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HomeMy WebLinkAboutCity Council Minutes 11.04.2008MINUTES OF THE CITY COUNCIL OF LAUREL November 4, 2008 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council. Chambers and called to order by Mayor Ken Olson at 6:30 p,m. on November 4, 2008. COUNCIL MEMBERS PRESENT: Emelie Eaton Kate Hart Vacant COUNCIL MEMBERS ABSENT: Alex Wilkins OTHER STAFF PRESENT: Mary Embleton Sam Painter Bill Sheridan Mayor Olson led the Pledge of Allegiance to the American flag. Mayor Olson asked the council to observe a moment of silence. MINUTES: Doug Poehls Mark Mace Chuck Dickerson Norm Stamper Motion b Council Member Hart to approve the minutes of the regular meeting of October 21, 2008, as presented, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. CORRESPONDENCE: Laurel Chamber of Commerce: Board Meeting Minutes of October 9, 2008; Agenda of October 23, 2008. PUBLIC HEARING: None. CONSENT ITEMS: Claims for the month of October 2008 in the amount of $419,464.39. A complete listing of the claims and their amounts is on file in the Clerk-Treasurer's Office. • Approval of Payroll Register for PPE 10/19/2008 totaling $143,867.04. • Receiving the Committee Reports into the Record. --Bud et/Finance Committee minutes of October 21, 2008 were presented. --Council Workshop minutes of October 28, 2008 were presented. --Cemetery Commission minutes of October 15, 2008 were presented. The mayor asked if there was any separation of consent items. There was none. Motion b Council Member Mace to approve the consent items as presented, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. CEREMONIAL CALENDAR: Centennial Committee Presentation Mayor Olson introduced Jean Carroll Thompson, a representative of the Centennial Committee. Jean Carroll mentioned that the Christmas to Remember committee decorated the Christmas tree at the Moss Mansion today. She encouraged everyone to view the Christmas di at the Moss Council Minutes of November 4, 2008 Mansion and to vote for their tree. The annual Christmas to Remember event in Laurel on Sunday, December 7th, will have a historical theme. On March 21, 2009, the Laurel Federated Women's Club will hold a Women of Distinction dinner to honor the women in the community who have done outstanding things. Jean Carroll spoke regarding the role of the Centennial Committee and the events of Laurel's Centennial celebration. The events included the all-class reunion, the passenger train, the BBQ, the parade with the Clydesdales, and the concert in Riverside Park. She thanked the committee members and the city, county, and state officials that helped with the events. Jean Carroll presented the following items to Council Member Eaton, who will preserve the items in a centennial shadow box: a centennial t-shirt, a Laurel lager beer bottle, a Laurel water bottle, centennial post cards, a centennial button, and a video of the centennial events. The Centennial Committee will meet on Wednesday, November 12th, and again in January to plan the Heritage Days scheduled in March 2009. The Centennial Committee sent letters about the event to Governor Schweitzer, Max Baucus, Jon Tester, Denny Rehberg, and the President of the United States. She received a call from the President's Office stating that he could not attend the centennial events because he would be in China. The letters received from each official will be included in the shadow box. Jean Carroll read the letter received from President Bush and presented the. letter and picture to Mayor Olson and the City of Laurel. Mayor Olson thanked the Centennial Committee for their work on the centennial events. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: None. • Elect Council President. Mayor Olson called for nominations for council president. Council Member Hart nominated Council Member Poehls for council president, seconded. by Council Member Mace. Mayor Olson asked three times if there were any other nominations. There were none. Motion b Council Member Dickerson moved that nominations cease and a unanimous ballot be cast for Council Member Poehls as council president, seconded by Council Member Mace. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Elect Council Vice-President. Mayor Olson called for nominations for council vice-president. Council Member Dickerson nominated Council Member Mace-for council vice-president, seconded by Council Member Hart. Mayor Olson asked three times if there were any other nominations. There were none. Motion b Council Member Dickerson that nominations cease, seconded by Council Member Poehls. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. 2 Council Minutes of November 4, 2008 Motion b Council Member Dickerson that a unanimous ballot be cast for Council Member Mace as council vice-president, seconded by Council Member Poehls. A vote was taken on the motion. All five council members present voted aye.. Motion carried 5-0. Mayor Olson stated that the council submitted a name for the Member-at-Large. The proper protocol will be reviewed and it will be scheduled at the next meeting. • Resolution No. R08-121: A resolution approving Change Order No. 2 with COP Construction, modifying the contract time of the South Laurel Storm Water and Sewer Improvement Project and authorizing the Mayor to execute the attached Change Order No. 2 on the City's behalf. Motion b Council Member Poehls to approve Resolution No. R08-121, seconded by Council Member Mace. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Resolution No. R08-122: A resolution approving the attached Task Order No. 8 authorizing. Great West Engineering to perform the tasks and duties related to Cenex Harvest States ("CHS") Plant water issues as related to the City of Laurel. Motion b Council Member Eaton to approve Resolution No. R08-122, seconded by Council Member Dickerson. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Resolution No. R08-123: Resolution of the City Council assigning certain statutory powers to the Laurel Urban Renewal Agency pursuant to MCA § 7-15-4232 and approving by-laws for the orderly operation of the Laurel Urban Renewal Agency. Motion b Council Member Hart to approve Resolution No. R08-123, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Resolution No. R08-124: A resolution repealing-Resolution No. R08-33 and approving a revised agreement between the City of Laurel and Yellowstone County providing. for the maintenance of the Yellowstone County Veterans' Cemetery. Motion b Council Member Eaton to approve Resolution No. R08-124, seconded by Council Member Hart. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE-MINUTE LIMIT): None. COUNCIL DISCUSSION: • Review of Monthly Reports: Police, Fire, Ambulance, and Code Enforcement: None. Council Member Eaton requested the opportunity for the council to view the Centennial Celebration video at the November 11 t" council workshop. She also asked that Jean Carroll Thompson give a presentation regarding the Christmas to Remember activities at the next council workshop. The items will be on the November 11 th council workshop agenda. Mayor Olson stated that the Ward 3 council vacancy is being advertised in the newspaper. One letter of interest has been received from former mayor and council member Chuck Rodgers. Mayor Olson stated that Chad Hanson, Great West Engineering, will report on the progress of the South 1" Avenue project and the Main Street project at the November l It council workshop. Council Member Dickerson mentioned the Veterans' Day celebrations at the high school and the Yellowstone County Veterans' Cemetery. Information will be distributed to the council members. Mayor Olson stated that Council Member Stamper is scheduled to make a presentation at the high school at 10:00 a.m. and the dedication of the County Veterans' Cemetery will follow 3 Council Minutes of November 4, 2008 UNSCHEDULED MATTERS: None. ADJOURNMENT: . Motion b Council Member Dickerson to adjourn the council meeting, seconded by Council Member Poehls. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. There being no further business to come before the council at this time, the meeting was adjourned at 7:00 p.m. Cindy Allen), Secretary Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 18"' day of November, 2008. Attest: Mary K. mbleton, Clerk-Treasurer 1