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HomeMy WebLinkAboutCity Council Minutes 01.06.2009MINUTES OF THE CITY COUNCIL OF LAUREL January 6, 2009 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on January 6, 2009. COUNCIL MEMBERS PRESENT: Emelie Eaton Kate Hart Chuck Rodgers COUNCIL MEMBERS ABSENT: Alex Wilkins OTHER STAFF PRESENT: Mary Embleton Brooke Baracker Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Doug Poehls Mark Mace Chuck Dickerson Norm Stamper Bill Sheridan Motion b Council Member Rodgers to approve the minutes of the regular meeting of December 16, 2008, as presented, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. CORRESPONDENCE: Yellowstone Valley Electric Cooperative: Letter of December 15, 2008 regarding legal action against Southern Montana Electric Generation and Transmission Cooperative (SMEG&T). Morrison-Maierle, Inc.: Letter of December 12, 2008 regarding Wastewater Project Update. Yellowstone County Commissioners: Letter of December 19, 2008 regarding dedication ceremony of the Yellowstone. County Veterans Cemetery.. Montana Department of Revenue: Letter of December 24, 2008 regarding Application for Issuance of One-Original. (NEW) Montana Retail Off-Premises Consumption Beer/Wine License No. 03-999- 9515-303, REESE AND RAY'S IGA PLUS, 205 1st Avenue South, Laurel, Yellowstone County, Montana. Montana Department of Commerce: Letter of December 24, 2008 regarding TSEP grant competition. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of December 2008 in the amount of $1,045,947.86. A complete listing of the claims and their amounts is on file in the Clerk-Treasurer's Office. • Approval of Payroll Register for PPE 12/14/2008 totaling $153,063.49. • Approval of Payroll Register for PPE 12/28/2008 totaling $146,357.13. • Receiving the Committee Reports into the Record. --Budget/Finance Committee minutes of December 16, 2008 were presented. Council Minutes of January 6, 2009 --Tree Board minutes of December 18, 2008 were presented. --Council Workshop minutes of December 30, 2008 were presented. The mayor asked if there was any separation of consent items. There was none. Motion b Council Member Hart to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. CEREMONIAL CALENDAR: • Recognition of Jean Carroll Thompson - Christmas to Remember Committee Mayor Olson presented a framed certificate of recognition to Jean Carroll Thompson in appreciation for many years of service on the Christmas to Remember Committee. He expressed appreciation for her energy, devotion, and service throughout the years. Jean Carroll thanked Mayor Olson and the Council for the certificate. She introduced Pat McNew, who also serves on the committee. Jean Carroll and Donna Kilpatrick started the Christmas to Remember Committee, and she hopes to continue serving in the 25th year of the event. • Arbor Day Proclamation Mayor Olson read the Arbor Day Proclamation declaring April 15, 2009, as Arbor Day in the City of Laurel. He stated that the proclamation fulfills some of the requirements for Tree City USA certification and for grant applications. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: Public Works Committee: Mayor Olson appointed Dave Siljestrom, Norman Orr and Troy Kelsey to the Public Works Committee. Motion b Council Member Dickerson to approve the appointments of Dave Siljestrom, Norman Orr and Troy Kelsey to the. Public Works Committee, seconded. by Council Member Stamper. There was no public comment. Council Member Mace stated that he is glad. about the three appointments to the Public Works Committee. Dave Siljestrom, who is an electrician with the City of Billings, previously served on the committee and the task force regarding use of public spaces. Norman Orr recently moved back to Laurel and wants to serve on a committee. Troy Kelsey is a professional engineer for Kadrmas, Lee, and Jackson. Council Member Mace stated that it would be nice to have a professional engineer on the committee to deal with some of the problems in public works. Mayor Olson echoed Council Member Mace's statements. He stated that the progress Laurel has made in the past and going into the future requires devotion, and he believes the three individuals meet the requirements. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. Resolution No. R09-01: Resolution authorizing the Mayor to execute an agreement with Beartooth RC&D Economic Development District. Motion b Council Member Poehls to approve Resolution No. R09-01, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. 2 Council Minutes of January 6, 2009 • Resolution No. R09-02: A resolution approving Amendment No. 2 to the previously adopted Task Order No. 3, approving a transfer of funds from the engineering budget to the. construction budget for the South Laurel Storm Water Improvements. Motion b Council Member Eaton to approve Resolution No. R09-02, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R09-03: A resolution approving, Change Order No. 4 with COP Construction, providing for additional labor, materials, and time for the South Laurel Storm Water and Sewer Improvement Project and authorizing the Mayor to execute the attached Change Order No. 4 on the City's behalf. Motion by Council_ Member Stamper to approve Resolution No. R09-03, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R09-04: A resolution approving a Suspend Work Order and a revised Certificate of Substantial Completion for the South Laurel Storm Water and Sewer Improvement Project and authorizing the Mayor to execute the attached Suspend Work Order and Certificate of Substantial Completion on the City's behalf. Motion b Council Member Rodgers to approve Resolution No. R09-04, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R09-05: A resolution of the Laurel City Council authorizing Morrison- Maierle, Inc, to modify the .2006 Facility Plan Update to authorize the use of an activated. sludge system as an alternative as part of Phase II of the Wastewater Treatment Plant Project. Motion b Council Member Mace to approve Resolution No. R09-05, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All seven council. members present voted aye. Motion carried 7-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE-MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Stamper asked for an update of the water intake project at the council workshop on January 13th Council Member Mace wished everyone a happy new year, which will be exciting and busy Council Member Poehls thanked the council for allowing him to be gone last week. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion b Council Member Hart to adjourn the council meeting, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. There being no further business to come before the council at this time, the meeting was adjourned at 6:50 p.m. 3 Council Minutes of January 6, 2009 Cindy Alle Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 20th day of January, 2009. enneth E. Olson, Jr., yor Attest: Y'?U Mary K. mbleton, Clerk-Treasurer 1