HomeMy WebLinkAboutCouncil Workshop Packet 08.27.2019
AGENDA
CITY OF LAUREL
CITY COUNCIL WORKSHOP
TUESDAY, AUGUST 27, 2019
6:30 PM
COUNCIL CHAMBERS
Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The
duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the
Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item
that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the
public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes.
Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your
comments until the public hearing. At the public hearing, the City Council will establish an official record that will inclu de
all of your comments, testimony and written evidence. The City Council will base its decision on the record created during
the public hearing. Any comments provided tonight will not be included in the record or considered by the City Council.
General Items
Executive Review
1. Resolution - Budget Amendment Resolution Amending Appropriation And Revenues For
Various Funds For Fiscal Year 2018-2019 (PH on 9/3/2019)
2. Presentation of the 2019-2020 Preliminary Budget and Tax Resolutions (PH on 9/3/2019)
3. Resolution - Resolution Of The City Council To Amend Resolution R19-46 Correcting The
Hearing Dates Contained Within The Resolution And Exhibit B.
4. Resolution - A Resolution Cancelling The November 7, 2019 General Election Of Certain
Municipal Officers
5. Motion to approve Council Member Mountsier to be absent from the City of Laurel for more
than ten days (LMC 2.12.060)
Council Issues
6. Handicap Parking Update
Other Items
Review of Draft Council Agendas
7. Review of Draft Council Agenda for September 3, 2019.
Attendance at Upcoming Council Meeting
Announcements
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
1
Item Attachment Documents:
1. Resolution - Budget Amendment Resolution Amending Appropriation And Revenues For
Various Funds For Fiscal Year 2018-2019 (PH on 9/3/2019)
2
RESOLUTION NO. R19-_____
BUDGET AMENDMENT RESOLUTION AMENDING APPROPRIATION AND
REVENUES FOR VARIOUS FUNDS FOR FISCAL YEAR 2018-2019
WHEREAS, the City of Laurel adopted all funds revenues and appropriations for fiscal
year 2018-2019 on September 4th, 2018; and
WHEREAS, it is necessary to amend certain budgets as required by MCA 7-6-4006 (3)
and (4); and
WHEREAS, the increase in appropriations in the funds will be offset by a decrease in
reserves.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana:
That the City Council hereby directs the Clerk/Treasurer to amend the budget as per the
attached Exhibit “A” in order to comply with MCA 7-6-4006 (3) and (4);
BE IT FURTHER RESOLVED that the above amendments are retroactive to June 30,
2019.
Introduced at a regular meeting of the City Council on September 3, 2019, by Council
Member _____________.
PASSED and APPROVED by the City Council of the City of Laurel this 3rd day of
September 2019.
APPROVED by the Mayor this 3rd day of September 2019.
CITY OF LAUREL
__________________________
Thomas C. Nelson, Mayor
ATTEST:
_______________________
Bethany Langve, Clerk/Treasurer
Approved as to form:
________________________
Sam Painter, Civil City Attorney
R19-_____ Budget Amendment FY 2018-2019
3
Item Attachment Documents:
3. Resolution - Resolution Of The City Council To Amend Resolution R19-46 Correcting The
Hearing Dates Contained Within The Resolution And Exhibit B.
4
R19-__ Amend Resolution R19-46
RESOLUTION NO. R19-_____
RESOLUTION OF THE CITY COUNCIL TO AMEND RESOLUTION R19-46
CORRECTING THE HEARING DATES CONTAINED WITHIN THE
RESOLUTION AND EXHIBIT B.
WHEREAS, the City Council adopted Resolution R19-46 that included a hearing date
that was an error within the Resolution; and
WHEREAS, Resolution R19-46 included an Exhibit B that contained the same hearing
date error as well as inaccurate dates for publication; and
WHEREAS, Section 7 of Resolution R19-46 requires amendment to read as follows:
Section 7. Public Hearing; Objections. This Council shall meet on Tuesday, September
10, 2019, at 6:30 p.m., in Council Chambers, at 115 West First Street, in Laurel,
Montana, for the purpose of conducting a public hearing on the levying and assessment
of the special assessments in the Districts and considering the objections, if any, of the
property owners to the levying and assessment of the special assessments.
WHEREAS, Exhibit B requires new dates as provided in the replacement Exhibit B
which is attached hereto and incorporated herein; and
WHEREAS, the errors contained in R19-46 constitute scrivener errors which do not
negatively impact any property owners since additional notice of the hearing will be provided
through this Amended Resolution as well as in writing through the United States Postal Service,
and publication.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, the City Council hereby approves this Resolution and Exhibit B (Attached)
retroactively to August 20, 2019; and
BE IT FURTHER RESOLVED that the attached Exhibit B, shall replace the previously
approved Exhibit B that was attached to R19-46.
Introduced at a regular meeting of the City Council on September 3, 2019, by Council
Member _____________.
PASSED and APPROVED by the City Council of the City of Laurel this 3rd day of
September 2019.
APPROVED by the Mayor this 3rd day of September 2019.
CITY OF LAUREL
__________________________
Thomas C. Nelson, Mayor
5
R19-__ Amend Resolution R19-46
ATTEST:
_______________________
Bethany Langve, Clerk/Treasurer
Approved as to form:
________________________
Sam Painter, Civil City Attorney
6
7
Item Attachment Documents:
4. Resolution - A Resolution Cancelling The November 7, 2019 General Election Of Certain
Municipal Officers
8
RESOLUTION NO. R19-__
A RESOLUTION CANCELLING THE NOVEMBER 7, 2019 GENERAL ELECTION OF
CERTAIN MUNICIPAL OFFICERS
WHEREAS, HB 447 passed by the 2017 Legislature (Chapter 174, Laws 2017)
authorizes a municipality to cancel a general election for the election of a municipal officer by
resolution after notification by the election administrator if the number of candidates filing for
election is equal or less than the number of positions to be filled; and
WHEREAS, by letter dated September 3, 2019, the City of Laurel received notice by the
Yellowstone County Election Administrator that the following elected municipal officer
positions are eligible for cancellation: Ward 2, Ward 3, Ward 4, and Mayor.
WHEREAS, pursuant to MCA Section 13-1-403, as amended by HB 83 (Chapter 242,
Laws 2017), provides that a declaration of intent to be a write-in candidate must be filed with the
election administrator by 5 p.m. on the 65th day before the date of the election, or September 3,
2019;
WHEREAS, as of September 3, 2019, the following municipal officer positions remain
eligible for cancellation: Ward 2, Ward3, Ward 4, and Mayor.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City of Laurel cancels the November 7, 2017 general election for the
following municipal officer positions: Ward 2, Ward 3, Ward 4, and Mayor.
2. The following persons are hereby elected to the following municipal officer
positions by acclamation:
Ward 2 Richard A Herr
Ward 3 Scot Stokes
Mayor Thomas C Nelson
Adopted this 3rd day of September 2019.
CITY OF LAUREL
___________________________________
Thomas C Nelson, Mayor
ATTEST:
_______________________________
Bethany Langve, Clerk/Treasurer
APPROVED AS TO FORM:
_______________________________
Sam S. Painter, Civil City Attorney
9
Item Attachment Documents:
7. Review of Draft Council Agenda for September 3, 2019.
10
AGENDA
CITY OF LAUREL
CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 03, 2019
6:30 PM
COUNCIL CHAMBERS
NEXT RES. NO.
R18-XX
NEXT ORD. NO.
O18-XX
WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative
government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once
following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement
not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which
time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be
limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also
comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes,
unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda
item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment
by the Mayor. Once again, each speaker is limited to three minutes.
Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry
concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will
attend the Laurel City Council meetings often .
Pledge of Allegiance
Roll Call of the Council
Approval of Minutes
1. Approval of Minutes of August 20, 2019.
Correspondence
Council Disclosure of Ex Parte Communications
Public Hearing
2. Budget Amendment Fiscal Year 2018-2019.
3. 2019-2020 Preliminary Budget and Tax Resolutions
Consent Items
NOTICE TO THE PUBLIC
The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will
first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for
discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of
this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the
exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll
call under one motion.
Ceremonial Calendar
Reports of Boards and Commissions
Audience Participation (Three-Minute Limit)
Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding
tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience
Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not
on the agenda.
Scheduled Matters
4. Resolution No. R19-__: A resolution approving and adopting the Final Budget for the City of
Laurel for the fiscal year 2019-2020.
11
5. Resolution No. R19-__: A resolution levying taxes for general and specific purposes for the
City of Laurel, Montana, for the fiscal year beginning J uly 1, 2019.
6. Resolution No. R19-__: A resolution levying and assessing all of the property embraced within
Special Improvement Lighting District No. 2 of the City of Laurel, Montana, for the entire cost
of maintenance and electrical current for the fiscal year 2019-2020.
7. Resolution No. R19-__: A resolution levying and assessing all of the property embraced within
Special Improvement Lighting District No. 3 of the City of Laurel, Montana, for the entire cost
of maintenance and electrical current for the fiscal year 2019-2020.
8. Resolution No. R19-__: A resolution levying and assessing all of the property embraced within
Street Sweeping District No. 1 of the City of Laurel, Montana, for the purpose of the sweeping
of streets in the downtown or Business District for the fiscal year 2019-2020.
9. Resolution No. R19-__: A resolution levying and assessing the cost of street maintenance
and/or improvements for Street Maintenance District No. 1 that constitutes all streets and alleys
embraced within the City of Laurel, Montana, for fiscal year 2019-2020.
10. Resolution No. R19-__: A resolution levying and assessing the cost of street improvements for
Special Improvement District No. 113 within the City of Laurel, Montana, for fiscal year 2019-
2020.
11. Resolution No. R19-__: A resolution levying and assessing the cost of park improvements for
Special Improvement District No. 114 within the City of Laurel, Montana, for fiscal year 2019-
2020.
12. Resolution No. R19-__: A resolution levying and assessing the cost of sidewalk improvements
for Special Improvement District No. 115 within the City of Laurel, Montana, for fiscal year
2019-2020.
13. Resolution No. R19-__: A resolution levying and assessing the cost of sidewalk improvements
for Special Improvement District No. 116 within the City of Laurel, Montana, for fiscal year
2019-2020.
14. Resolution No. R19-__: A resolution levying and assessing the cost of sidewalk improvements
for Special Improvement District No. 117 within the City of Laurel, Montana, for fiscal year
2019-2020.
15. Resolution No. R19-__: A resolution levying and assessing the cost of sidewalk improvements
for Special Improvement District No. 118 within the City of Laurel, Montana, for fiscal year
2019-2020.
16. Resolution No. R19-__: A resolution levying and assessing the annual cost of sidewalk
improvements for residential properties pursuant to the City’s Residential Sidewalk
Replacement Program within the City of Laurel, Montana, for fiscal year 2019-2020.
17. Resolution No. R19-__: A resolution levying and assessing a special tax against certain
property in the City of Laurel for delinquent water charges.
18. Resolution No. R19-__: A resolution levying and assessing a special tax against certain
property in the City of Laurel for delinquent sewer charges.
19. Resolution No. R19-__: A resolution levying and assessing a special tax against certain
property designated as garbage districts in the City of Laurel, Montana, for the removal of
garbage and refuse.
20. Resolution No. R19-__: Budget Amendment Resolution Amending Appropriation And
Revenues For Various Funds For Fiscal Year 2018-2019
21. Resolution No. R19-__: Resolution Of The City Council To Amend Resolution R19-46
Correcting The Hearing Dates Contained Within The Resolution And Exhibit B.
22. Resolution No. R19-_: A Resolution Cancelling The November 7, 2019 General Election Of
Certain Municipal Officers
23. Motion to approve Council Member Mountsier to be absent from the City of Laurel for more
than ten days (LMC 2.12.060)
12
Items Removed From the Consent Agenda
Community Announcements (One-Minute Limit)
This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community
announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While
all comments are welcome, the Council will not take action on any item not on the agenda.
Council Discussion
Council members may give the City Council a brief report regarding committees or groups in which they are involved.
Mayor Updates
Unscheduled Matters
Adjournment
The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to
participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed
arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel,
MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.
DATES TO REMEMBER
13