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HomeMy WebLinkAboutCity Council Packet 03.05.2019 AGENDA CITY OF LAUREL CITY COUNCIL MEETING TUESDAY, MARCH 05, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R19-06 NEXT ORD. NO. O19-01 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed fro m the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Coun cil. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk-Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of Minutes of February 19, 2019. Correspondence Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 2. Claims for the month of February 2019. 3. Approval of Payroll Register for PPE 2/24/2019 totaling $180,902.83. 4. Receiving the Committee/Board Minutes into the Record. Budget/Finance Committee minutes of February 19, 2019. Council Workshop minutes of February 26, 2019. Emergency Services Committee minutes of January 28, 2019. Tree Board minutes of October 18, 2018. Tree Board minutes of January 17, 2018. Tree Board minutes of February 21, 2019. Ceremonial Calendar Reports of Boards and Commissions - Page 1 - Audience Participation (Three-Minute Limit) Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 5. Appointment of Jon Rutt to the Park Board for a term ending December 31, 2022. 6. Resolution No. R19-06: A Resolution Accepting The Proposal Submitted By Morrison Maierle Systems To Provide The City’s Information Technology (“IT”) Support And Services And Authorizing The Mayor To Execute A Contract With Morrison Maierle Systems For Such Services. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunit y for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on th e agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 2 - Backup material for agenda item: Approval of Minutes of February 19, 2019. - Page 3 - - P a g e 4 - - P a g e 5 - Backup material for agenda item: Receiving the Committee/Board Minutes into the Record. Budget/Finance Committee minutes of February 19, 2019. Council Workshop minutes of February 26, 2019. Emergency Services Committee minutes of January 28, 2019. Tree Board minutes of October 18, 2018. Tree Board minutes of January 17, 2018. Tree Board minutes of February 21, 2019. - Page 6 - - P a g e 7 - - P a g e 8 - - P a g e 9 - - P a g e 1 0 - - P a g e 1 1 - MINUTES CITY OF LAUREL EMERGENCY SERVICES COMMITTEE MONDAY, JANUARY 28, 2019 Members Present: Irv Wilke Bill Mountsier Bruce McGee Pat Kimmet Richard Klose Taryn Massa Others Present: Chief Peters Chief Langve Bethany Langve General Items 1. Review and approve the minutes of the September 24, 2019 and the October 22, 2018 meetings. – Richard Klose made a motion to approve the minutes of the September 24, 2018 and October 22, 2018 meetings, Bill Mountsier seconded the motion, all in favor, motion passes. New Business 1. The Committee was handed the list of meeting dates for 2019. The Chair asked if there was any questions or comments regarding the current meeting dates. There were none during the meeting. 2. Police Chief Langve was present to provide an update on the Laurel Police Department. Chief Langve has officially been the new Chief of Police since the 18th of December. Chief Langve is still learning what Emergency Services does and how the Chief of Police works with Emergency Services. The Committee explained that they are there to be a sounding board for the community and both the Fire and Police Chiefs. The Committee will bring forward any issues or needs that they hear through constituents to the Chiefs and vice versa. Chief Langve stated that his department is currently working through the unprecedented amount of change in personnel. Approximately 80 years’ worth of experience recently left the department. It takes about a year to recruit, train and get a new person up to speed. Making sure that there is the man power to handle the call volume is critical. One of the issues that is still coming up is parking and how-to best address that. It is difficult to address the parking calls when you have one patrolman on duty. Need to explore options on how to meet the needs. The Chief has ideas on how to potentially solve some of these problems and he hopes to bring these ideas forward to the Mayor. There is a conditional job offer out to a new Police Officer. That potential new Police Officer is currently in the background stage of hiring. There is also one new Police Officer at the academy currently and one going to go in April of 2019. Travis Pitts is the acting Captain and Joel Sauter is also assisting with command duties. The Police Department may be fully staffed but when you have officers at the academy and on FTO the department is not fully staffed. The individual that is currently being given a conditional job offer now will most likely be in the academy January of 2020. It does take about a year to get an officer fully trained and about five years to get a well- seasoned officer. Even after 19 years the Chief still learns and sees new things, so you are never fully trained as a Police Officer. 3. Fire Chief Peters was present to provide an update on the Laurel Fire Department and the Laurel Ambulance Department. Chief Peters stated that he is currently working with the CAO to update the Laurel Municipal Code to combine the fire and ambulance. Assistant Chief Hutchens is working on a staffing plan to provide full time staffing for the Ambulance - Page 12 - Department. Assistant Chief Hutchens has a meeting scheduled with the CAO to discuss some options for staffing. Once that is outlined Chief Peters will bring that to the Emergency Services Committee to move that forward. The Fire Department is looking into replacing an apparatus. Two years ago, the Fire Department obtained a ladder truck from the Department of Defense. It is going to cost the City between $75,000-150,000 to put that ladder truck in service. The Fire Department also has a main line pumper truck that is 23 years old. They are looking at trading in both the ladder and pumper trucks on a Quint ladder truck. Chief Peters went over several legislature bills he is watching. He will keep the Committee posted on these bills as they continue through the different houses. Old Business 1. Chief Langve spoke to the Committee about parking issues. He has received a lot of requests for diagonal parking. As the City business district grows, he anticipates parking is going to continue to be a problem. Chief Langve would like to see how other Cities have handled growth when it comes to parking. As the schools get increased student drivers there is going to be increased parking issues. The City needs to plan for this and try to find a remedy. It is going to be expensive and finding the money is hard. Signage is essential and must be complied with. The Police Department responds by complaint, when officers are available. The laws are older and could use some updating. There is a concern with the interchange there is going to be increased traffic. As the City grows, there is going to need to be parking enforcement but where do we get the funding for it. The Committee stated that people quit complying with parking signage when parking tickets quit being written and the laws quit being enforced. Chief Langve stated that he feels we must get a better plan in place for these events. We must get the entire community involved in these events, starting with the individuals or groups that put the events on. Having enough staff is always a problem at large events. Parking is one of the growing pains that the City of Laurel is having to face. The City needs to work with the Community on this issue and plan for the continued growth of the City. 2. Chief Peters spoke to the Committee regarding ambulance and fire calls. The end of year reports will be given to the Committee in February. Three of the fire drivers are currently enrolled in the EMT course so they can cross over as a fire driver EMT. EMT’s and paramedics are becoming harder and harder to find across the State. Chief Peters spoke about the need for community education regarding when to call an ambulance. The number of non-emergent calls increase every year. The Committee asked if there is any recruitment that occurs for the EMT courses taught here in Laurel. Chief Peters stated that yes, there is heavy recruitment and there is an interview process that is done. The Committee stated that they were impressed with the number of ambulance calls that were answered. Chief Peters stated that having volunteers is essential and finding volunteers is becoming harder and harder. Laurel is fortunate to have an incredible volunteer group all around from Fire, Ambulance and Police. Chief Peters stated that we need a full-time staff, but we need the money. Recently a new ambulance biller was chosen, and the revenues should increase with this new ambulance biller. Other Items Announcements 1. The next meeting will be held February 25, 2019 at 6:00pm - Page 13 - - P a g e 1 4 - - P a g e 1 5 - - P a g e 1 6 - - P a g e 1 7 - - P a g e 1 8 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - - P a g e 2 2 - Backup material for agenda item: Appointment of Jon Rutt to the Park Board for a term ending December 31, 2022. - Page 23 - - P a g e 2 4 - Backup material for agenda item: Resolution No. R19-06: A Resolution Accepting The Proposal Submitted By Morrison Maierle Systems To Provide The City’s Information Technology (“IT”) Support And Services And Authorizing The Mayor To Execute A Contract With Morrison Maierle Systems For Such Services. - Page 25 - R19-06 Information Technology Support and Services RFP Award RESOLUTION NO. R19-06 A RESOLUTION ACCEPTING THE PROPOSAL SUBMITTED BY MORRISON MAIERLE SYSTEMS TO PROVIDE THE CITY’S INFORMATION TECHNOLOGY (“IT”) SUPPORT AND SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MORRISON MAIERLE SYSTEMS FOR SUCH SERVICES. WHEREAS, the City of Laurel published a Request for Proposals (“RFP”) seeking proposals from qualified companies to provide the City’s Information Technology Support and Services as described in the published RFP; and WHEREAS, the City publicly opened the responses to the RFP, and considered the proposals submitted by qualified companies and has determined that it is in the best interest of the City to select the successful company that appeared most qualified, available and the most affordable; and WHEREAS, the City Staff is recommending the Council selecting Morrison Maierle Systems as the company to provide the services sought by the City through the RFP process. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby accepts the proposal submitted by Morrison Maierle Systems; and BE IT FURTHER RESOLVED, the City Council hereby authorizes the Mayor authority to execute a contract for the services and costs provided in the RFP and Contract on the City’s behalf. Introduced at a regular meeting of the City Council on March 5, 2019, by Council Member _____________________. PASSED and APPROVED by the City Council of the City of Laurel this 5th day of March 2019. APPROVED by the Mayor this 5th day of March 2019. CITY OF LAUREL ___________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: ______________________________ Sam S. Painter, Civil City Attorney - Page 26 - - Page 27 - - Page 28 - - Page 29 - - Page 30 - - Page 31 - - Page 32 - - Page 33 - - Page 34 - - Page 35 - - Page 36 - - Page 37 - - Page 38 - - Page 39 - - Page 40 -