HomeMy WebLinkAboutPublic Works Committee Minutes 01.22.2020Minutes
Public Works committee
Wednesday, January 22, 2020
Council conference room
Present:
Marvin Carter
K Dan Koch
Richard Herr
Heidi Sparks, Committee Chair
Kurt Markegard, Public Works Director
Meeting was called to order at 6:05pm.
There was no public input.
General Items:
Review and approved the December 16, 2019 minutes. Richard Herr made a motion to approve minutes,
this was seconded by K Dan Koch. Motion carried.
New Business:
A review of the Emergency Call Outs since December 16, 2019 took place. The Emergency Call Out
report is attached.
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The committee reviewed the Engineering Report from KU (attached). Things of note include:
• WWTP Screw Pump- pump is not in use yet. Grouting will take place in March, weather pending.
• Sanitary Sewer H2S Remediation- received report from Hawkins on January 22, 2020, KU will
review to make recommendations going forward but product appears to be working.
• East Downtown Infrastructure Project- council has funding hearing on January 28, 2020 and
project tentatively planned start in April 2020.
• Laurel Planning Services- subdivision review for Goldberg Sporting Estates, review of proposed
sewer system
• Riverside Park Campground- design will be presented at Park Board on February 6, 2020
meeting.
Review of West Railroad Street Preliminary Engineering Study (attached)
Other Items:
Ice is in river, the intake is still working great
Announcements:
Next meeting is scheduled for Wednesday, February 19, 2020 due to the Monday holiday.
Meeting adjourned at 7:30pm
Respectfully submitted,
Heidi Sparks, Public Works Chair
12-18-2019 Sewer backup 805 Pennsylvania
1-8-2020 Sanding Streets
1-13-2020 Emergency locate
1-13-2020 Lift Station alarm for cold
KL)City of Laurel Project Status Update
January 15, 2020
Current Status:
® Warranty Inspection NLT August 2, 2020
Reason for Project: This key component of the WWTP has failed and needs to be replaced asap
Project Scope: Replace screw press "A".
Current Status:
® Installing drive unit and grouting (January 21, 2019)
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Reason for Project: Buildup of HzS within the WW collection system has led to deterioration of
manholes and other system components.
Project Scope: Complete the design and construction administration for the proposed air
injection/diffuser system to address H2S build-up within the system.
Current Status:
• Pilot Bioaugmentation has been completed
® Success of pilot study is being evaluated
®n -Call Professional Services (KU #1804-00347)
Project Scope: Services may include engineering, surveying, planning or government relations.
Current Status:
• None
East 6th Street Improvements (KU #1804-00121)
• Warranty Inspection NLT August 15, 2020
Data and Asset Management (KU # 1804-00461)
Reason for Project: Consolidate infrastructure information
Project Scope: Assemble city infrastructure data into a single source, which can be used to tack and
manage assets
Page 1 of 4
ENGINEERING, REIMAGINED
KLI' City ®f Laurel Project Status update
January 15, 2020
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Current Status:
• KU is progressing
Reason for Project: Reconstruction and rehabilitation of streets, utilities and various other
infrastructure improvements including Washington Ave., Idaho Ave. and Ohio Ave. generally
bound between E. Main Street and E. 1st Street, as well as E. 15Y Street generally bound between
Washington Ave. and Alder Ave.
Project Scope: Preliminary engineering, design, bidding and construction.
Current Status:
• Work in progress
Tentative Schedule: January 23 — Advertise for Bids
February 13- Bid Opening
Mar 3- City Council Work Shop
Mar 10- City Council Awards Bid
Reason for Project: Update old standards
Project Scope: Develop a set of cohesive and concise design standards for public improvements to
help facilitate reviews of new developments and ensure the public improvements are designed in
the City of Laurel's best interest.
Current Status:
• Drafts of the all sections of the manual are complete
• Final sections of streets are complete
2019 Pavement Maintenance (KLJ #1904-00230)
• Warranty Inspection NLT August 21, 2020
Page 2 of 4
ENGINEERING, REIMAGINED
KL)City of Laurel Project Status Update
January 152020 ==�
Laurel Planning Services (KU #1804-00554)
Reason for Project: KU has been retained to provide City of Laurel planning services as needed.
Project Scope: Planning services may include: subdivision, zoning, development, floodplain hazard
management, miscellaneous reviews and other related work. KU will prepare staff reports,
recommendations, and attend meetings upon request.
Current Status:
* Floodplain Management —]ointAppUcationforhnprnvementsotRiversideParkwN|needto
becompleted and aFloodplain Development Permit issued.
• Subdivision Review —Goldberg Sporting Estates
w Growth Policy Update —ThispujeothasjustbegunxvithcoondinadonbetweentheLaune{
City Planner and KU.
Riverside Park Campground (KU # 1904-00634)
Reason for Project: New campground inRiverside Park
Project Scope: Work consists ofsurveying and designing anew campground within Riverside Park.
Current Status:
m Comments have been received from Park Board. KUisaddressing those comments
Reason for Project: This continues the City's annual pavement maintenance.
Project Scope: This year's scope entails crack seal and chip seal on streets identified as a having a
paser rating of 6. This excludes the MDT designated Urban Routes.
�
Construction- April —July
* Substantia|Comp|edunJune
*
Final Completion- July
Current Status: Design is on going
ENGINEERING, R[/MAG|NED
KLICity of Laurel Project Status Update
January 15, 2020
Other Nates and Information
Other potential projects have been identified during recent conversations between City staff and
KU. City Public Works staff and KU task leaders meet bi-weekly to discuss current and future
projects. As these are tentative, the timing and extent of KU's services are TBD, unless noted
otherwise.
Anticipated FY20 Projects
1. West Railroad Street Reconstruction- Proposal submitted
2. Water Storage Tank Recoat
3. Water System Planning
a. Master Plan Update (potentially update PER concurrently)
b. Booster station rehabilitation or replacement (task order forthcoming)
c. Water storage tank
4. Capital Improvement Plan (CIP) assistance —pending further direction from the City.
Other Potential Future Projects
1. WWTP Archimedes Screw Rehabilitation
2. Examining engineer review of 3`d Party submittals to City
3. Lion's park grant application assistance
4. On-call government relations
5. West side groundwater remediation
6. West Side TIFF
7. School Lot
Page 4 of 4
ENGINEERING, REIMAGINED
PROJECT UNDERSTANDING
The purpose of this Preliminary Engineering Study is to identify the roles and responsibilities for the
improvements to West Railroad Street. MDT has estimated the cost to upgrade West Railroad Street to
the proposed two lanes with a center turn lane and add sidewalk, curb and gutter at $ 9 Million. The
total amount of funds available through MDT for the urban route designation is $ 6 Million, leaving a
significant shortfall to be picked up by the City of Laurel. This project will provide a preliminary
engineering study to develop probable utility improvements that may have to be included and provide
more detailed cost estimates for the improvements. If the costs exceed the money available from MDT,
KU will provide a set of alternatives for completing the entire project.
We have tried to exclude engineering services that will have to be duplicated by MDT during their
design. Unfortunately, the topographic survey is one task that will be redone by MDT when they take
over the project however, it is necessary to answer several key questions about the project. The
topographic survey will be completed as quickly and as efficiently as possible with only the minimum
amount of survey required to answer the technical challenges described below.
The following are the tasks and costs associated with each task.:
A more detailed description of the project and each individual task follows.
EXISTING CONDITIONS
The City of laurel has designated West Railroad Street as an Urban Route between South 81' Avenue and
South 1St Avenue with the Montana Department of Transportation (MDT). This designation makes funds
eventually available from the MDT for improvements to West Railroad Street. MDT assumed the street
section consists of two lanes, a center turn lane, curb, gutter and sidewalk along the length of the road.
MDT estimates the proposed improvements will cost approximately 9 million dollars, for the
construction of only the surface and storm drain improvements. Any stormwater improvements outside
Task
Estimated Cost
1.
Right of Way and Ownership Survey
$ 17,500
2.
Topographic Map With
$ 6,500
3.
Utility Mapping
$ 5,000
4.
Prepare Base Drawing
$ 5,500
5.
Water Main and Sanitary Sewer
$ 5,500
6.
Storm Drainage Analysis
$ 15,000
7.
Bridge Replacement Analysis
$ 6,000
8.
Neighborhood Intersection Analysis
$ 11,000
9.
Railroad Crossing Analysis
$ 5,000
10. Prepare Final Report
$ 8,000
Total Cost
$ 85,000
A more detailed description of the project and each individual task follows.
EXISTING CONDITIONS
The City of laurel has designated West Railroad Street as an Urban Route between South 81' Avenue and
South 1St Avenue with the Montana Department of Transportation (MDT). This designation makes funds
eventually available from the MDT for improvements to West Railroad Street. MDT assumed the street
section consists of two lanes, a center turn lane, curb, gutter and sidewalk along the length of the road.
MDT estimates the proposed improvements will cost approximately 9 million dollars, for the
construction of only the surface and storm drain improvements. Any stormwater improvements outside
KLI
of the right of way and any water main or sewer main improvements will not be included in the MDT
project. Currently the City of Laurel only qualifies for 6 million dollars in urban funds. This leaves a
significant budget shortfall.
It is anticipated that upon completion of the new interstate interchange, West Railroad Street with its
connection to Main Street by S. 5th Ave. will be used to avoid the underpass. Furthermore, West
Railroad Street is the truck accesses into the CHS Refinery; Schlessler concrete ready -mix plant and is by
several farms to truck beets.
The asphalt along West Railroad Street varies in width from 20 to 24 feet. There is very little existing
curb along the length of this project. At the intersection of West Railroad and 15t Avenue there is curb
and gutter on the south side of the road, but no sidewalk. The curb and gutter along the southside of
the street extends west the length of the Taco John's parking lot. There is no curb and gutter along the
north side of the road, but there is a small irrigation ditch that flows water from west to east in front of
Rapid Tire.
Overhead power has been installed within the road easement along the north side of the road.
Overhead telephone and overhead cable are located along the south side of the West Railroad Street.
There are two railroad crossings between S. 15t Ave. and Woodland Ave., with Woodland Ave
terminating at one of the crossings.
There is a small irrigation ditch along north side of the road. In addition, the Laurel Drain crosses under
a bridge constructed between the two railroad crossings. This bridge is very narrow, without pedestrian
facilities and has a substandard guard rail on either side. We have checked with MDT and Yellowstone
County, neither has this bridge in their systems. This means that the existing bridge is not inspected for
structural integrity and as built drawings for the bridge will be difficult to find. The load carrying
capacity of the bridge is unknown.
Between Woodland Ave and S. 8th Ave, there are 6 intersections along the south side of the street.
Woodland Ave ends inside the MRL Right of Way, along West Railroad Street. To the north, the only
intersecting street is S. 51h Ave, which has a railroad crossing and connects to Main Street. Once the
highway interchange is completed, this road may experience a significant increase in traffic as travelers
try to avoid the underpass.
West of S. 51h Ave is the Schessler concrete ready -mix plant. Currently there is no controlled access
along West Railroad Street in front of this plant and it appears the access into the ready -mix plant from
West Railroad Street is approximately 700 feet wide.
The routing of the storm water in this area is based primarily surface drainage. It appears that there are
some ditches within the project area and the Laurel Drain may collect some of the stormwater along the
railroad tracks and from 81h Avenue. The Laurel Drain floods during significant precipitation events. It is
not recommended to put any more stormwater into the Laurel Drain. The west drain can accept
additional stormwater; however, this drain is east of South V Ave. Presently it is unclear how to deal
with the stormwater drainage in this area. Without some careful planning, the addition of a new street
may cause more problems.
The recently completed PASER asphalt condition study, the condition of the existing asphalt in West
Railroad Street is rated as a 1, the worst rating. According to the study, West Railroad Street should be
reconstructed.
SCOPE OF WORK
The following is the scope of work for this project, with associated costs for each task.
Task 1: Right of May and Parcel Ownership Survey .............................$ 17,500
This task will be used to determine the existing right of way throughout the length of the street. The
information that is obtained from this will be used to determine if right of way will need to be acquired
prior to constructing the new street. In order to make this determination KU will research property
boundaries based on plats and certificates of survey obtained from public records. The right-of-way
survey is limited to ties only to readily identifiable property corners along the project corridor. This is
anticipated to be sufficiently accurate to identify any needed right-of-way acquisitions. If acquisition is
necessary, subject properties will likely require individual surveys, which is not included in this scope of
work.
acquire additional Right -of -Way, if required.
Task 2: Topographic Map with Drone .................................................. $ 6,000
The aerial photographs from a drone flight will be used to complete a contour map of the corridor. This
map will be used for several other tasks to include storm drainage. This will also show where the
existing street is located within the existing street right of way. Prior to flying the drone, targets will be
established with horizontal and vertical control. From the drone flight, ground contours and, existing
surface features will be shown on a base map. Topographic survey will generally be bounded within
right-of-way limits, and occasionally beyond as needed to verify grades, adjacent features, and
structures.
Tack 3 Utility Mapping........................................................................ $ 5,500
Utility Mapping will determine if any of the utilities will be in the way and if they should be moved prior
to beginning the street improvements. The topographic map will be supplemented with a conventional
survey of the above and below ground utilities. These utilities will be shown on the base drawing. The
utility mapping will generally be bounded within right-of-way limits, and occasionally beyond as needed
to verify grades, adjacent features, and structures.
utilities need to be moved, this mapping along with the topo map and right of way mapping will end up
being the hose for the design.
Task4 Prepare Base Drawing................................................................ $ 5,500
Create a base drawing that incorporates all of right of way, topo and utility mapping. This drawing will
include depicting calculated property boundary, topographic data from drone flight, and existing
underground utilities as located on the ground.
Task 5 Water Main and Sanitary Sewer ................................................. $ 5,500
This task is important as the MDT will not pay to move/remove/extend or basically do anything with the
water main and sewer main in the area. It will be however critical to ensure that all the water and
sewer mains will be adequate for the future and either the water or the sewer should be moved prior to
the MDT project. In order to do this KU will review the existing information provided by Owner to
determine areas that recommend extents of water main and sanitary sewer replacement/extension
requirements. System modeling by Engineer is not required.
street, this work will have to be completed before the new street is constructed or costs will greatly
increase.
Task 6 Storm Drainage Analysis..........................................................$ 15,000
The storm drainage analysis is perhaps the most difficult yet important part of this study. West Railroad
Street has several railroad crossings and the laurel Drain located within the proposed project limits.
These facilities create a boundary condition for storm drainage. The desired stormwater outfall for The
West Railroad area that currently exists is on the east side of South V Ave. The topographic map will be
used to determine if it is even possible to drain stormwater to this point. If stormwater cannot get to
the east side of South 1st Ave., the stormwater may have to be routed to the south of West Railroad
Street through the existing neighborhood and then routed to an outfall. This routing is complicated due
to the Interstate, railroad and refinery all block the flow of stormwater to its natural outfall, the
Yellowstone River. In order to evaluate the stormwater a topo map of at least West Railroad Street will
have to be completed.
Part of this task will be to evaluate opportunities and constraints related to utilizing existing storm water
conveyances, including curbs, gutters, pipes and storm drains. Provide a preliminary delineation of
drainage patterns within the right-of-way (existing and proposed), assess any known deficiencies, and
advise Owner accordingly. A preliminary hydrologic and hydraulic analysis is included in this phase.
Other alternative storm water management or treatment facilities is not included in the Study and
Report Phase but may be needed with subsequent project phases.
Task 7 Bridge Replacement Analysis .................................................... $ 6,000
Currently there is a very narrow bridge across the Laurel Drain. This bridge is not in the Yellowstone
County system, nor is it in the MDT System. We have assumed in order to make this bridge meet
current standards and to accommodate pedestrians, this bridge will need to be removed and replaced.
For this task, KU will develop alternatives for the Laurel Drain crossing. Cost estimates for each
alternative which will be presented for review and the total project cost can be developed.
Task 8 Neighborhood Intersection Analysis ......................................... $ 11,000
Currently, MDT is recommending a two-lane street with a center turn lane. This may be an overly
simplification of the street cross section. Certainly, the most that could be anticipated is a center turn
lane, however this may not be necessary and could result in a significant savings to the project if it not
necessary. In order to determine if this is necessary, a warrant analysis should be completed. If a
center turn lane could be avoided, the cost of the project would decrease by almost 1%3. In order to
come up with a recommendation for the number of lanes, KU will evaluate the traffic patterns at each
of Railroad Streets intersections within the project area to provide preliminary improvement options for
each intersection. This analysis will include preparing turning movement counts at peak hours of traffic
and truck counts along Railroad Street. Pedestrian and bike counts would also be collected to ensure
adequate facilities are included in the design.
Task 9 Railroad Crossing Analysis......................................................... $ 5,000
Evaluate each railroad crossing for traffic, geometry, compliance with ADA and safety of pedestrians.
This includes one meeting with MRL and City staff to establish performance standards and any MRL
required improvements. Although we believe the railroad crossing will need to be improved at
significant costs this should be verified.
Task 10 Prepare Final Report ............................................................... $ 8,000
This task will, as appropriate, contain schematic layouts, sketches, and conceptual design criteria with
appropriate exhibits to indicate the agreed -to requirements, considerations involved, and Engineer's
recommended solution(s). For each recommended solution, Engineer will provide the following, which
will be separately itemized: Opinion of probable Construction Cost; proposed allowances for
contingencies; the estimated total costs of design, professional and related services to be provided by
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Engineer and its Consultants; and on the basis of information furnished by the owner, a tabulation of
other items and services included within the definition of Total Project Costs. For the purposes of this
Task Order, the report will consist of a memorandum summarizing the results of the Engineer's services
identified above.
Railroad corridor.
Please let us know if you have any additional questions or concerns with regards to this proposal.
W
Matthew S. Smith, P.E.
Project Manager