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HomeMy WebLinkAboutResolution No. R19-73RESOLUTION NO. R19-73 A RESOLUTION APPROVING A TASK ORDER AUTHORIZING KADRMAS, LEE & JACKSON, INC. FOR SERVICES RELATING TO THE DEVELOPMENT OF DESIGN STANDARDS FOR PUBLIC IMPROVEMENTS. WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee & Jackson, Inc. ("KLJ") on December 5, 2017, via Resolution No. R17-69; and WHEREAS, the City of Laurel requires engineering services for the City of Laurel's Public Improvement Design Standards as described in the attached Task Order with is incorporated herein by reference; and WHEREAS, the services to be provided and cost for such services are fully described in the attached Task Order and the services rendered shall not exceed $50,000 without further authorization and written approval by the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Task Order authorizing the services to be performed by KLJ for the City of Laurel is hereby approved and the Mayor is hereby authorized to execute the attached Task Order on the City's behalf. Sparks. 2019. Introduced at a regular meeting of the City Council on September 24, 2019, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 24th day of September APPROVED by the Mayor this 24th day of September 2019. CITY OF LAU L Thomas C. Nelson, Ma or ATTEST: Bet ny n e, Jerk -Treasurer 69,411V zr�� us - WiNd R19-73 Approve Task Order for City of Laurel's Public Improvement Design Standards: Kadrmas, Lee & Jackson, Inc. This is a Task Order for KU Project No. 1804-02569, consisting of four 4 pages, plus attachments. Task Order: Design Standards and Rules & Regulations Update in accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services — Task Order Edition, dated December 5, 2017 ("Agreement"), Owner and Engineer agree as follows: 1. Background Data A. Effective Date of Task Order: 9/24/2019 B. Owner: City of Laurel C. Engineer: Kadrmas, Lee & Jackson, Inc. (dba "KU") D. Specific Project (title): Design Standards and Rules & Regulations Update E. Specific Project (description): Develop a set of cohesive and concise design standards for public improvements to help facilitate reviews of new developments and ensure the public improvements are designed in the City of Laurel's best interest. Update rules and regulations governing Utility services and streets for the City of Laurel to current standards 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order areas follows: 1) Develop a set of written design standards for public improvements including: a) Streets, curbs and gutters b) Water mains, services and appurtenances c) Sewer mains, service and appurtenances d) Stormwater management infrastructure e) Sidewalks and shared use paths, including curb ramps f) Parklands and open space 2) Develop a submission policy and process outlining necessary materials for review of future developments. Design standards to incorporate Montana Public Works Standard Specifications (MPW5S) and Montana Department of Environmental Quality (DEQ) circulars wherever possible. Task Order Form — Design Standards and Rules & Regulations Update EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task order Edition. Copyright OO 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 3) Review current Rules and Regulation Governing Utility Services and Streets for the City of Laurel and make recommendations pertaining to the following: a) Address current standards of practice employed by the City of Laurel as identified by staff. b) Eliminate redundancy with Design Standards and Montana DEQ Standards. c) Address chronic problem areas as identified by City staff. 4) Attend up to ten (10) meetings with City staff to discuss progress and make decisions. 5) Upon completion of written standards, present design standards to the Public Works Committee and City Council for adoption. The process includes: a) One (1) presentation of the final draft to the Public Works Committee b) Two (2) presentations of the final document to Council Work Sessions c) Two (2) presentations to Council for public hearings and adoption All the services included above comprise Basic Services for purposes of Engineer's compensation under this Task Order. 3. Additional Services A. Additional Services that maybe authorized or necessary under this Task Order areas follows: 1) Additional meetings with City staff beyond those identified in Basic Services 2) Additional presentations to the Governing Body beyond those identified for adoption 3) Services resulting from significant changes to the scope extent or character of the project. 4) Delays because of incomplete, incorrect or untimely information provided by the City. 5) Drafting of new details or specifications not already including in MPWSS. 6) Additional iterations or revisions to documents. 4. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: Offer timely and accurate feedback to questions posed. 5. Task Order Schedule In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: Task Order Form — Design Standards and Rules & Regulations Update EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 Party Action Schedule Engineer Furnish [five (5)] review copies of the Within [thirty (30)]days of the Effective Date outlines to the City for review before of the Task Order. TOTAL COMPENSATION (lines l.a-h) moving on to a first draft. [Hourly not to Exceed] City of Laurel Submit comments regarding outline to Within [fifteen (15)] days of the receipt of 2. Additional Services (Part 2 of Exhibit A) Engineer. outline from Engineer. Engineer Furnish [five (5)] copies of the first drafts to Within [one -hundred twenty (120)] days of the City for review and comment. receipt of City's comments regarding the outline. Owner Submit comments regarding first drafts to Within [fifteen (15)] days of the receipt of first Engineer. draft from Engineer. Engineer Furnish [five (5)] copies of the final drafts to Within [fifteen(15)] days of the receipt of the City for review. first draft comments. Owner Submit comments and final instructions for Within [fifteen(15)] days of the receipt of the presentation of final documents to the final draft from Engineer. Governing Body for adoption. 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation 1. Basic Services $[50,000.00] [Hourly not to Exceed] TOTAL COMPENSATION (lines l.a-h) $[50,000.00] [Hourly not to Exceed] 2. Additional Services (Part 2 of Exhibit A) (N/A) [ Hourly] Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: 8. Other Modifications to Agreement and Exhibits: Task Order Form — Design Standards and Rules & Regulations Update FJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 9. Attachments: 10. Other Documents Incorporated by Reference: 11. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is [9/24/2019]. OWNER: City of Laurel By: Print �/� Name: l / r i 51 C Title: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kurt Markegard Title: Director of Public Works PO Box 10 Address: Laurel, MT 59044 E -Mail Address: kmarkegard@laurel.mt.gov Phone: 406-628-4796 ENGINEER: Kadrmas Lee & Ja,9kson, Inc. By: r Print Name: G/ Title: r ei—O Engineer License or Firm's Certificate No. (if required): State of: Montana PEL-EF-LIC-37 DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Matt Corcoran Title: Address Project Manager 2611 Gabel Road Billings, MT 59102 E -Mail Address: matt.corcoran@kljeng.com Phone: 406-247-2917 Task Order Form — Design Standards and Rules & Regulations Update EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4