HomeMy WebLinkAboutCouncil Workshop Packet 01.07.2020
AGENDA
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, JANUARY 07, 2020
6:30 PM
COUNCIL CHAMBERS
Swearing in Ceremony:
1. Swearing in of newly elected Mayor and Council Members.
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for
an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will n ot take action on
any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we as k that you wait
until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker
is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the
public hearing. At the public hearing, the City Council will establish an official record that will include all of y our comments, testimony and
written evidence. The City Council will base its decision on the record created during the public hearing. Any comments pro vided tonight
will not be included in the record or considered by the City Council.
General Items
2. LARC Presentation
3. Appointment of Thomas Scott, Brenton Dorsey, Sonja Jones, Dixie Childers, Dylan Benton,
Kaity Butler, and Gabriel Seibert to the Laurel Police Reserves.
4. Appointment of Levi Vandersloot as Interim Ambulance Director.
Executive Review
5. Ordinance - An Ordinance Amending Certain Chapters Of Title 14 Of The Laurel Municipal
Code Relating To The Adoption And Enforcement Of Building Codes For The City Of Laurel
As Required By The State Of Montana.
6. Resolution - A Resolution Adopting An Amendment To The Personnel Policy Manual For The
City Of Laurel Requiring Pre-employment Background and Driving Records Checks For
Potential Employees And Annual Driving Record Checks For City Employees.
7. Resolution - A Resolution Authorizing The Mayor To Execute A Contract For The City’s
Prosecutor Duties Between The City Of Laurel And Thompson Painter Law, Pc.
Council Issues
8. Discuss what to do with buildings in Riverside Park.
9. New Committee Assignments
Other Items
Review of Draft Council Agendas
10. Review Draft Council Agenda for January 14, 2020.
Attendance at Upcoming Council Meeting
Announcements
11. January 2020- June 2020 Employee Recognition
Employee Recognition:
Stan Langve 20 years Police
Kurt Markegard 15 years Public Works
Julia Torno 2 years Library
Kyle Bryant 15 years Police
Jarred Anglin 5 years Police
1
Zach Cortese 3 years Police
Wade Spalinger 1 year City Shop
Nicholas Altonaga 1 year Planning
Christopher Erb 11 years Library
Daniel Nauman 1 year WTP
Bruce Lefler 39 years City Shop
Tim Reiter 34 years WTP
Kelly Strecker 15 years Clerk’s
Brenda Sell 15 years Police
Jodi Kinn 3 years Police
Ryan Sedgwick 1 year Police
Cynthia Caswell 5 years WWTP
Andrew Arneson 3 years Public Works
Karen Courtney 3 years Planning
Brian Kline 15 years City Shop
William Brew III 14 years Police
Daniel Griffin 11 years Police
Raymond Ezell III 3 years Planning
Volunteer Recognition:
Christopher Franklin 4 years Ambulance
Levi Vandersloot 4 years Ambulance
Jacob Hann 3 years Ambulance
Morgan Ecklund 3 years Ambulance
Rick Gallegos 21 years Fire
Corey McIlvain 16 years Fire
John Beck 2 years Fire
Jayson Nicholson 2 years Fire
Jesse Gee 2 years Fire
Armondo Hernandez 1 year Fire
Jason Penne 19 years Fire
Sean McCleary 11 years Fire
Travis Nagel 11 years Fire
Jennifer Winchell 3 years Fire
Ken Kulesa 23 years Fire
Henry Fox 9 years Fire
Miquel Hernandez 11 years Fire
Doug Fox 24 years Fire
Brent Peters 13 years Fire
Justin Kostelecky 5 years Fire
Shane Willis 4 years Fire
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
2
Item Attachment Documents:
2. LARC Presentation
3
Laurel Aquatic Recreation Complex group will host a public meeting at Vue and Brew on
January 20, 2020, at 5:30 p.m. This comes after a year of great advancement of the goals of
building an aquatic recreation complex for the residents of Laurel and its surrounding area. The
presentation will be shown on one of the theater’s projectors.
The group will present interested residents with the plans created by A&E Architects for the
future three-phase building; how it will fit on the lot donated by Wood’s Powr-Grip; the size of
each phase; and what each phase will include.
There will be a presentation to show what the architects have drawn up and the dimensions.
Then a public Q&A with the LARC board and Dusty Eaton from A&E Architects.
You can find LARC on Facebook: www.facebook.com/laurelarcmontana/
Their website: www.laurelarc.org/
4
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Accomplishments
Registered MT Non-Profit Corporation
Certified IRS 501(c3) Corporation
Raised or Acquired Assets in Excess of $150,000
Completed Feasibility Study
Completed Site Layout plans
9
Where We Are Going
Jan 20, Community Presentation at Vue & Brew
Feb, Strategic Planning
Capitol Fundraising Plan
Work With Strategic Partners
10
Strategic Partners
Laurel Montana Community Foundation
Beartooth RC&D
Big Sky EDA
A&E Architects
Laurel Urban Renewal Authority
11
Why We Are Here
Ask You to be a Strategic Partner
Ask for Sewer & Water Service When We Build
Ask For Any Questions You Have For Us
Say Thank You For Your Time!
12
Phase 1: Gymnasium
Phase 2: Community Center
Phase 3: Aquatic Area
13
Basketball Courts
Climbing Wall
Locker Rooms
Multi-Purpose
Front Desk
Offices
Storage
Phase 1 -1st Floor
3 Basketball Courts
Main Lobby
Locker Rooms
Climbing Wall
Multi-Purpose Room
For Classes, Presentations
Offices
14
50’
84’
42’
74’
50’
84’
15
50’
Seating for 42 x 8 = 336 Seating for 336 x 2 = 672 Seating per event 504
16
Phase 1 -2nd Floor
Running Track
Optional programmable Space
Workout Area
Clinic
Exercise Classes
17
Phase 2 -
Community Center
Event Center
Weddings, Fundraiser, Fairs
Club/Organization Meeting Room
Kitchen
18
Phase 3 -Aquatic Center
6 Lane Competition Pool
Locker Room Expansion
Family Locker Room
Pool Party Room
wellness / fun pools
19
Item Attachment Documents:
5. Ordinance - An Ordinance Amending Certain Chapters Of Title 14 Of The Laurel Municipal
Code Relating To The Adoption And Enforcement Of Building Codes For The City Of Laurel
As Required By The State Of Montana.
20
Ordinance No. O20-__ LMC Title 14 Building and Construction Amendments
ORDNANCE NO O20-__
AN ORDINANCE AMENDING CERTAIN CHAPTERS OF TITLE 14 OF THE LAUREL
MUNICIPAL CODE RELATING TO THE ADOPTION AND ENFORCEMENT OF BUILDING
CODES FOR THE CITY OF LAUREL AS REQUIRED BY THE STATE OF MONTANA.
WHEREAS, the City Council desires to keep the Laurel Municipal Code current by modifying
and updating chapters, sections and subsections to address situations and problems within the City and to
remain in accordance with Montana law; and
WHEREAS, the City’s Public Works Department Staff worked with Building Officials from the
State of Montana to prepare the amendments to the Laurel Municipal Code to remain consistent and in
accordance with the rules adopted by the State of Montana, Building Codes Bureau.
WHEREAS, City Staff prepared, reviewed, and approved the following amendments to the
existing Title 14 as noted herein and hereby recommends the same to the City Council for their full
approval.
Title 14
BUILDINGS AND CONSTRUCTION
Chapters:
14.03 City Fees for Building, Remodel, Plumbing and Construction Projects
14.04 Construction Board of Appeals
14.12 International Building Code, 2003 2018 Edition
14.16 International Residential Building Code, 2003 2018 Edition
14.18 International Existing Building Code, 2003 2018 Edition
14.20 Uniform Plumbing Code
14.22 International Energy Conservation Code, 2012 Edition
14.23 International Swimming Pool and Spa Code, 20158 Edition
21
Ordinance No. O20-__ LMC Title 14 Building and Construction Amendments
14.03.010 - City fees for building, remodel, plumbing and construction projects.
The city council shall establish reasonable fees and/or charges for all building, remodel, plumbing and/or
construction permits for projects within the city by annual resolution after a public hearing.
(Ord. 07-06 (part), 2007)
14.12.010 - Adoption.
The International Building Code, 2012 Edition, is adopted by and declared to be the building code of the
city for the purpose of regulating the erection, construction, demolition, occupancy, equipment, use,
height, area, remodeling and maintenance of all buildings and other structures within the municipality or
within the city building inspector's jurisdictional area as may hereafter be established and approved by the
state of Montana and adopted by the city.
The City of Laurel hereby adopts by reference, pursuant to MCA Section 50-60-301 (1)(a), the
International Building Code, 2018 Edition as provided by the Administrative Rules of Montana (ARM)
24.301.131 (1) through (3) with Appendix Chapter C (Group U- Agricultural Buildings) and modified
through ARM 24.301.146 (1) through (44), as required by to be adopted by the Department of Labor and
Industry, Building and Commercial Measurements Bureau.
One full printed copy of the code shall be available in the offices of the city. The International Building
Code, is adopted by reference and made a part of this chapter as fully, and for all intents and purposes, as
though set forth herein at length. It shall be known and designated as the "International Building Code" of
the city.
NEW SECTION: 14.12.020 - Updated References
The International Building Code cited in this Chapter may be amended by resolution or administrative
order of the Mayor as authorized by MCA Section 50-60-301 (1) (b).
(Ord. 05-15 (part), 2005)
(Admin. Order AO-15-01 § 1, 2-24-2015)
Chapter 14.16 - INTERNATIONAL RESIDENTIAL BUILDING CODE, 2012 EDITION
14.16.010 - Adoption.
The International Residential Building Code, 2012 Edition, is adopted by and declared to be the
International Residential Building Code of the city for the purpose of regulating the fabrication, erection,
construction, enlargement, alteration, repair, location, use and remodeling of detached one- and two-
family dwellings, their appurtenances and accessory structures within the municipality or within the city
building inspector's jurisdictional area as may hereafter be established and approved by the state of
Montana and adopted by the city.
The City of Laurel hereby adopts by reference pursuant to MCA Section 50-60-301 (1)(a), MCA the
International Residential Code, 2018 Edition as modified by the Administrative Rules of Montana (ARM)
24.301.154 (1) through (24) with Appendix Q Tiny Houses as permitted by ARM 24.301.154 (2) (a), as
required by to be adopted by the Department of Labor and Industry, Building and Commercial
Measurements Bureau.
22
Ordinance No. O20-__ LMC Title 14 Building and Construction Amendments
One full printed copy of the code shall be available in the offices of the city. The International Residential
Building Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully, and for all
intents and purposes, as though set forth herein at length. It shall be known and designated as
"International Residential Building Code" of the city.
NEW SECTION: 14.16.020 - Updated References
The International Residential Building Code described in Section 14.16.010 of this Chapter may be
amended by resolution or administrative order of the Mayor as authorized by MCA Section 50-60-301 (1)
(b).
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01,§ 2, 2-24-2015)
Chapter 14.18 - INTERNATIONAL EXISTING BUILDING CODE, 2012 EDITION
14.18.010 - Adoption.
A. The International Existing Building Code, 2012 Edition, is adopted by and declared to be the building
conservation code of the city. The City of Laurel hereby adopts by reference pursuant to MCA Section
50-60-301 (1)(a), the International Existing Building Code, 2018 Edition as provided by the
Administrative Rules of Montana (ARM) 24.301.171 (1) through (4), as required by to be adopted by the
Department of Labor and Industry, Building and Commercial Measurements Bureau.
B. One full printed copy of the code shall be available in the offices of the city. The International Existing
Building Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully, and for all
intents and purposes, as though set forth herein at length. It shall be known and designated as the
"International Existing Building Code" of the city.
NEW SECTION: 14.18.020 - Updated References
The International Existing Building Code described in Section 14.18.010 of this Chapter may be amended
by resolution or administrative order of the Mayor as authorized by MCA Section 50-60-301 (1) (b)
MCA.
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01, § 3, 2-24-2015)
Chapter 14.20 - UNIFORM PLUMBING CODE
14.20.010 - Adoption.
A.The Uniform Plumbing Code, 2012 Edition, is adopted by and declared to be the plumbing code of the
city for the purpose of regulating the installation, alteration or repair of plumbing and drainage systems,
and the inspection thereof.B.One full printed copy of the code shall be available in the offices of the city.
The Uniform Plumbing Code, 2012 Edition, is adopted by reference and made a part of this chapter as
fully, and for all intents and purposes, as though set forth herein at length. It shall be known and
designated as the "Uniform Plumbing Code" of the city.
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01, § 4, 2-24-2015)
23
Ordinance No. O20-__ LMC Title 14 Building and Construction Amendments
Chapter 14.22 - INTERNATIONAL ENERGY CONSERVATION CODE
NEW SECTION: 14.22.020 - Updated References
The International Energy Conservation Code described in Section 14.22.010 of this Chapter may be
amended by resolution or administrative order of the Mayor as authorized by MCA Section 50-60-301 (1)
(b).
NEW SECTION: Chapter 14.23 – International Swimming Pool and Spa Code, 2018 Edition
14.23.010 – Adoption.
A. The City of Laurel hereby adopts by reference pursuant to MCA Section 50-60-301 (1)(a), MCA and
Administrative Rules of Montana (ARM) 24.301.175 (2) the Swimming Pool and Spa Code, 2018 Edition
as modified by the Administrative Rules of Montana (ARM) 24.301.175 (1) through (6), as required to be
adopted by the Department of Labor and Industry, Building and Commercial Measurements Bureau.
14.23.020 – Updated References.
The International Swimming Pool and Spa Code described in Section 14.23.010 of this Chapter may be
amended by resolution or administrative order of the Mayor as authorized by MCA Section 50-60-301 (1)
(b).
This Ordinance shall become effective thirty (30) days after final passage by the City Council and
approved by the Mayor.
Introduced and passed on first reading at a regular meeting of the City Council on _________,
2020, by Council Member ___________________.
PASSED and ADOPTED by the Laurel City Council on second reading this ___ day of
________________, 2020, upon motion of Council Member __________________.
APPROVED BY THE MAYOR this ___ day of _______________, 2020.
CITY OF LAUREL
__________________________________
Thomas C. Nelson, Mayor
ATTEST:
_________________________________________
Bethany Langve, Clerk-Treasurer
APPROVED AS TO FORM:
________________________________
Sam Painter, Civil City Attorney
Formatted: Font: Not Bold
24
Title 14 - BUILDINGS AND CONSTRUCTION
Chapters:
Chapter 14.03 - CITY FEES FOR BUILDING, REMODEL, PLUMBING AND CONSTRUCTION PROJECTS
Sections:
14.03.010 - City fees for building, remodel, plumbing and construction projects.
The city council shall establish reasonable fees and/or charges for all building, remodel, plumbing
and/or construction permits for projects within the city by annual resolution after a public hearing.
(Ord. 07-06 (part), 2007)
Chapter 14.04 - CONSTRUCTION BOARD OF APPEALS
Sections:
14.04.010 - Board created.
A. There is created a board of appeals consisting of five qualified persons appointed by the mayor, who
shall hold office for a two-year term.
B. All board of appeals provided in any uniform code adopted by the city under this title or referenced
elsewhere in this code, are replaced by the board described in subsection A of this section.
(Ord. 05-15 (part), 2005)
14.04.020 - Duties.
The board of appeals shall:
A. Hear, make findings and decide all appeals arising out of the enforcement of the codes;
B. Adopt rules and regulations for conducting its investigations;
C. Render all decisions and findings in writing to the enforcing officer of the particular code with a
duplicate copy to the appellant;
D. Recommend to the mayor such new legislation as is consistent with its findings and decisions;
E. Notify the appellant that failure to comply with the board's decision within ten days or within a
reasonable time set by the board, will result in the filing of a complaint in the city court to compel
compliance;
F. Limitations of Authority. The board of appeals shall have no authority relative to interpretation of
the administrative provisions of this code nor shall the board be em powered to waive
requirements of this code.
(Ord. 05-15 (part), 2005)
14.04.030 - Ex officio members.
The official designated in the uniform code as an ex officio member of the board provided in said
uniform code shall be an ex officio member of the board established under this title.
(Ord. 05-15 (part), 2005)
14.04.040 - Failure to comply.
Once the board of appeals has made its decision, the appellant shall comply with such decision. Upon
failure to comply, a complaint may be filed with the enforcing official in the city court.
25
(Ord. 05-15 (part), 2005)
Chapter 14.12 - INTERNATIONAL BUILDING CODE, 2012 EDITION
Sections:
14.12.010 - Adoption.
The City of Laurel hereby adopts by reference per Section 50-60-301 (1)(a), MCA the International
Building Code, 2018 Edition as provided by the Administrative Rules of Montana (ARM) 24.301.13 1 (1)
through (3) with Appendix Chapter C (Group U- Agricultural Buildings) and modified through ARM
24.301.146 (1) through (44), as required to be adopted by the Department of Labor and Industry, Building
and Commercial Measurements Bureau. The International Building Code, 2012 Edition, is adopted by and
declared to be the building code of the city for the purpose of regulating the erection, construction,
demolition, occupancy, equipment, use, height, area, remodeling and maintenance of all buildings and other
structures within the municipality or within the city building inspector's jurisdictional area as may hereafter
be established and approved by the state of Montana and adopted by the city.
One full printed copy of the code shall be available in the offices of the city. The International Building
Code, is adopted by reference and made a part of this chapter as fully, and for all intents and purposes, as
though set forth herein at length. It shall be known and designated as the "International Building Code" of
the city.
14.12.020 - Updated References
The International Building Code described in Section 14.12.010 of this Chapter may be amended by resolution or
administrative order of the Mayor as authorized by Section 50-60-301 (1) (b), MCA.
(Ord. 05-15 (part), 2005)
(Admin. Order AO-15-01 § 1, 2-24-2015)
Chapter 14.16 - INTERNATIONAL RESIDENTIAL BUILDING CODE, 2012 EDITION
Sections:
14.16.010 - Adoption.
The City of Laurel hereby adopts by reference per Section 50-60-301 (1)(a), MCA the International
Residential Code, 2018 Edition as modified by the Administrative Rules of Montana (ARM) 24.301.1 54 (1)
through (24) with Appendix Q Tiny Houses as permitted by ARM 24.301.154 (2) (a), as required to be
adopted by the Department of Labor and Industry, Building and Commercial Measurements Bureau. The
International Residential Building Code, 2012 Edition, is adopted by and declared to be the International
Residential Building Code of the city for the purpose of regulating the fabrication, erection, construction,
enlargement, alteration, repair, location, use and remodeling of detached one - and two-family dwellings,
their appurtenances and accessory structures within the municipality or with in the city building inspector's
jurisdictional area as may hereafter be established and approved by the state of Montana and adopted by
the city.
One full printed copy of the code shall be available in the offices of the city. The International
Residential Building Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully,
and for all intents and purposes, as though set forth herein at length. It shall be known and designated as
"International Residential Building Code" of the c ity.
14.16.020 - Updated References
The International Residential Building Code described in Section 14.16.010 of this Chapter may be amended by
resolution or administrative order of the Mayor as authorized by Section 50-60-301 (1) (b), MCA.
Formatted: Table Normal1
Formatted: Table Normal1
26
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01,§ 2, 2-24-2015)
Chapter 14.18 - INTERNATIONAL EXISTING BUILDING CODE, 2012 EDITION
Sections:
14.18.010 -– Adoption.
A. The City of Laurel hereby adopts by reference per Section 50-60-301 (1)(a), MCA the International
Existing Building Code, 2018 Edition as provided by the Administrative Rules of Montana (ARM)
24.301.171 (1) through (4), as required to be adopted by the Department of Labor and Industry,
Building and Commercial Measurements Bureau.The International Existing Building Code, 2012
Edition, is adopted by and declared to be the building conservation code of the city.
B. One full printed copy of the code shall be available in the offices of the city. The International Existing
Building Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully, and for
all intents and purposes, as though set forth herein at length. It shall be known and designated as the
"International Existing Building Code" of the city.
14.18.020 - Updated References
The International Existing Building Code described in Section 14.18.010 of this Chapter may be amended by
resolution or administrative order of the Mayor as authorized by Section 50-60-301 (1) (b), MCA.
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01, § 3, 2-24-2015)
Chapter 14.20 - UNIFORM PLUMBING CODE
Sections:
14.20.010 - Adoption.
A. The Uniform Plumbing Code, 2012 Edition, is adopted by and declared to be the plumbing code of the
city for the purpose of regulating the installation, alteration or repair of plumbing and drainage systems,
and the inspection thereof.
B. One full printed copy of the code shall be available in the offices of the city. The Uniform Plumbing
Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully, and for all intents
and purposes, as though set forth herein at length. It shall be known and designated as the "Uniform
Plumbing Code" of the city.
(Ord. 05-15 (part), 2005)
(Admin. Order AO15-01, § 4, 2-24-2015)
Chapter 14.22 - INTERNATIONAL ENERGY CONSERVATION CODE
Sections:
14.22.010 - Adoption.
A. The International Energy Conservation Code, 2012 Edition, is adopted by and declared to be the
energy conservation code of the city for the purpose of providing minimum requirements for the design
of new buildings and structures and additions to existing buildings, regulati ng their exterior envelopes
and selection of their heating, ventilating, air conditioning, service water heating, electrical distribution
and illuminating systems, and equipment for effective use of energy.
Formatted: Table Normal1
27
B. One full printed copy of the code shall be available in the offices of the city. The International Energy
Conservation Code, 2012 Edition, is adopted by reference and made a part of this chapter as fully,
and for all intents and purposes, as though set forth herein at length. It shall be known and d esignated
as the "Energy Conservation Code" of the city.
(Ord. 07-04, 2007)
(Admin. Order, § 5, 2-24-2015)
14.22.020 - Updated References
The International Energy Conservation Code described in Section 14.22.010 of this Chapter may be amended by
resolution or administrative order of the Mayor as authorized by Section 50-60-301 (1) (b), MCA.
Formatted: Table Normal1
28
Item Attachment Documents:
6. Resolution - A Resolution Adopting An Amendment To The Personnel Policy Manual For The
City Of Laurel Requiring Pre-employment Background and Driving Records Checks For
Potential Employees And Annual Driving Record Checks For City Employees.
29
R20-__ Adopt Amendment to the Personnel Policy Manual Vehicle Use Policy (Background Checks and Driving
Record Checks)
RESOLUTION NO. R20-__
A RESOLUTION ADOPTING AN AMENDMENT TO THE PERSONNEL POLICY
MANUAL FOR THE CITY OF LAUREL REQUIRING PREEMPLOYMENT
BACKGROUND CHECKS FOR POTENTIAL EMPLOYEES AND ANNUAL DRIVING
RECORD CHECKS FOR CITY EMPLOYEES.
WHEREAS, the City Council previously adopted a Personnel Policy Manual for the City of
Laurel through Council Resolution R16-15; and
WHEREAS, the Personnel Policy Manual requires updating from time to time when
changes in circumstances require changes and modifications that are in the best interest of the City
and its employees; and
WHEREAS, after consultation with the City’s insurance coverage provider, the Mayor and
Staff determined that the City’s Policy Manual had no provisions regarding pre-employment
background checks for potential employees and no ongoing driving record checks for current and
existing employees to ensure such employees can be covered by the City’s Policies of Insurance;
and
WHEREAS, in order to protect the City it is currently in the best interest to adopt the
attached Policy as a supplement to the existing Vehicle Usage Policy contained in the existing
Policy Manual for the City of Laurel.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City Council hereby adopts the attached Policy entitled “Background and Motor
Vehicle Record Checks” as a supplement to the existing Vehicle Usage Policy contained in the City
of Laurel Personnel Policy Manual.
Introduced at a regular meeting of the City Council on _________, 2020, by Council
Member ______________________.
PASSED and APPROVED by the City Council of the City of Laurel this ____ day of
____________, 2020.
APPROVED by the Mayor this _____ day of _____________, 2020.
CITY OF LAUREL
__________________________________
Thomas C. Nelson, Mayor
ATTEST:
_________________________________________
Bethany Langve, Clerk-Treasurer
30
R20-__ Adopt Amendment to the Personnel Policy Manual Vehicle Use Policy (Background Checks and Driving
Record Checks)
APPROVED AS TO FORM:
________________________________
Sam Painter, Civil City Attorney
31
CITY OF LAUREL MONTANA
City Personnel Policy Manual
Policy Name: Background and Motor Vehicle Record Checks
A supplement to the Vehicle Usage Policy contained in the Personnel Policy
Manual for the City of Laurel
Document Name: HR_Background and Motor Vehicle Record
Checks_2019.07.01
Page 1 of 3
Effective Date: 07/01/2019 Date Revised: Review Term: Annual
POLICY STATEMENT: This policy is an addition to the currently adopted Vehicle Usage policy contained
in the City’s Personnel Policy Manual and applies to all Employee Classifications listed in the City
Personnel Policy Manual. The policy applies to all city employees except employees subject to a
Collective Bargaining Agreement (“CBA”). If there is a conflict between this policy and a CBA, the CBA
shall control for those employees employed pursuant to a CBA. It is the policy of the City of Laurel
Montana to conduct background checks and motor vehicle record checks for city employees in
accordance with this policy.
PURPOSE: This policy establishes the requirements for conducting background checks and motor vehicle
record checks prior to employment with the City of Laurel Montana and the type of convictions that
would typically bar an applicant from employment with the City of Laurel Montana. This policy also
establishes the requirements for allowance of continued driving on behalf of the City of Laurel Montana.
SCOPE: Top candidates for all City of Laurel Montana positions will have a criminal background check
and motor vehicle record check conducted prior to a formal offer of employment is made.
All City of Laurel Montana employees will be subject to an annual motor vehicle record check by the City
of Laurel Montana vehicle liability insurance carrier. (See CBA exception above)
Background Checks
The following criminal convictions would typically bar a candidate from employment with the City of
Laurel Montana. Each candidate will be considered on a case by case basis. The amount of time passed
since the conviction, specifics around the conviction and any patterns of behavior may be taken into
consideration.
Position Conviction
All positions listed in the Personnel Policy Manual Violent or Sexual Offender; insurance fraud;
identity theft
32
CITY OF LAUREL MONTANA
City Personnel Policy Manual
Policy Name: Background and Motor Vehicle Record Checks
A supplement to the Vehicle Usage Policy contained in the Personnel Policy
Manual for the City of Laurel
Document Name: HR_Background and Motor Vehicle Record
Checks_2019.07.01
Page 2 of 3
Effective Date: 07/01/2019 Date Revised: Review Term: Annual
Finance department and claims positions Crimes involving embezzlement or theft
Motor Vehicle Record Checks
Pre-Employment Checks
The City of Laurel Montana vehicle liability insurance carrier will conduct pre-hire motor vehicle record
checks on all top candidates. Such checks will determine whether a candidate is insurable by the city’s
carrier.
In the event the carrier determines the risk is too high to cover the candidate, the follow action will be
taken:
1) If the position requires driving as part of the essential duties, the candidate will not be hired.
2) If the position does NOT require driving as part of the essential duties, the candidate may be
offered employment and arrangements for non-essential driving (such as conference
attendance, mail and bank runs) may be made.
Annual Checks
The City of Laurel Montana vehicle liability insurance carrier will conduct annual motor vehicle record
checks on all City of Laurel Montana employees who utilize or operate a City Vehicle. Such checks will
determine whether an employee is insurable by the carrier.
In the event the carrier determines the risk is too high to cover an employee, the follow action will be
taken:
33
CITY OF LAUREL MONTANA
City Personnel Policy Manual
Policy Name: Background and Motor Vehicle Record Checks
A supplement to the Vehicle Usage Policy contained in the Personnel Policy
Manual for the City of Laurel
Document Name: HR_Background and Motor Vehicle Record
Checks_2019.07.01
Page 3 of 3
Effective Date: 07/01/2019 Date Revised: Review Term: Annual
1) If the employee is in a position requiring driving as part of the essential duties, they will no
longer be able to drive on behalf of the City of Laurel Montana. Under these circumstances, the
employee may no longer be qualified to hold his/her current position.
2) If the employee is in a position that does NOT require driving as part of the essential duties,
he/she will be instructed to no longer drive on behalf of the City of Laurel Montana and
arrangements for non-essential driving (such as conference attendance, mail and bank runs) will
be made.
Pursuant to the City of Laurel travel policy, employees are still required to report all moving violations or
accidents that occur while performing work on behalf of the City of Laurel Montana.
34
Item Attachment Documents:
7. Resolution - A Resolution Authorizing The Mayor To Execute A Contract For The City’s
Prosecutor Duties Between The City Of Laurel And Thompson Painter Law, Pc.
35
R20-____ City Prosecutor Contract
RESOLUTION NO. R20-__
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT FOR THE CITY’S PROSECUTOR DUTIES BETWEEN THE
CITY OF LAUREL AND THOMPSON PAINTER LAW, PC.
BE IT RESOLVED by the City Council of the City of Laurel, Montana:
Section 1: Approval. The contract negotiated between the City of Laurel
and Thompson Painter Law, PC for the City Prosecutor duties is accepted and hereby
approved. A copy is attached hereto for convenience.
Section 2: Execution. The Mayor and City Clerk/Treasurer of the City of
Laurel are hereby given authority to accept and execute said agreement on behalf of the
City.
Section 3: Effective date. The effective date for the attached contract is hereby
approved effective January 1, 2020.
Introduced at a regular meeting of the City Council on ____________, 2020, by
Council Member ______________________.
PASSED and APPROVED by the City Council of the City of Laurel, Montana,
this __ day of _____________, 2020.
APPROVED by the Mayor this ___ day of_____________, 2020.
CITY OF LAUREL
______________________________
Thomas C. Nelson, Mayor
ATTEST:
___________________________________
Bethany Langve, City Clerk/Treasurer
Approved as to form:
___________________________________
Sam S. Painter, Civil City Attorney
36
1
ATTORNEY CONTRACT
THIS AGREEMENT, made and entered into by and between the City of Laurel,
hereinafter referred to as Client, and Thompson Painter Law, PC hereinafter referred to as
“Attorney.”
ATTORNEY CLIENT RELATIONSHIP: Client hereby employs Attorney to
exercise the criminal prosecutorial duties of the City Attorney for Client, which includes
the provision of prosecution services for Client for matters assigned and directed by
Client. Client’s Mayor shall be the primar y contact for Attorney and shall assign and
direct the Attorneys’ provision of criminal prosecution services in city court as well as all
subsequent appeals. Attorney agrees to provide his/her own office, staff and equipment
at no additional charge to Client. Client agrees to provide on-site workspace for Attorney
immediately prior to and during any required court appearances. Client also agrees to
provide copy paper upon request for services under this contract. Attorney agrees to
spend a minimum of two (2) hours per week at Laurel City Hall in order to meet with pro
se criminal defendants living in the Laurel area.
FEES: For services performed for Client by Attorney, Client agrees to pay
Attorney the flat rate of $5,600.00 for services performed for Client by Attorneys from
January 1, 2020 to December 31, 2020. In addition to the fees provided above, Client
agrees to reimburse Attorneys for costs incurred during the course of representation.
Attorney agrees to provide Client an invoice each and every month itemizing services
rendered and costs incurred each and every month. Client agrees to pay Attorney each
and every month for services rendered and costs incurred. Client understands that
Attorney billing schedule is monthly.
COSTS: Costs are defined as all filing fees, court costs, subpoena costs, certified
driving records for defendants, mail costs, copies of video-taped or DVD evidence,
depositions, court report charges, expert witness fees, expert reports, witness statements,
and travel expenses except as set forth herein, and any other disbursements or expenses
incurred by Attorneys while representing Client. Photocopies shall be reimbursed at $.05
per page. These costs may be billed monthly by Attorneys and, if unpaid, shall bear
interest at the rate of one percent (1%) per month.
Travel costs beyond local travel shall be undertaken only upon Client’s request.
Client shall reimburse Attorney his/her actual costs of travel (other than local) and pay
per diem at rates established by the State of Montana.
DURATION: This contract shall immediately commence on January 1, 2020
and continue until December 31, 2020. Attorney agrees to assist with the transition when
a new Prosecutor is contracted.
MODIFICATION AND TERMINATION: This contact or any provision
thereof may be modified at any time upon mutual consent expressed in a mutually signed
writing. The contract may be terminated at any time by either party without cause.
37
2
DATED this day of , 2020.
CITY OF LAUREL
________________________________
Thomas Nelson, Mayor
ATTEST.
__________________________________
Bethany Langve, Clerk/Treasurer
ATTORNEY:
____________________________________
Sam S. Painter, Thompson Painter Law, PC
38
Item Attachment Documents:
8. Discuss what to do with buildings in Riverside Park.
39
4
0
4
1
Item Attachment Documents:
10. Review Draft Council Agenda for January 14, 2020.
42
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, JANUARY 14, 2020
6:30 PM
CITY COUNCIL CHAMBERS
NEXT RES. NO.
R18-XX
NEXT ORD. NO.
O18-XX
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of December 23, 2019.
Correspondence
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Cons ent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
2. Claims for the month of December 2019.
3. Approval of Payroll Register for PPE 12/29/2019 totaling $198,253.41.
4. Receiving Workshop Minutes into the Record.
Council Workshop minutes of December 3, 2019.
Council Workshop minutes of December 17, 2019.
Ceremonial Calendar
Reports of Boards and Commissions
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
43
Scheduled Matters
5. Appointment of Thomas Scott, Brenton Dorsey, Sonja Jones, Dixie Childers, Dylan Benton,
Kaity Butler, and Gabriel Seibert to the Laurel Police Reserves.
6. Appointment of Levi Vandersloot as Interim Ambulance Director.
7. Ordinance - An Ordinance Amending Certain Chapters Of Title 14 Of The Laurel Municipal
Code Relating To The Adoption And Enforcement Of Building Codes For The City Of Laurel
As Required By The State Of Montana.
8. Resolution - A Resolution Adopting An Amendment To The Personnel Policy Manual For The
City Of Laurel Requiring Pre-employment Background and Driving Records Checks For
Potential Employees And Annual Driving Record Checks For City Employees.
9. Resolution - A Resolution Authorizing The Mayor To Execute A Contract For The City’s
Prosecutor Duties Between The City Of Laurel And Thompson Painter Law, Pc.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
44