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HomeMy WebLinkAboutPark Board Minutes 04.04.2018MINUTES CITY OF LAUREL PARK BOARD THURSDAY, APRIL 4, 2018 BOARD MEMBERS PRESENT: Iry Wilke, Evan Bruce, Jon Rutt, Richard Herr, Phyllis Bromgard, *Matt Wheeler OTHERS PRESENT: Mr. and Mrs. Western, Lora Mattox, Alicia Stickney, and Howard Richard. BOARD MEMBERS NOT PRESENT Scot Stokes Public Input: Mr. and Mrs. Western, they live next to Kiwanis Park, brought in some glass that they found while cleaning up the Kiwanis Park / Kids Kingdom. They wanted to know if there could be another dumpster. They find trash all around the park. Matt said the city could add another trash can near the Kids Kingdom. It was brought up that there is a security camera in that park. The city could only do anything if the people were caught littering. General Items: 1. Approve Park Board Minutes 3.7.2019: Minutes were approved: Jon Rut Motioned, Phyllis Bromgard Seconded, Richard Herr called to question, Voted for approval 6-0. New Business: 2. Yellowstone Historic Preservation Board Request: Evan brought in a letter and read it out loud to be presented as the park recommendation to City Council. Evan Motioned this letter to be the recommendation. No objections, Jon seconded, no comments, Richard called to questions. All members voted for approval 6- 0. The letter was signed and left for the mayor on Brittney's desk. 3. Frisbee Park on Southside: The First Congregational Church wanted to put a public Frisbee Park next to their church in there lot. Possible be listed as a city park and have a similar sign but be taken cared for by the church itself, including insurance and licensing. They need it to be open to the public to keep from paying property tax. Richard brought they might need to go thru the city lawyer. Iry debated not having anything with the city since it is private property. Matt recommended that it does not go thru the city. They looked into insurance already. Old Business: 4. Vaulted Toilets Update: DOJ person, Alicia Stickney, stated the city did have three projects funded by them; the campground at Riverside, lions pier and trail, and a vault toilet at Riverside. 4.1 Toilet has been ordered. Plans have been made for it to go in the next month. Utility location needs to finish, planned for April 5. There needs to have a ramp up to the toilet. Will be built into the raised ground along the river, left of the boat ramp. Saved money with delivery with adding ours with other deliveries for other toilets going in Billings. 4.2 Campground: the mayor should already know about KLJ for the campground design. They will do the design and bring it to the Park Board. KLJ is working on a preliminary design for the park and its campgrounds. They would refine it with input from the park board and city. Alicia explained the DOJ money from the oil spill can only be used for certain things. We were a top rank project. Exon money for rent (250,000) for spill cleanup can be used for anything in the park. DOJ money has to be used for certain things (350,000 but could be more if other projects don't use their money.) Phylis updated on the Lions Club with their DOJ Money. The toilets are coming out of DOJ money. More toilet coming with the campground. It was brought up by several members that other people, non -park users, are using the trash cans and dumpster. Richard requested more trash cans/dumpsters. 5. Park Permits Discussion - Riverside Park: MMIA special events liability coverage document was presented to the board. See attached documents. Scott wanted the board to be aware of this document that showed up on April 2 council meeting. Iry and Scott brought up a map showing a dry campground by (VFW) building, the old gun range not to be used because of lead, old trash yard not to be used also. (Ron brought up Brown Sites for remediation, DEQ Brown Field Grant. Jason Tylor at DEQ) and three sections that can be rented across the road south of the Jaycee building, next to the horseshoe pits. They requested that alcohol would need a permit for outside the Jaycee building. Britteny stated thru Matt that people do not need an alcohol permit for renting the shelters in the parks, Lions Club and Thompson Park, at no extra cost. Brittney is already reworking the permits but has not seen the map Scot and Iry drew up. 6. Riverside Park Update: Laurel Jaycees had an incident with their wood floors, do to a cold February. The wood flooring has peaked or raised up in about 50 areas. The floor has become a liability. The wording in the building lease says Jaycees are not liable for acts of god. No standing water has been seen under the floor. Iry asked if anyone closed off vents for the crawl space under the building, Howard stated they have been closed off for about 15 years. Haward stated he doesn't have the knowledge or access to someone who would know what and why it happened. Jaycee asking what to do to go forward, looking for feedback. Matt said to go thru the City's Insurance MMIA directly. Jaycees has already contacted their own insurance but waiting on response at the time of the meeting. Other Items: • Richard brought up the permit drawings did not match the park master plan. There was a debate but the board moved on. • Phylis reported that people have been caught peeing at the south pound. There was confusion on who to report to, fish and game or laurel police. • Kids Kingdom inspections need to be done. Matt hopes to have it hold off on it being inspected because he believed it would not pass. • Ron brought up that no other parks are being talked about at the park board meeting. Matt can do updates on the other parks. • Richard asked once the vault toilets go in, can the park be opened and the closed signs be removed and the dog rules are not being enforced. leash law, picking up poop. • Security cameras at the Riverside Park but mostly needed right now at Lions Park/South Pond because of the vandalism. Announcements: No announcements. Respectfully submitted, Evan Bruce Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Park Board for the listed date. From the Park Board to the City Council The Park Board recommends that the City of Laurel move forward and seek out getting the Riverside Park on the National Historic Registry. The Yellowstone Historical Preservation Board and the Western Heritage Center has already done research and has offered help in this endeavor. We recommend a specific city staff member work on getting the park on the registry. That staff member would also be in charge of future grant submissions for the park. This staff member would not necessarily be the one writing the grants, but overseeing the process with Beartooth RC&D and Big Sky Economic Development. The recommendation was voted on and approved by the Park Board on April 4, 2019. The Park Board ape Jal Events Liability Coverage. The MMIA and the Independent Insurance Agents of.Mbntana` have:;worked together to provideaccess •to`• -Special -:Events .Liability: Cov.,erage,-for.,everits held on municipal' p`rop'bfty iii 1Vlontana ' that-' are'.' -sponsored ~-by -a.: private individual or- organization. This -.program offers easy and affordable, short- term-.boverage for a wide variety of events, some of which are: Art Festivals Auctions Block Parties/Street Closures Craft Shows Food Concessions Harvest Festivals Garden Shows - Livestock Shows Oufdoor.Exhibitions Parades Reunions Social Gatherings Sidewalk Sales. Various Sporting Eveiits. Weddings & Receptions Here's how it works: City/Town receives a request to use public property and provides the applicant the city's permit/agreement requirements. • Refer the event holder to a list of local agents. Go to www.rhm. ia.net, click on Liability and then Special Events. • The -'event holder contacts an agent, completes an application and pays the premium. The holder must allow a minimum of 5 business days prior to the event for coverage to be offered. • When th-esevent is covered, a certificate of insurance with a $1,000;000 limit will be issued naming the municipality as an additional insured. It's that easyl For questions, contact the MMIA at 1-800-635-3089. 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