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HomeMy WebLinkAboutResolution No. R19-10I I I I 1 0 1 1 0 8 ��.'JLNJ 12jyj I I a a BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The Contract between the City of Laurel and the YMCA for the operation and management of the Laurel City Pool, a copy attached hereto, is hereby approved. Section 2: Execution. The Mayor and City Clerk of the City of Laurel are hereby given authority to execute said contract on behalf of the City. Introduced at a regular meeting of the City Council on April 2, 2019, by Council Member Klose. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 2nd day of April. APPROVED by the Mayor this 2d day of April 2019. CITY OF LAUREL Thomas C. Nelson, Mayor Betha'ny-ta'uAvjKCIerk-Treasurer Sam Painte'? Civil City Attorney R19-10 YMCA Pool Operation and Management Contract March 8,2019 TO: City ofLaurel RE: Proposal for Operation and Management nfCity ofLaurel Municipal Pool The Billings Family YMCA is proposing to provide operational management for the City ofLaurel's municipal poolhn the 2019 summer season, beginning June 3, 2019 and ending on August 16, 2019. The YMCA has the ability to offer a variety of aquatic programming to the community of Laurel as well as provide the staff necessary to manage day to day recreational svvinn opportunities. YMCA Responsibilities: The YMCA would develop, publish and implement aschedule ofinstructional opportunities, and recreational swimming activities that will be available to the community mfLaurel. The YMCA is proposing to keep separate and remit all income from recreational, open, swimming to the City of Laurel at a daily rate established by the city. The YMCA would agree to deliver all monies collected to an established drop box at the close ofbusiness onadaily basis. The YMCA isalso proposing to offer avarietyofYMCA programming (see Appendix A) to the community in which any fees collected through a standard reduced rate Off -Site Membership practice, would remain with the YMCA. YMCA programming would beconducted either before orafter the established open recreational swimming times. Open recreational times in general would be conducted, but not limited to, Monday through Friday, 12:00pm to 5l0pn, Saturday and Sunday 1j00omn to 5:00onv. YMCA programming in general will be conducted, but not limited to, before and/or after open recreational swim times. The YMCA reserves the right to conduct programming during the open recreation times as bather load levels and traffic patterns permit. The YMCA would use the pool during open recreational swim times for YMCA camp activities; however, participants would pay the established daily entrance fee. The YMCA would also agree to schedule these kinds of activities on a limited number of swimmers basis during lower load level and traffic patterns. The YMCA would provide liability insurance of at least per occurrence during the term of this agreement. Such insurance would extend to both YMCA Officers and Directors and employees while they are operating and managing the svvhnnning pool. The YMCA would also name the City ofLaurel as an Additional Insured onsaid policy. The YMCA would provide Workman's Compensation Insurance for all employees involved inthe operation of All personnel employed by the YMCA to supervise aquatic activities would have the following certifications: Lifeguards; Current YMCA lifeguard or American Red Cross Lifeguard and BLS (Basic Life Support), First Aid, Oxygen administration, and AED Certified, Instructors: Currently hold a minimum of one of the following: YMCA Swim Instructor, Principles of YMCA Aquatic Leadership, American Red Cross Water Safety Instructor. All personnel required for the operation of the swimming pool would be employed by the YMCA. All YMCA personnel will adhere to established aquatic code of conduct, workplace activity requirements. YMCA staff would be responsible for conducting and recording water chemistry readings at least 3 times per day, or as necessary to comply with state regulation. YMCA staff would be responsible for general janitorial maintenance of the deck areas and pool buildings, as well as vacuuming the pool. YMCA staff would make the decision to operate, or not operate, the swimming pool during periods of inclement weather or during other conditions, which may present a hazard to the swimmers and/or employees. If weather or other conditions dictate closure of the pool, the YMCA would re -open the pool if at least 1 hour remains in the scheduled time. The YMCA would establish policies regarding safety, security, employee and patron conduct on the premises of the pool, including current YMCA swim testing and age requirement protocol. City of Laurel Responsibilities: The City of Laurel would be responsible for managing water chemistry, chemical additions to pool, mechanical systems and maintenance of the swimming pool, structure and associated buildings and equipment. The City of Laurel through the local law enforcement would be responsible for the security and protection of the swimming pool, including YMCA employees and patrons. The City of Laurel would provide all necessary maintenance, water chemistry and janitorial supplies as well as provide a pool vacuum for Y staff use, for the operation of the pool. The City of Laurel would provide and maintain necessary ADA Lift equipment. Management Ascompensation for managing and operating the swimming pool, the City would agree to pay the YMCA seasonal management fee for pool operations beginning June 5LZO19 through August I6,2O1g. YMCA staff would need access to the facility several days before and after these dates for preparation, cleaning and equipment logistics. The YMCA proposes a total cost of $45,600 for the 2019 summer season. The City would agree to remit 2 installments of $16,200 on or before the 211 day of July, the Ist day of August and $13,200 on the V day of September. Under this proposal, the pool would be open to the community for recreational, open swim, a maximum of 33 hours per week. The YN1[4 will offer aquatic programming including, but not limited to, svvirn lessons and lap swimming depending on community interest, either before orafter the established recreational hours of 12 to 5pmm WYunday'Fridayand 1'5pmnSaturday and Sunday. The YMCA will exclude the July 4mHoliday from operation. The YMCA and the City ofLaurel would agree tomeet onaregular basis, atleast monthly, andadditkona|k/es the need arises, to discuss operational needs and patron feedback. The YMCA Poo! Manager, Aquatic Director, COO, [EO, in succession, will field patron feedback issues as necessary for resolution. The YMCA and the City of Laurel would agree to communicate any feedback either The YMCA's area ofresponsibility would belimited tothe fenced pool area. The scope ofgeneral liability responsibility of the YMCA will begin when patrons enter the fenced pool area and ceases upon leaving the Billings Family YMCA Appendix A Program Description Swim Lessons The YMCA Swim Lessons program helps participants develop a solid foundation of basic aquatic skills, helping them develop a lifelong appreciation for aquatic activities, including swimming and introducing them to a variety of aquatic sports, as well as water safety and lifeguarding, The Swim Lessons Program begins at 3 years of age and is divided into several levels per age group: Level 1. Water Acclamation Level 2. Water Movement Level 3. Water Stamina Level 4. Stroke Introduction Private lessons available I I At each level, participants are involved in activities relating to six components: 1. Personal safety 2. Personal growth 3. Forward Motion 4. Water games and sports S. Rescue 6. Core Values (Honesty, Caring, Respect, Responsibility) Lap Swim Lap swimming remains one the most beneficial fitness activities that can be enjoyed at any age, or as part of any physical fitness routine. Appendix YMCA Pricing The YMCA employs aphdng structure for programs that rewards membership to the YMCA by means of financial savings. The YMCA has a scholarship process available to anyone so that no one is turned away due Uoinability to pay. The YMCA has 3 categories of program registration based on membership type. YMCA Member- Being a YMCA member offers many benefits for the entire family including access to all the services and amenities atthe YMCA facility inBillings. (talso offers the most economical pricing nnall fee based programs. There are many non -fee based services and activities that gowith membership, including free child watch, unlimited access to over100 group exercise classes per week, both land and water, and access toopen gym time and swimming activities' Off -Site Member- Becoming aYMCA Off -Site member is anoption for people who live outside the city of Billings to realize afinancial savings onvarious programming offered throughout Yellowstone County. This type of membership does not a|kovv access to the YMCA facility in Billings. This type of membership requires an annual $55 fee, which then allows registration for any YMCA programs under the Off -Site member category where Non-member' We encourage everyone, regardless of membership, to take advantage of the many opportunities and activities available through YMCA programming. Laurel Aquatics Program Pricing Swim Lessons are 2weeks per session, N4'Th) Member $5@ Off -Site Member $60 Lap Swimming, available on daily fee, punch card basis. YMCA programming is subject to minimum participation number system.