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HomeMy WebLinkAboutCouncil Workshop Minutes 11.13.2018`1-1 ;1 COUNCIL i NOVEMBER13 1 2N MCI 012911 Wei . 111111 C r A Council Workshop was held in the Council Chambers and called to order by Council President Eaton at 6:30 p.m on November 13, 2018. _x Emelie Eaton Heidi Sparks Bruce McGee _x x Richard Herr x Scot Stokes x Iry Wilke x Richard Klose x Bill Mountsier Bethany Langve, Clerk/Treasurer Forrest Sanderson, Interim Planner Karen Courtney, Code Enforcement Officer Public Input There were none. General Items • Appointment of Jaime Swecker to LVFD Travis Nagel, Deputy Chief for the LVFD, introduced Council to Mr. Swecker. Mr. Swecker is a former member of LVFD. He had previously served as the Assistant Fire Marshall. * Re -Appointment of Tony Krumheuer to the Police Commission e Re -Appointment ofNonna Cleveland to the Health Board ® Re -Appointment of Janice Lehman to the LURA Advisory Board ® Re -Appointment of Iry Wilke to the Park Board Council President Eaton stated each of the re -appointment letters had been included in Council packets. Executive Review ® Resolution - A resolution of the City Council approving an application for special review for the Vue and Brew Theater located at 101 West First Street for the purpose of allowing on-site sales and consumption of alcohol. Forrest Sanderson, Interim Planner, all the requirements for the special review have been met prior to bringing forward to Council. All properties within a 300 -foot radius were notified, a public hearing was scheduled and conducted by the City/County Planning Board, all members who attended that meeting spoke in favor of the application, and there was no opposition via mail or voice. Council had a few options: first to approve; second to approve with conditions; or schedule another Public Hearing in which Council would make their decision. He stated that in his 30 years of experience this is the first alcohol special request that has not received any opposition. This demonstrates that the Special Review process is working for the City of Laurel. Council Workshop Minutes of November 13, 2018 Multiple Council Members expressed concerns. There was concern regarding alcohol and youth in the same location. There was concern regarding the proximity of churches. There was concern regarding how often the license has moved locations. There were concerns regarding what would occur if the agreement fell through. It was stated that if the applicant were here, they could address some of these concerns. The issue relating the proximity to churches or houses of worship is waved in the Central Business District per LMC. As for the concern regarding the transitory nature of the license, this would be a concern the owner of the license could address. The State of Montana regulates how and when a license can be transferred. It was questioned if this Council would like to move this issue to the following Workshop. The applicants will be requested to attend the next Workshop to be able to answer any of Councils questions. ® Resolution - A resolution of the City Council approving properties to be included in the sidewalk replacement program. Karen Courtney, Code Enforcement Officer, spoke regarding the process used to determine properties for the Sidewalk Replacement Program. Council has before them three voluntary requests for sidewalk replacement. She contacted all licensed concrete contractors in the City of Laurel to bid the job. Out of nine contractors, five do not replace sidewalks out of the remaining four only two placed bids. The contractors who bid on the projects were J.L.D Concrete and R&H Concrete. Typically curb and gutter are not included in the sidewalk replacement program. However, the property located at 420 W. 8`' Street could not have their sidewalk replaced without also replacing the curb and gutter. The owner of the property is unable to pay for this repair, so it has been included in the project due to the condition of the sidewalk. This resolution needed to be approved by the first Monday in October. After discussions with the City Attorney it was stated this resolution could be approved retroactively. They are working to address the timing of this program for the future. It was questioned why ADA corners are not included on these costs. It was clarified that it is the City's responsibility to install ADA corners. The Code Enforcement Officer asked both contractors what the cost for the corner would be. Only one responded back and stated that their cost is $1,800. It was clarified that once this resolution is passed, these property owners still have the option to back out of the program. However, they would still be responsible for the timely replacement of their sidewalks. ® Council Issues: o SED Basin Update Some of the SED Basin walls have been poured; the retaining walls should be poured tomorrow. Current photos have been posted on the bulletin board. The 1957 backwash tank has been torn down; there are also pictures of the inside of this tank. The walls were heavily rusted, it is clear this tank was not usable for much longer. o Update on DOJ Funds for Riverside Park 2 Council Workshop Minutes of November 13, 2018 The bathrooms have been ordered. The estimated delivery in March; these are currently on backorder. These should be installed in March. It was questioned if these would be able to pump from the outside. The CAO will follow up with the Public Works Director to see if this was included in the specs. o Hot Water Leak and Dye Test Update There was an issue with the hot water line for the new intake, the hot water line that goes from the pump house out to the new intake. The pipeline separated. The issue was found directly outside the pump house. The pipeline does expand and contract with varying temperatures. The joint will need some type of restraint. This line is still under warranty. The contractor who completed the work has already dug up the line and found the issue. They are working on resolving the issue. The issue was found when placing dye into the water and not being able to find it on the other end. They then pumped the line full of nitrogen and used a sniffer to find where the leak was located. They found the link was directly outside the pump house. It was questioned if this is the only link. It was stated this leak is the only one that the City is aware of at this time. The section that has separated is approximately two feet in length. Once they have fixed the issue, they will complete a dye test again to ensure there are no more leaks. It was questioned how long this line is under warranty. The CAO stated at this time he is unaware of how long this line is under warranty. He will get clarification on the warranty term for this item. It was questioned if the City would incur any expense for these repairs, it was stated that these repairs are being done under warranty and there should be no cost to the City. Other Items There were none. Review of Draft Council Agenda for November 20, 2018 Remove the resolution for the Vue and Brew special review request. Attendance at the November 20 2018, Council Meeting All in attendance will be at next weeks Council meeting. Announcements Council Member Sparks spoke regarding her experience working the polls for last Tuesday's election. She stated that it was very busy, but a good experience. A Council Member had previously requested why there was no Council representation on the Police Commission. He had not heard back and asked for follow-up at the next Workshop. The Laurel Senior Center was thanked for providing the meal to last Friday for Veterans. This meal was well attended. Council was reminded that January is the next month that has five Tuesday's there will be no Council on January 22°d 3 Council Workshop Minutes of November 13, 2018 Recognition of EmDlovecs ® John Volmer ® Geralyn Stevens 0 Susan Canape ® Travis Pitts 0 Monica Salo ® Jessica McCartney 0 Roy Voss ® Mike Mudd ® Dylan Ceaser 33 years on November 29h WTP 28 years on November 19`h Library 23 years on November 10"' Police 22 years on November 13fl' Police 17 years on November 2nd Court 11 years on November I" Police 9 years on November 91h City Shop 5 years on November 181h City Shop 5 years on November 181h WTP The council workshop adjourned at 7:03 p.m. Respectfully submitted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 0