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HomeMy WebLinkAboutResolution No. R20-01RESOLUTION NO. R20-01 A RESOLUTION ADOPTING AN AMENDMENT TO THE PERSONNEL POLICY MANUAL FOR THE CITY OF LAUREL REQUIRING PREEMPLOYMENT BACKGROUND CHECKS FOR POTENTIAL EMPLOYEES AND ANNUAL DRIVING RECORD CHECKS FOR CITY T ' �11.►� WHEREAS, the City Council previously adopted a Personnel Policy Manual for the City of Laurel through Council Resolution R16-15; and WHEREAS, the Personnel Policy Manual requires updating from time to time when changes in circumstances require changes and modifications that are in the best interest of the City and its employees; and WHEREAS, after consultation with the City's insurance coverage provider, the Mayor and Staff determined that the City's Policy Manual had no provisions regarding pre-employment background checks for potential employees and no ongoing driving record checks for current and existing employees to ensure such employees can be covered by the City's Policies of Insurance; and WHEREAS, in order to protect the City it is currently in the best interest to adopt the attached Policy as a supplement to the existing Vehicle Usage Policy contained in the existing Policy Manual for the City of Laurel. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby adopts the attached Policy entitled "Background and Motor Vehicle Record Checks" as a supplement to the existing Vehicle Usage Policy contained in the City of Laurel Personnel Policy Manual. Herr. 2020. Introduced at a regular meeting of the City Council on January 14, 2020, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 14th day of January APPROVED by the Mayor this 14th day of January 2020. CITY OF LREL omas Nelson, Mayor -��M�ry Bethany e, Clerk -Treasurer APPROVE AS ORM: Sam Painter, Civil City Attorney R20-01 Adopt Amendment to the Personnel Policy Manual Vehicle Use Policy (Background Checks and Driving Record Checks) Policy Name: Background and Motor Vehicle Record Checks A supplement to the Vehicle Usage Policy contained in the Personnel Policy Manual for the City of Laurel Document Name: HR—Background and Motor Vehicle Record Page 1 of 3 Checks_ 2019.07.01 Effective Date: 07/01/2019 1 Date Revised: Review Term: I Annual POLICY STATEMENT: This policy is an addition to the currently adopted Vehicle Usage policy contained in the City's Personnel Policy Manual and applies to all Employee Classifications listed in the City Personnel Policy Manual. The policy applies to all city employees except employees subject to a Collective Bargaining Agreement ("CBA"). If there is a conflict between this policy and a CBA, the CBA shall control for those employees employed pursuant to a CBA. It is the policy of the City of Laurel Montana to conduct background checks and motor vehicle record checks for city employees in accordance with this policy. PURPOSE: This policy establishes the requirements for conducting background checks and motor vehicle record checks prior to employment with the City of Laurel Montana and the type of convictions that would typically bar an applicant from employment with the City of Laurel Montana. This policy also establishes the requirements for allowance of continued driving on behalf of the City of Laurel Montana. SCOPE: Top candidates for all City of Laurel Montana positions will have a criminal background check and motor vehicle record check conducted prior to a formal offer of employment is made. All City of Laurel Montana employees will be subject to an annual motor vehicle record check by the City of Laurel Montana vehicle liability insurance carrier. (See CBA exception above) Background Checks The following criminal convictions would typically bar a candidate from employment with the City of Laurel Montana. Each candidate will be considered on a case by case basis. The amount of time passed since the conviction, specifics around the conviction and any patterns of behavior may be taken into consideration. Position Conviction All positions listed in the Personnel Policy Manual Violent or Sexual Offender; insurance fraud; identity theft Citi Pecrtneoliyaiai Policy Name: Background and Motor Vehicle Record Checks A supplement to the Vehicle Usage Policy contained in the Personnel Policy Manual for the City of Laurel Document Name: HR—Background and Motor Vehicle Record Page 2 of 3 Checks_2019.07.01 Effective Date: 07/01/2019 1 Date Revised: Review Term: I Annual Finance department and claims positions Crimes involving embezzlement or theft Motor Vehicle Record Checks Pre-Employment Checks The City of Laurel Montana vehicle liability insurance carrier will conduct pre-hire motor vehicle record checks on all top candidates. Such checks will determine whether a candidate is insurable by the city's carrier. In the event the carrier determines the risk is too high to cover the candidate, the follow action will be taken: 1) If the position requires driving as part of the essential duties, the candidate will not be hired. 2) If the position does NOT require driving as part of the essential duties, the candidate may be offered employment and arrangements for non-essential driving (such as conference attendance, mail and bank runs) may be made. Annual Checks The City of Laurel Montana vehicle liability insurance carrier will conduct annual motor vehicle record checks on all City of Laurel Montana employees who utilize or operate a City Vehicle. Such checks will determine whether an employee is insurable by the carrier. In the event the carrier determines the risk is too high to cover an employee, the follow action will be taken: J J ME Ila CIty;Persortne� Policy Manual Policy Name: Background and Motor Vehicle Record Checks A supplement to the Vehicle Usage Policy contained in the Personnel Policy Manual for the City of Laurel Document Name: HR Background and Motor Vehicle Record Page 3 of 3 Checks_2019.07.01 Effective Date: 07/01/2019 1 Date Revised: Review Term: I Annual 1) If the employee is in a position requiring driving as part of the essential duties, they will no longer be able to drive on behalf of the City of Laurel Montana. Under these circumstances, the employee may no longer be qualified to hold his/her current position. 2) If the employee is in a position that does NOT require driving as part of the essential duties, he/she will be instructed to no longer drive on behalf of the City of Laurel Montana and arrangements for non-essential driving (such as conference attendance, mail and bank runs) will be made. Pursuant to the City of Laurel travel policy, employees are still required to report all moving violations or accidents that occur while performing work on behalf of the City of Laurel Montana.