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HomeMy WebLinkAboutCouncil Workshop Packet 07.09.2019 AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, JULY 09, 2019 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony and written evidence. The City Council will base its decision on the record created during the public hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council. General Items Executive Review 1. Ordinance - An Ordinance Amending Title 2, Chapters 2.10.030 And 2.10.040 Of The Laurel Municipal Code For The Purpose Of Changing The Regular Meeting Day Of The City Council. 2. Resolution - Resolution Approving Change Order No. 3 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 3. Resolution - Resolution Approving Change Order No. 4 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. Council Issues 4. Website Update Other Items Review of Draft Council Agendas 5. Review Draft Council Agenda July 16, 2019. Attendance at Upcoming Council Meeting Announcements 6. Recognition of Employees Employee Recognition: Sheryl Phillips 22 years Court Fan Schweigert 21 years City Shop Nathan Herman 19 years WTP H.P Nuernberger 17 years WTP Calvin Lovshin 7 years Custodian Norm Stamper 3 years WWTP Kevin Hoffman 3 years City Shop Brittney Moorman 2 years City Clerk - Page 1 - Volunteer Recognition: Melissa Brennan 1 year Police Reserves Elliott Grayson 2 years Ambulance John Woody 11 years Fire The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 2 - Item Attachment Documents: 1. Ordinance - An Ordinance Amending Title 2, Chapters 2.10.030 And 2.10.040 Of The Laurel Municipal Code For The Purpose Of Changing The Regular Meeting Day Of The City Council. - Page 3 - Ordinance No. O196-__ Amending LMC, Title 2, Chapters, 2.08, 2.12, and 2.602.10.030 and 2.10.040 ORDINANCE NO. O19-__ AN ORDINANCE AMENDING TITLE 2, CHAPTERS 2.10.030 AND 2.10.040 OF THE LAUREL MUNICIPAL CODE FOR THE PURPOSE OF CHANGING THE REGULAR MEETING DATES DAY OF THE CITY COUNCIL. WHEREAS, the City Council desires to keep the Laurel Municipal Code current by modifying and updating chapters, sections and subsections to address situations, improve services and resolve problems within the City and to remain in accordance with Montana law; and WHEREAS, the Mayor and City Council members desire to change the designated weekday for Regular Council Meetings to Monday evenings rather than Tuesday evenings as specified provided in the Laurel Municipal Code for purposes of reducing delays in the provision of public services; and WHEREAS, upon request of the Mayor, the ordinance amendments were prepared by the City Attorney for presentation to the City Council, and the Mayor hereby recommends the same to the City Council for their full approval as follows: NOW, THEREFORE, BE IT ORDAINED, by the Laurel City Council that the Laurel Municipal Code is amended as follows: 2.10.030 Meetings. A. Regular meetings of the city council shall be held on the first second and third Tuesday fourth Tuesday Monday of each month at a time set by the council, in the council chambers of city hall, or at such other time and place as designated by the council. Should the regular meeting day be a recognized holiday the council shall, with proper notice, set an alternate day for the meeting. 2.10.040 Agenda. A. All reports, communications, ordinances, resolutions, contract documents or other matters to be submitted to the council, shall be submitted by nine a.m. on the Wednesday immediately preceding the next regularly scheduled council meeting with the exception that the mayor may approve late submittals deemed to be in the city's best interest by delivering the same to the clerk of the council, whereupon the mayor shall immediately arrange a list of such matters according to the order of business specified herein, and provide each member of the council with a copy of the same not later than one working day one workingtwo days immediately preceding the council meeting. Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... Formatted ... - Page 4 - Ordinance No. O196-__ Amending LMC, Title 2, Chapters, 2.08, 2.12, and 2.602.10.030 and 2.10.040 This Ordinance shall become effective thirty (30) days after final passage by the City Council and approved by the Mayor. Introduced and passed on first reading at a regular meeting of the City Council on __________, 2019, by Council Member ___________________. PASSED and ADOPTED by the Laurel City Council on second reading this ___ day of____________, upon motion of Council Member __________________. Formatted: Font: 11 pt - Page 5 - Ordinance No. O196-__ Amending LMC, Title 2, Chapters, 2.08, 2.12, and 2.602.10.030 and 2.10.040 APPROVED BY THE MAYOR this ____ day of___________, 2019. CITY OF LAUREL ___________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney Formatted: Font: 11 pt Formatted: Indent: First line: 0.5" - Page 6 - Item Attachment Documents: 2. Resolution - Resolution Approving Change Order No. 3 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 7 - R19-__ Approve Change Order No. 3: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-__ RESOLUTION APPROVING CHANGE ORDER NO. 3 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City equipment failed during the project which required contractor to perform additional work, including additional equipment as explained in the attached Change Order Documents, and such unanticipated work and additional equipment resulted in an increase to the cost and number of days required for contractor’s completion of the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 3 and has determined the additional work and equipment requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 3 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.3. Introduced at a regular meeting of the City Council on ________________, 2019, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2019 APPROVED by the Mayor this ____ day of __________ 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 8 - - P a g e 9 - - P a g e 1 0 - - P a g e 1 1 - - P a g e 1 2 - - P a g e 1 3 - - P a g e 1 4 - - P a g e 1 5 - - P a g e 1 6 - Item Attachment Documents: 3. Resolution - Resolution Approving Change Order No. 4 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 17 - R19-__ Approve Change Order No. 4: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-__ RESOLUTION APPROVING CHANGE ORDER NO. 4 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, the above-project has had a number of unanticipated events occur which required the contractor to perform additional work, including the installation of new equipment which was not included as part of the scope of the original project; and WHEREAS, the attached Change Order Documents, including Change Order No. 4, provides a detailed description of the unanticipated events that have increased both the contract price and the number of days the contractor needs to complete the project; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 4 and has determined the additional work and equipment requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 4 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.4. Introduced at a regular meeting of the City Council on ________________, 2019, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2019 APPROVED by the Mayor this ____ day of __________ 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 18 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - - P a g e 2 2 - - P a g e 2 3 - - P a g e 2 4 - - P a g e 2 5 - Item Attachment Documents: 5. Review Draft Council Agenda July 16, 2019. - Page 26 - AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, JULY 16, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R18-XX NEXT ORD. NO. O18-XX WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of July 2, 2019. Correspondence 2. Steve Solberg's resignation letter from the LURA Advisory Board. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consen t Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims for the month of July 2019. 4. Clerk/Treasurer Financial Statements for the month of June 2019. 5. Approval of Payroll Register for PPE 6/30/2019 totaling $210,531.14. 6. Receiving to Committee/Board Minutes into the Record. Budget/Finance Committee minutes of July 2, 2019. Council Workshop minutes of July 9, 2019. Library Board minutes of May 14, 2019. LURA minutes of June 17, 2019. Ceremonial Calendar - Page 27 - Reports of Boards and Commissions Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 7. Ordinance - An Ordinance Amending Title 2, Chapters 2.10.030 And 2.10.040 Of The Laurel Municipal Code For The Purpose Of Changing The Regular Meeting Day Of The City Council. 8. Resolution - Resolution Approving Change Order No. 3 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 9. Resolution - Resolution Approving Change Order No. 4 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 28 -