HomeMy WebLinkAboutCity Council Packet 11.26.2019
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 26, 2019
6:30 PM
COUNCIL CHAMBERS
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of the Minutes from the November 12, 2019 City Council Meeting.
Correspondence
Council Disclosure of Ex Parte Communications
Public Hearing
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Secti on 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
2. Claims for the Month of November 2019.
3. Clerk/Treasurer Financial Statements for the Month of October 2019.
4. Approval of Payroll Register for Pay Period Ending 11/03/2019 totaling $192,474.58.
Ceremonial Calendar
5. Arbor Day Proclamation.
Reports of Boards and Commissions
6. Review the following Minutes:
Budget and Finance Minutes of November 12, 2019.
Public Works Minutes of October 21, 2019.
Emergency Services Minutes of October 28, 2019.
Park Board Minutes of November 07, 2019.
LURA Minutes of September 16, 2019.
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City-County Planning Board Minutes of October 30, 2019.
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
7. Ordinance No. O19-03 An Ordinance Amending The Laurel Municipal Code For The Purpose
Of Changing City Park Hours Pursuant To 12.28.060.
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
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Item Attachment Documents:
Approval of the Minutes from the November 12, 2019 City Council Meeting.
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Item Attachment Documents:
Arbor Day Proclamation.
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Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of
Agriculture that a special day be set aside for the planting of trees,
and
Whereas, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska, and
Whereas, Arbor Day is now observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and
water, cut heating and cooling costs, moderate the temperature, clean the air,
produce life-giving oxygen, and provide habitat for wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes,
fuel for our fires and countless other wood products, and
Whereas, trees in our city increase property values, enhance the economic vitality of
business areas, and beautify our community, and
Whereas, trees, wherever they are planted, are a source of joy and spiritual
renewal.
Now, Therefore, I, , Mayor of the City of
, do hereby proclaim
, as
In the City of , and I urge all
citizens to celebrate Arbor Day and to support efforts to protect our
trees and woodlands, and
Further, I urge all citizens to plant trees to gladden the heart and promote the well-being
of this and future generations.
Dated this day of
Mayor
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Item Attachment Documents:
Review the following Minutes:
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Minutes of City of Laurel
Budget/Finance Committee
Tuesday, November 12, 2019
Members Present: Emelie Eaton Bruce McGee
Scot Stokes
Others Present: Mayor Nelson Bethany Langve
The Meeting was called to order by Chair Eaton at 5:38 pm.
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The
duration for an individual speaking under Public Input is limited to three minutes. While all comments are
welcome, the committee will not take action on any item not on the agenda.
General Items
• Review and approve the minutes of the October 22, 2019 meeting. Bruce McGee made a motion to
approve the minutes of the October 22, 2019 Budget and Finance Committee meeting. Scot Stokes
seconded the motion to approve the October 22, 2019 Budget and Finance Committee meeting
minutes, all in favor, motion passed.
• Review and approve purchase requisitions – Purchase requisition from the Sewer Department for
emergent repairs to the Elm Lift Station pump. The Committee reviewed the documents provided
regarding the purchase requisition. The Mayor explained that the pump had to be repaired in order to
prevent sewage from backing up at the Elm Lift Station. He had approved the repairs as they were an
emergency due to the potential of sewage backing up into nearby homes. The Committee asked if
there were any other vendors that could have provided the repairs to the pump. The Mayor did not
know but would ask the Public Works Director. Bruce McGee made a motion to approve the
purchase requisition for the emergent repairs to the Elm Lift Station pump. Scot Stokes seconded the
motion to approve the purchase requisition for emergent repairs to the Elm Lift Station pump, all in
favor, motion passed.
• Review and approve purchase requisitions – Purchase requisition from the Ambulance Department
for portable radios. The Committee reviewed the documents provided regarding the purchase
requisition. The committee asked if the bid was for 12 or 15 radios. The Clerk/Treasurer clarified
that the request was in fact for 15 radios. The Committee commented that there were not three quotes
attached nor was there documentation as to why. The Clerk/Treasurer stated that she would ask the
Ambulance Director about this and get back to the Committee at the next meeting. Bruce McGee
made a motion to approve the purchase requisition from the Ambulance Department for the purchase
of portable radios. Scot Stokes seconded the motion to approve the purchase requisition from the
Ambulance Department for the purchase of portable radios, all in favor, motion passed.
• Review and approve purchase requisitions – Purchase requisition from the Ambulance Department
for a Ferno Stair Chair. The Committee reviewed the documents provided regarding the purchase
requisition. The committee had no questions or comments. Bruce McGee made a motion to approve
the purchase requisition from the Ambulance Department for the purchase of the Ferno Stair Chair.
Scot Stokes seconded the motion to approve the purchase requisition from the Ambulance
Department for the purchase of the Ferno Stair Chair, all in favor, motion passed.
• Review and approve the October 2019 Utility Billing Adjustments. The Committee reviewed the
October 2019 Utility Billing Adjustments and had no questions or comments. Emelie Eaton made a
motion to approve the October 2019 Utility Billing Adjustments, Scot Stokes seconded the motion,
all in favor, motion passed.
• Review and approve the October 2019 Financial Statements. The Clerk/Treasurer explained that she
put this on the agenda in error. This item is supposed to be on the November 26, 2019 agenda. The
Committee agreed to move the item to the November 26, 2019 agenda.
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• Review and approve the October 2019 Month End Close Report. The Clerk/Treasurer explained that
she put this on the agenda in error as well. This item is supposed to be on the November 26, 2019
agenda. The Committee agreed to move the item to the November 26, 2019 agenda
• Review and recommend approval to Council Claims entered through 11/08/19. Emelie Eaton had
previously reviewed the Claims Detail report and the Check Register for accuracy. There were no
questions regarding the claims. Bruce McGee made a motion to recommend approval to Council the
claims entered through 11/08/19, Scot Stokes seconded the motion, all in favor, motion passed.
• Review and approve Payroll Register for pay period ending 10/25/19 totaling $188,989.05. The
Clerk/Treasurer stated that she had made an error on the agenda regarding the pay period ending date.
The correct pay period ending date is 10/20/2019, not 10/25/2019. The two-page summary was
reviewed, signed and dated. Bruce McGee made a motion to approve the Payroll Register for the pay
period ending 10/20/19 totaling $188,989.05, Scot Stokes seconded the motion, all in favor, motion
passed.
New Business – none
Old Business – none
Other Items
• Review the October 2019 Journal Vouchers. The Clerk/Treasurer explained that these were put on
the agenda in error also and would need to be presented at the November 26, 2019 meeting. The
Committee agreed to move the item to the November 26, 2019 meeting.
• Review the Comp/Overtime report for pay period ending 10/25/2019. The Clerk/Treasurer explained
that there was an error on the agenda and the correct pay period ending date is 10/20/2019, not
10/25/2019. The Committee reviewed the comp/overtime report for pay period ending 10/20/2019
and asked if the City Police Department was participating in the DUI Task Force again this year. The
Clerk/Treasurer stated that yes, they were. The Committee asked if the State of Montana did DUI
checkpoints and the Mayor stated that would be a good question for the Chief of Police.
• The Clerk/Treasurer stated that she had nothing to report.
• The Mayor stated that he had received an email from a Park Board member regarding items not going
to City Council. The Mayor stated that he forwarded that email to the board chair as that is the proper
chain. The Mayor reported that since the EMS Director and EMTs were budgeted and after meeting
with the current Volunteer Ambulance Director, it’s been decided to hire five (5) full-time EMTs. He
also stated that he is going to post for the full-time Fire Chief and this will not change the structure of
the Fire Department. He stated that he wanted to prepare for the future now. He stated that we are
currently a class two City and we’ve already petitioned to remain a class three City once.
Announcements –
• The next Budget and Finance Meeting will be held on November 26, 2019 at 5:30pm
• Scot Stokes will be reviewing claims for the next meeting
Respectfully submitted,
Bethany Langve
Clerk/Treasurer
NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the
listed workshop agenda items.
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AGENDA
CITY OF LAUREL
LAUREL URBAN RENEWAL AGENCY
MONDAY, SEPTEMBER 16, 2019
11:00 AM
LAUREL CITY COUNCIL CHAMBERS
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration
for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee
will not take action on any item not on the agenda.
General Items
1. Roll Call
Meeting called to order at 11:06AM.
Mardie Spalinger
Don Smarsh
Michelle DeBoer (Prospective Advisory Member)
Janice Lehman
Judy Goldsby
Nick Altonaga (City of Laurel)
2. Approve Meeting Minutes: August 19, 2019
Board members reviewed the Meeting Minutes from August 19, 2019.
Discussion of the recent lack of attendance by Big Sky EDA Member.
Don motioned to accept minutes from August 19, 2019.
Mardie Seconded.
Motion Carried.
New Business
3. Grant Application: Nardella Facade Grant
Members review the Application and its supporting documents.
Don motioned to accept the Façade Grant Application at $2,492.50
Mardie Seconded.
Motion Carried.
Old Business
4. Grant Application: Front Porch General Small Grant
Members discussed the two grants being applied for and their allowable costs and reimbursements.
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Don motioned to approve the General Small Grant request at 50% at $1,575.00
Mardie Seconded.
Motion Carried.
Don motioned to approve the maximum allowable amount of $6,000 for the façade grant request.
Mardie Seconded.
Motion carried.
5. Grant Application: Mountain Land Rehab Facade Grant
Members discussed what is allowable and applicable for reimbursement. Members would like
verification of which items go to which grant requests to ensure there is no duplication. The Planner will
contact Brian at Mountain Land Rehab to provide clarification of requested amounts.
Other Items
6. LURA Budget
Planner presented the budget and the line items which have been added. Members discussed how it
could be further itemized to include the amounts paid out per applicant.
What is the total amount of funds available for the Façade, Technical Assistance, and General Small
Grants? Would it be possible to have a sit down meeting to discuss how much is appropriated for each
program? (What is available, what has been paid out, and who has been paid out?)
Members would like to know what the estimated amount to be bonded is in the future and the proposed
yearly debt service to determine what funding will be left for the LURA Board to fund the different
grant programs.
Members had a general discussion of how to encourage Main Street properties to keep up their
properties and sidewalks which included incentives, notifying them of the grant programs, and
marketing and outreach attempts. Not many people know or even understand the TIF District and how it
works.
Members further discussed the vacancy rate downtown and how to boost walk-in traffic. It is difficult to
retain certain businesses such as restaurants. Members mentioned how it is important to highlight what
property owners pay in, and what they can get out. Members asked if it is possible to get a list of what
people have paid in to the TIF District.
The City Planner will work to enter all available applications into the spreadsheets to create an
organized, centralized directory of information on the applicants.
Announcements
Don motioned to adjourn the meeting.
Mardie Seconded
Motion Carried.
Meeting Adjourned at 12:10PM.
7. Next Meeting: October 21, 2019
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The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10,
Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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MINUTES
CITY OF LAUREL
CITY/COUNTY PLANNING BOARD
WEDNESDAY, OCTOBER 30, 2019
5:35 PM
LAUREL CITY COUNCIL CHAMBERS
Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration
for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee
will not take action on any item not on the agenda.
General Items
1. Roll Call
Chair called the meeting to order at 5:33PM
John Klasna
Ron Benner
Evan Bruce
Roger Giese
Judy Goldsby
Nick Altonaga (City of Laurel)
2. Approve Meeting Minutes: September 5, 2019
Members reviewed the meeting minutes from September 5, 2019.
Ron motioned to accept the minutes from September 5, 2019 as presented.
John seconded.
Motion carried.
New Business
3. Discussion: Growth Management Plan Update
Ron discussed the need for uniformity within the city – understanding the exclusions, exceptions,
variances, grandfathered-in properties, etc. It is important to address this lack of knowledge.
Nick suggested that in the future Laurel could create an online planning map similar to what KLJ is
preparing for public works: an online map which notes the different city sewer, water, and utility lines
which can be updated.
General discussion regarding the sections of the templates provided in the agenda packet.
Judy noted that much of the information in the “community profile” section will be the similar and/or
the same as the previous version.
The Plans prepared by Sanderson Stewart had many different ideas and concepts which could be used in
further visioning.
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Members noted that it will be vitally important to include the Ditches and Drain companies involved in
conversations regarding growth and land use.
Need to have a conversation about subdivision developments and roads and right-of-ways.
Road standards (State, County, local)
Expansion
Ron mentioned that Livability will be an important aspect to discuss throughout the process.
Old Business
4. Discussion: Membership
Gavin Williams was appointed by the BOCC this past week. Nick is hoping to have Dan Koch region
the board in the Springtime. We are still in need of a member from the Yellowstone County
Conservation Board.
Richard noted that a lot of people have no idea that the seats are open, and that it would take a lot of
effort to market/notify people about it.
Members had a general discussion of how to get information out to residents in the city and county
jurisdiction.
School letters
Mayoral letters
Send with the water bill
Roger commented that there is a lack of commitment by most people.
Template Chapter 3 - Community Goals
Need to determine what are the objectives of the common citizen?
Civic involvement is very low.
Hazel Klein is working to recruit someone to the board.
Other Items
Follow-Up on previous agenda items:
Family Church Sign Variance – Approved by Council.
Diefenderfer/Midway Rentals Overlay Variance – Approved by Council - Have had some
subsequent discussions with Public Works regarding the site.
Discussion of School Land Purchase – Nick reported that the School District would have to
come to the Planning Board for Annexation and Zoning.
Yard Office Road – Nick reported that they are currently working on a preliminary plat for a
subdivision submittal.
Announcements
5. Next Meeting: TBD
Members discussed the timing and dates of meetings. Members decided to keep the monthly meetings
on the third Wednesday at 5:35PM.
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Wednesday, 11/20/19 - 5:35PM
Wednesday, 12/11/19 – 5:35PM
Wednesday, 1/8/20 – 5:35PM
Ron motioned to adjourn the meeting.
John seconded.
Meeting adjourned at 6:20PM.
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10,
Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
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Item Attachment Documents:
Ordinance No. O19-03 An Ordinance Amending The Laurel Municipal Code For The Purpose Of
Changing City Park Hours Pursuant To 12.28.060.
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Ordinance No. O19-03 Amending LMC, Section 12.28.060
ORDINANCE NO. O19-03
AN ORDINANCE AMENDING THE LAUREL MUNICIPAL CODE FOR THE PURPOSE OF
CHANGING CITY PARK HOURS PURSUANT TO 12.28.060.
WHEREAS, the City Council desires to keep the Laurel Municipal Code current by modifying and
updating chapters, sections and subsections to address situations, improve services and resolve problems within the
City and to remain in accordance with Montana law; and
WHEREAS, the Mayor and City Council members desire to change the designated hours of operation for
City Parks within the City of Laurel upon recommendation by the City’s Park Board; and
WHEREAS, the new times of operation appear in the City’s best interest at this time, and as a consequence,
the Mayor, Staff and Park Board hereby recommend the following amendments to the Laurel Municipal Code;
NOW, THEREFORE, BE IT ORDAINED, by the Laurel City Council that the Laurel
Municipal Code is amended as follows:
12.28.060 Park hours.
A. Except as otherwise provided herein, all city parks shall be closed from twelve a.m. ten p.m. until six a.m.
each night.
B. No person shall remain in or upon any city park during closed hours.
C. This section shall not apply to the overnight camping areas designated in Riverside Park.
D. The children’s playground equipment commonly known as “Kids Kingdom” at Kiwanis Park shall close at
sunset ten p.m. and reopen at sunrisesix a.m.
E. Any person violating the terms of this section shall, upon conviction, be punished as set forth in Section
12.28.05012.28.100 of this code. (Ord. 06-08 (part), 2006)
F. Applicants may seek an exemption to this Section when applying for an event permit at City Hall.
This Ordinance shall become effective thirty (30) days after final passage by the City Council and
approved by the Mayor.
Introduced and passed on first reading at a regular meeting of the City Council on November 26, 2019, by
Council Member ___________________.
PASSED and ADOPTED by the Laurel City Council on second reading this ___ day of____________,
upon motion of Council Member __________________.
APPROVED BY THE MAYOR this ____ day of___________, 2019.
CITY OF LAUREL
___________________________
Thomas C. Nelson, Mayor
ATTEST:
_______________________________
Bethany Langve, Clerk-Treasurer
Approved as to form:
______________________________
Sam S. Painter, Civil City Attorney
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