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Home My WebLink AboutCity Council Packet 01.02.2019 AGENDA CITY OF LAUREL CITY COUNCIL MEETING WEDNESDAY, JANUARY 02, 2019 6:30 PM COUNCIL CHAMBERS NEXT RES. NO. R19-01 NEXT ORD. NO. O19-01 WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified time s for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed fro m the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Coun cil. Citizens may also comment on any item removed from the consent agenda prior to council action , with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is prese nted to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk-Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often . Pledge of Allegiance Roll Call of the Council Approval of Minutes 1. Approval of City Council Minutes from December 18, 2018. Correspondence 2. WBI Energy Transmission Letter Council Disclosure of Ex Parte Communications Public Hearing Consent Items NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. 3. Claims for the month of December 2018. 4. Clerk/Treasurer Financial Statements for the month of December 2018. 5. Approval of Payroll Register for PPE 12/16/2018 totaling $169,601.23. 6. Receiving the committee/Board Minutes into the Record. Budget/Finance minutes of December 18, 2018. Laurel Airport Authority minutes of September 25, 2018. Laurel Airport Authority minutes of October 23, 2018. Emergency Services Committee minutes of October 22, 2018. Ceremonial Calendar Reports of Boards and Commissions Audience Participation (Three-Minute Limit) - Page 1 - Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. Scheduled Matters 7. Appointment of Evan Bruce to Park Board for a term ending December 31, 2022. Items Removed From the Consent Agenda Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to add ress the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. Council Discussion Council members may give the City Council a brief report regarding committees or groups in which they are involved. Mayor Updates Unscheduled Matters Adjournment The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER - Page 2 - Backup material for agenda item: Approval of City Council Minutes from December 18, 2018. - Page 3 - - P a g e 4 - - P a g e 5 - - P a g e 6 - - P a g e 7 - Backup material for agenda item: WBI Energy Transmission Letter - Page 8 - - P a g e 9 - - P a g e 1 0 - - P a g e 1 1 - - P a g e 1 2 - Backup material for agenda item: Receiving the committee/Board Minutes into the Record. Budget/Finance minutes of December 18, 2018. Laurel Airport Authority minutes of September 25, 2018. Laurel Airport Authority minutes of October 23, 2018. Emergency Services Committee minutes of October 22, 2018. - Page 13 - MINUTES CITY OF LAUREL BUDGET/FINANCE COMMITTEE TUESDAY, DECEMBER 18, 2018 Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. General Items 1. Review and approve the minutes of the December 04, 2018 meeting - Bruce McGee made a motion to approve the minutes of the December 04, 2018 meeting, Scot Stokes seconded the motion, all in favor, motion passes. 2. Review and approve November 2018 journal vouchers – The Committee reviewed the journal vouchers. Bruce McGee made a motion to approve the November 2018 journal vouchers, Scot Stokes seconded the motion, all in favor, motion passes. 3. Review and approve the November 2018 financial statements – Bethany gave a brief overview of the November 2018 financial statements. Bruce McGee made a motion to approve the November 2018 financial statements, Scot Stokes seconded the motion, all in favor, motion passes. 4. Review and approve the November 2018 utility billing adjustments – The Committee reviewed the November 2018 utility billing adjustments. Scot Stokes made a motion to approve the November 2018 utility billing adjustments, Richard Klose seconded the motion, all in favor, motion passes. 5. Review and recommend Council approve claims entered through 12/14/2018 – The Committee reviewed the claims detail report to the check register for accuracy. There were no questions regarding the claims. Bruce McGee made a motion to recommend approval of the claims to council, Scot Stokes seconded the motion, all in favor, motion passes. 6. Review Comp/Overtime hours from PPE 12/02/2018 – The Committee reviewed the Comp/Overtime hours and had no questions or comments. 7. Review and approve the payroll register for PPE 12/02/2018 totaling $192,358.68 – The Committee reviewed and signed the payroll register for PPE 12/02/2018. Scot Stokes made a motion to approve the payroll register for PPE 12/02/2018 totaling $192,358.68, Richard Klose seconded the motion, all in favor, motion passes. New Business Old Business 8. Update by the CAO on the City Court accounts receivables – The CAO was not in attendance, so the Mayor gave a brief update. The Mayor stated that the CAO will attend the 01/02/2019 Budget and Finance Committee meeting to provide an update on this topic. The Committee commented that this update has been outstanding for a long time now. Other Items The Mayor stated that once the Union 303 contract has been ratified the City will move a part-time dispatcher to a full-time position. He also stated that the City is going to have to be ready to become a class two city. Once the 2020 census comes out Laurel may be forced to become a class two city and hire a full time Fire Chief and Assistant Chief. The Mayor is working to prepare for this as it will cost the City money. The Committee questioned the $6,500 emergency expenditure for one of the treatment plants computers. The Mayor explained that one of the computers that run the plant - Page 14 - went down and the City only has one back up, that is located at the Sewer Plant. As this computer part if vital to the operation of the plant the Mayor approved of the expenditure. The Mayor let the Committee know that Fish Wildlife and Parks would be in Laurel on the 2nd of January to meet with City Staff to discuss the 2003 intake. The Mayor stated that there would not be a City Council Workshop on the 26th of December. He stated that all business will be conducted at the January 2, 2019 City Council Meeting. Announcements 9. The next scheduled meeting will be held January 02, 2019. Happy New Year!! - Page 15 - - P a g e 1 6 - - P a g e 1 7 - - P a g e 1 8 - - P a g e 1 9 - - P a g e 2 0 - - P a g e 2 1 - MINUTES CITY OF LAUREL EMERGENCY SERVICES COMMITTEE MONDAY, OCTOBER 22, 2018 Public Input: Citizens may address the committee regarding any item of business that is not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. General Items 1. Review and approve the minutes of the June 25, 2018 meeting – Irv Wilke made a motion to approve the minutes of the June 25, 2018 meeting, Taryn Massa seconded the motion, all in favor, motion passes. New Business 1. The Committee was handed the current regulations related to parking for review. The question was asked if the Committee would like to review these regulations and discuss them at the January 2019 meeting. The Committ ee voiced that they felt reviewing the parking regulations was something that needed to happen as parking was a n issue in some areas of the City. The Police Chief stated that the Committee should work with the Mayor on the topic. There was a brief discussion regarding current parking issues. Old Business 1. The Committee requested the Laurel Municipal Code (LMC) for Ambulance. The Clerk/Treasurer stated that the LMC was accessible online. Other Items The Police Chief, Rick Musson, spoke to the Committee about the future of the Police Department as his last day is October 31, 2018. He asked for the Committee to continue to support the new Police Chief and the community. He thanked the Committee for t he work they had done and wished them all well. The Committee thanked the Chief for all h is many years of service to the Community. Announcements 1. The next meeting will be held January 28, 2019 at 6:00pm - Page 22 - Backup material for agenda item: Appointment of Evan Bruce to Park Board for a term ending December 31, 2022. - Page 23 - - P a g e 2 4 -