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HomeMy WebLinkAboutCouncil Workshop Packet 05.14.2019The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. AGENDA CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, MAY 14, 2019 6:30 PM COUNCIL CHAMBERS Public Input: Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Coun cil will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Be advised, if a discussion item has an upcoming public hearing, we would request members of the public to reserve your comments until the public hearing. At the public hearing, the City Council will establish an official record that will include all of your comments, testimony and written evidence. The City Council will base its decision on the record created during the publ ic hearing. Any comments provided tonight will not be included in the recor d or considered by the City Council. General Items Executive Review 1. Resolution: A Resolution Of The City Council To Amend The Large Grant Request Program Pursuant To The Recommendation Of The Laurel Urban Renewal Agency. 2. Resolution: Resolution Approving Change Order No.1 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 3. Resolution: Resolution Approving Change Order No.2 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. Council Issues 4. Update on Website 5. Update on West Railroad 6. Discussion of Tow Away Zone near Stadium Other Items Review of Draft Council Agendas 7. Draft Council Agenda May 21, 2019. Attendance at Upcoming Council Meeting Announcements 8. May Employee Recognition. Employees: Cynthia Caswell 4 years on the 11th WWTP Andrew Arneson 2 years on the 22nd Public Works Karen Courtney 2 years on the 22nd Public Works Volunteers: Doug Fox 23 years on the 1st Fire Brent Peters 12 years on the 1st Fire Justin Koselecky 4 years on the 15th Fire Bruce McGee 9 years on the 8th Police Reserves DATES TO REMEMBER - Page 1 - The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. - Page 2 - R19-__Modifying the Large Grant Request Program Maximum Grant RESOLUTION NO. R19-____ A RESOLUTION OF THE CITY COUNCIL TO AMEND THE LARGE GRANT REQUEST PROGRAM PURSUANT TO THE RECOMMENDATION OF THE LAUREL URBAN RENEWAL AGENCY. WHEREAS, the City Council previously created the Laurel Urban Renewal Agency (LURA), pursuant to Ordinance No. 08-09 as codified at Title 18, Chapters 18.02 and 18.04 of the Laurel Municipal Code, to provide input and recommendations regarding the most effective uses of resources gained from the Tax Increment Finance (TIF) District; and WHEREAS, the City Council appointed a LURA Board of Commissioners, pursuant to Resolution No. R08-123, who are responsible for providing guidance and recommendations to the City Council as to the best use of unencumbered available tax increment funds consistent with the Urban Renewal Plan that was additionally adopted by the City Council and codified at Chapter 18.04.020 of the Laurel Municipal Code; and WHEREAS, the City Council previously created a grant program called the Large Grant Request Program and the Program initially included a maximum grant of $75,000 per eligible grantee for qualified projects which was subsequently raised to $100,000 by the City Council through Resolution No. R17 - ___; and WHEREAS, the LURA Board of Commissioners determined that based upon the program’s success and the increasing numbers of requests for grants, that it is in the best interest of the City to further increase the maximum grant amount to $225,000; and WHEREAS, the City Council reviewed the recommendation provided by the LURA Board of Commissioners and Staff and has determined that increasing the maximum grant available through the Large Grant Request Program is consistent with the goals and objectives contained in the City’s Urban Renewal Plan and is in the best interest of the City of Laurel and its citizens. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Large Grant Request Program is modified to increase the maximum available grant under such program from $100,000 to $225,000. The remaining terms and conditions of the Large Grant Request Program shall remain in effect. Introduced at a regular meeting of the City Council on ____________, 2019, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this ___th day of _______________, 2019. APPROVED by the Mayor this __th day of ___________, 2019. CITY OF LAUREL ___________________________ Thomas C. Nelson, Mayor - Page 3 - R19-__Modifying the Large Grant Request Program Maximum Grant ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney - Page 4 - - P a g e 5 - MINUTES Laurel Urban Renewal Agency (LURA) APRIL 15TH 2019, 11:00 AM CITY HALL CHAMBERS General Items 1.Roll Call Judy Goldsby Nick Altonaga Mardie Spalinger Rick Herr Don Smarsh Tom Nelson Daniel Klein Michelle Deboer Dean Rankin Janice Lehman Steve Solberg Linda Frickel General Items 2. Review and Approve minutes from March 18th, 2019. Dan made the motion to approve the minutes and Dean seconded. Motion was carried. New Business 3. Discussion for a funding increase in the Large Grant Program from $100K to $225K. Mardie made the motion and Don seconded. Motion was carried. 4. The LURA Grant Application for Darell Dyer was returned to him as it was incomplete and the Program states the Owner cannot do the improvements. 5. The LURA Grant Application for Katie Fjelstad was split into (3) smaller grants and (1) large grant. Old Business 6. Reviewed and discussed the Grant Document updates. Other Items 7. Discussion for extending the TIF District. Announcements 8. The next meeting is May 20th, 2019. Adjournment 9. Judy adjourned the meeting at 12:00pm. Respectfully submitted, Mardie Spalinger Board Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. - Page 6 - - Page 7 - The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. - Page 8 - The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. Item Attachment Documents: 2. Resolution: Resolution Approving Change Order No.1 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 9 - R19-__ Approve Change Order No. 1: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-__ RESOLUTION APPROVING CHANGE ORDER NO.1 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City Staff requested additional work on the project as detailed in the attached Change Order Documents and the additional work increased the charges due under the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 1 and has determined the additional work requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 1 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No. 1. Introduced at a regular meeting of the City Council on ________________, 2018, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2019 APPROVED by the Mayor this ____ day of __________ 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 10 - - P a g e 1 1 - - P a g e 1 2 - - P a g e 1 3 - - P a g e 1 4 - - P a g e 1 5 - - P a g e 1 6 - The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. Item Attachment Documents: 3. Resolution: Resolution Approving Change Order No.2 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 17 - R19-__ Approve Change Order No. 2: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-__ RESOLUTION APPROVING CHANGE ORDER NO.2 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City Staff requested additional work on the project as detailed in the attached Change Order Documents and the additional work increased the charges and time required by the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 2 and has determined the additional work requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 2 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.2. Introduced at a regular meeting of the City Council on ________________, 2019, by Council Member ________________________. PASSED and APPROVED by the City Council of the City of Laurel this ___ day of ________________, 2019 APPROVED by the Mayor this ____ day of __________ 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 18 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - - P a g e 2 2 - - P a g e 2 3 - - P a g e 2 4 - - P a g e 2 5 - - P a g e 2 6 - The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate i n this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. Item Attachment Documents: Draft Council Agenda May 21, 2019. - Page 27 - AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, MAY 21, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R18-XX NEXT ORD. NO. O18-XX WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of May 7, 2019. Correspondence 2. Chamber of Commerce minutes of April 11, 2019; Laurel Chamber of Commerce agenda of May 10, 2019. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims for the month of May 2019. 4. Clerk/Treasurer Financial Statements for the month of April 2019. 5. Approval of Payroll Register for PPE 5/5/2019 totaling $193,199.31. 6. Receiving the Committee/Board Minutes into the Record. Ceremonial Calendar Reports of Boards and Commissions Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duratio n for an individual speaking under Audience - Page 28 - Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 7. Resolution No. R19-__: A Resolution Of The City Council To Amend The Large Grant Request Program Pursuant To The Recommendation Of The Laurel Urban Renewal Agency. 8. Resolution No. R19-__: Resolution Approving Change Order No.1 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 9. Resolution No. R19-__: Resolution Approving Change Order No.2 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 29 -