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HomeMy WebLinkAboutPark Committee Minutes 12.11.1997MINUTES PARK/RECREATION COMMITTEE DECEMBER 11, 1997 5:00 P.M. COUNCIL CHAMBERS ATTENDING: Gay Easton, Donna Kilpatrick, Bill. Staudinger, Bill Brennan, Dave Michael, Andy Loebe, Larry McCann OTHERS: Ernie Freund, Jerry Cooney, Rod & Gun Club Jim Eastman, Larry Jaycees Vince Koefelda, American Legion Steve Krum, Terry & Judy Krum, Laurel Rifle Club Leslie Frank, Laurel Search and Rescue Ken Tolliver, Alder Ridge Walt Foster, Mountain Man Rendezvous Greg Thomas, Laurel Little League J. Williamson, Laurel Police Reserve Discussion was held concerning the renewal of the leases for city buildings located in Riverside Park. Larry McCann presented facts concerning providing water to the park and the cost involved. He also pointed out several fire/safety regulations which may apply to the buildings which can accommodate the public or crowds when the buildings may be rented out. (see attached reports) Motion by Miles Walton, seconded by Dave Michael, to install a 4" insulated water line on the bridge, if the funds can be obtained. Motion carried. Motion by Miles Walton, seconded by Gay Easton, that we extend the lease agreements for buildings at Riverside Park for 3 months until the city and the lessees are comfortable with some of the changes that must be made. Motion carried. The 5-year leases expired November 30, 1997. J. Williamson of the Laurel Police Reserve requested that the E. 8th Baseball complex, currently located in the county but within the Laurel Park Committee's jurisdiction, be re-named "The John Rosenberg Memorial. Park" and continue to be used as a baseball complex. The Committee had been approached by the Laurel Girl's Soccer Association to have the complex reverted to a soccer field. A check into the possibility that the 2 groups could share the complex resulted in the finding that the 2 sports would not be compatible on the same field. Motion by Gay Easton, seconded by Miles Walton, that the proposal be tabled for further study. Motion carried. Walt Foster approached the committee concerning the use of Riverside Park during the month of August for a rendezvous. The rendezvous would require approximately 25 to 100 campsites being used from August 3-12. Walt was asked to meet with Andy Loebe to formulate a plan for what he will need and where. They will then bring back the information to the committee for consideration. Ken Tolliver and Regan Millburn representing Pacific Northwest Investors came to discuss the park land bordering the Village Subdivision. A memorandum agreement was put into place for 50 months, and will be up in February of 1998. The land next to the city property was a county gravel pit and has been turned over to the city. Discussion was held on how the two properties could be used together and at what cost. Larry McCann was asked to meeting with PNI and develop a plan to follow. How the agreement will be handled will be discussed at that time. Greg Thomas from Laurel Little League reported that the 26' X 26' building that they had talked about to the committee some time back was approved for construction by the members of the league. He also mentioned that the league would like to put a roof over the batting cage, and build a new practice pitchers mound. Greg was told to bring all of those plans to Larry McCann before starting so that he and the committee could review them before approval. Andy reported that the electricity to the Horseshoe Club at Riverside Park had been repaired. No one was sure how the line was broken. New light poles on the west side of Thomson Park should be done next week, weather permitting. Respectfully submitted, Donna Kilpatrick, Chairman Miles Walton, Co-Chairman December 11, 1997 Park Committee Leased Buildings at Riverside park. The following comments are the result of the walk through inspections on October 27, 1997. The buildings are in good shape. The maintenance issues need to follow a program to address life safety issues as a first priority and other building codes as a second priority. The clubs leasing the buildings should follow this priority schedule when allocating funds to repair the buildings. 1. All work requires the City to be notified. 2. All work will address the following. in order. 61 A. Exits. All buildings must have two exits. Exiting requirements must be completed by l/1/99. All exit doors shall swing in the direction of travel. Exits shall not be through a more hazardous area. Exit doors shall have panic hardware. B. All space heating must meet code for assembly areas. by The requirements above are for assembly type occupancies. Assembly occupancies are those that have a occupant load of more than 50 persons. The occupant load is determined by division of the usable square footage by 7. C. All clubs allowing cooking must install a fire hood with extinguisher by D. All buildings shall have all weather exteriors by The cost water and garbage needs to be assessed as we do all other City ow:_ed property. This will require the use of water meters unless a set fee can be agreed upon. The fee must consider garbage. The fees also must be prorated into the camping fee. Other overall maintenance items need to be addressed, the sign at the entry and road work need repair. The method used to fund these may be charged as monthly rent or in a leasing fee. These costs will require the establishment of fund to build reserves. As funds become available the issues would be repaired or corrected. Overall the park is an asset any repairs will only bring in more campers to assist in the costs. December 4, 1997 Riverside Park: Water supplies at the park. Through an oversight during preliminary meetings on the new bridge, a water line to the park was not included in the project. The existing 4 inch line attached to the old bridge was cut up during demolition. The old 4 inch line did supply treated water to the park during the summer months. During the winter the line was shut off to prevent freezing. The park also has a well that is used for drinking water during the winter months. The well beca.'ne contaminated during last springs flood. The well is shallow and was treated with chemicals to clean out the contamination. As the well is used for drinking water it should be test monthly, and be tested to a stricter standard than has been done. Altarnativeg- The city install a cistern in the park for the irrigation water. The cistern will have to be at least 8,000 The city install water meters on all build building pay their fair share of the water The water costs also be prorated in to the all water except gallon capacity. ings and each delivery costs. camp ground fees. Without records to determine water usage in the park the water delivery cost can not be estimated. The cistern be located for ease of connection to the existing system. The cistern be buried half in the ground and a berm above grade. This allows us the ability to keep it filled above high water limit as we know it. The berm will be of sufficient size to allow the water delivery truck to gravity dump into the cistern. cost including installation are estimated to be 20,000. ,T M Install a water line on the bridge - summer time use only will cost the estimated 41,000.00 to 45,000.00 dollars. To up grade to an insulated line the costs would be 65,000 to 70,000 dollars. If a line is installed it should be an insulated line. Eliminating the need for a cistern. The method to provide water to the park must eliminate the well being used for potable water.