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Home My WebLink AboutCity Council Packet 07.16.2019 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, JULY 16, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R19-34 NEXT ORD. NO. O19-02 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed fro m the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Coun cil. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk-Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of July 2, 2019. Correspondence 2. Steve Solberg's resignation letter from the LURA Advisory Board. 3. Chamber of Commerce minutes of June 13, 2019; Laurel Chamber of Commerce agenda of July 11, 2019. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 4. Claims for the month of July 2019. 5. Clerk/Treasurer Financial Statements for the month of June 2019. 6. Approval of Payroll Register for PPE 6/30/2019 totaling $210,531.14. 7. Receiving to Committee/Board Minutes into the Record. Budget/Finance Committee minutes of July 2, 2019. Council Workshop minutes of July 9, 2019. Library Board minutes of May 14, 2019. Library Board minutes of June 11, 2019. LURA minutes of June 17, 2019. Cemetery Commission minutes of April 9, 2019. - Page 1 - Public Works Committee minutes of June 17, 2019. Ceremonial Calendar Reports of Boards and Commissions Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 8. Resolution No. R19-34: Resolution Approving Change Order No. 3 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 9. Resolution No. R19-35: Resolution Approving Change Order No. 4 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 10. Ordinance No. O19-02: An Ordinance Amending Title 2, Chapter 2.10.030 Of The Laurel Municipal Code For The Purpose Of Changing The Regular Meeting Day Of The City Council. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 2 - Item Attachment Documents: 1. Approval of Minutes of July 2, 2019. - Page 3 - - P a g e 4 - - P a g e 5 - - P a g e 6 - Item Attachment Documents: 2. Steve Solberg's resignation letter from the LURA Advisory Board. - Page 7 - - P a g e 8 - Item Attachment Documents: 3. Chamber of Commerce minutes of June 13, 2019; Laurel Chamber of Commerce agenda of July 11, 2019. - Page 9 - - P a g e 1 0 - - P a g e 1 1 - Item Attachment Documents: 7. Receiving to Committee/Board Minutes into the Record. Budget/Finance Committee minutes of July 2, 2019. Council Workshop minutes of July 9, 2019. Library Board minutes of May 14, 2019. Library Board minutes of June 11, 2019. LURA minutes of June 17, 2019. Cemetery Commission minutes of April 9, 2019. Public Works Committee minutes of June 17, 2019. - Page 12 - - P a g e 1 3 - - P a g e 1 4 - - P a g e 1 5 - - P a g e 1 6 - - P a g e 1 7 - - P a g e 1 8 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - - P a g e 2 2 - - P a g e 2 3 - - P a g e 2 4 - - P a g e 2 5 - - P a g e 2 6 - - P a g e 2 7 - - P a g e 2 8 - - P a g e 2 9 - - P a g e 3 0 - - P a g e 3 1 - - P a g e 3 2 - - P a g e 3 3 - - P a g e 3 4 - - P a g e 3 5 - - P a g e 3 6 - - P a g e 3 7 - - P a g e 3 8 - - P a g e 3 9 - - P a g e 4 0 - - P a g e 4 1 - - P a g e 4 2 - Item Attachment Documents: 8. Resolution No. R19-34: Resolution Approving Change Order No. 3 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 43 - R19-34 Approve Change Order No. 3: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-34 RESOLUTION APPROVING CHANGE ORDER NO. 3 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City equipment failed during the project which required contractor to perform additional work, including additional equipment as explained in the attached Change Order Documents, and such unanticipated work and additional equipment resulted in an increase to the cost and number of days required for contractor’s completion of the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 3 and has determined the additional work and equipment requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 3 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.3. Introduced at a regular meeting of the City Council on July 16, 2019, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 16th day of July 2019 APPROVED by the Mayor this 16th day of July 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 44 - - P a g e 4 5 - - P a g e 4 6 - - P a g e 4 7 - - P a g e 4 8 - - P a g e 4 9 - - P a g e 5 0 - - P a g e 5 1 - - P a g e 5 2 - Item Attachment Documents: 9. Resolution No. R19-35: Resolution Approving Change Order No. 4 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 53 - R19-35 Approve Change Order No. 4: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-35 RESOLUTION APPROVING CHANGE ORDER NO. 4 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, the above-project has had a number of unanticipated events occur which required the contractor to perform additional work, including the installation of new equipment which was not included as part of the scope of the original project; and WHEREAS, the attached Change Order Documents, including Change Order No. 4, provides a detailed description of the unanticipated events that have increased both the contract price and the number of days the contractor needs to complete the project; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 4 and has determined the additional work and equipment requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 4 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.4. Introduced at a regular meeting of the City Council on July 16, 2019, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this 16th day of July 2019 APPROVED by the Mayor this 16th day of July 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 54 - - P a g e 5 5 - - P a g e 5 6 - - P a g e 5 7 - - P a g e 5 8 - - P a g e 5 9 - - P a g e 6 0 - - P a g e 6 1 - Item Attachment Documents: 10. Ordinance No. O19-02: An Ordinance Amending Title 2, Chapter 2.10.030 Of The Laurel Municipal Code For The Purpose Of Changing The Regular Meeting Day Of The City Council. - Page 62 - - P a g e 6 3 - - P a g e 6 4 -