed a transit plan to assist its citizens in
obtaining and utilizing public transit; and
WHEREAS, the City has requested funding for the project through the State’s Federal
Transit Administration grant; and
WHEREAS, the State requires the City adopt a coordination plan annually.
NOW THEREFORE BE IT RESOLVED by the City Council of the City o f Laurel,
Montana, that the Laurel Transportation System Coordination Plan, a copy of which is attached
hereto, is hereby adopted and approved as Laurel’s Transportation System Coordination Plan.
Introduced at a meeting of the City Council on March 10, 2020, by Council Member
________________.
PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 10th
day of March, 2020.
APPROVED by the Mayor this 10th day of March, 2020.
CITY OF LAUREL
__________________________________
Thomas C. Nelson, Mayor
ATTEST:
________________________________
Bethany Langve, Clerk-Treasurer
APPROVED AS TO FORM:
________________________________
Sam Painter, Civil City Attorney
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TRANSPORTATION COORDINATION PLAN
LAUREL TRANSIT
MONTANA DEPARTMENT OF
TRANSPORTATION
FY-21
Prepared by:
City of Laurel
Bethany Langve, Clerk/Treasurer
Scheduled for City Council Adoption: March 10, 2020
TAC Action:
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Montana Coordination Plan Outline
Adoption by Transportation Advisory Committee:
The relevant transportation providers and agencies are described in more detail.
Laurel Transit:
Laurel Transit (also referred to as transit system) is working to provide a successful on-demand
service for public transportation within the City limits of Laurel while offering regular service to
Billings. Laurel Transit is looking to contract with as many agencies in the area as possible to
provide expanded service. It is currently not feasible for Lau rel to have a fixed route system;
however, accommodations for such a system are being discussed such as bus benches and signs
within the City.
Laurel Transit Schedules:
Laurel Transit operates Monday-Friday 10:00 AM – 4:00 PM. The Billings service route begins at
7:30 and in-town service begins at 10:00 am.
Agencies Involved:
Adult Resource Alliance of Yellowstone County -- ARAYC has partnered with the City of
Laurel to provide the driver for the bus and the cell phone. ARAYC previously operated
the senior bus in Laurel, which was absorbed with the formation of Laurel Transit. The
City works very closely with ARAYC to ensure the level of service delivered through the
senior bus program is continued in Laurel Transit.
Tender Nest Assisted Living—Contact with Tender Nest Assisted Living continues, and
the facility has contracted with the City for vouchers.
COR – There is a plan to include COR in future TAC meetings.
Riverstone Health – The transit system is working to contract for demand/response
service for Riverstone Health patients.
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Laurel Senior Center – The Sprinter bus is currently stored in a garage at the Senior
Center. Frequent trips are taken to the senior center for rider visits .
Laurel Health and Rehab- Continues to utilize the bus service for transportation
purposes for their clients and residents.
MET- contact with MET in Billings has been made in hopes to grow the Laurel Transit
system and gain new ideas.
Public Involvement:
The Transportation Advisory Committee meets quarterly. Meetings notices are published on
the City of Laurel website and at City Hall. Meetings are open to the general public. For more
participation at TAC meetings more community outreach will be done to involve public
participation.
Private Sector:
The City of Laurel does not have any private transportation system available.
Needs Assessment and Plan to Increase Ridership:
The Laurel Transit will be starting focus groups this fiscal year in order to determine the needs
of the community and their transit provider. The focus groups will include current riding
members, City staff, other transportation providers, healthcare employers, and other members
from the community. The groups will focus on the current challenges the transit program faces
and get a better idea of how to improve the system. In order to increase ridership a new 14-
passenger bus be obtained, as the current bus is unreliable and breaking down. A capital grant
application is going to be submitted this fiscal year.
The Laurel Transit System has stepped up its ad vertising strategies by designing and distributing
flyers with route information and publishing that flyer in the Laurel Outlook on a regular basis.
Transportation Advisory Committee (TAC) Meetings:
The Laurel TAC meets on a quarterly basis. The TAC is comprised of City staff, community
interested members and representatives from Residential Support Services, the Adult Resource
Alliance of Yellowstone County and other interested parties. For more participation at TAC
meetings more community outreach will be done to involve public participation.
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
Item Attachment Documents:
8. Resolution - A Resolution Of The City Council Granting A Variance From The City’s Zoning
Ordinance To Disregard The Bufferyard Requirement, Sight-Obscuring Fence Requirement
And Building Design Standards On A Parcel Of Property Located On East Railroad
Street. (Public Hearing March 10th)
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R20-__ Laurel Trading Post Variance East Railroad Street
RESOLUTION NO. R20-__
A RESOLUTION OF THE CITY COUNCIL GRANTING A VARIANCE FROM THE
CITY’S ZONING ORDINANCE TO DISREGARD THE BUFFERYARD
REQUIREMENT, SIGHT-OBSCURING FENCE REQUIREMENT AND BUILDING
DESIGN STANDARDS ON A PARCEL OF PROPERTY LOCATED ON EAST
RAILROAD STREET.
WHEREAS, the property located on East Railroad Street (as further described herein) is
currently zoned Community Entryway, Highway Commercial, pursuant to 17.26.052 and
17.26.054, of the Laurel Municipal Code; and
WHEREAS, such zoning provides that all buildings must be completed on all sides, roofs
shall be finished with material that is architecturally compatible in color and design with the
construction of the building, must conform to specific façade requirements, and must have
bufferyards that meet specific requirements of the City; and
WHEREAS, on January 31, 2020, the property owner prepared and filed a Variance
Request Application seeking a variance from the zoning requirements for the property at issue as
provided in his application which is part of the record in this proceeding; and
WHEREAS, the Laurel City-County Planning Board acting as the City’s Zoning
Commission held a public hearing on the variance request on February 26, 2020 at 5:35PM. The
Zoning Commission received public comment both supporting and not supporting the property
owner’s requested variance; and
WHEREAS, the Zoning Commission’s record and decision is contained in the City-County
Planning Board meeting minutes which are incorporated as part of this resolution as well as all
documents submitted into the record; and
WHEREAS, the Zoning Commission considered all the documentary evidence in the
record along with the testimony presented at the public hearing, and recommends the approval of
the variance, subject to the conditions recommended by Staff as follows:
1. The proposed pipe rail fencing and existing barbed wire fencing must be securely affixed
and/or anchored to the ground.
2. The proposed pipe rail fencing must not become an eye sore by way of lack of maintenance
and/or repair.
3. Ensure dust and gravel control measures are in place to keep road debris off of Public right
of way.
4. Lot and landscaping must be kept free of weeds as per the City of Laurel Weed
Management Plan.
WHEREAS, the City Council held a public hearing concerning this matter on March 10,
2020.
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R20-__ Laurel Trading Post Variance East Railroad Street
WHEREAS, based on the evidence contained in the record, including the Zoning
Commission’s File, the City Council of the City of Laurel hereby finds it is in the best interests of
the residents of the City of Laurel to allow the variance since:
1. granting the variance in this case relates only to a special condition that is specific
to the applicant;
2. the current hardship was not created by the applicant;
3. the variance requested appears to be within the spirit, intent and purpose of the
zoning regulations; and
4. granting the variance will not injure or result in an injustice to others.
NOW THEREFORE, BE IT RESOLVED that the owner’s request for a variance is hereby
approved for the property located at East Railroad Street further described as follows:
ENTERTAINMENT PARK SUBD, S15, T02 S, R24 E, BLOCK 1, Lot 2B, 2C, &
2D, Laurel, Montana
BE IT FURTHER RESOLVED, pursuant to the variance, the Property Owner may
disregard the buffreyard requirement, sight-obscuring fence requirement, and building design
standards for the property described herein; and
BE IT FURTHER RESOLVED, that the variance is approved subject to the following
conditions:
5. The proposed pipe rail fencing and existing barbed wire fencing must be securely affixed
and/or anchored to the ground.
6. The proposed pipe rail fencing must not become an eye sore by way of lack of maintenance
and/or repair.
7. Ensure dust and gravel control measures are in place to keep road debris off of Public right
of way.
8. Lot and landscaping must be kept free of weeds as per the City of Laurel Weed
Management Plan.
Introduced at a regular meeting of the City Council on March 10, 2020 by Council Member
_________.
PASSED and APPROVED by the City Council of the City of Laurel, Montana this 10th
day of March 2020.
APPROVED BY THE MAYOR this 10th day of March 2020.
CITY OF LAUREL
_____________________________
Thomas C Nelson, Mayor
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R20-__ Laurel Trading Post Variance East Railroad Street
ATTEST:
________________________________
Bethany Langve, Clerk/Treasurer
APPROVED AS TO FORM:
________________________________
Sam S. Painter, Civil City Attorney
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LAUREL CITY-COUNTY PLANNING DEPARTMENT
STAFF REPORT
TO: Laurel City-County Planning Board
FROM: Nicholas Altonaga, Planning Director
RE: Variance – EEC Inc. and Gregory Haux (Laurel Trading Post)
DATE: February 25, 2020
DESCRIPTION/LOCATION:
DESCRIPTION/LOCATION:
Gregory Haux of the Laurel Trading Post submitted a request for four variances to LMC Chapter 17.26 –
Community Entryway Zoning District and Chapter 17.27 – SE 4th Street Overlay District. The affected
property is located on East Railroad St. at a currently unassigned address. The parcel is zoned Highway
Commercial and is within the Community Entryway Zoning District and SE 4th Street Overlay District. The
applicant is requesting variances to disregard the bufferyard requirement, sight-obscuring fence
requirement, and building design standards.
STAFF FINDINGS:
Applicant Data:
Owner: Gregory H. Haux
Legal Description: ENTERTAINMENT PARK SUBD, S15, T02 S, R24 E, BLOCK 1, Lot 2B, 2C, & 2D
Address: E. Railroad St.
Parcel Size: 4.99 Acres
Existing Land Use: Field
Proposed Variance: Design standards and landscaping standards within the Community Entryway
Zoning District and SE 4th Street Overlay District.
Existing Zoning: Highway Commercial
Surrounding Land Uses:
North: Zoning: Heavy Industrial Land Use: Railroad
South: Zoning Interstate Highway Land Use: Interstate Highway
East: Zoning Highway Commercial Land Use: Midway Rentals
West: Zoning: Highway Commercial Land Use: Fiberglass Structures Inc.
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1. The variance application packet is attached and contains the application form, application
cover sheet, detailed justification letter, fee receipt, a site plan, building design plans, and
the public notice.
2. The application is requesting three variances to LMC 17.26 – Community Entryway Zoning
District including:
a. 17.26.052 Development Standards Part B: Building Design Standards, Number 1,
b. 17.26.052 Development Standards Part C: Additional Provisions for Commercial Uses,
c. 17.26.054 Landscaping Standards part B.1: Bufferyard Requirements.
3. The application is requesting a variance to LMC 17.27 – SE 4th Street Overlay District
including:
a. 17.27.060 Building Design Requirements, Part A.
4. LMC 17.26.052 Part B states:
1. All buildings shall be completed on all sides with one of the following finishing material: brick,
fluted block, colored textured block, glass, stucco, architectural concealed fastener metal
panels, exterior insulation and finishing systems (i.e., Dryvit, etc.), stone or wood. Exposed
seam metal buildings shall be prohibited unless covered with an acceptable finishing material.
5. LMC 17.26.052 Part C States:
1. Storage of Merchandise. Any permitted storage of merchandise outside an approved building
shall be within an area enclosed with a sight obscuring fence at least six feet in height that is
architecturally compatible in color and design with the building. However, promotional
displays, vehicle sales lots and plant materials may be displayed outside of an approved
building or enclosed area so long as they are placed appurtenant to a building wherein the
business displays the bulk of its goods for sale. In addition, retail nurseries shall be exempt
from the enclosure of plant materials, and displayed merchandise shall not include any used
equipment. Bufferyards or required landscaping shall not be used for the displaying of
merchandise.
6. LMC 17.26.054 Part B States:
B. Landscaping.
1. Bufferyard Requirements. All commercial/Industrial land uses are required to place a
bufferyard (landscaping strip) adjacent to and along the length of I-90, First Avenue
North, or First Avenue South on which the use fronts. Such landscaping buffer shall
extend from the edge of the public right-of-way. Placement and landscaping design shall
be at the discretion of the developer, and the required trees and shrubs may be
clustered to enhance the view of the property from the public right-of-way as long as
such uses conform with Section 17.26.052(C) of this code. A local design professional or
local nursery must be consulted for assistance with the development of the landscape
design. The use of native, drought-tolerant plant material is strongly encouraged.
Evergreen trees are encouraged for bufferyards, and canopy trees are encouraged for
parking areas. The planting of trees should be done in such a manner as to provide
maximum solar efficiency throughout the site.
a. The developer shall have the option of one of the following three bufferyards.
Bufferyard depth is measured from the property line adjacent to the public right-of-
way inward. Any buffer area which overlaps another buffer area shall be subtracted
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from the total to avoid double counting. The number of trees and shrubs required is
per one hundred feet of frontage:
(1) Twenty-five foot wide bufferyard: five Canopy or evergreen trees, ten Shrubs
(2) Twenty foot wide bufferyard: ten Canopy or evergreen trees, fifteen Shrubs
(3) Fifteen foot wide bufferyard: fifteen Canopy or evergreen trees, twenty Shrubs
7. LMC 17.27.060 – Building Design Standards, Part A:
A. Exterior materials shall be sufficiently durable to ensure stability, maintainability, and long life.
The materials to achieve a rustic western appearance are required. Buildings shall be finished
with a minimum 40 percent half log and/or rock accents on the front façade.
8. The applicant and staff discussed 17.26.052.B and the significant design and building costs
and opportunity costs to future business operations if the Community Entryway Zoning
District codes are fully enforced as compared to similar businesses that currently exist
within the same districts. The proposed design incorporates frontage and façade details
and changes in materials and textures to keep with a rustic western aesthetic.
9. In regard to 17.26.B.1, there currently exists a sanitary sewer utility line running along the
southern boundary of the property which would present serious future maintenance
issues and conflicts with established City of Laurel Public Works standards if a bufferyard
was constructed as per code.
10. 17.26.52.C.1 requires a sight obscuring fence for businesses storing merchandise outside of an
approved building. The applicant states that the facility will utilize a secure 6’ chain link fence
topped with 1’ of barbed wire along existing frontage and install a 5’ pipe rail fence to secure
merchandise while simultaneously allowing highway traffic to view merchandise stored on site as
well as maintain a rustic aesthetic.
11. The Highway Commercial District was established to cater to the tourist, traveler,
recreationist, and general traveling public. Requirements to block highway-focused
businesses from marketing merchandise goes against the stated goal of the district.
12. Upon submittal it was found that the request for variance to 17.27.060 Part A was applied for in
error. A variance is not required for this code as the property is not located directly on SE 4th
Street as per 17.27.060 Part B.
ZONING COMMISSION CONSIDERATIONS AND RECOMMENDATION:
The Zoning Commission shall review and make determinations on variances through Laurel Municipal
Code (LMC) Chapter 17.60.020:
A. It shall be the duty of the zoning commission to authorize, upon appeal in specific cases, such
land use variances from the terms of the zoning ordinances as will not be contrary to the public
interest, where, owing to special conditions, a literal enforcement of the provisions of the
ordinances or regulations will result in unnecessary hardship, and so that the spirit of the
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ordinances shall be observed and substantial justice done. The zoning commission shall, after a
public hearing, make a recommendation to the mayor and council concerning the land use
variance application.
B. The zoning commission shall not recommend that land use variances be granted:
1. Unless the denial would constitute an unnecessary and unjust invasion of the right of
property;
2. Unless the grant relates to a condition or situation special and peculiar to the applicant;
3. Unless the basis is something more than a mere financial loss to the owner;
4. Unless the hardship was created by someone other than the owner;
5. Unless the variance would be within the spirit, intent, purpose and general plan of this
title;
6. Unless the variance would not affect adversely or injure or result in injustice to others;
and
7. Ordinarily unless the applicant owned the property prior to the enactment of this title
or amendment.
STAFF SUGGESTED CONDITIONS:
If the City Council recommends approval of the variance, the following conditions are suggested:
1. The proposed pipe rail fencing and existing barbed wire fencing must be securely affixed and/or
anchored to the ground.
2. The proposed pipe rail fencing must not become an eye sore by way of lack of maintenance
and/or repair.
3. Ensure dust and gravel control measures are in place to keep road debris off of Public right of
way.
4. Lot and landscaping must be kept free of weeds as per the City of Laurel Weed Management
Plan.
PROCEDURAL HISTORY:
• Gregory Haux and Chuck Henrichs and Kevin Lundin of Eggart Engineering and Construction (EEC
Inc.) met with the City Planner, Building Official, and Public Works Director to discuss the
situation, receive comment from city staff, and understand the process to apply for a variance.
• The variance application packet was received on January 31, 2020 by the Planning
Department.
• A public hearing for the variance request is scheduled to take place at the Laurel City -
County Planning Board on February 26, 2020 at 5 :35PM.
• A public hearing for the variance request is scheduled to take place at the Laurel City -
Council Meeting on March 10, 2020 at 6:30PM.
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City-County Planning Variance Request
01/31/19
EEC, Inc.
406.839.9151
www.eecmt.com ENGINEERS • ARCHITECTS • SURVEYORS • BUILDERS Page 1 of 3
720 Lohwest Lane
Billings, MT 59106
Laurel City-County Planning Board
115 W. First Street
Laurel, MT 59044
RE: City-County Planning Variance Request: Items #1-5
To whom it may concern,
Enclosed you will find completed, all the information required for our submittal to be considered for review
and recommendation by the Laurel City-County Planning Board.
1. We met with the City Planner on 01/14/2020, to discuss this project/variance and provided a map of
property owners within 300 feet of the property, see attached.
2. See attached 11x17 (Half-Scale) drawings, which includes all existing and proposed structures and
proposed variance measurements. 9 sheets: C101, A101, A102, A201, A202, and four concept
renderings.
3. See the provided set of three mailing labels for each surrounding property owner within the 300 feet.
4. With the following four proposed variance measures, we provide a detailed justification referring to
the Laurel Municipal Code Chapter 17.60.020.
a) Reference Section 17.26.052 Development Standards – B. Building Design Standards which
states “All buildings shall be completed on all sides with one of the following finishing
materials: …architectural concealed fastener metal panels.”
The material under review for this variance request is an exposed fastener PBR metal panel
siding, see attached Exterior Elevations sheets A201/A202 for full scope. We are proposing
leaving the architectural concealed fastener metal panels around the public
frontage/entrance base as detailed, which meet the requirements set for under the Building
Design Standards. However, at the shop we are proposing an exposed fastener PBR metal
panel siding that does not meet the “concealed fastener” standard and one exception of the
corrugated metal siding above the wainscot accenting the main/side entrances. The change
in materials/texture allows the design to create a sense of hierarchy that helps to define the
entrance with more detail and direct visitors. This design approach does in our view meet
the spirit or intent of the standard set forth. Based on the Laurel Municipal Code Chapter
17.60.020 #5, we believe the requested variance “would be within the spirit, intent, purpose
and general plan of this title” and #6 the requested variance “would not affect adversely or
injure or result in injustice to others.”
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City-County Planning Variance Request
01/31/19
EEC, Inc.
406.839.9151
www.eecmt.com ENGINEERS • ARCHITECTS • SURVEYORS • BUILDERS Page 2 of 3
720 Lohwest Lane
Billings, MT 59106
b) Reference Section 17.26.054 Landscaping Standards – B. Landscaping Standards which
states “1. Bufferyard Requirements. All commercial/Industrial land uses are required to place
a bufferyard (landscaping strip) adjacent to and along the length of I-90…” Furthermore, it
states “…The number of trees and shrubs required per one hundred feet of frontage: (1)
Twenty-five foot wide bufferyard: five Canopy or evergreen trees, ten Shrubs…”
The material under review for this variance request item is a proposed 25’-0” Bufferyard that
meets the landscaping standard, however, does not provide the required five trees or ten
shrubs per one hundred feet of frontage, see attached Site Plan sheet C101 for full scope.
We have taken this direction after meeting with the City on a recent project, with the
realization that there is an existing Sanitary Sewer line that runs directly under the bufferyard,
the full extent of frontage on this property. It was clear that the City was not in favor of
putting trees nor shrubs directly above this existing line, under any circumstance. We feel
the same, it would be a design flaw and future maintenance issue. Please note, in addition
to the proposed landscaped bufferyard we are proposing 25’-0” more landscaped area as
part of a stormwater detention, this adds to the interstate buffer zone. Based on the Laurel
Municipal Code Chapter 17.60.020, we believe the requested variance meets requirement #2
“Unless the grant relates to a condition or situation special and peculiar to the applicant;” the
existing location of the Sanitary Sewer line running directly under the bufferyard creates that
special situation/condition.
c) Reference Section 17.26.052 Development Standards – B. Additional Provisions for
Commercial Uses, which states “1. Storage of Merchandise. Any permitted storage of
merchandise outside an approved building shall be within an area enclosed with a sight
obscuring fence at least six feet in height that is architecturally compatible in color and
design with the building. However, promotional displays, vehicle sales lots and plant
materials may be displayed outside of an approved building or enclosed area so long as they
are placed appurtenant to a building wherein the business displays the bulk of its goods for
sale. In addition, retail nurseries shall be exempt from the enclosure of plant materials, and
displayed merchandise shall not include any used equipment. Bufferyards or required
landscaping shall not be used for the displaying of merchandise.”
The material under review for this variance request item is leaving in place the existing
barbwire and 6’ chain-link fencing with barbwire above, in replace of a site obstruction fence.
Additionally, we propose a 5’ pipe rail fence and gate facing East Railroad Street, that fits the
western rural aesthetic of the area and the products supplied and sold on-site, see attached
Site Plan sheet C101 for full scope. Laurel Trading Post is the leading provider of Trailers,
Parts, and Service in Montana and offers a large selection of trailers, horse trailers, livestock
trailers, flatbeds, construction, car trailers, cargo trailers, associated parts, and more. It is
key for the public to have full visibility to Laurel Trading Post’s merchandise available for
sale. The intent of the proposal is that all sale merchandise for display along interstate I-90
will be outside an approved building and enclosed in the yard area appurtenant to the
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
Item Attachment Documents:
9. Resolution - Resolution Awarding Knife River The Contract For The City Of Laurel’s East
Downtown Infrastructure Improvements Project And To Authorize The Mayor To Sign All
Required Contract And Related Documents On The City’s Behalf.
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R20-__ Award East Downtown Infrastructure Improvements Project – Knife River
RESOLUTION NO. R20-__
RESOLUTION AWARDING KNIFE RIVER THE CONTRACT FOR THE CITY OF LAUREL’S
EAST DOWNTOWN INFRASTRUCTURE IMPROVEMENTS PROJECT AND TO AUTHORIZE
THE MAYOR TO SIGN ALL REQUIRED CONTRACT AND RELATED DOCUMENTS ON THE
CITY’S BEHALF.
WHEREAS, the City of Laurel planned and publicly advertised the project known as the East
Downtown Infrastructure Improvements Project, and the City received responsive bids from qualified
contractors; and
WHEREAS, the City’s Engineers, KLJ, and City Staff considered the bids received and recommends
the City Council award the project and that the award and contract is in the City’s best interest; and
WHEREAS, Knife River submitted a bid of $2,487,572.50 and both KLJ and the City Staff have
determined that accepting the bid is in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that
the City has followed its procurement policies and state law requiring competitive bidding; and
BE IT FUTHER RESOLVED the City Council hereby awards the project to Knife River for its
submitted bid price of $2,487,572.50. The Mayor and City Clerk are authorized to sign all necessary
documents, agreements or contracts on the City’s behalf consistent with this resolution.
Introduced at a regular meeting of the City Council on March 10, 2020, by Council Member
______________.
PASSED and APPROVED by the City Council of the City of Laurel this 10th day of March 2020
APPROVED by the Mayor this 10th day of March 2020.
CITY OF LAUREL
______________________________
Thomas C. Nelson, Mayor
ATTEST:
_________________________________________
Bethany Langve, Clerk-Treasurer, Clerk-Treasurer
Approved as to form:
__________________________________
Sam Painter, Civil City Attorney
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
Item Attachment Documents:
10. Resolution - A Resolution Of The City Council Amending Policies And Procedures For The
Laurel Cemetery.
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R20-__ Cemetery Policies and Procedures
RESOLUTION NO. R20-__
A RESOLUTION OF THE CITY COUNCIL AMENDING
POLICIES AND PROCEDURES FOR THE LAUREL CEMETERY.
WHEREAS, the Laurel Cemetery Commission has considered and prepared policies and
procedures for the control and management of the Laurel Cemetery, which regulations are set forth
in Exhibit A, attached hereto, and
WHEREAS, the Laurel Cemetery Commission is recommending that the City Council
adopt these amended policies and procedures.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the policies and procedures recommended by the Laurel Cemetery Commission and
set forth in Exhibit A, attached hereto and by this reference made a part hereof, are hereby adopted
as the Laurel Cemetery Policy & Procedures, and shall be the regulations for the control and
management of the Laurel Cemetery.
Introduced at a regular meeting of the City Council on March 10, 2020, by Council Member
____________________.
PASSED and APPROVED by the City Council of the City of Laurel this 10th day of
March 2020.
APPROVED by the Mayor this 10th day of March 2020.
CITY OF LAUREL
_____________________________
Thomas C. Nelson, Mayor
ATTEST:
_______________________________
Bethany Langve, Clerk-Treasurer
Approved as to form:
_______________________________
Sam Painter, Civil City Attorney
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POLICY & PROCEDURES
for the
City of Laurel Cemetery
Laurel, Montana
Passed and Approved by the City Council
Resolution No. R20-__
Adopted on March 3, 2020
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1. CITY POLICY
a. The City of Laurel has sole jurisdiction and overall responsibility for the policy,
procedures, budget and operations of the Laurel Cemetery. The City shall ensure the
Laurel Cemetery is maintained in an honorable and dignified manner to perpetually
memorialize the deceased persons.
b. The City of Laurel Public Works Department is responsible for the operation,
maintenance, and opening /closing of the graves for the cemetery.
c. The City Clerk’s office is responsible for the collections of monies for plots and
opening /closing of the graves.
d. Cemetery Hours: The Laurel municipal cemetery shall be closed to the public on each
day from sunset to seven a.m. No person shall enter or remain on cemetery grounds
during hours of closure without prior approval from the cemetery commission. (LMC
2.84.110)
e. Dogs or other pets are not allowed on cemetery grounds except for guide dogs of the
legally blind.
f. Recreational activities are not allowed on cemetery grounds including the consumption of
alcohol or the use of illegal drugs.
g. Vehicle traffic is limited to five (5) m.p.h. and must stay on designated cemetery roads.
h. The City is not responsible for the theft or loss of personal belongings.
2. CEMETERY COMMISSION
a. The commission consists of seven members. One member of the commission shall be the
duly elected, qualified acting mayor of the city. Six remaining commission members
shall be appointed by the mayor and approved by the council as follows: Two members
shall be duly elected, qualified and acting alderpersons of the city; two members shall
reside within the city limits; and two members shall reside at large in Yellowstone
County. The term of office of each member shall be two years or sooner, as specified in
the mayor’s appointment and until his/her successor is appointed and qualified. Any
vacancy shall be filled by appointment for the unexpired term. (LMC 2.84.010)
b. Control and manage all things pertaining to the city cemetery. (LMC 2.84.020)
c. The commission shall adopt rules and regulations for the control and management of the
cemetery, which rules and regulations shall be established by resolution of the city
council; and which may be changed or amended from time to time by resolution of the
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city council as recommended by the commission and as the council may deem
appropriate. (LMC 2.84.020)
3. INTERNMENT
a. Hours of internment; Monday through Friday from 9:00 a.m. to 43:00 p.m., Saturdays
from 9:00 a.m. to 12 p.m. at overtime rate. Graveside funerals will not be scheduled after
3:00 p.m. No Sunday or holiday burial unless for religious reasons.
b. Outer burial containers required for adult and baby casket burials. No outer burial
container is required for ashes. We do not handle vaults; this is handled by private
companies. Our minimum outer container requirement is fiberglass.
(1.) Outer burial container materials allowed: concrete, polyguard with base,
or fiberglass with base.
(2.) A vault will protect the casket and prevent a cave-in of the ground, if there is
deterioration of the casket.
c. The City of Laurel reserves the right to require a minimum of 48 hours notice for burials.
d. No person other than City authorized personnel shall excavate a gravesite unless
authorized by the Mayor or his designee.
e. The City of Laurel would encourage funeral directors to limit the internment time at the
graveside to one-half (½) hour to facilitate the caretaker’s work.
f. A maximum of three burials are allowed in one plot. If there is a full burial, it must be
first, and then two cremains are allowed on top. If there is no full burial, three cremains
are allowed in one lot. In all cases, only one headstone and one foot stone per lot.
g. The man is generally buried to the south, and the woman is buried to the north, but this is
the preference of the individual.
h. Bodies are placed in the grave with the head on the west end of grave.
i. Typically cremains are buried at the head of the grave and at the foot of the grave, unless
a family prefers a different arrangement.
4. HEADSTONES
a. All headstones and footstones must be made of either granite, marble or bronze. No
other materials are allowed.
b. A maximum of two markers per lot, one headstone and one footstone.
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c. The City does not install headstones or footstones and requires prior notification of the
placement of these monuments by calling the PWD at (406) 628-4796.
d. The City is not responsible for the repair or replacement of headstones, footstones, or
monuments from damages due to theft or vandalism.
e. Headstones are placed at the head of the grave and may be read from either the east or
west, at the discretion of the individual. Generally they are placed, as when reading
them, when standing behind the head of the grave in a walkway, looking at the grave in
front of you.
(1.) Where plots and lots have been previously started, the markers will be in
accordance with the stones that have been previously placed.
(2.) Markers for unopened sections will be decided upon at the time the section is
opened for burials.
(3.) Bevel style or flat markers are required in the following sections and all
subsequent sections: Section B, Section G, Section H, Section J and Section O.
(4.) Section B, Section J, and all new sections have rebar markers on both sides to
identify the front alignment of each grave row. Contractors setting foundations
for headstone and markers are required to use the alignment established to set,
when placing all concrete work. The front edge of the stone must line up with the
established alignment. Concrete foundations may project into the walkway by
eight inches.
f. Single Headstone
(1.) Marker must be at least 24" long and no more than 30" long.
(2.) Marker width shall be at least 12" and no more than 14" wide.
(3.) Marker height for bevel style shall be at least 6" but no more than 8" in back,
sloping to the front.
g. Double Headstone
(1.) Marker must be at least 42" long and no more than 68" long.
(2.) Marker width shall be at least 12" and no more than 14" wide.
(3.) Marker height for bevel style shall be at least 6" but no more than 8" in back,
sloping to the front.
h. Baby Headstone – Baby Section K
(1.) Lot is 3' wide by 5' long.
(2.) Marker must be at least 18" long and no more than 20" long. (The most common
baby size is 10" x 20".)
(3.) Marker width shall be at least 10” and no more than 14" wide.
(4.) Foundation regulations are the same as for other stones with a minimum 8" collar
of cement.
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5. VETERAN’S SECTION - MARKERS / GRAVE INFORMATION
a. The white upright marble veteran headstone is only allowed in the designated veteran
sections, Section C and Section J. Veteran footstones, made of granite or bronze, are
placed in other sections as a footstone.
b. Foundations must follow regulations for single markers regarding length, width and
depth of concrete.
c. The cremains of the veteran’s spouse are allowed to be buried on the veteran’s grave after
the veteran is buried (exception to this rule will be made if both the veteran and spouse
are cremation internments. A Veteran headstone must be ordered and purchased for the
spouse at the time of internment. At the time of the Veteran’s internment the spouses
headstone will be replaced with a VA supplied headstone.
d. The spouse’s name and dates of birth and death are allowed to be engraved on the back of
the stone after their death, in uniform lettering with the front of the stone, at the family’s
expense. No additional information is allowed.
e. No additional graphics are allowed to be engraved on the upright white marble stone after
placement. It voids the warranty and is considered vandalism by the military.
f. Nothing is allowed to be tied or wired onto the headstone at any time. It will be removed
and disposed of.
g. No additional marker or footstone is allowed on the grave.
6. FOOT STONES
a. Foot stones must be level with the ground and set in a proper foundation with the
minimum 8" collar of cement.
b. No floral vases allowed in foot stones.
c. The marker must be at least 24" long and no more than 30" long (exception see e.)
d. Marker width shall be at least 12" and no more than 14" wide (exception see e.)
e. Where plots and lots have been previously started, the foot stones will be in accordance
with the stones that have been previously placed in those sections
7. MONUMENTS
a. No monument shall be erected on less than two joining lots, which should be of natural
granite and not less than two and one-half feet in height. All existing monuments can
remain.
8. TEMPORARY PLAQUES
a. Some funeral homes put a temporary plaque in the dirt after the grave closing. This is not
meant to be a permanent marker.
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b. CITY’S POSITION: The City is not responsible for damage to temporary markers.
The caretaker will not remove them for maintenance. In the course of regular cemetery
maintenance (moving, aeration, etc.) it is possible that these markers could be damaged.
These markers, in no way, are considered permanent markers and cannot be cemented
into the ground.
9. FOUNDATIONS
a. All foundations must be made of concrete. No stone foundations are allowed. All
concrete work must be completed as fast as possible under the inspection of the caretaker
and materials not used, must be removed as the work is completed. All foundations shall
be as follows:
(1.) 12" depth for all monuments, with an 8” collar extending all around.
(2.) 6" depth for all headstones or markers, with an 8" collar extending all around.
(3.) The concrete must extend the full width of the grave or whatever distance is
required to connect it to an adjacent foundation.
(4.) No monument, slab, coping, curbing, hedging or enclosure of any nature will be
permitted in a single grave row.
(5.) All concrete used must meet city specifications. (4000 PSI/6.5 bag)
(6.) Substandard concrete work will be replaced at installer's expense, within an
acceptable period of time.
10. FLORAL VASES
a. Veteran Sections – Section C & Section J
(1.) Floral PVC vases will be installed in the concrete foundation of the upright white
marble stone when the stone is set.
(2.) One vase per stone installed and centered on the left (north) side, nine inches (9)
from edge of stone to center of vase.
b. Remaining Sections of Cemetery
(1.) No floral vases allowed in foot stones.
(2.) Only removable flower pot holders will be allowed to be installed in the concrete
foundation. These vases must be installed at the time the concrete foundation is
poured. (If done afterwards, there is too great a risk that it will crack the
foundation and would then require replacement of the foundation.)
(3.) The only other option for the flower vase is to re-pour the entire concrete
foundation and have the stone reset.
(4.) Vases must be placed on the north/south ends of the stone, even when using just
one vase.
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11. FLORAL POLICY - The rule of thumb is: “If it is not a flower, don’t leave it.”
a. Flowers
(1). The gravesite is allowed a maximum of two flower containers for floral
arrangements. The cost of the floral containers shall be paid by the family and/or
the estate of the deceased.
(2). Flowers are allowed at any time for placement on gravesites in the floral
containers. Flowers will be removed from gravesites when they become
unsightly. Only fresh cut flowers, artificial flowers and plants, which can be
inserted into the on-site floral containers, shall be allowed.
b. No plantings of any type are permitted on cemetery grounds or on grave sites, other than
those included in the landscape design of the cemetery. No potted plants, wreaths, flags,
shepherd hooks, emblems, or other forms of decorative articles are permitted on grave
sites, unless specifically authorized during defined holidays.
c. Grave blankets of any size are not permitted.
d. Christmas decorations and wreaths (18” in diameter or smaller) shall be permitted on
graves beginning December 15th and shall be removed by cemetery personnel no earlier
than January 15th.
e. Wreaths and/or floral arrangements are permitted the week before and week after
Memorial Day. Cemetery personnel will remove them the Monday following Memorial
Day. To honor the veterans, wreaths and arrangements are also allowed in Veteran
Sections C & J for the Veteran’s Day holiday. Cleanup of this section will be the
Monday following Veteran’s Day.
f. Flags may be placed on each veteran’s grave in Veteran Sections C and J by veterans’
organizations, only for the Memorial Day observance and will be removed at the end of
the week. Any flag found on a grave other than the Memorial Day observance will be
removed.
g. Unacceptable items are: statues, vigil lights, permanent plantings, any glass object,
commemorative items, memorabilia, pinwheels, balloons, any political affiliated items or
signs, shepherd hooks and any grave decoration over 18 inches. The cemetery does not
permit adornments which are considered offensive, inconsistent with the dignity of the
cemetery or considered hazardous to cemetery personnel; examples are beads, wires,
twine and string which may become entangled in mowers or other equipment and cause
injuries.
12. TREES, SHRUBS & GRASS
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a. The cutting, breaking of, or injury to the trees, shrubs, grass or other plantings on the
cemetery grounds are not permitted.
b. Donations may be made for purchase of trees, but may only be planted in designated
areas under the direction of the Public Works Department. The Tree Board and PWD
determine the type of trees that will be planted.
13. GENERAL INFORMATION:
a. Regular graves .............................................................................. 4' x 10'
"Walk-way" graves in old sections ……………………………… 6' x 10'
Baby graves in designated "baby sections"…………………….... 3' x 5’
Walkways between rows of graves (North/South) ……………… 6'
Cremation sections ........................................................................ 4' x 5'
b. A full grave is dug 4'x 8', starting at the foot of the grave. The remaining two feet at the
head of the grave is left undisturbed for headstone placement.
c. In the case of stillborn infants under 20 weeks gestation and no death certificate, the
following rules apply:
(1.) The city requires a minimum of a fiberglass box, minimum size of 10"xl0"x 6"
and a maximum size of 12" x12"x12".
(2.) Verification from a doctor of stillborn infant.
(3.). No activity will take place without the city's knowledge.
CONTACT INFORMATION:
City of Laurel
115 W. First Street
PO Box 10
Laurel, MT 59044
City Hall hours: Monday – Friday 8:00 a.m. to 5:00 p.m.
City Clerk’s Office - (406) 628-7431
Public Works Department – (406) 628-4796
For information and to schedule a burial, call the City Clerk’s office.
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
Item Attachment Documents:
12. Review Draft Council Agenda for March 10, 2020.
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AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, MARCH 10, 2020
6:30 PM
CITY COUNCIL CHAMBERS
NEXT RES. NO.
R18-XX
NEXT ORD. NO.
O18-XX
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of February 25, 2020.
Correspondence
Council Disclosure of Ex Parte Communications
Public Hearing
2. Granting A Variance From The City’s Zoning Ordinance To Disregard The Bufferyard
Requirement, Sight-Obscuring Fence Requirement And Building Design Standards On A
Parcel Of Property Located On East Railroad Street.
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
3. Claims for the month of February 2020.
4. Approval of Payroll Register for PPE 2/23/2020 totaling $196,091.12.
5. Approval of Workshop Minutes of February 4, 2020.
6. Approval of Council Workshop Minutes of February 18, 2020.
Ceremonial Calendar
Reports of Boards and Commissions
7. Budget/Finance Committee minutes of February 25, 2020.
Public Works Committee minutes of February 19, 2020.
Park Board minutes of February 6, 2020.
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Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
8. Appointment of Makayla Kostelecky to the Laurel Volunteer Fire Department
9. Declare Vacancy on Emergency Services Committee
10. Motion to approve Council Member Sparks to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
11. Motion to approve Council Member Stokes to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
12. Motion to approve Council Member McGee to be absent from the City of Laurel for more than
ten days (LMC 2.12.060)
13. Resolution - A Resolution Of The City Council Adopting The laurel Transportation System
Coordination Plan.
14. Resolution - A Resolution Of The City Council Granting A Variance From The City’s Zoning
Ordinance To Disregard The Bufferyard Requirement, Sight-Obscuring Fence Requirement
And Building Design Standards On A Parcel Of Property Located On East Railroad
Street. (Public Hearing March 10th)
15. Resolution - Resolution Awarding Knife River The Contract For The City Of Laurel’s East
Downtown Infrastructure Improvements Project And To Authorize The Mayor To Sign All
Required Contract And Related Documents On The City’s Behalf.
16. Resolution - A Resolution Of The City Council Amending Policies And Procedures For The
Laurel Cemetery.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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