HomeMy WebLinkAboutResolution No. R19-17RESOLUTION NO. R19-17
RESOLUTION APPROVING CHANGE ORDER NO.2 TO THE CONTRACT FOR THE CITY OF
LAUREL'S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR
TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY'S BEHALF.
WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP
Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions;
and
WHEREAS, City Staff requested additional work on the project as detailed in the attached Change
Order Documents and the additional work increased the charges and time required by the contract; and
WHEREAS, the City's Engineers, KLJ, prepared the attached Change Order No. 2 and has
determined the additional work requires an extension of the contract term and cost which are both
necessary, reasonable, and in the City's best interest.
NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change
Order No. 2 and authorizes the Mayor to execute it and all necessary documents on the City's behalf.
BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the
contract as detailed and provided in the attached Change Order No.2.
Introduced at a regular meeting of the City Council on May 21, 2019, by Council Member Mountsier.
PASSED and APPROVED by the City Council of the City of Laurel this 21s` day of May 2019
APPROVED by the Mayor this 21" day of May 2019.
CITY OF LAUREL
All
Thomas VilelsonNayor
Bethan an v , Clerk -Treasurer, Clerk -Treasurer
Approved a o f
Sam Painter, Civil City Attorney
R19-17 Approve Change Order No. 2: WWTP Sludge Dewatering Facilities Project
2611 Gabel Road
Billings, MT 59102-7329
406 245 5499
KUENG.COM
April 29, 2019
Tim Reiter
Utility Plants Superintendent
City of Laurel
PO Box 10
Laurel, MT 59044
Re: WWTP Sludge Dewatering Facilities Change Order 2 — Recommendation & Reconciliation
Dear Tim:
KU has reviewed the information submitted by the Contractor for the additional repair Work in Digester
B as per Work Change Directive #1. It is KU's recommendation that the City move forward with Change
Order 2 (attached) for the WWTP Sludge Dewatering Facilities project. Our records show a date range
from February 27th (Inspection) to March 311t (completed) for the additional work in Digester B.
Therefore, we recommend that 32 days be added to the Contract Time for both the Dewatering and
Contract portion of the project. The effects of this Change Order on the project are as follows:
• Contract Price Changes
o Original Contract Price - $1,575,000.00
o Contract Price after Change Order 1- $ 1,601,173.00
o Increase to Contract Price from Change Order 2 - $11,758.11
o Final Contract Price - $ 1,612,931.15
• Contract Time Changes (Contract)
o Original Contract Time to Substantial Completion —150 days
o Increase to Contract Time to Substantial Completion — 32 days
o Final Contract Time to Substantial Completion —182 days
• Contract Time Changes (Dewatering)
o Original Contract Dewatering Time —45 days
o Increase to Dewatering Time after Change Order 1— 54 days
o Increase to Dewatering Time from Change Order 2 — 32 days
o Final Contract Dewatering Time —86 days
Please review the attached Change Order 2 for the WWTP Sludge Dewatering Facilities project. Feel free
to contact us if you have any questions.
Sincerely,
KU
Dougla . Whitney,
Project Engineer
Enclosure(s): Change Order 2 & Attachments
Project #: 1804-00120
cc: Terry Sutherland, File
ENGINEERING, REIMAGINED
Change Order
No: 2
Date of Issuance: April 29, 2019
Effective Date:
Project: WWTP Sludge Dewatering (Owner: City of Laurel (Owner's Contract No.:
Facilities N/A
Contract: Base Bid Lump Sum Price Date of Contract: 11/16/2018
Contractor: Strategic Construction Solutions Engineer's Project No.: 1804-00120
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
This Change Order is for approved additional repair Work in Digester B. Description of Work included can be found in Work Change
Directive 1 and corresponding attachments. As part of this Change Order an additional 32 days will be added to the allocated time for
dewatering and overall Contract Time.
Attachments (list documents supporting change):
Work Change Directive 1 & corresponding attachments -3/13/19 (4 Pages), SCS Proposed Change Order Package & Corresponding
Attachments Excluding Work Change Directive 1 which is already attached and Daily Logs -available upon request (2 pages).
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACTTIMES:
Original Contract Price: Original Contract Times: ❑ Working days ® Calendar days
Substantial (Dewatering) completion (days): 150 (45)
$ 1,575,000.00 Ready for final payment (days): 30 (N/A)
Increase from previously approved Change Orders No. 0 Increase from previously approved Change Orders
to No. 1:
$ 26,173.04
Contract Price prior to this Change Order:
$ 1,601,173.00
Increase of this Change Order:
$ 11,758.11
Contract Price incorporating this Change Order:
No. 0 to No. 1:
Substantial (Dewatering) completion (days): 0 (9)
Ready for final payment (days): 0 (N/A)
Contract Times prior to this Change Order:
Substantial (Dewatering) completion (days): 150 (54)
Ready for final payment (days): 30 (N/A)
Increase of this Change Order:
Substantial (Dewatering) completion (days): 32 (32)
Ready for final payment (days): 0 (N/A)
Contract Times with all approved Change Orders:
Substantial (Dewatering) completion (days): 182 (86)
$ 1,612,931.15 Ready for final payment (days): 30 (N/A)
RECOMMENDED:
By:
Enginee horize Signature)
Date: 2 q l
ACC
By:
Owner (Autho ized Sig ture)
Date:
ACCEPTE
By:
Contractor (Authorized
Signature)
Date: /-l' 2 � _ / /
WWTP sludge Dewatering Facilities Change Order Page 1 of 1
KU Project 1804-00120
14
Work Change Directive
No. 1
Date of Issuance: 3/13/19 Effective Date: 1/18/19
Project: WWTP Sludge Owner: Laurel, MT Owner's Contract No.: N/A
Dewatering Facility
Contract: WWTP Sludge Dewatering Facilities Date of Contract: 11/16/18
(Effective Date)
Contractor: Strategic Construction Solutions Engineer's Project No.:
1804-00120
Contractor is directed to proceed promptly with the following change(s):
Item No. Description
1 Items #1, 2 and 3 from the KU email dated 3/1/19. (Note*)
Note * Additional Work may be required as directed by Engineer. Re -coating will not
be required. Payment will be on actual time and materials plus Contractor's
Fee as allowed by the Contract Documents. Additional contract Time will be
added to the digester dewatering and cleaning portion of the Agreement.
Attachments (list documents supporting change):
KU email of 3/1/19
Purpose for Work Change Directive:
Authorization for Work described herein to proceed on the basis of Cost of the Work due to:
X Non -agreement on pricing of proposed change.
X Necessity to expedite Work described herein prior to agreeing to changes on Contract
Price and Contract Time.
Estimated change in Contract Price and Contract Times:
Contract Price $7,833.00 (increase/deeFease) Contract Time 24 (increase/deGFease)
Recommended for Approval by Engineer:
7373
Date:
9
Aut r nw a y:
�
Dat
3
Received for Contractor by:
Date:
Received by Funding Agency (if applicable): N/A
Date:
WWTP Sludge Dewatering Facilities Work change Directive No. 1 Page 1 of 1
KU Project 1804-00120
Doug Whitney
From: Doug Whitney
Sent: Friday, March 01, 2019 2:14 PM
To: 'Terry Sutherland'
Subject: Laurel WWTP - Repair Work
Terry,
The City requests a budgetary estimate for the following repair work on Digester B prior to returning it into service.
Please provide budgetary cost and additional days.
Please get back to us asap so we can decide how to proceed.
Thanks,
Doug
1. Weld repair on the dome exterior and
under the PRV isolation valve.
outer water jacket of the heat exchanger.
'r
3. Weld patch over hole in the Methane Box.
9
2. Weld reoair
the split in
under the PRV isolation valve.
outer water jacket of the heat exchanger.
'r
3. Weld patch over hole in the Methane Box.
9
4. Clean and repair six bracket points on the heat excha
I �I
I 1
Five to be sand blasted and re -coated.
one to receive welding to repair leak and re -coated.
5. Replace six sections of 1.5 -inch piping in the digester pipe gallery with stainless steel piping.
Replace two unions, one ball valve, one gate valve and one 45 -degree bend on each segment.
Completed piping to be simiula to that on Digester A.
r - �'gI�Mk m f7t if -I
2
Remove valve, grout inside of 4 -inch
-�-�
All welded is to be cleaned and re -coated.
Doug Whitney PE
<,-KL]
406.247.2913 Direct
406.861-7853 Cell
2611 Gabel Road
Billings, MT 59102-7329
ktiene.com
STRATEGIC
CONSTRUCTION SOLUTIONS
SCS
4700 E Southern Ave
Mesa, Arizona 85206
Phone: (480) 586-2400
PCCO #001
Project: SCS18002715 - SCS -Laurel WWTP Sludge Dewatering
Facilities
1599 Sewer Plant Rd.
Laurel, Montana 59044
Prime Contract Change Order #001: CE #04 - Secondary digester repairs
TO: KLJ
FROM:
Strategic Construction Solutions
2611 Gabel Rd.
1 NIA
4700 E. Southern Ave
Billings, Montana 59102
Labor
Mesa, Arizona 85206
DATE CREATED: 4/10/2019
CREATED BY.
Terry Sutherland (SCS)
CONTRACT STATUS: Pending - In Review
REVISION:
0
DESIGNATED REVIEWER:
REVIEWED BY:
Materials
DUE DATE:
REVIEW DATE:
000-000.2 - Change Order 2
INVOICED DATE:
PAID DATE:
$1,496.05
SCHEDULE IMPACT. 24 days
EXECUTED:
No
CONTRACT FOR: 1:SCS - Laurel WWTP Sludge Dewatering
TOTAL AMOUNT:
$11,758.11
Facilities Prime Contract
1% GRT
Other
DESCRIPTION:
CE #04 - Secondary digester repairs
Subtotal:
$11,758.11
1.Weld repair on the dome exterior piping under the prv.
2. Weld repair the split in the outer waterjacket of heat exchanger.
$11,758.11
3.Weld patch over hole in methane box.
ATTACHMENTS:
2019-03-29.pdf 2019-03-28.1)df 2019-03-27.pdf Work Change Directive 1.pdf
2019-03-21.pdf
2019-03-22.pdf 2019-03-19.pdf 2019-03-18.pdf
2019-03-20.pdf
POTENTIAL CHANGE ORDERS IN THIS CHANGE ORDER:
PCO # I Title
Schedule Impact Amount
003 1 CE #04 - Secondary digester repairs
$11,758.11
Total: $11,758.11
CHANGE ORDER LINE ITEMS:
PCO # 003 : CE 904 - Secondary diaester repairs
# SubJob
Cost Code
Description
Type
Amount
1 NIA
000-000.2- Change Order
Labor
Labor
$6,746.41
2 NIA
000-000.2 - Change Order 2
Welder, small tools & trucks
Equipment
$3,100.00
3 N/A
000 -000.2 -Change Order
Materials
Materials
$127.24
4 N/A
000-000.2 - Change Order 2
15%profit 8 overhead
Other
$1,496.05
5 WA
000 -000.2 -Change Order
Bonds
Other
$172.00
6 N/A
1% GRT
Other
$116.41
Subtotal:
$11,758.11
Grand Total:
$11,758.11
The original (Contract Sum)
Net change by previously authorized Change Orders
The contract sum prior to this Change Order was
The contract sum would be changed by this Change Order in the amount of
The new contract sum including this Change Order will be
The Contract time will be increased by this Change Order by 24 days.
4i1'b/b,000.UU
$0.00
$1,575,000.00
$11,758.11
$1,586,758.11
SCS page 1 of 2 Printed On: 4/10/2019 03:52 PM
-"STRATEGIC
CONSTRUCTION SOLUTIONS
Doug Whitney (KLJ)
2611 Gabel Rd.
Billings, Montana 59102
SIGNATURE
SCS
KLJ
2611 Gabel Rd.
Billings, Montana 59102
PCCO #001
Strategic Construction Solutions
4700 E. Southern Ave
Mesa, Arizona 85206
DATE SIGNATURE DATE SIGNATURE DATE
page 2 of 2 Printed On: 4/10/2019 03:52 PM