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Home My WebLink AboutCity Council Packet 05.21.2019 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, MAY 21, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R18-XX NEXT ORD. NO. O18-XX WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welco mes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of May 7, 2019. Correspondence 2. Chamber of Commerce minutes of April 11, 2019; Laurel Chamber of Commerce agenda of May 10, 2019. Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims for the month of May 2019. 4. Clerk/Treasurer Financial Statements for the month of April 2019. 5. Approval of Payroll Register for PPE 5/5/2019 totaling $193,199.31. 6. Receiving the Committee/Board Minutes into the Record. Budget/Finance Minutes of May 7, 2019. Workshop Minutes of May 14, 2019. Ceremonial Calendar Reports of Boards and Commissions Audience Participation (Three-Minute Limit) - Page 1 - Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments re garding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 7. Resolution No. R19-16: Resolution Approving Change Order No.1 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. 8. Resolution No. R19-17: Resolution Approving Change Order No.2 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited t o one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 2 - Item Attachment Documents: 1. Approval of Minutes of May 7, 2019. - Page 3 - - P a g e 4 - - P a g e 5 - - P a g e 6 - - P a g e 7 - Item Attachment Documents: 2. Chamber of Commerce minutes of April 11, 2019; Laurel Chamber of Commerce agenda of May 10, 2019. - Page 8 - Laurel Chamber of Commerce Board Meeting Minutes The Meeting was held on April 11, 2019 at Guadalajara’s. In attendance were: Executive Board Members: President- Amanda Powell, Treasurer- Evan Bruce and Executive Secretary- Camilla Nelson. Directors: Katie Whitmoyer, Patsy Woody, Lori Hodges, Beth Hoferer, Megan Cutting, Renee Studiner, and Billie Lehman. Member- Jayson Nicholson Amanda called the meeting to order. The minutes were reviewed: Beth motioned that the minutes be approved, Lori 2nd, minutes were approved Bills to be presented for payment: None to date Old BUSINESS  Budget: Committee met March 28th, Cami reported on Budget for 2019. Katie motioned to approve Budget, Billie 2nd  Job Fair- April 16th from 4-7pm at The Corner, 7 businesses are signed up  Chamber Logo- Options for Logos were presented. We narrowed it down to 2 options. It was decided on to do an email vote so that all board members can vote on the Logo. Cami will get that sent out. NEW BUSINESS  New Members – Our Savior’s Lutheran Church, Yellowstone Boys & Girls Ranch  July 4th – 17 food vendors and 11 craft vendor have paid o Hire Marcia for part-time help- Beth motioned we hire Marcia for summer help, Katie 2nd; it was approved. o Grand Marshall? - It was suggested to have retired Chief Musson to be the Grand Marshal. Cami will contact him o Candy- Cami will email the policy to Board members and talk with Curtis; it was suggested to have Curtis come talk at the meeting. o Entertainment/Stage- Jaycee’s said we can use their stage, he is not sure how it would work for dancers, etc., and it’s more of a band stage. To have stage at the park it would require a special permit- asking the school thoughts on having it on school property. o Activities- City does not allow bouncy houses. Cami was thinking maybe getting a dunk tank and having volunteers sign up? Still waiting to hear about carnival games o Walkie Talkies- The schools would not have the reach we would need for the 4th of July. Katie motioned we have a $100 budget for walkie talkies, Renee 2nd, approved.  Christmas light pole @ IGA- We will need to replace a pole by IGA if we want those ornaments to light up. Lumpy got us quotes on a pole and will donate his time to put it up. Beth motioned to pay up to $400 for the new pole, Billie 2nd, approved.  Sidewalk- I have received 2 bids for the sidewalk- Must be ADA , we are going to see if we can get a 3rd bid since the bids were so different.  Tourism Grant- Evan presented a grant through Southeastern Montana- he will get working on it OPEN FORUM Chamber will be Closed April 22nd. Business After Hours – o May- Chamber Meeting Adjourned Next meeting – May 9, 2019 Fowl Play - Page 9 - Agenda Laurel Chamber of Commerce May 9, 2019 Fowl Play Moment of Silence Presentation of minutes: Guest Speaker – Laurel Museum Inc & Laurel Community Foundation Financial Report - Yellowstone Checking - $ 84,879.36 Altana CD $ 8,405.53 Altana Saving $ 748.55 Christmas Repair Fund $ 3,706.34 TOTAL $ 97, 739.78 Bills to be presented for payment: - done to date OLD BUSINESS  Job Fair- April 16th -only had around 5 people show up, ideas on how to grow the Job Fair?  Chamber Logo- Email votes are tied  Audit- Brent will report NEW BUSINESS –  New Members –Elite Salon, 406 Kids Drop-In Childcare  July 4th – 20 food vendors(we are full), 18 craft vendors, 14 runners and 2 parade o Ordered Walkie Talkies- Found a deal on Amazon 3 for $67.99 -Candy- o Grand Marshall?- o Entertainment/Stage-  Sidewalk-  Brochures- Last brochures were done in 2016; need to get some new ones made up. $2,249 for 7,500 at the Outlook-  Tourism Grant- Update from Evan on this  Spring MACE Conference- Cami would like to attend this, cost is $80 June 3-4, grant is available  Farmer’s Market- What about doing it 1 Saturday a month and getting food trucks etc. to join? Ribbon Cuttings  406 Kids Drop-In Childcare- May 10th @ 12pm OPEN FORUM –  LURA- Business After Hours – o May- Chamber o June- Thomae Lumber If you would like to host an event, please contact the Chamber. Next Meeting – June 13, 2019 Sid’s - Page 10 - Item Attachment Documents: 6. Receiving the Committee/Board Minutes into the Record. Budget/Finance Minutes of May 7, 2019. Workshop Minutes of May 14, 2019. - Page 11 - - P a g e 1 2 - - P a g e 1 3 - - P a g e 1 4 - - P a g e 1 5 - - P a g e 1 6 - Item Attachment Documents: 7. Resolution No. R19-16: Resolution Approving Change Order No.1 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 17 - R19-16 Approve Change Order No. 1: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-16 RESOLUTION APPROVING CHANGE ORDER NO.1 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City Staff requested additional work on the project as detailed in the attached Change Order Documents and the additional work increased the charges due under the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 1 and has determined the additional work requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 1 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No. 1. Introduced at a regular meeting of the City Council on May 21, 2019, by Council Member Herr. PASSED and APPROVED by the City Council of the City of Laurel this 21st day of May 2019 APPROVED by the Mayor this 21st day of May 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 18 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - - P a g e 2 2 - - P a g e 2 3 - - P a g e 2 4 - Item Attachment Documents: 8. Resolution No. R19-17: Resolution Approving Change Order No.2 To The Contract For The City Of Laurel’s WWTP Sludge Dewatering Facilities And Authorizing The Mayor To Sign All Change Order Documents On The City’s Behalf. - Page 25 - R19-17 Approve Change Order No. 2: WWTP Sludge Dewatering Facilities Project RESOLUTION NO. R19-17 RESOLUTION APPROVING CHANGE ORDER NO.2 TO THE CONTRACT FOR THE CITY OF LAUREL’S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL CHANGE ORDER DOCUMENTS ON THE CITY’S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City awarded the project to Strategic Construction Solutions; and WHEREAS, City Staff requested additional work on the project as detailed in the attached Change Order Documents and the additional work increased the charges and time required by the contract; and WHEREAS, the City’s Engineers, KLJ, prepared the attached Change Order No. 2 and has determined the additional work requires an extension of the contract term and cost which are both necessary, reasonable, and in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, the City Council hereby approves the attached Change Order No. 2 and authorizes the Mayor to execute it and all necessary documents on the City’s behalf. BE IT FUTHER RESOLVED the City Council authorizes both the increased cost and term of the contract as detailed and provided in the attached Change Order No.2. Introduced at a regular meeting of the City Council on May 21, 2019, by Council Member Mountsier. PASSED and APPROVED by the City Council of the City of Laurel this 21st day of May 2019 APPROVED by the Mayor this 21st day of May 2019. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to form: __________________________________ Sam Painter, Civil City Attorney - Page 26 - - P a g e 2 7 - - P a g e 2 8 - - P a g e 2 9 - - P a g e 3 0 - - P a g e 3 1 - - P a g e 3 2 - - P a g e 3 3 - - P a g e 3 4 -