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HomeMy WebLinkAboutDepartment Head Meetings Minutes 12.09.2008MINUTES DEPARTMENT HEAD MEETING DECEMBER 9, 2008 3:00 P.M. COUNCIL CHAMBERS PRESENT: Mayor Ken Olson Mary Embleton Rick Musson Bill Sheridan James Caniglia Jan Faught Sam Painter (3:15 p.m.) Nancy Schmidt Council Workshop Agenda ,- December 9. 2008 Carl Anderson Morrison-Maierle: Improvements to the Wastewater Treatment Plant Carl Anderson will give a presentation at tonight's workshop. Fire D artment / Emergency Services Committee: • Reappointment of John Meeks to the Fire Department There was no discussion. • Resolution - Mutual Assistance Agreement with Cenex The mutual aid agreement is on tonight's council workshop agenda. Clerk/Treasurer: • Resolution -- Collection of annual service fee for all water users The resolution is for a state-mandated charge to water users. The $2.00 charge will be on the January bills and collected in February. Planning: • Ordinance - Zone change request from Frank and Doyletta Zweifel (PH 12/2/2008) James and the Planning Board recommended denial of the zone change request. An ordinance was prepared for the zone change, but the recommendation is to deny it. The legal description on the ordinance needs revision prior to tonight's meeting. • Resolution - Preserve America Grant James stated that the resolution reflects possible ways to fund the remaining $12,000 match for the grant. These include TIFD funds, planning funds, TCSP Grant funds, building department funds, and general fund monies. James and Emehe Eaton will provide some in-kind services for the grant match. Chief Administrative Officer: • Update on water intake structure Bill stated that the city has a contract with COP Construction and the lids for the water intake structure have been ordered. The city found a good diving team for the project. • Resolution- Adopting wage increases for non-union employees of the City of Laurel The resolution is on tonight's council workshop agenda. Executive review: • Appointments: o Library Board: Department Head Meeting Minutes of December 9, 2008 ¦ Appointment of Rachelle Tresch to a five-year term ending June 30, 2013 The appointment is on tonight's council workshop agenda. o Laurel Urban Renewal Agency Mayor Olson stated that one applicant responded to the ad. James sent an e-mail to the Chamber regarding the need for applicants for the Urban Renewal Agency so Joanne could forward it to the business owners. Mary stated that the ad ran for two weeks and the deadline was last Friday. There was discussion. The ad will be in the paper for two more weeks, and Mary will send a letter to the one applicant. • Report on emergency services scenario The police and ambulance personnel were not required at today's event • Council Issues: o Riverside Park (Emelie Eaton) ¦ Yellowstone Historic Society sign Bill stated that the sign would eventually be installed. ¦ Nez Perce kiosk Bill has additional information regarding the Nez Perce kiosk. • Chain link fencing around buildings Mayor Olson stated that there is only fencing around the caretaker's house. ¦ Update on land survey James stated that Dan McGee should complete the survey prior to the next legislative session. ¦ Update on comprehensive plan for Riverside Park There was discussion regarding the need for a master plan, the Park Board's recommendation for a plan for Riverside Park, the possibility of another event at Riverside Park, and the possibility of a 50150 match grant to do a comprehensive plan. o Wastewater project (Emelie Eaton) ¦ Update on financial changes Mayor Olson stated that Carl Anderson will address the issues at tonight's meeting. Mayor Olson stated that Pat Murtagh will attend tonight's council workshop to give updates on the water intake project and Phase 1 of the water project. A special council meeting is scheduled at 6:15 p.m. tonight regarding the contract with COP Construction for the water intake structure. Department Reports: Ambulance Service • Update on shower Bill stated that a plumber will look at the shower soon. 2 Department Head Meeting Minutes of December 9, 2008 Jan asked for direction regarding finding a parking spot for Care 3 in order to keep supplies and equipment from freezing. Jan asked about the resolution for non-union pay increases. Bill stated that the information would be available soon. Clerk/Treasurer • Health Insurance Committee Mary stated that the Insurance Committee met last week and another meeting is needed soon. Mary received an e-mail from MMIA regarding the Montana Association of Counties Loss Control Conference in Helena on January 13th to 15th. Mary will forward the e-mail to department heads. Mary stated that the Section 125 signup is continuing this week. Nick Hall was at city hall last week and Sybil Kennedy will be here through Wednesday. Employees need to sign up or sign off on the form. Fire Department • Report on new brush truck • Preparations for new fire station Bill stated that work is being done on this. Library Nancy stated that traffic and circulation are up 15 percent over last year. The library's website is www.laurelpILbliclibLary.org Nancy will put a link to the city's website (www. laurel. mt. go Nancy stated that the library's card catalog is now available online. Mayor Olson asked regarding the parking lot and stated that a seal coat should be included in the next budget. There have been no recent issues with the building or parking lot. Police D artment • Status of new vehicle Rick stated that the department is busy and the vehicle is coming. Rick spoke regarding the exam process for the sergeant position. The books and study guide borrowed from the county were received and distributed to the two applicants today. The test will be given on January 27th. Once the sergeant is selected, Rick stated that time would be needed to fill the various positions. There was some discussion regarding the testing process, the consortium, and issues with purchasing textbooks. City Planner • Annexation of Riverside Park This was discussed previously in the meeting. James will be gone most of next week. 3 Department Head Meeting Minutes of December 9, 2008 Public Works Department • Winter streets • Status of streets Bill stated that the crew is working on patching streets. • Status of water intake at WTP This item was discussed earlier in the meeting. • Alder Avenue Bill stated that the road should be paved next spring. • Status of Main Street from 1st to 8`h Avenues The project is going forward and is scheduled for 2010. • Report on progress with South Laurel Business SID Bill stated that the project should be finished soon. • Potential 6`h Street SID project Bill is looking for grants for the Safe to School Route. City Attompy Sam asked regarding the Interlocal Agreement. James, Mary, Mayor Olson and Sam will meet after this meeting. The auditors told Mary that the contract should be similar to the fire district contracts with an established dollar amount. The auditors commented that the city should stay away from telling the County how to levy. Ma or Olson Mayor Olson mentioned the Christmas open house on Sunday. Chief Administrative Officer There was no discussion. Other Rick asked if the annexation request for 12`h Street and First Avenue would clear up some of the issues at that location. James stated that it would but there are still a couple houses outside the city on 12`h Street. The meeting adjourned at 3:53 p.m. Respectfully submitted, Cindy Allen Council Secretary 4