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City Council Packet 11.20.2018
NEXT RES. NO. R18- 80 NEXT ORD. NO.O 18- 02 CITY COUNCIL AGENDA TUESDAY — NOVEMBER 20, 2018 — 6:30 P.M. RELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker linfited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make all inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Cali of the Council. 3. Approval of Minutes of November 6, 2018. 4. Correspondence. ® Laurel Chamber of Commerce minutes of October 11, 2018; Laurel Chamber of Commerce Agenda of November 8, 2018. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar- adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar. " (See Section 12) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll call under one motion. a. Claims for the month of November 2018. b. Clerk/Treasurer Financial Statements for the month of October 2018. C. Approval of Payroll Register for PPE 11/4/2018 totaling $209,224.15. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of November 6, 2018. 2) Council Workshop minutes of August 14, 2018. 3) Council Workshop minutes of August 28, 2018. 4) Council Workshop minutes of September 24, 2018. 5) Council Workshop minutes of October 9, 2018. 6) Council Workshop minutes of October 30, 2018. 7) Library Board minutes of October 9, 2018. 8) City -County Planning Board minutes of November 1, 2018. 9) Public Works Committee minutes of October 15, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Appointment of Jaime Swecker to LVFD ii. Re -Appointment of Tony Krumheuer to the Police Commission iii. Re -Appointment of Norma Cleveland to the Health Board iv. Re -Appointment of Janice Lehman to the LURA Advisory Board v. Re -Appointment of Iry Wilke to the Park Board b. Resolution No. R18-80: A resolution of the City Council approving an application for special review for the Vue and Brew Theater located at 101 West First Street for the purpose of allowing onsite sales and consumption of alcohol. C. Resolution No. RI 8-81: A resolution of the City Council approving properties to be included in the sidewalk replacement program. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One -Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. 77re duration for an individual speaking under Community Announcements is limited to one minute. RVIe all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. DATES TO REMEMBER: Meeting Name Day of the Month Time of Meeting Location City Council 1St and 31d Tuesday's of each month 6:30 p.m. Council Chambers Council Workshop 2"d and last Tuesday's of each month 6:30 p.m. Council Chambers City/Council Planning Board 1St Thursday of each month 10:00 a.m. Council Chambers Park Board 1' Thursday of each month 5:00 p.m. Council Conference Room Budget/Finance Committee 1' and 3`d Tuesday's of each month 5:30 p.m. Council Conference Room Library Board 2nd Tuesday of each month 6:00 p.m. Library Cemetery Commission 2nd Tuesday of each month 5:00 p.m. Council Conference Room Tree Board 3`d Thursday of each month 9:30 a.m. Public Works Conference Room Public Works Committee 3`d Monday of each month 6:00 p.m. Council Chambers Laurel Urban Renewal Agency 3`d Monday of each month 11:00 a.m. Council Chambers Emergency Services Committee 4t" Monday of each month 6:00 p.m. Council Chamber Laurel Airport Authority 4th Tuesday of each month 7:00 p.m. Laurel Airport �- MINUTES F THE CITY COUNCIL F LAUREL NOVEMBER 6, 2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on November 6, 2018. COUNCIL MEMBERS PRESENT: Emelie Eaton Bruce McGee Richard Herr Scot Stokes Richard Klose Bill Mountsier COUNCIL MEMBERS ABSENT: Heidi Sparks Iry Wilke OTHER STAFF PRESENT: None Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: Motion by Council Member McGee to approve the minutes of the regular meeting of November 6, 2018, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CORRESPONDENCE: None. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None. PUBLIC HEARING: None. CONSENT ITEMS: • Claims for the month of October 2018 in the amount of $1,240,268.64. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 10/21/2018 totaling $182,271.68. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of October 16, 2018 were presented. --Laurel Urban Renewal Agency minutes of October 15, 2018 were presented. --City/County Planning Board minutes of October 4, 2018 were presented. --Park Board minutes of September 6, 2018 were presented. --Park Board minutes of October 4, 2018 were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CEREMONIAL CALENDAR: None. Council Minutes of November 6, 2018 REPORTS OF BOARDS AND COMMISSIONS: None. L..t� AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: None. • Resolution No. R18-77: Resolution awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. Motion by Council Member Klose to approve Resolution No. R18-77, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-78: A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located with the City's urban renewal area. Motion by Council Member Mountsier to approve Resolution No. R18-78, seconded by Council Member Herr. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-79: A resolution of the City Council resetting the December 25, 2018 Council meeting to December 26, 2018. Motion by Council Member Herr to approve Resolution No. R18-79, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE -MINUTE LIMIT): None. COUNCIL DISCUSSION: Friday November 9, 2018 the Senior Center will be serving a lunch for Veterans. Those interested in attending should sign up by tomorrow. Welcome back Council Member Stokes. City Hall will be closed Monday, November 12`h in observation of Veterans Day. There was a lengthy discussion in Budget/Finance Committee regarding the possibility of adding another Police Officer before the next budget cycle. The work done on West Railroad is very nice, it is quite the improvement. As stated last week this project has been sent to the State for the street to be redone. It was questioned if an update on the dye test for the hot water pipe can be discussed at next weeks Workshop. MAYOR UPDATES: None. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. There being no further business to come before the council at this time, the meeting was adjourned at 6:47 p.m. Council Minutes of November 6, 2018 Brittney oorr an, Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 201' day of November 2018. Attest: Bethany Langve, Clerk/Treasurer Thomas C. Nelson, Mayor Board Meeting Minutes The Meeting was held onOctober 11_2010at . Inattendance were: Executive Board Members: President- Carrie Smith, Treasurer- Sandy Reese and Executive Secretary- Camilla Nelson. Directors: Patsy Woody, Bruce Larson, Renee,Stud|ner, KabeVVhKmoyer, Brent Renierand Lori Hodges. Members: Michelle DeBcer,Sharon Fleming and Evan Bruce Carrie called the meeting boorder. The minutes were reviewed: Lori motioned that the minutes beapproved, Michelle 2r1d ,nninutesvveny approved Bills to be Rresented for payMent: done to date Old BUSINESS • Halloween Carnival- VVe have 11 business signed upsofar. Weed more people to make chili, Sharon volunteer herself and The Crossings. Signs were hung up at the schools and Carni will send PDF file to schools for itto be sent home via C|ass[)o]o. There will be a m committee rneet|ngthe 17 . p Window Decorating- 2 businesses signed up is all, BeadLooth Tax, Outlook and Wood's m would also decorate. Oead|ineiSOc124 , * New Board Members- We will be submitting nominations in November to vote on in December. Call if you have any suggestions' Need to f||| 4 spots. NEW BUSINESS • Spiders/Bugs- Carni came across black widow putting tables away. City paid to have it sprayed this time but do we want to do this once o year? It was suggested toget 3'4 bids to spray twice a year. m * ChristmasDecorations- VVevvi|| be hanging decorations November 25 . Sheet was passed around to sign up. We will meet at8arn @ Golf Course w New Members- King Koin Laundry and Laurel Federated Women's Club OPEN FORUM * Beer with Councillperson- Oct 1#»@ FowlPlay with Iry Wilke • Shop Laurel Week- Evan presented an idea for the Chamber to sponsor. Customers would buy punch card and would get stickers after shopping atthestonaspartkcioating.ItvvassuggesLadtodoa Restaurant week in January. Carni will look more into this Business after Hours _ o October~ Laurel Outlook _ o November o December~ Chamber Open House Agenda laurel Chamber of Commerce November 8,, 2018 Log Cabin Moment of Silence Presentation of minutes: Guest Speaker - Yellowstone Checking - $68,215,91 Altana CD $ 8,317.88 Altana Saving ¢ 748.43 Christmas Repair Fund $__655.96 TOTAL $77,938.18 Bills to be presented for Payment: - done to date ~ Halloween Carnival- 15booths showed up! Chili dinner - Window Dexorating Contest- 8businesses participated. 1st'Harmony Coffee Bar 2"d-Heidi'sCoffee Cabin NEW BUSINESS - ° Google program -Nov 29th 10-12 @ Chamber, registration required ° New Board Members - o AmandaPoweU-Launa|Heath&Rehab o MeganCutting-Town&Country o Kache|eVn|ed-Harmony Coffee Bar &Boutique o Carrie Smith- 8eartooUhTax &Consulting o EvanBruce-Laune|OuUnok ° Christmas Decorations- We will be hanging decorations November 25th, meet at Golf Course 8am ° Shop Small Business Saturday- Nov 24m " Shop Local- Dowewant todothis again this year? Prize for winner? ° Christmas Decorating- Prize? ° Annual meeting- ]an.17m-basketball inColumbus, Change tothe 1Omor24m? (Start thinking about what ho donate) Ideas onwhat touse money for? Ribbon Cuttings ° Business After Hours - If you would like to host an event, please contact the Chamber. Nmvember- Decemmber-Hn|idayOpen House Dec ZUm Next Meeting - December 13, 2018 Fowl Play MINUTES CITY OF LAUREL Budget/Finance Committee 11/06/2018 17:30 PM City Council Conference Room A Budget/Finance Committee was held in the City Council Conference Room and called to order by Emelie Eaton at 05:29 PM on 11/06/2018. COMMITTEE MEMBERS PRESENT: ® Emelie Eaton, Chairman ® Bruce McGee, Vice -Chairman ® Bethany Langve, Secretary ❑ OTHERS PRESENT: ® Richard Klose ® Scot Stokes ® Mayor Nelson ❑ Matthew Lurker 1. Public Input Citizens stay address the committee regarding any item of city business no on the agenda. The duration for an individual speaking tinder Public Comment is limited to three minutes. biline all comments are welcome, the conunittee ivill not take action on any item not on the agenda. a. 2. General items a. Review and approve the minutes of the October 16, 2018 meeting. Bruce McGee made a motion to approve the minutes of the October 16, 2018 Budget and Finance Committee meeting, seconded by Emelie Eaton, all in favor, motion passed. b. Review claims entered through 11/02/2018 and recommend approval to Council. Bruce McGee had previously gone through the claims and check registers to review them for accuracy. Bruce McGee made a motion to recommend approval of the 11/02/2018 claims to Council, seconded by Richard Klose, all in favor, motion passed. c. Review Camp/Overtime hours for PPE 10/21/2018. There were no questions regarding the 10/21/2018 Comp/Overtime hours. d. Review and approve payroll register for PPE 10/21/2018, totaling $182,271.68. Scot Stokes made a motion to approve the 10/21/2018 payroll register, totaling $182,271.68, seconded by Richard Klose, all in favor, motion passed. 3. New Business a. The Clerk/Treasurer gave an update on the Department of Justice audit done on the Federal Equitable Sharing program. She stated that the audit went very well, and the auditors were very happy with the way the program was being ran. The auditors did recommend that a SOP be written up for the program and they provided a template for a SOP. The Committee asked if the drafting of this SOP was on hold due to the Chief's retirement. The Mayor stated that the City had an interim Chief of Police and he is responsible for all Chief duties, including writing this SOP. 4. Old Business a. The CAO was not in attendance to provide an update on the City Court receivables. The Mayor stated that this is a work in progress and both sides are working on the structure. The Mayor wants to make sure that the Judge and City are doing things according to MCA, LMC and the City Charter. b. The Committee gave a brief update regarding the Pintler contract to Scot Stokes who had been absent'during previous discussions on the topic. The Mayor stated that a contract has been signed with Pintler and they will begin doing ambulance billing for the City. He stated that Solestone is no longer doing billing for the City. The Mayor stated that Centron is the collection agency that Pintler recommends. He did state that the City has no contract with Centron and if the City is unhappy with their collection efforts a new collection company can be utilized. The Committee asked if there would be any monitoring of revenues received through Pintler versus Solestone as Pintler was going to be more expensive. The Mayor stated that he could provide the Committee with quarterly reports showing current fiscal year revenues received versus last fiscal year revenues. The Clerk/Treasurer stated that revenues received, and expenses 4 paid to Solestone versus Pintler could be provided easily. The Committee wanted to make sure that increased revenues were being received for the additional monies being paid to Pintler. The Committee asked if the additional revenues received could be possibly used to pay ambulance attendants more money. The Mayor stated that he was looking into possibly hiring full-time ambulance attendants during busy hours and supplementing with volunteers. 5. Other Items a. The Committee stated that they had been hearing from constituents concerns over parking of motorhomes, boats and cars on City streets for months at a time. The Committee wanted to know who those complaints should be reported to. The Mayor stated that those complaints should go to the Police Department and would be addressed as time and staffing allows. The Committee stated that the reserves should be utilized more and they may be able to assist with these complaints. The Mayor stated that the new Chief should address these issues. The Mayor is also looking into having the Code Enforcement department assist with complaints. Bruce McGee stated that he handed out the Parking ordinances at the last Emergency Services Meeting as he would like that committee to review them and provide any suggestions or comments to the Mayor. 6. Announcements a. The next Budget and Finance Committee meeting will be on November 20, 2018 at 5:30 PM. The Budget/Finance Committee adjourned at 06:15 PM. submitted, any L` ggve,'Clerk/Treasurer NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. 3 MINUTES COUNCIL WORKSHOP AUGUST 14, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on August 14, 2018. —x Emelie Eaton —x Heidi Sparks _ Bruce McGee x Richard Herr x Scot Stokes x Iry Wilke x Richard Klose Bill Mountsier OTHERS PRESENT: Matthew Lurker, Chief Administrative Officer Forrest Sanderson, Interim Planner Public Input There was none. General Items There was none. Executive Review Ordinance — An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. {PH 8.21.2018} Forrest Sanderson, the Interim Planner, the ordinance passed the first reading on August 7`h. As per the discussion at that meeting all higher standards were removed from the document. The minimum standards were included in the Council Packet. He will be present at the second reading in the event there are any questions from both residents and Council. It was requested that prior to imposing higher standards that the impacts on businesses and those in the floodplain be reviewed. ® Resolution —A resolution of the City Council authorizing the award of grants from the Tax Increment Financing District funds pursuant to the LURA Large Grant request program for eligible applicants and improvements. Through the Large Grant program, LURA can award up to $100,000 to projects within the LURA District. This year there were thirteen applicants who submitted over $400,000 worth of work. Eight of those thirteen applicants were awarded funds. Some requests were very small and would have been better suited using a different grant program and were denied Large Grant funds. As Staff and LURA representative presented this agenda item, there was some confusion on which resolution was being discussed. It was stated that some of these grants were old and this was cleaning up those issues. All grants for this resolution are new, and there was no cleanup. However, that comment was in reference to the next resolution. Council Workshop Minutes of August 14, 2018 LURA representative Don Smarsh spoke to Council regarding some process changes that are underway. LURA is working on having a clearly defined process for their grant applications as well as a grading scale when determining what to award to an applicant. It was questioned how much Council is being asked to approve with this resolution. Council is being asked to approve $100,000 to the eight applicants listed on the resolution. This is the first year that LURA has had this many applicants that all met the criteria. This is also the first year LURA has requested Council approve up to their limit. LURA used a percentage system to decide how much funding to award each applicant. They looked at the total requested amount by each applicant and calculated what percentage of the total request they were asking for. They then used this percentage to calculate what percentage of the $100,000 of funds they could expel this fiscal year. They felt this was the fairest way to divide the funds amongst all the qualified applicants. If an applicant was better suited for a Technical Assistance or Facade grant, they were removed from the Large Grant application pool. Many would receive more funding using a different program. Upon further review, LURA saw a need for a Small Grant Program. This would be a grant similar to the Large Grant Program but on a smaller level. Large Grant Applicants have one year to complete the work to receive a disbursement of funds. Council will be provided a report on LURA's financials in September. The City will also be looking at other ways to use the LURA funds. Such as adjacent sidewalks near businesses. Another item the City is looking into is to improve the streets on the very east end of the district. ® Resolution — A resolution of the City Council authorizing the release of funds from the Tax Increment Financing District fund from the City's TIFD grant programs to improve the Montana State Fireman's Memorial which is located entirely within the Tax Increment Improvement District. Ken Olsen, with the Montana State Firefighters Memorial, presented to Council. He showed Council a three-minute conception video. The memorial still has two more phases until it is complete. The next phases will include adding bronzes to the memorial. It was questioned what the resolution presented for Council consideration is to approve all the amounts shown in the packet. This resolution is a combination of a fagade grant and two technical assistance grants. This resolution will approve all the outstanding balances over the $5,000 amount. The total is $13, 367.35. It was questioned if there will be additional requests made in the future. It was clarified that this resolution is to take care of those issues that were outstanding. The memorial does have future phases. Those future phases were not included in this grant application. The State Firefighters Memorial Committee may apply for assistance in the future; these applications will be within the LURA guidelines. Applicants are allowed to apply for two different types of Technical Assistant grants. One is for 40 hours of work at $80 per hour the other is at 30 hours of work at $80. Council Workshop Minutes of August 14, 2018 These two grant applications make up for just over $6,000 of the memorials request. The Large grant is separate from the Fagade and Technical Assistance grants. It was questioned what amount Council would be applying. Where the figure $52,000 came from. It was clarified that the total amount awarded to the memorial was $13,367.35 the $52,000 was the amount that the Memorial Committee had spent to apply for the Large Grant application. The memorial will not be reimbursed for their entire cost. Council had approved their awarded amount of just over $6,000 with the Large grant resolution. Mayor Nelson stated due to the confusion he will ask Staff clearly identify what Council is approving prior to next weeks meeting. It was questioned if this was one of the cleanup ones mentioned earlier and how many more of these will be coming before Council. It was also questioned how these are being found and if the funds have been distributed yet. It is unclear how many more of these grants are out there, as the Public Works Director is going through paperwork left from the previous Planner these are being found. The Public Works Director is working with LURA to figure out what has been approved. These funds have been approved, but not distributed. LURA is working to implement tools to help track all the approved grants. This should help eliminate these issues in the future. LURA is working to not be so reliant on City Staff in processing these grant requests. These tracking sheets should help LURA keep track of who is awarded grant funds from year to year. ® Council Issues: o Update on 2011 Yellowstone River flooding event The river is starting to come back down for the year. The rock weir will be removed as soon as the river is low enough. This is on track to be removed by the end of September. The contractor expects to be in the area about this time and should reduce the mobilization fees. Staff has met with DEQ about the close out with FEMA that will be coming up once all items are finalized. Looking to be closed out the first part of 2019. It was questioned if there were any other items that were preventing the close out of this project. Part of the project required a lease of property to install the pipeline. There were some damages. Those have been negotiated. There was also a culvert replaced that changed wetlands which required a survey. Other Items Mayor Nelson has added the appointment of Council Member Sparks to Budget/Finance Committee in Council Members Stokes absence. Review of Draft Council Agenda for August 21, 2018 Council Workshop Minutes of August 14, 2018 The appointment of Council Member Sparks to Budget/Finance Committee in Council Member Stokes absence will be added to next weeks agenda. Attendance at the August 21, 2018, Council Meeting Announcements It was questioned where the City and County are on establishing West Railroad as the next Urban route to be redone. The City is still working with the County to move this forward. Council Member Stokes will be gone from Council meetings for the next three months. Council Member Klose will not be at next weeks Council meeting. Recognition of Emnlovees • Matt Wheeler 9 years on August 8th • Thomas Henry 4 years on August 1St • Joshua Sawyer 2 years on August 8th • Amber Hatton 1 year on August 7th The council workshop adjourned at 7:50 p.m. Respectfully submitted, Brittney Mooan Administrative ssistant Public Works WWTP WTP City Clerk NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 11 MINUTES COUNCIL WORKSHOP AUGUST 28, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on August 28, 2018. x Emelie Eaton x Bruce McGee Scot Stokes Richard Klose OTHERS PRESENT: Public Input There were none. _x Heidi Sparks x Richard Herr x Iry Wilke x Bill Mountsier Matthew Lurker, Chief Administrative Officer Rick Musson, Police Chief Brent Peters, Fire Chief Kurt Markegard, Public Works Director Judy Goldsby, LURA Chair General Items • Appointments of Laurel Police Officers: Hunter Heusner and Steven Baumgartner Police Chief Musson introduced Mr. Heusner and Mr. Baumgartner to Council. Both gentlemen will be present at next week's Council meeting. Mr. Heusner is from Illinois. He scored first on nearly all the hiring criteria. Mr. Baumgartner is from Laurel. It was questioned what each of these gentlemen's backgrounds was. It was clarified that both these gentlemen are under 30 years of age. Both have bachelor's degrees in criminal justice. Mr. Heusner's father was a Fish and Game Officer in the State of Illinois. Mr. Baumgartner interned with the department while going to school. Chief Musson also announced that Captain Guy would be retiring next Tuesday, September 4h. There will be a celebration starting at 5:30 p.m. in the Ambulance conference room. ® Appointments to Laurel Volunteer Fire Department: Justin Romero, Matt Willoughby, Darin Warver, and Levi Jones Fire Chief Peters introduced Justin Romero, Matt Willoughby, Darin Warver, and Levi Jones to the Council. This will bring the total number of volunteers for the Fire Department up to 41 out of a total of 45. The Department will be opening up another application process in the coming months to try and fill the remaining spots on the Department. Council Workshop Minutes of August 28, 2018 ® Appointments to Laurel Volunteer Ambulance: Mandi Crable, Keoni Momohara, and Philip Hackman. Fire Chief Peters introduced Mandi Crable, Keoni Momohara, and Philip Hackman to Council. They are all recently licensed EMI's. Ms. Crable had been licensed approximately 11 years ago and is co2ning back into the field. This will bring the total volunteers for the Ambulance Service to 19 out of 30. The application process will open up again in September to attempt to fill the remaining spots. Appointment to Laurel Volunteer Ambulance as Ambulance Driver: Devin Johnson. Fire Chief Peters introduced Devin Johnson, who was unable to attend, to Council. The Ambulance Service is trying something new. Devin is being hired on only as an Ambulance Driver and will take the class this fall. This option is being tested to see if this is a potential solution in the future. There have been City employees who have expressed interest in driving for the Ambulance Service. However, it is unclear how this would work exactly. A policy would need to be in place prior to a City employee volunteering their time to drive the ambulance. Executive Review Resolution - Resolution awarding CMG Construction, LLC the contract for the City of Laurel's 2018 Pavement Maintenance Project and to authorize the Mayor to sign the contract on the City's behalf. Fire Chief Peters had to leave tonight's meeting early for another engagement. The Mayor skipped to the Update on Fire District Contracts before proceeding with the scheduled agenda. Kurt Markegard, Public Works Director, presented the 2018 Pavement Maintenance Project to Council. The City went out for a re -bid on this plan as they had only received a bid for chip sealing. The contractor was unable to complete the work this fall. Council did not award that contract. Prior to going out for rebid, contractors were contacted to see if the City were to rebid the project would they be interested in bidding. There was enough interest that the project was rebid. The City received two bids for the work. The engineer's estimate was $353,264.50. CMG Construction's bid was for $357,231.00. The second bid was from Askin Construction of $448,472.00. The low bid from CMG Construction was recommended to Council. The goal would be for these projects to be completed this fall, as soon as possible. Chip sealing will need to wait until next year. In order for the gravel to embed into the asphalt it needs to be hot and the asphalt warm. e Resolution -, A resolution of the City Council is requesting a reservation of Bridge and Road Safety and Accountability Program funds as required by Montana law. Bethany Langve, Clerk/Treasurer, spoke regarding this resolution. This resolution is to reserve the new gas tax (HB -473) for this fiscal year. The amount $48,369.00 which is roughly half a fiscal year. The City must reserve those funds between September Is' and November 1St requesting they be held for the next two years. Those funds will need to be used by the end of fiscal year 20. It was questioned if these funds have to be used on a particular project. It was clarified that these funds operate more like a grant. The example of East 6' was given. This project qualifies for these funds. In order to use these funds, the City will need to submit to the State a project assessment (what the funds will be used for and the scope of the project). Upon the completion of the project, the City will submit invoices and final project assessment (how the project turned out) in order to received reimbursement. Similar to the old gas tax in that it must be used on street projects. If the City does not use those funds, the State will keep the funds. This fiscal year the City anticipates receiving 2 Council Workshop Minutes of August 28, 2018 $97,378.00. It is anticipated that these funds will be used to complete the East 6th project towards the end of fiscal year 19. The Council could potentially see a request to reserve these funds again next fall. It was questioned as multiple years are reserved, will the City have to identify which years reserved funds they are requesting. It was clarified that the accounting detail would identify what year the reserved funds are from. It was questioned if the older funds would be used first. It was clarified that yes, these funds are rolling and if not used in the correct timeframe will be given to the State. * Resolution — LURA Grants o Coburn Tax Service — Facade o Lowell's Barber Shop — Farade o David Atkins — Technical Assistance LURA has recommended these grants to Council. The chair from LURA is present as well as each of these applicants for any questions. It was questioned if these issues recently brought before Council was in this fiscal year or the previous fiscal year. It was clarified that those were from the previous fiscal year. It was further questioned if those approved by the Council last week were in this fiscal year or last fiscal year. It was clarified that those payments would be made in this fiscal year. The requests on tonight's agenda are for this fiscal year. Judy Goldsby, LURA Chair, spoke regarding the three recommendations from the Laurel Urban Renewal Agency. One fagade request is for Lowell's Barber Shop. This request is for assistance on work that has already been completed. Another fagade request is for Coburn Tax Service, they are in the process of finalizing their plans and will be moving forward in the very near future. Their building is one of the oldest in the City and is in need of updates and improvements. Mayor Nelson stated he had received questions via the Mayor's listserve from the Mayor of Roundup on other class three cities that have TIF Districts. He has invited the Mayor from Roundup to attend the next LURA meeting and will show them the various projects around town that TIF District funds have been used to improve. The final request before Council is a Technical Assistance grant request for David Atkins. The applicant, Leslie Atkins wife of the applicant, spoke to what they were requesting in their Technical Assistance Grant application. They are asking for assistance with the architect fees. They turned vacant storage space into two new apartments and revitalized a storefront to house their business. It was questioned if LURA is still working with the same architecture firm. It was clarified that LURA is working with a few architecture firms depending on the need. For this project, they used High Plains, and they are well versed in revitalizing old buildings. They utilized large windows to bring light into the remainder of the space. It was questioned how the LURA grants work. The example of Mr. Atkins, who had previously received grant funds is requesting additional funds. It was clarified that there are two different parts to the Fagade grants. There is a sign component and landscaping component. There is also a Technical 3 Council Workshop Minutes of August 28, 2018 Assistance grant which is for plans only. Each of these is separate, however, if an applicant is awarded over $5,000 that must come before Council for approval. Council has seen those that had not come to Council for prior approval. However, these are new and require Councils prior approval. LURA will be utilizing a spreadsheet to assist in tracking this information. It was further questioned what Council approved last week. It was further clarified that the Council had approved the Large grants, which can total up to $100,000 each year. The Large grant is separate from the Fagade and Technical Assistance grants. Grant funds are dispersed to applicants until the work has been completed. There are also waiting periods before an applicant can apply for additional funds. @ Presentation of the 2018-2019 Preliminary Budget and Tax Resolutions (PH on 09104/2018) Bethany Langve, Clerk/Treasurer, presented the Preliminary Budget and Tax Resolutions. The Tax Resolutions are the same as last year. The City assessed properties for various items as listed on the resolutions. The only resolution that will not be moving forward this year is the Elena Maintenance District. This fund has excess revenues. Therefore the City cannot afford asses for this district this year. Boulevard trees will be planted. The City can only assess for the amount required to perform the maintenance on the park in the Elena Subdivision. If any Council Members have questions before next Tuesday, please contact the Clerk/Treasurer for further clarification. Mayor Nelson read his letter at the beginning of the Preliminary Budget, see attached. The Mayor and Clerk/Treasurer have been working on this budget since February of this year. Budget prep for next years budget will begin after the first of the year. Mayor Nelson requested the Clerk/Treasurer further explain how the mills were divided, see attached. The Clerk/Treasurer has run this budget by the auditors and very proud of this budget. As Council Members review the budget book, they will see notes underline items explaining why there was a change on that particular line item. This should help answer any of the questions Council Members have while reviewing this budget. It was questioned if the Airport's new runway will affect their mills in the future. That is unknown until the tax assessment has been completed. It may change their taxable value and change the mills the City budgets. Mayor Nelson clarified that there was a focus on the City's debt services. This shows how much debt the City currently has when they retire and will direct when the City can move forward on projects. It is very important to pay attention to these figures. If the Council needs a hard copy of the budget, please contact the Clerk/Treasurer. s Council Issues: o 2017 Intake Update The contractor who will remove the rock weir will be in the area this week and take a look at the rock weir to get an idea of what this project will look like after high water. The rock weir will be removed this fall. There will be no increase in cost from what Council approved last fall. Once the rock weir is removed, the City will be dependent on the new intake until high water this spring. If the 2003 intake becomes exposed, the City will mark it as a navigation hazard. 11 Council Workshop Minutes of August 28, 2018 It was questioned if the City was relying on the 2003 intake. It was clarified that the City is using the 2017 intake and should have a good understanding of the maintenance needs of the new intake. o SED Basin Update Mayor Nelson has signed a notice to proceed. Great West is working with the contractor on getting this project started. During Public Works Committee it was questioned if there would be a groundbreaking ceremony. That ceremony will be scheduled for September 12"' at 5:30 p.m. It was questioned if the groundbreaking ceremony could be moved to 6:00 p.m. o Update on Fire District Contracts Mayor Nelson asked Fire Chief Peters to give an update on where the City is on the Fire District No. 7 contract and also clarified why the Yellowstone Boys and Girls Ranch contract and Airport Authority only for a one-year period. Fire Chief Peters spoke regarding Fire District No. 7. Fire District No. 7 cannot meet the requested contract amount. Fire District No. 7 does not have a Board, so the County Commissioners are the ones making decisions for District No. 7. They cannot mill any more for fire protection and are to a point where they cannot bring in enough revenue to pay for the contract. There is also Fire District No. 5 and LUFSA. This fall they will be sitting down and looking at the option to combine all the districts to continue providing fire protection services. This will require not only working with the Boards of each Fire District but also the County Commissioners. There have also been requests to the expansion of the Fire Districts to cover north of town, Buffalo Trail towards Molt for both structure and wildland; those discussions would also take place at the same time. The discussion to build a second station to support the Fire Districts would also be discussed at that time. This station would be funded by the Fire Districts. It was questioned where Fire District No. 7 is located. It was clarified that Fire District No. 7 is located along the boundaries of the City of Laurel. It was questioned who's Fire District is north of town. Currently, that area is Molts' however they call for mutual aid frequently. If Laurel is responding to a significant portion of their calls it makes sense for Laurel to support the area. It was questioned who has the area located near 80th and Grand. It was clarified that this area is also Molt's. When a call comes in for this area Billings is also called in for mutual aid. It is a 12 -mile response for Laurel, while Billings has a station located a mile and a half away. There are discussions on which department should be responding to this area. It was questioned if District No. 7 is maxed, out how would combining the Districts not cause the same issue in the future. It was clarified that how each property is assessed will need to be reviewed. Currently, each district receives a three to four percent rate increase each year. Mayor Nelson asked if Chief Peters can clarify why the Yellowstone Boys and Girls Ranch and Airport Authority are only one-year contracts while the others are three year contracts. Chief Peters reviewed records back as far as he could and cannot identify why they were on one-year contracts. Both of these have the potential for large growth over one year. This gives the City the opportunity to Council Workshop Minutes of August 28, 2018 re-evaluate their usage on an annual basis. For the Airport there is the possibility of a military base coming in, and this would greatly affect their need for coverage. Chief Peters recommendation, at least for the Airport, is to leave them as one-year contract while their potential growth is identified. Other Items There were none. Review of Draft Council Agenda for September 4, 2018 There were no edits. Attendance at the September 4, 2018, Council Meeting Council Member McGee and Stokes will not be present. Announcements On September 201h from 6:30 p.m. to 8:30 p.m. at the Camelot Ranch the dedication of the USS Montana will take place. This is the first time a submarine has been named after the State of Montana. Please be sure to RSVP. The Airport Authority will be dedicating the new crosswind runway on September 150h 8:00 a.m, to noon. They are also celebrating the retirement of Doc Smith after 30 years on the Airport Authority. Mayor Nelson reminded Council of the Montana Leagues of Cities and Towns in Butte this September. He reminded Council if they would like to attend to let Staff know as soon as possible. Council will be seeing a resolution at the next meeting to move the last Workshop of the month up a day to acconunodate those that will be gone for the conference. The council workshop adjourned at 8:16 p.m. Respectfully submitted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 0 September 4, 2018 To: City Council From: Mayor Thomas C. Nelson Greetings from the City of Laurel: This fiscal year, staff has been requested to reduce their budgets by 10% of their discretionary spending total. The citizens of Laurel have been considered in each budget process. Staff prepared a Management Budget and presented it to the Council on June 19, 2018. The purpose of the Management Budget was to allow the department heads to proceed with summer projects prior to the passage of the Final Budget and to move forward on large projects, instead of delaying them until the spring of next year. The mill value came in at $8,027.927/mill this year, which is an increase of $232/mill over last year. The mill value in 2017-2018 was $7,795/mill. With the increase of the mill value, the City will see an increase in tax revenue of $56,081.32. This is an increase of 1.045% in tax revenue. The following are the changes in apportionment of the levies from 2017-2018 to 2018-2019: Fund: 18-19 Levy 17-18 Levy General Fund 126.75 125.16 Difference +1.59 Comprehensive Liability 12.03 1.00 Difference +11.03 Ow Difference +3.75 8.64 4.89 Group Health 5.21 14.49 Difference -9.28 Fire Disability 4.42 9.00 Difference -4.58 Total: 157.06 154.54 Difference +2.52 The Comprehensive Liability Fund mill levy has increased by 11.03 mills. This year's premiums have increased by 25%. This is due to liability and worker's compensation claims against the City. Claims against the City are on a three-year rolling calendar. The City of Laurel received a $57,678 retro adjustment due to excess reserves MMIA had at the end of the 2018 Fiscal Year. This was a significant decrease to last year's adjustment. PERS rates have increased by .1% for the fifth year in a row. Per PERS, this amount will be increased on the City's side .1%/year through 2024. Please note that this fund only covers the General Fund employees. All other funds must budget for their employees' PERS. Group Health has decreased by 9.28, due to healthy reserves. This, along with the Permissive Mill Fund, will provide insurance payments to the General Fund. The Fire Disability Fund was reduced to 4.42 mills this year. The City has an obligation to fund the Fire Pension for volunteers. These 4.42 mills amount to $35,483.44 and will be given to the Firemen's Relief Association for pension payments. The total pension that is expected to be distributed in the year 2018-2019 is $83,899. The cash balance at the end of June 2015 was $92,358. The 4.42 mills are to supplement the balance of the Pension Fund. Airport Authority 3.25 2.00 Difference +1.25 The Airport Authority Board has its own taxing authority. This year, the fund will receive 1.25 mills more than last fiscal year. Since the mills increased, they will receive an additional $10,034.91. Permissive Health insurance 21.20 24.55. Difference -3.35 The permissive mill value was $195,878.58 in 2017-2018 and is valued at $170,192.05 this fiscal year. The Health Insurance has gone this year due to the switch to Pacific Source from Blue Cross Blue Shield. Dental insurance stayed the same and vision insurance increased by $0.01-$0.04 per month, depending on the plan. The number of mills has been decreased because of the increase in the value of a mill. Employee Wages and Benefits Unemployment insurance has increased to 0.0035% on gross wages. Workers' compensation rates were reduced this year by 9%, and the City's mod factor has increased from 0.94 to 1.02, due to increased claims against the City. The Police Union is currently in negotiations with the City. The Public Works Union members received a $0.45/hr increase to wages and $600 in flex money this fiscal year, per the current Union Contract. Non -Union Employees were granted a 3% increase to hourly wages, which is an average increase of $0.45/hr. Fund 1000 - General Fund: The General Fund expenditures are at $4,846,610, with revenues coming in at $4,208,924. This represents a use of $637,686 in reserves. Expenditures came in $145,344 higher than revenues in the last fiscal year. The reserves in General have gone from 19% to 14% this fiscal year. Management has decided that expenditures will be allowed to be higher than revenues to accommodate the higher increase of department expenditures this fiscal year. The General Fund is always a challenge. Expenditures will need to be looked at for cost savings next fiscal year. Notable changes to the General Fund this year include: Revenues: The amount of tax revenues has increased by $194,687 because of the increase in the number of mills levied. • Fire District revenues have been increased or decreased according to the new contracts. • City Court collections have been lowered to $46,985.02 as $113906.07 was collected in Fiscal Year 2018. As of July 31, 2018, the outstanding balance of Court collections totaled $416,294.85. o General Fund has $514,000 budgeted in revenues from the Yellowstone River Recreation Project Fund. These funds are associated with the ExxonMobil Pipeline spill. Expenditures: ® All departments were asked to reduce their discretionary spending by 10%. * $514,000 has been budgeted for the projects approved by the Yellowstone River Recreation Project Plan. Fund 2190 — Comprehensive Insurance Revenues; Tax mills have been increased by 11.03 mills this year, to maintain reserves for continued higher premiums, next fiscal year. Expenditures increased by $12,618. The City's reserves need to be maintained to provide for future increases. We need to keep in mind that the City has seen adjustments to premium invoices due to overages of reserves being held by MMIA. This is not expected to continue and without the adjustment the City can expect to pay $216,576.03 vs. the $108,682.03 premium this year. Expenditures: Premiums for the liability/vehicle/property insurance are only for the General Fund, and all other funds absorb the cost of insurance. , Fund 2250 — Planning Revenues: The projected revenues from the County are $58,638 for this fiscal year. LURA will continue to contribute $6,000 to the Planning Department for the work the Planner does for the TIF District. Expenditures: • The Planner's wage is divided among 2 funds, which include the General Fund (21%) and Planning Fund (79%). • One-half of the Building Inspector's wage has been added to this fund, as that position will now assist the planner with planning projects. Fund 2260 — Emergency Disaster Revenues: • The City will not levy 2 mills this fiscal year. • The remaining approximately $700,000 in FEMA funds for the Intake will be received in this fund and transferred to the Water Fund as required. Fund 2310 - Tax Increment Financing Revenues: * Revenues are calculated at $705,001 for this fiscal year. Expenditures: • The amount available for special projects for the district is $1,500,000. • The Large Grant Programs will continue this year in the amount of $125,000. This is available to accommodate large projects for businesses in the district. Fund 2370 — PERS Revenues: e The mills for PERS increased by 3.75 to maintain reserves. The State has increased PERS cost by .1% again this year. Expenditures: ® Increase of 2% due to additional amount added to PERS, from 8.47% to 8.57%. Fund 2371 — Health Insurance Revenues: ® Mills have been decreased by 9.28 due to stable reserves. 2372— Permissive Medical Levy Revenues: • Lowered the number of mills due to decreased health insurance premiums because of the switch to Pacific Source from Blue Cross Blue Shield. Fund 2399 — City Parking Fund Expenditures: • Currently there is $14,200 available for use in parking lot improvements. Fund 2400 & 2401 — Light Districts #2 & 3 Revenues: • Street Light Assessments were reduced this fiscal year due to health cash reserves. Expenditures: • Expenditures have increased slightly due to increase in utility costs. The lighting on Foundation is still a budgeted project. Fund 2500 — Street Maintenance Revenues: • The Street Maintenance Fund will no longer be receiving $5,000 for street cleaning. The State is now responsible for street cleaning on Main Street. and South 1-51 Avenue • The Street Maintenance assessment to the citizens of Laurel will be $619,843.79 for street maintenance and $17,639.25 for the sweeping district. • The Street Maintenance Fund will continue to receive the R -O -W fees in the amount of $339,498. This money will be used to start a new small capital project in the next fiscal year. Expenditures: - • There is $200,000 budgeted for pothole repair and chip sealing. • The Street Maintenance Fund will purchase a replacement dump bed truck. • The Street Maintenance Fund will contribute $1,500,000 to the East 6th Street project. Fund 2600 — Elena Park Maintenance District Revenues: ® Elena Park Maintenance District will not be assessed this fiscal year due to excess cash reserves. Expenditures: $10,000 has been budgeted to plant boulevard trees within the maintenance district Fund 2701 — Memorial/Endowment (Pool) Expenditures: The entire amount of $119,990 is available for expenditure, should the Council decide to pursue a water -related project. Fund 2702 — Expendable Grant • Total expenditures budgeted for parks is $118,028, which includes the $100,000 from CHS for the bank stabilization. ® Amount available for reconstruction on the north shore of the river is $92,025. Fund 2820 — Gas Tax Revenues: e The total revenue for the gas tax allotment this year is $124,381, which is down $1,158.06 from last year. Expenditures: A project to improve streets has been budgeted this year in the amount of $125,000. Revenues: The revenues available from this new gas tax fund are expected to be double the $48,689 available in Fiscal Year 2018. The Fiscal Year 2018 funds were requested to be reserved by the State for future use by the City. The 5% matching amount of $7,302 from the Street Fund is budgeted. Expenditures: e $153,000 has been budgeted for contribution to the East 6th Street project. Fund 2850 — 911 Emergency Revenues: Anticipated revenue is $74,400. The General Fund is contributing $27,000 to this fund for contracts for the dispatch system Expenditures: e Budgeted expenditures are $71,100. Fund 2917 — Crime Victims Assistance This fund has $79,188 budgeted for a Crime Victims' Program. Attempts are still being made to contact the State and have these funds transferred to the State level. Fund 2928 — Transit Bus Grant Revenues: * The City's $32,000 grant to manage the bus transit system has been renewed for this fiscal year. ® $5,000 will be transferred from the General Fund to the Transit Fund for the City's match. Expenditures: * A portion of the wages for the Utility Clerk will come out this fund. * $30,000 has been budgeted for the bus drivers that are employed by Adult Resource Alliance of Yellowstone County. $50,000 has been budgeted for the purchase of a new transit bus if one becomes available. Fund 2952 — Federal Equitable Shari Revenues: ® These revenues come from property confiscated by the Department of Justice during drug seizures. The property is sold and the revenues are distributed to those agencies that are part of the DEA program. The use of the revenues received by the City is left to the discretion of the Police Department. ® The anticipated revenue for this FY is $21,150. Expenditures: ® The expenditures budgeted this year are $39,164 and include new Toughbook laptops, annual installment for the body cameras and a grant match for new bulletproof vests. Fund 3400 —SID Revolving Expenditures: The cash in this fund is held for purposes of possible defaults on SID property payments. If for some reason there is not enough cash in the SID Funds when debt service payments are due, the cash in this fund may be transferred to the Debt Service Fund (3500 funds) to make the payment. Fund 3401— SID 118 Reserve Expenditures. ® The cash in this fund is held for purposes of possible defaults on SID No. 118 property payments. If for some reason a property owner defaults on their payment, the cash in this fund may be transferred to the Debt Service Fund 3508 to make the payment. SID No. 118 Reserve Fund may only be used for this purpose and monies may not be transferred to any other SID Fund. Funds 3503 — 3508 — SID Debt Service Funds These funds will handle the debt service for SID's. Money is collected through the tax rolls as assessments to pay the SID bond payments. Fund 4000 — Capital Improvement Fund /CIP Revenues: * The General Fund will be transferring $133,084 to the CIP Fund this year. Per the Capital Improvement Plan (CIP) that was approved by the Council. The Mayor has decided to not transfer $20,000 of this transferrable amount into the 4001 CIP Fund for a sidewalk program. The 4001 CIP Fund has $62,240 available for sidewalk projects. ® $1,848 will be received from the General Fund for the future purchase of fire equipment. The money that is transferred to the CIP Fund for the Fire Department is 15% of the Fire Contracts collected in the General Fund, less debt service on fire vehicles and equipment. Expenditures: o The following items have been approved for purchase this year. 1. Repairs to City Hall $ 40,000 2. City wide Voice Over Internet Phone $150,000 3. Police Dept— Dispatch Software $160,000 4. ExxonMobil money for Riverside Park $250,000 Total Capital $600,000 Fund 4001 — Capital Improvement, Streets, Sidewalks and Parks Revenues: The Sidewalk Assessments will be received in this revenue. The amount this year is $4,990. Expenditures: • The -sidewalk -program will be expended out of this fund in the amount of $62,240. Enterprise Funds The City has secured funding for the Sedimentation Basin project without raising the water/sewer charges. This project will be completed this fiscal year. The State and Federal mandates continue to burden the water and sewer users, as well as the City. Enterprise Funds have the responsibility of providing mandated improvements in the Enterprise Funds for our distribution and collection systems. Ongoing capital concerns continue to receive the City's highest attention and the Capital Reserve Funds are continuing to assist through surcharges that are restricted for future capital mandated requirements. Fund 5210 — Water Fund Revenues: • Water Fund revenues include $125,000 in grant funds from the DNRC for the SED Basin project, $500,000 in TSEP grant funds for the SED Basin project, and $4,921,000 in load proceeds from the sale of a bond to fund the SED Basin project. The Water Fund is expected to receive the remaining $700,000 due to it from FEMA for the close-out of the Intake project. These funds will be posted to the Water Fund via journal voucher transfer from the Emergency Disaster Fund. Expenses: • Expense of $10,257,732 for the cost of sedimentation basins at the water plant have been added to this fiscal year budget. • Miscellaneous water main repair has been budgeted at $275,000. Fund 5310 — Sewer Fund Revenues: • $1,995,037 is the anticipated revenue for the Sewer Fund. Expenses: • The following capital projects have been budgeted for this fiscal year: Dewatering Facility Installation $998,000, Digestor Rehabilitation $235,000, and Screw Pump Rehabilitation $420,000. • New Sewer System Camera & Trailer is budgeted in the amount of $100,000. • $100,000 has been budgeted for manhole rehabilitation ® $156,250 has been budgeted for H2S Remediation. Fund 5410 — Solid Waste Revenues: o Total anticipated revenue to be received is $858,818. m Repayment of the loan for the FAP addition has been budgeted in the amount of $25,457. Expenses: e One new Shed for the container site is budgeted in the amount of $10,000. • A new garbage truck is budgeted in the amount of $285,000. • Anew Tommy Lift truck is budgeted in the amount of $35,000. 7000 Funds —Trust and Aeencv Funds These funds are considered pass through accounts. The City collects the revenues and disperses the revenue to other entities (agencies). Fund 8010 — Cemetery Perpetual Care The revenue collected in this fund comes from purchased plots. The Perpetual Fund will receive 15% of the cost of a plot (per State Statute) and these revenues will be retained by the City to support maintenance of the Cemetery when there are no longer plots available for sale. The money may also be used to expand the cemetery with additional plots. Although this budget message has covered a large portion of the budget, it does not cover every fund or every change in these funds. The items mentioned include the major changes and some different ways of accounting for some past budgeted line items. Should you have any further questions about this year's budget, feel free to contact the Mayor Nelson or Clerk/Treasurer Bethany Langve. MINUTES COUNCIL fr ► SEQ A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on September 24, 2018. _x Emelie Eaton —x Heidi Sparks Bruce McGee_x_ Richard Herr Scot Stokes Iry Wilke Richard Klose _x_ x Bill Mountsier Matthew Lurker, Chief Administrative Officer Matt Wheeler, Maintenance Superintendent Riley Hutchens, Assistant Ambulance Director Carl Jackson, Kadrmas, Lee & Jackson Judy Goldsby, LURA Public Input There were none. General Items There were none. Executive Review Resolution — A Resolution Of The City Council Approving An Agreement Between The City Of Laurel And Pintler Billing Services, LLC. Pintler is an ambulance billing service. Pintler will only get paid when the City gets paid. The current provider has a standard monthly rate regardless of the revenue brought into the City. Riley Hutchens, Assistant Director of the Ambulance Service, spoke regarding his recommendation to switch from Solestone to Pintler for ambulance billing services. He had compared over 30 companies, both local and nationwide. It was questioned how many companies provide ambulance billing services. In the State of Montana, there are seven companies that provide ambulance billing services. Some are large; some are small. Pintler has approximately 20 employees. Pintler has six billing technicians who work on various accounts. The City will have a dedicated biller where the City's billing will follow into that person's queue. In larger companies, the larger accounts will be attended to first. The two largest insurance providers are Medicaid and Medicare. The longer it takes to bill, the less likely the City is to be reimbursed. The City needs a billing company that can do so quickly and efficiently. Solestone is also local and based out of Missoula. The City began working with them in 2010. Council Workshop Minutes of September 24, 2018 It was questioned what percentage Pintler would be taking per call. The expected percentage is between six and eight percent per call. (Jur current provider operates on a flat rate fee. This means the City is paying for the service even if the claim is not being paid on by Medicare or Medicaid. It was questioned what other criteria were used to base this recommendation on. The criteria used were as follows: location of company - is there a face to the name, customer service - are staff able to speak with a live person in a relatively short period of time, statistics and reporting — how robust of a report is the company able to provide, and the process of billing — is it easy to use. Currently, our ambulance billings service uses software to submit claims. However, this software does not pick up on abbreviations and can lead to the claim being submitted improperly to the insurance provider. This can result in a denied claim. The billing company should be investigating why a claim is denied and notify staff of any further action. This is not occurring with our current service provider. Are there any additional hidden fees beyond the six to eight percent as listed. There are no hidden fees, Pintler prides itself on providing straightforward service. The final amount in fees will still be negotiated. The current provider has been charging hidden fees. This past year the City has paid thousands of dollars for a collection company that we were unaware the City had a contract with. City Staff has repeatedly requested more information on the fees the City is paying. However, those requests have not been answered. It was questioned if this contract has been finalized. This contract has not been finalized. However, the percentage will be between the given parameters. Pintler identifies the collection company they use, which is also a Montana based company. It was questioned if Pintler gave any references and if those references were followed up on. Pintler did not give a list of references, however, with the connects with other agencies around the State Assistant Director Hutchens was able to get reviews on Pintler. He spoke with 17 agencies around the State. There were no negative reviews on Pintler. In the 20 years, Pintler has been in business only one of those agencies left Pintler. They left because they became associated with a hospital and moved to use the hospital's billing service. It was questioned if the City will have a separate contract with Centron and will the City be paying both companies for the collection of a bill. The City can choose to have a separate contract with Centron to take care of all collections, or the City can choose to pay for those services through Pintler. The City Attorney will need to advise which option is in the City's best interest. The City also has the option to use a different collection agency. It was questioned if Pintler is not able to collect on an account and is transferred to a collection's agency will the City be required to pay Pintler and the collections agency. These are two different services. However, Assistant Director Hutchens will get clarification. It was questioned if the same arrangement can be made with the collections company where they only get paid on accounts that are collected on. 2 Council Workshop Minutes of September 24, 2018 Resolution — A Resolution Of The City Council Approving A Contract Between The City Of Laurel And The Montana Department Of Justice Natural Resource Damage Program. This contract is in regard to the funds from the Natural Resource Damage Program. These were the fiends applied to for Riverside Park. The Riverside Park Master Plan was essential in solidifying these funds. This is the contract to accept the funds for these projects. It was stated that between the awarded funds and the funds saved for Riverside Park the City would have the opportunity to spend a substantial amount in the park. It was reiterated the need for these projects to be accomplished in a timely manner. Council was reminded of the potential of the park. It was further clarified that these funds would come from the State as the work is completed. The City has two years to have contracts in place for the work or will use the awarded funds. It was questioned if this contract needs to be accepted prior to moving forward on the vault toilets. It was clarified that in order for the City to receive reimbursement for the installation of the vault toilets this contract needs to be accepted first. Council Members were reminded that some of these funds would be spent at the Lions Park as well. Resolution — A Resolution Approving A Task Order Authorizing Kadrmas, Lee & Jackson, Inc. For The Development Of The City's Pavement Management Plan. Carl Jackson, KLJ, spoke regarding this resolution. The Pavement Management Plan is used to identify which streets are the highest priority for replacement and repairs. Bringing the Pavement Management Plan current is needed to be able to apply for assistance in these projects. The Pavement Management Plan helps show how the City is managing its streets. The method derived from the University of Wisconsin helps simplify this process and is recognized by the Montana Department of Transportation. This Task Order is to move forward with the data collection, creation of the maps, and give a prioritized list of pavement maintenance projects. There are streets in town that will not be rated as they have already been identified as poor and will be receiving the poorest rating. Others will require KLJ staff to go out and count each crack and pothole to establish a rating. It was questioned how old the last Pavement Maintenance Plan was. The last time the Pavement Maintenance Plan was updated approximately 2009. The recommendation is to update this plan every two to three years. The State has not identified a time interval required for updating this data. However, the State has indicated the data is out of date and is required to be updated. The method used to rate the pavement is simplified and is not complicated to follow. This will allow for a more accurate rating of the City's pavement. The Mayor and Public Works Director met with the Department of Transportation this past spring regarding this issue. Once this plan is completed, this will allow the City to apply for other assistance Resolution — A Resolution Of The City Council Authorizing The Release Of Funds From The Tax Increment Financing District Fund From The Technical Assistance And Facade Grant Programs To Improve Property Located Within The City Of Laurel's Tax Increment Improvement District. Previously a Council Member had asked how many of the assistance grants were outstanding in needing Council approval. It is believed this is the last one that will need to be brought forward to Council. As stated in the memo from the Public Works Director, see attached, the previous Planner had split this grant into two parts. Half was paid out in November of 2017. The remaining balance has not been paid and will need Council's approval. 3 Council Workshop Minutes of September 24, 2018 The spreadsheet that LURA will be using in the future will be a double check on the funds awarded to an applicant. That spreadsheet will be part of the LURA financial statement each September. ® Resolution — A Resolution Of The City Council Approving A Partial Proof Of Loss For Storm Related And Caused Damages To City Owned Property. This will be roof repair of the following buildings: Police/Fire building, American Legion building, Jaycees Hall, and City Shop. This was due to hail damage. The City is working with MMIA to resolve this claim. The City would be paying the $2,500 deductible. These quotes are good through October 2, 2018. The contractor stated the work could be completed within two weeks after approval. It was questioned if the $2,500 deductible is per building or per claim. It was clarified that the $2,500 deductible was for the entire claim. It was questioned if the back corner of the American Legion building would be repaired. It was believed that this type of repair is not included in the scope of work. City Staff had identified a leak in the Ambulance building, a $10 repair to a damaged skylight, saved the City a good sum on this potential costly repair. It was questioned if all the buildings were inspected as well and if so, were these the only builds that had hail damage. The adjuster did inspect all buildings; these were the only buildings to be found with hail damage. Resolution — A Resolution Of The City Council Accepting A Proposal And Approving A Contract Between The City Of Laurel And CIP Construction Technologies, Inc For Manhole Rehabilitation. This is the company we have used in the past. It's the only company that currently does this type of repairs. The City can rehab three manholes for the cost of replacing one. The City started with the worst manholes and are working on rehabbing as many as possible. This contract has two complete rehabs with 11 that are sunk into the street that are causing problems. There is one that has an issue in the bottom that will require a lining repair. It was clarified that because the City is flexible on when this company can come to do the work the mobilization fee has been waived. The work will be completed when the company is in the area working on other projects. It was questioned if this work will be done this fall. It was clarified that the company is expected to be in the area soon. o Council Issues: o 2017 Intake Update Working to use the new intake as much as possible. The City is working on continuing to blow out those screens to make sure the intake is useable. The City is also looking at bringing in a company that deals with these issues. They work with intakes located in lakes and rivers. The City is still working on closing out this project. It was questioned if there is still a sediment issue and is the rock weir removed. The sediment issues were this spring. The rock weir is slated to be removed by the end of the week. rd Council Workshop Minutes of September 24, 2018 Last year at this time, when City Staff went to inspect the intake, it was completely buried. Approximately two weeks ago City Staff were out inspecting the intake, and it is completely clear. It was questioned if this was a function of the river or Staff learning how to operate the new intake. It was clarified that high water cleared out most of the debris. o SED Basin Update The SED Basins have been completely removed; the footings are being dug at this point. The project is on schedule at this point. The old SED Basins were in such pore condition that it did not take much to remove them from the site. Any Council Members who would like to see the progress made can contact the Public Works Superintendent to schedule a time to tour the site. o LURA Financials The LURA Financials are attached to these minutes. The Mayor has reviewed these figures with the Clerk/Treasurer. These reports will be more detailed next year with the addition of the spreadsheet. Judy Goldsby, LURA Chairs, clarified that some of these line items would not be present on future reports, such as meals. Previously it was needed to provide lunch to get participation. LURA is in the middle of rewriting the grants and will be coming forward at another time. Other Items There were none. Review of Draft Council Agenda for October 2, 2018 There were no changes made. Attendance at the October 2, 2018, Council Meeting All those in attendance will be at next weeks meeting. Announcements The Administrative Assistant will be attending the Montana Leagues of City's and Towns this week in Butte. Council will not receive their packet for next weeks meeting until Monday. The patching work has begun. The pavement on West 4th Street has been removed. The council workshop adjourned at 7:38 p.m. Respectfully subvAitted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 5 CITY HALL 115 W, 1"S'E City Of Laurel PUR. WORKS: 628-4796 WATER OFC., 628-7,431 COIRP 628-1964 P.O. Box 10 17AX 629-2241 Laurel, Montana 5904-4 September 18. 201 b %i4att Lurker. CAO Office of the Director of Poblic Works ,Re. Technical Assistance Grant for Todd and Debi N4cling (Lazy 8 Properties) Matt, Last fall Todd Melin" turned in a grant request for help to convert the Gene's Pharmacy Building into a usable space for future business ventures. The previous planner tried to present it to the LURA Committee but they did not have a quorum at their September meeting. Emails were Z:� exchanged to approve the grant request by four of five voting members of the LURA Committee. ,file previous planner then ernail the Melings and informed them their grant request was approved and to proceed with hiring A&E Architecture. I have found that this aNvard should have been taken to City Council for their approval as the total award is above the 55,000.00 threshold granted by the City Council in the Technical Assistance Poliev of resolution I210-112. A partial payment of S-3.611.2.5 has already been made to A&E Architecture last November and now they would like the balance paid. The total grant award is forS6,390.00 Total Award $6390.00 November 21017 Payment ($3.611,2�D Balance due 52,778.75 The City has received design drawing=s that A&E Architecture completed for this grant which is proof of work product as conditions of ng grant funds beidistributed. I would like to have this a� t:" issue resolved by forwarding the grant request to the City Council for final approval prior to anymore payments being issued. A z "ET Kurt IN'larkegard Attached: Invoices for A&E LURA — Fiscal Year 2018 Financial Report 0710112017-0613012018 Members: Judy Goldsby — Chair Dean Rankin —Vice Chair Daniel Klein Mardie Spalinger Don Smarsh Advisory Members: Linda Frickel Steve Solberg Janice Lehman Katy Easton Revenues Received: Beginning Cash Balance $1,264,012.52 Tax Rev $ 626,812.82 HB Entitlement $ 72,175.16 Grant Application Fees $ 3,900.00 Investment Earnings $ 6,053.06 Total Revenues Received $ 708,941.04 Expenditures: Grants: Technical Assistance Grants $ 26,511.31 Large Grants $ 93,642.00 Facade Grant $ 15,580.19 $ 135,733.50 SE 41h & Washington Improvements: Construction Project $ 367,133.65 Transfers to General Fund & Planning: Transfers $ 12,000.00 SupplieslMeals: 271.25 Advertising 322.20 Storm Water Loan Ending Cash Balance $ 96,562.93 Total Expenditures $ 612,023.53 $ 1,360,930.03 If you have any other questions regarding the TIM program, please consult Bethany Langve, Clerk/Treasurer or any Board member. MINUTES COUNCIL WORKSHOP W61911101a lots] to V.1102 1H 31,914-41120 A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on October 9, 2018. —x Emelie Eaton _x Heidi Sparks x Bruce McGee x Richard Herr _ Scot Stokes _x_ Iry Wilke Richard Klose x Bill Mountsier OTHERS PRESENT: Matthew Lurker, Chief Administrative Officer Kurt Markegard, Public Works Director Public Input There was none. General Items ® Appointment of Jackson Booth to the Laurel Police Department Chief Musson and Jackson Booth are unable to be here tonight, both will be present next Tuesday. It was questioned if this appointment will fill all spots on the Department including the one that was budgeted for. Correct. There is an expected retirement later this year that will open up another position. It was questioned if someone with police experience should be on the Police Commission. Mayor Nelson stated this could be added to the next Workshop for further discussion. Executive Review • Resolution — DEA Task Force This is the same resolution that was brought last year. It was questioned, since there are so many new Council Members, what this program costs the City and what the City receives from this program. The DEA Task Force is a task force made up of officers from various agencies within our area. The City provides one officer dedicated to this Task Force. The goal of the Task Force is to address drug issues in our community. When there are arrests made and assets seized those funds are distributed to all agencies participating in this program. Council Workshop Minutes of October 9, 2018 There have been discussions if this program is beneficial to our community. However, if the City was not involved in this program it is unclear what issues would arise from drug activity. Various Council Members spoke in support of this Task Force. The City pays this officers salary, all overtime is paid through the Task Force. It was questioned where this Task Force spends their time. It was clarified that the Task Force works throughout Yellowstone County. The Laurel Police Officer who is part of this Task Force, dedicates their time to this Task Force. This officer does not patrol the City. It was clarified that the officers that participate in this Task Force are essential in providing information to the DEA. This officer may be working a case in Laurel but may be working else where in the County as well. This officer would not be working traffic in Laurel as they are assigned to the Task Force. • Resolution — CHS Easement CHS has moved the road that the City needs to access the Waste Water Treatment Plant. This road had a sharp curve that has been straightened out. The Public Works Director asked for another easement to be drawn up to continue access from our current easement. At one point there was discussion of running a road from Bernhardt Road. This is still an option, but they are building a power plant in the area. This is a ten-year easement with an automatic renewal. Will there be an issue in twenty years? This should renew every ten years. This allows for a review every ten years. Other easements were permanent and did not allow for further review. It was questioned if the expiration date will be in September or October. September the changes were made, the expiration date is once it is recorded at the County. • Council Issues o SED Basin Update The Public Works Director has been posting weekly pictures of the progress on the SED Basins on the board in Council Chambers. This week they are working on the forms for the floor, which will be 2 feet 4 inches deep. The concrete was approximately 9 to 10 inches thick in the old SED Basins. Every Thursday there is an updating meeting, an updated schedule is posted after this meeting. It was questioned why the floor is thicker. Based on the geotechnical report, they dug down the shale and engineered a thicker floor. This gives the SED Basins a good foundation. Other Items The Mayor received an email from LuAnne Engh, who is the Co -Chair of the Park Board. There are three shooting events that run from November to March. These are bb -gun, pellet shooting, and archery. This will be added to the next agenda. The attached email was read. The Jaycee's will be subletting their building for this event. They will only be using stainless steel pellets. This will not cause additional issues. 2 Council Workshop Minutes of October 9, 2018 Review of Draft Council Agenda for October 16, 2018 The two shooting events will be added to next weeks agenda. Attendance at the October 16, 2018 Council Meeting All in attendance will be at next weeks meeting. Announcements It was questioned if there is an update on West Railroad. There is not update yet. The CAO will follow up and see where the County is on this. An update on the optional shooting park north of town. County Commissioner Ostland is on board with this idea. They will be meeting with the Laurel Airport Authority. After the Airport Board will be FAA approval of the plans. A Council Member attended the School Board meeting last night. One of the presentations was a security system. This Council Member liked this program. It was questioned where the City is on hiring a City Planner. The CAO is working with Avitus Group to look for candidates. The hope is to have a Planner by Christmas. Recognition of Employees • Nancy Schmidt • Joel Sauter • Fred Gregory • Justin Baker • Fred Lyons • Bethany Langve • Carrie Ringer 23 years on October 17`h 21 years on October 14th 11 years on October 15th 6 years on October 9th 5 years on October 281h 2 years on October 19'' 1 year on October 13th The council workshop adjourned at 7:16 p.m. Respectfully s9knitted, Brittney Mo a Administrative Assistant Library Police Police City Shop Library City Clerk City Clerk NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 3 Briftney Moorman From: LuAnneEngh<|uanneengh@gnnaiiconn> Sent: Friday, October 5i2O182:28PK4 To: City Mayor; BrittneyMoorman; Matt Lurker;Amy Pollock; Iry Wilke; phW|isbmmgurd@yahoo.com;Kurt Markegard Subject: ParkBoordAoendaitems-for workshop 10/9 Attachments: LSEP-BB Gun.pdf,4_HShonting.pdf Toni and Matt, At the Park Board meeting last night two issues came up for discussion which requires Council vote. This is in regard to student programs for 8Bguns and Archery and Air gun. They would like tosee their programs approved sothat they can begin their season which start Nov. 1. This would have come toyou last month but vvelacked aquorum tovote onit. l. Jason O'Rear (LSEP) would like to present his program for BB gun shooting that has been done in the Jaycee Hall for several years. Acopy ofhis proposal isattached. Hewould attend the workshop with the officers ofLSEPtogive more Z. Jamie Krug isworking the Laurel 4'Hshooting sports program. They doArchery, air rifle and air pistol. Again they are asking for the use mfJaycee Hall tooperate the program starting next month. Their insurance coverage iothrough the State ofMontana (an example isattached) We'd like tosee these onthe workshop agenda sothey can be discussed. The Park Board would like tosee them both continued since this isone ofthe few activities offered toyouth inLaurel. Until another facility isacquired, the Jaycee Hall seems to provide the safest location. These programs only run for 4-5 months so it shouldn't conflict with other activities inthe park. Please let nneknow what other information you need before the workshop. 406-698-0121 1 COUNCILMINUTES WORKSHOP INUUMCMILQUILIU i omit, A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on October 30, 2018. Emelie Eaton Heidi Sparks x Bruce McGee _x x Richard Herr Scot Stokes x Iry Wilke _ x Richard Klose x Bill Mountsier Matthew Lurker, Chief Administrative Officer Kurt Markegard, Public Works Director Public Input There were none. General Items There were none. Executive Review ® Resolution — Resolution is awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. The City received two bids for this project; one was for $1.748 million and the second for $1.575 million. Carl Jackson, KLJ, spoke regarding KLJ's recommendation. The low bidder Strategic Construction Solutions has not worked with KLJ before. Prior to the recommendation, KLJ contacted references, including those finishing work presently. The references all gave good reviews. With that KLJ has given their recommendation to award this project to the lowest bidder. Council was reminded that there is a contingency in the bid for when the digesters are drained down. However it is unknown what the state of the digesters are, and therefore it is unclear if any additional work will need to be completed. The bid tab stated the engineer's estimate was $900,000. Carl will clarify where the discrepancy occurred. It was stated that two projects were combined and the estimate may only be for one part of the project. The total was under the expected cost. ® Resolution — A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located within the City's urban renewal area. Council Workshop Minutes of October 30, 2018 A few years ago a Gateway Plan was created. There was concern about roundabouts butting up to a traffic signal. This project was to be completed using LURA funds. Outside of South 1St Avenue, the next area within the LURA district that needs attention is located between East Main and East 1St Street and around Ohio. Because this project is more viable at this time this resolution has been brought forward to survey the area to move forward with improving this area of town. This street has heavy truck traffic, but will also need curb and gutter to help with drainage issues. The other large project that has been identified is East 6th Street. However, this is not located within the district and will move forward next year using different funding avenues. It was questioned if there would be a SID. It was clarified that a SID would only be for residential sidewalk repairs. LURA can pay for commercial sidewalks. It was questioned if it would be multi - funded, it was clarified that this would have multiple funding sources. The Public Works Director clarified that Montana was redone in 2005 or 2006. There was a plan to replace all those streets with Alder. This is an opportunity to get this area redone using different funding. It was questioned how long this would extend the TIF District. It was clarified that the City would ask for an extension of the TIF District in 2019 and it will extend it for another 20 years. The City cannot continue extending the TIF District by bonding projects. If in the future the TIF District were to bond another project it would need to end at the same time this bonded project does. It was questioned if this project will use all the funds in the TIF District now. It was clarified that very little of those funds would be used, it is used to show revenue stream to be able to take out the bond. ® Resolution — A resolution of the City Council resetting the December 25, 2018, Council meeting to December 26, 2018. There was no discussion on the agenda item. ® Council Issues o Sed Basin Update The contractor has completed the floor and is working on building the forms for the walls. Those will be poured soon. A lot of parts being ordered. The tank will be coming down very soon. If you would like a tour to see the progress, please ring the doorbell and ask to see the progress. o West Railroad Update If you have not driven down West Railroad, be sure to see the repairs that have been done. This repair should hold for a few years. What the County has signed off on the Urban Route, and the information has been sent to the State, see attached. The State has received the submission. The State will be working on a cost estimate. There is currently $3.3 million available, so planning can begin. Discussions regarding water and sewer will need to take place. There is the opportunity to extend water and sewer further out on West Railroad for future development. One Council Member spoke to the repair work already done and excited for the new project. Mayor Nelson stated that he is working to explore options to extend services out to the new interchange and be ready for new businesses to come in. If the City does not grow, it will not keep up with the growing expenditures. 10 Council Workshop Minutes of October 30, 2018 Other Items There were none. Review of Draft Council Agenda for November 6, 2018 There were no edits made. Attendance at the November 6, 2018, Council Meeting Council Members Sparks and Wilke will not be at the next Council meeting. Announcements There will be no Emergency Services in November or December. Council Members were reminded to turn their clocks back this weekend. Council Member Wilke gave an update on the potential shooting complex north of town. They met with the Airport Authority and had been approved. The last step in this process is to get approval from the FAA. The weir is out of the river, and the roofs have been replaced. It was questioned if there was an update on the DOJ funds. There is no update at this time, but will be placed on a future Workshop agenda. It was questioned if there was an update on the $3 million from the State. It was stated that an email came out, but did not include the Mayor or CAO. The Council Member is forwarding for follow up. Chief Musson retired today; his retirement party was tonight. There may still be people at his party. Capitan Langve will be the Interim Chief until one is determined. KLJ had sent out an invite for breakfast to all Council Members. Those interested in attending need to RSVP. The council workshop adjourned at 7:18 p.m. Respectfully submitted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. cn 0 C 0 CC) > U) m CD X (D (D 0 0 fA 0 0 =3 Idaho Ave. Ohio Ave. 0 J, iAe 1:1 14- N - —� w 71,�,- 1. � I - --- + —, - 7717 1-4 0 /. - C/e, 0 Z nlI � I � ��� //A,, =Xffol? COMMISSIONERS (406) 256-2701 (406) 256-2777 (FAX) October 9, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Dept. of Transportation Rail, Transit & Planning Division Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: P.O. Box 35000 Rulings, MT 59107-5000 -15000 commission@co.yeRowstone.mt.gov The City of Laurel and Yellowstone County have jointly found that West Railroad Street from South ? Avenue to South 8"` Avenue is an urban priority project. Please find enclosed with this letter a copy of Yellowstone County's Resolution identifying the project and requesting State funding as an urban priority project. The City of Laurel will be submitting this project funding request via separate letter and resolution. The project's cost estimate is still unknown but the Montana Department of Transportation will assist in determining a final cost estimate. Thank you for your consideration and assistance of this project. If you need further information regarding this matter, please contact Tim Miller, Public Works Director at (406) 256-2735. Sincerely, John Ostlund, C4irperso Denis Pitman, , miss io ner �%obn ri�coll, Commissioner Enc. MU, '1111 ISE IABAfl F111IDS THE IDENTMED PRIORITY PROJECT LOCATED WITHIN THE CITY OF LAUREL WHEREAS, it is in the best interests of the residents of the City of Laurel and Yellowstone County to place a high priority on maintenance of West Railroad Street from South I" Avenue to South 81h Avenue in Laurel, Montana, WHEREAS, portions of this stretch of road lies in the jurisdictional area of the City of Laurel, WHEREAS, the City of Laurel and Yellowstone County jointly authorize letters of support to obtain urban funds for the maintenance of this road from the State of Montana, BE IT RESOLVED that Yellowstone County shall issue a letter to the Montana Department of Transportation requesting urban funds for the improvement of West Railroad Street from South 1st Avenue to South 81h Avenue in Laurel, Montana. DATED this 91h day of October, 2018. YELLOWSTONE COUNTY BOARD OF COMMISSIONERS o Ost rFr-so-n hmn Ostkmd, Chaipen Pitman, Commis'sioner -V A iii yntc`oll, Comrrfis-s'jo-n-er ATTEST: Jeff MM- CIA &Recorder RESOLUTION - O. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL NAVRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIOKFY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both t11e City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member Herr. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18°i day of September 2018. APPROVED by the Mayor this 18`h day of September 2018. CITY OF LAUREL Thomas C. Ne son, a or B L tgXe, Clerk-'Creasurer, Clerk -Treasurer Sam S. Paa—eer, Civil City Attorney RIS -66 Approve MDOT Letter regarding Use of Urban Funds MINUTES CITY OF LAUREL Library Board 10/09/2018 06:00 PM Laurel Library A Library Board was held in the Laurel Library and called to order by Arthur Vogele at 06:08 PM on 09/11/2018. COMMITTEE MEMBERS PRESENT: ® Arthur Vogele, Chairman ® Bill Hanson, Vice -Chairman ® Nancy Schmidt, Secretary OTHERS PRESENT: ® Dixie Feller ❑ Clair Killebrew ❑ Samantha Barnhart 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration for an individual speaking under Public Comment is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. a. None 2. General Items a. Minutes for September 2018 were presented. Clair motioned the minutes be approved as read, Dixie seconded the motion. Motion was approved. b. The monthly circulation report was presented - traffic: up 3.9%; circulation: all items circulated totaled 3,891 (including 423 eBooks), book circulation was up 5.5%, media circulation was up 62.8%, eBook checkouts for this month was 12.7% of total book circulation, we circulated 607 items to partners and 84 items from other libraries; computers: internet use was up 6.7%, children's use was down 46.2%, wi-fi use was up 24.4%; patron cards: city registrations made up 60.7% of library users, county patrons 35.8% and non-resident registered patrons 3.4%. There were 77 tech assists in September. 3. New Business a. The Federation funds were received from the Montana State Library last week. These will be turned over to the clerk/treasurer for distribution to our 2880 and 7030 accounts. The total amount was $6,433.48. b. Geralyn, Mike, Fred and Nancy have an abundance of vacation hours accumulated for the year. You will see each of them taking some vacation time off from work in October and November so they don't lose their accrued time. c. We are looking at scheduling the book sale for the last week in November, right after the Thanksgiving holiday. We will need people to help with the sale of books rather than the setup of tables. d. The library will be closed for these holidays: Thanksgiving -Thursday, November 22"d; Christmas Day -Tuesday, December 25th; New Year's - Tuesday, January 1St e. Library statistics are due to the state library by November 30tH 4. Old Business a. Dixie, Clair and Nancy attended the Federation meeting in Stanford on Satruday, September 29th. Dixie reported on what she found the most informational about the meeting with added comments by Nancy. Clair was not available to share her thoughts. b. The Federation Coordinator's meeting was held online rather than in person this year. Tracy Cook was asking for more information to share with the Library Commission and the Legislators aside from what they already had been given. c. The PLD/ASLD Fall Retreat is being held at Chico Hot Springs Resort. Dixie, Arthur and Nancy are planning on attending. Registration starts at 10:00 am, expect to leave Laurel by 8:OOam. d. The fall meeting for Montana Shared Catalog was held on October 4th via GoToMeeting. The cost increases were shared with all members. The Cost -Share Formula committee is trying to find an equitable way to continue the shared catalog without continued increases from the vendor. PI e. The Federation report has been completed, signed, and turned in to Helena for approval. The report will then be forwarded to the State Library Commission for comments. 5. Other Items a. Nancy will bring copies of job descriptions next month. The Director and Assistant Director job descriptions haven't been updated in over 10 years. b. There was a Partners meeting online on September 25t'. There have been some issues with holds and crate deliveries that need some attention from State Library staff. 6. Announcements a. Next regular meeting: Tuesday, November 13, 2018 The Library Board adjourned at 07:10 PM, motioned by Dixie and seconded by Bill. Respectfully submitted, Nancy L Schmidt Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. 3 MINUTES CITY OFLAUREL City/County Planning Board 11/0I/2018 10:00 AM City Council Chambers COMMITTEE MEMBER PRESENT: ]udvGo|dsby Chair ]ohnNasna Even Bruce Roger Giese Jerry Williams OTHERS PRESENT: Forrest Sanderson, Contract Planner KU Richard Herr, Bob Ulrich, Kris Vogele, Linda Frickel, Kathleen Gilluly, Dan Koch 1.Public Comment- none 2.General Items a. Approval ofthe previous minutes was approved b. Public Hearing Vueand Brew inthe Central Business District. Judy read the rules for the public hearing and Forrest read the application and the process for advancing the request through the City -County Planning and City Council. ]my asked if there was any proponents of the special review request. Kris Vogelewho lives at 306 East 4 th Street spoke as one of the owners of the LLC that operates the Vue and Brew. Kris is also the applicant of the special request and informed the Planning Board of his intentions on the sale ofalcohol atthe Vueand Brew. Kris stated that all monies from the sale ofalcohol will go to Sonny O'Days as per Montana Statue and that they plan on working with Sonny O'Days for staffing and sale ofthe alcohol inaconcession agreement. Kris also stated that they received sixty comments on their Facebook page with fifty nine of those comments in support and Kris welcomed anyone togoand view the Vueand Brew's Facebookpage. Linda Fricke|who lives at 1737 Groshell Boulevard and was the previous owner of the Owl Caf6 for over twenty years had the same concession agreement with Sonny O'Days and received no monies from the sale of alcohol but wanted to offer the opportunity for her customers to consume alcohol at the Owl Cof6. Linda is in support of this application and would like the Planning Board to also support their plans. Linda stated she has been acustomer ofthe Vueand Brew since itopened and enjoys watching movies in Laurel. ]udyasked for additional proponents twice and noadditional proponents came forward. Judy then asked for any opponents three times and noopponents came forward tospeak. Forrest read into the record anemail hereceived from Shannon Co|e- Merchen on October 30, 2018. This email was in support of the proposal to allow for the alcohol sale and consumption at the Vue and Brew. The Public Hearing was closed. 3. New Business Judy asked the Planning Board members if they had any questions about the special review for the Vue and Brew about the sale and consumption of alcohol. Roger asked about the location in the building where the alcohol will be served. Kris stated that there is a separate area as you walk in through a window is where the alcohol will be sold. Kris stated that it would be similar to what the Billing Exchange does at the Metra. Kris stated one of the stipulations is that you cannot have an area where minors can access the storage of alcohol. Kris said that the concession employees will not be in the same area as the sale of alcohol. Evan asked if the area was going to be in the area of ticket sales. Kris stated that the area would be right as you walk in the building off to the side, it will be its own separate area. Roger asked about the relationship between Sonny O'Days and the Owl Cafe and now with the Vue and Brew. Judy stated that it will be up to the State of Montana to decide. Kris stated there will be a concession agreement with Sonny O'Days and Sonny O'Days will have the responsibility to for all requirements including liability insurance. Roger asked Kris if he felt it was necessary for there to be another avenue to sell alcohol in this city. Kris stated that the word "necessary" may not be the word but he feels that many customers would like to have a beverage while they watch their movie. Roger asked if they can take it into the movie with them or do they have to consume it in a special area. Kris stated within the confines of the entire building. Evan asked about training of the employees that will serve the alcohol. Kris states that the shared employees will be trained per the state guidelines. Evan asked if they sought out the transfer of the license into the Vue and Brew name. Kris said no. John stated that Kris is providing a space for the continuance of Sonny O'Days to operate and Kris said yes. Roger asked if they have submitted this to the state yet and Kris said that they have not. Kris stated they needed to have the City signed off on the request before they submitted the application to the State. Jerry stated that he thinks it is a great idea personally. Jerry also stated that he can see that this will help this business stay open. Forrest read his statement of analysis and finds that the application and comments from the public hearing are adequate for the board's consideration of approval with two conditions. Those conditions are that the operation and management of the facility shall be in accordance with the application, plans and testimony to this board and that they comply with City of Laurel's Codes and they comply with State Rules and Regulations. John asked about the Church next door that uses the building for youth events. Forrest stated that the standard to be further than 600 feet from a place of worship is waived in the Central Business District. Judy said that they rarely use the building for youth activities. Judy stated that Roger made the motion to approve the Special Use and forward it onto City Council for approval and was needing a seconding on the motion. Evan seconded the motion and all board members were in favor with a roll call vote. Forrest stated that this recommendation would be forwarded onto the next City Council Workshop and posted as required. Forrest presented the final plat application for Russel Minor Subdivision that had been previously approved by this board and by the Yellowstone County Commissioners. John made the motion to approve Judy signing the final plat for approval. Evan questioned the location of the subdivision and Forrest explained and showed the check print of the subdivision to the board. Jerry seconded the motion and all board members approved. C. Forrest explained the CDBG Grants and what they can be used for like Growth Management Policy or a Capital Improvement Plan. Subdivision regulations could also be reviewed with this type of grant. Forrest stated that these are really competitive grants and the City will be prepared to apply for a grant as to what the City Council will. Jerry asked about traffic issues and grants for a traffic study. Judy spoke of the previous transportation grant and Forrest stated that there are other ways to get funds for urban transportation plan. John asked if there are two grants to apply for and Forrest indicated that all plans are presented to City Council and the City Council then determines what the priority will be and they will vote for the highest priority for funding. Forrest stated you can only submit one application per funding application. Evan asked what the grant will applied for and Judy stated that is what has to be determined. Evan asked where the public hearings would take place and Forrest said it would be at the City Council meetings. Judy said that the planning board is an advisory committee. Jerry stated that if we are to grow that the traffic issues needs to be resolved. Judy asked the members to review the growth management plan and the traffic study that was previously prepared for the City. 4. Old Business Planner Update- Forrest said the City received one application so far. 5. Other- Jerry asked about improvements at Riverside Park. Judy briefed the board that the process is moving forward 6. Announcements- Next meeting scheduled December 6th, 2018. Forrest said so far there is nothing on the agenda. 7. Adjournment was called for by Judy, Roger motioned to adjourn with John seconding the motion, all were in favor and the meeting adjourned at 10:55am. Respectfully Submitted, Kurt Markegard Minutes Public Works Committee October 15, 2018 6:00 P.M. Council Conference Room Those present: Kurt Marhegard, Staff Advisor Bill Mountsier, Vice Chair Emelie Eaton, Chair Karl Dan Koch Richard Herr Heidi Sparks 1. The meeting started at 6:02. There was no public in attendance. 2. General items a. Review and approve minutes of August 20, 2018 meeting. The minutes were reviewed. Heidi Sparks moved the minutes be approved as written. Bill Mountsier seconded. The motion was approved. Roger Geise entered the meeting at 6:10 as a prospective committee member. 3. New Business Emergency Call -outs Kurt had supplied all attendees with a list of all Emergency Call -outs since July 1, 2018. The July items had been reviewed at the July Public Works meeting. The August items had been reviewed at the August Public Works meeting. The September items had been reviewed at the September 17th meeting. On both September 241h and October loth the Elm Lift Station reported a failure. Both of these reported failures were because of cell service updates. The Public Works Department has now routed the calls so they do not go through police dispatch but are handled by public works personnel. They have been instructed to silence the alarm. If it sounds again within half an hour there is a real problem not a cell service update. Sed Basin Update While crews were pouring the concrete it was noticed that because of the 2'4" thickness of the concrete it would be advisable to broom finish the concrete as opposed to power laminating the concrete. This would prevent the smooth finish of the concrete from flaking away. K. Dan Koch inquired regarding whether there was going to be rebar installed in the new cement. He was assured that there is quite a bit of rebar being used. 4. Old Business a. KLJ and Great West Engineering Reports Kurt had a copy of the October 15, 2018 Project Progress Update from Great West ready for all members. The City continues to work with Wilson Brothers to remove the rock: weir. Two warranty issues regarding the new water intake were discussed at length. The first issue was a suspected leaf. The intahe was back flushed and it is now operational. However, the hot water flush line does not appear to have enough pressure to spray the intalqe screen to prevent frazzle ice from entering the intake. Wilson Brothers continues to wort to attempt to identify the problem. They now suspect a fitting brolqe. The second warranty issue is the reclamation area. Reseeding needs to be done but GHS is discussing areas of concern with the City of Laurel and no works has been done as of the October 15th Project Update. KI -J's October 15, 2018 City of Laurel Project Status Update was reviewed next. The bids had been opened on the Screw Press/Digester Rehabilitation project. Those bids come in at $1.5 million and $1.3-$1.4 was the budgeted estimate. It is expected these bids will be discussed at the next Council workshop. The H2S Remediation issue was discussed next. Kurt pointed out that it had been an ongoing problem since 1982 when the Elm Street Lift Station was first installed. An area of chemical oxygen deprivation had been noted and that issue was being followed up on. It was also noted that the portion of the line coming from BNSF had high H2S readings and the City was going to have to discuss with BASF how they could remediate that. Kurt was anxious to find a solution to end the complaints about the odor at the lift station. KLJ will begin designs to improve the function of the lift station as well as continue to do sampling to identify sources for the high H25. East 6 th Street improvements Because of all the drainage problems discovered this spring there is a need for a water flow study before construction begins. KLJ still hopes to go to bid in March, 2019 with construction to proceed with no stops for the 4th of My and continue until approximately August, 2019. Pavement Maintenance KL) has begun saw cutting West 4th Street, West 2nd Street and West Railroad Street. Pavement Management Plan Crews are expected to begin field inventory November 1. Other Anticipated Fiscal Year 2019 Projects Railroad Street Public Worhs Director Marbegard had provided all with a copy of the County's Resolution 18-97 which placed improvements to West Railroad Street from South 11t Avenue to South 8th Avenue as a high priority and supported use of urban funds for improvements to that street. b. Street Maintenance — as was discussed under Old Business (a) CWG is out filling potholes, crack sealing and chip sealing and KLJ has begun saw cutting on West 4th Street, West 2nd Street and West Railroad Street. c. West Railroad Street Urban Funds Update County Resolution R18-97 was discussed under Old Business (a). Committee members now have seen both letters which have been sent to Carol Strizich with Montana Department of Transportation. Discussion ensued regarding drainage coming from the north and west but that is a problem for the State Engineers to works through. S. Other Items K. Dan Koch brought up the issue of filling the ditch that runs along Montana Avenue and comes out on Pennsylvania Avenue. 6. Announcements Richard Herr inquired as to when improvements to Highway 212 would be completed. It was explained to him that, as a Laurel City Council member, KL) had been sending regular updates on this project, as well as improvements to the West Laurel interchange project and the Zimmerman Trail project. Richard Herr then inquired when the vault toilets would be installed in Riverside Park. It was explained to him that Forrest Sanderson, Laurel's Flood Plain manager, would be determining at what elevation those toilets needed to be installed; that Missoula Concrete had the state contract to do the work and that a March,2019 delivery was anticipated. The October Public Works meeting was adjourned at 7:07 p.m. The next meeting will be November 19, 2018 at 6:00 p.m. Respectfully submitted, Emelie Eaton Public Works Chair AGENDA CITY OF LAUREL Public Works Committee 010/15/2018 6:00 PM Public Works Conference Room 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration for an individual speaking under Public Continent is limited to three minutes. TY17ile all comments are welcome, the committee will not take action on any item not on the agenda. a. 2. General Items a. Review and approve minutes from September 17, 2018 3. New Business a. Emergency Call -outs b. Sed Basin Update 4. Old Business a. KU and Great West Engineering Reports b. Street Maintenance Chip Seal Sring 2019 c. West Railroad Street Urban Funds 5. Other Items a. 6. Announcements a. The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, or write to the City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. Minutes Public Works Committee September 17, 2018 6:00 P.M. Council Conference Room Those present: Kurt Marhegard, Staff Advisor Carl jacktson, KU Engineering Emelle Eaton, Chair Bill Mountsier, Vice Chair Held! Sparks Karl pan Koch Marvin Carter 1. There was no public in attendance. 2. General items a. Review and approve minutes of August 20, 2018 meeting. The minutes were reviewed. Heidi Sparks moved the minutes be approved as written. Karl pan Koch seconded. The motion was approved. 3. New Business Emergency Call -outs Kurt had supplied all attendees with a list of all Emergency Call -outs since My 1, 2018. The July items had been reviewed at the July Public Worms meeting. The August items had been reviewed at the August Public Works meeting. On September 3`d a water supply problem was reported in the 900 blocky of 4th Avenue. This was identified as a homeowner problem. On September 6th water was turned back on in the 1000 blocks of Montana Avenue. On September eh crews responded to a report of a leaks on South 8th Avenue. On August 15th the water booster pump in Murry Heights was reported as making an unusual noise. Crews discovered one of the pump's three bearings had gone out. Possible LURA Project Washington, Idaho, Ohio Avenues The city's engineering firm, KU, had been asked to look Into making curb to curb repairs on these three avenues from Main Street to First Street East. This activity corresponded to a constituent complain made by Jason Balzer of 13 Washington Avenue and received by Emelle Eaton who had taken It to a Council Workshop for discussion. On the day this complaint came before the Council City crews were able to clear away gravel that had been put from the sidewalk to the middle of Washington Avenue by a business owner on the corner of Washington Avenue and Main Street. This removed the drainage Issue which was the root of the constituent's complaint. The Mayor had further recommended to LURA that they consider using fiscal year 2018-2019 funds to make repairs to curbs, Infrastructure and streets. KU had only done preliminary research and could only guess that at this point it appeared those repairs would cost approximately $4.5 million for infrastructure. There was discussion regarding making this a bondable "LURA project" versus making It a project that was completed in phases versus creating SID. There was discussion regarding the ability of some business owners to move ahead immediately to pay for improvements to curb and gutter alongside their businesses. Carl explained that an SID applies to improvements made "in front of" the building. As Carl understood the SID process, if some businesses were able to pay for Improvements before an SID were established those businesses could effectively "bow out" of the SID process because It would not affect, nor need it include, them. The committee will receive updates as this project moves forward. Sewer Camera and Utility Locator Purchases Kurt provided two estimates for locators. It appeared there was a difference in the bid amount of approximately $1,900 for identical locators. The committee agreed with Kurt that the lowest bid should be accepted. Kurt then provided two bids for a sewer camera. He then played the demonstration videos supplied by both bidding companies. The group agreed that the more expensive bid of $71,900 was better because the videos were clearer and the Information which tagged problem areas along the video was much more Informative. This bid will be submitted to the Budget and Finance Committee for review before being forwarded to the entire Council for a vote. Task Order for Pavement Maintenance System Carl explained that one of the continuing Tasks Orders on their Engineering Reports was close to being satisfied. KU had been tasked with updating Laurel's Pavement Maintenance System. Carl Jackson reviewed the documents supplied to the committee. He stated that Laurel is currently using the "PAVER" system which ranks streets on a scale from 1-100. The new system, "PASER" is accepted by Montana Department of Transportation and the feds. He stated this is a system that ranks roadways on a scale of 1-10 and is much easier to understand. He stated that the state requires the rankling systems be updated every 2-3 years and he anticipates KL! will have a resolution for the Council to vote on around October 2 and they can have manpower out inputting information into the new system immediately after approval by the Council. 4. Old Business a. KL1 and Great West Engineering Reports Kurt had a copy of the September 13, 2018 Project Progress Update from Great West ready for all members. It was not reviewed. Kurt said that Great West's focus currently is on demolition of the old sedimentation basins. Kurt had photos of the demolition process and stated that there was no backfill and the rebar that had been used was weak so the demolition is going much faster than anticipated. Kurt showed video of the Storage Tank: and the dents which have progressed into holes, in it. Mary Carter stated that the damage came in the 1970's when there was a lot of snow that had stayed on the water tanks. Divers had gone into the tank to try to pound the tanks and make the snow slide off. The tanks was then pressurized and that is when the tanks surface was initially weakened. Kurt stated that the requirements imposed by the Army Corp of Engineers had changed regarding removal of the rock weir. He stated he felt certain the weir could still be removed properly within the next two weeks. KU did not have a written report. Carl )achson stated that everything that had advanced on their Task Order List had been discussed. Heidi Sparks stated that at one time KU had stated that they would like the Public Works committee's input on decisions regarding winnowing the Capital Improvement Projects list. Heidi said that she hoped that an efficient way to winnow and record an annual projects list would make the City of Laurel look much more efficient. She stated that at the conference she attended In Billings this spring there was a community that had every annual CIP project list recorded for the last twenty years. The comment was made that it would be nice to have a clear list that could be shared with the public annually. b. Street Maintenance — as was discussed under New Business (b) CWG Is out filling potholes, crack sealing and chip sealing. c. West Railroad Street Urban Funds Update Resolution R16-66 is on the agenda for Tuesday night's City Council meeting. That Resolution states that the City of Laurel requests Improvement of West Railroad Street be placed on the Montana Department of Transportation's list of streets to Improve with Urban Funds. A separate document Is supposed to be issued by Yellowstone County giving their approval. 5. Other Items Sewer Manholes. Kurt had supplied all committee members with a copy of C1P Construction Technologies, Inc.'s Proposal from September 13, 2018. He stated that staff had recommended some $49,000 In immediate Improvements out of the $100,000 line item budget that had been created this year. Kurt had reduced that list to the five Items on the Proposal which totaled $14,856. The list included leveling the manholes at 5th Street and 51h Avenue, West 11t Street and 4th Avenue, and West 5th Street and 21c' Avenue as well as works on the manhole at 5th Street West and 6th Avenue. He had also included works on the line and manhole at West Maryland and 131h Avenue. 6. Announcements — Heidi Sparks -- Councilmember Sparks had recently participated in "Beer with a Councilperson" which was the best attended event thus far. She stated there were two items she would like to bring to the Public Works Committee. The first was a tilted sidewalk: in front of 105 and 111 Yellowstone Avenue as well as a tree that needed to be trimmed at 105 Yellowstone because people were not slowing down when they approached the Intersection with West Railroad Street. The second Item was the huge humps that the railroad had created in West Railroad Street when they improved the crossings. The committee agreed that the actual crossings were very smooth but the approaches were very steep. There was also concern that the railroad had never put arms at the crossing at West Railroad and, roughly, Woodland Avenue. Lastly, it was noted that the railroad had done little to keep their property, which extends from West Railroad Street to the backs of the properties facing Main Street stretching from First Avenue South to Fifth Avenue South; maintained this summer. The grasses and weeds had gotten very tall and unsightly. The August Public Works meeting was adjourned at 7:32 p.m. The next meeting will be October 15, 2018 at 6:00 P.M. Respectfully submitted, Emelle Eaton Public Works Chair October 15, 2018 Public Works Emergency Call -outs since July 1, 2018 7-1 Elm Lift Station Alarm 7-11 110 Yellowstone Sewer Complaint 8-5 H2O Break North of Nutting Park 8-9 Replace manhole lid East Main Street 8-16 Water turn on 2013 rd Avenue August Meeting 8-18 Digester Sump Pump Fail 8-23 Water leak at 110 %2 7th Avenue September Meeting 9-3 H2O problem 9214th Avenue 9-6 H2O turn on 1055 Montana Ave 9-8 H2O leak South 8th Ave 9-15 Murry Heights Water Booster pump noise October Meeting 9-24 Elm Lift Station Failure 10-10 Elm Lift Station Failure- Alarm was set off by AT&T update. We changed the alarm to go to water treatment plant. A[� City of Laurel Project Status Update October 15, 2018 WWTP Screw Press (KU #1804-00120) Project Manager: Travis Jones/Doug Whitney Reason for Project: The City's WWTP does not currently have adequate sludge handling equipment, which has led to overfilling and backup of the drying beds, digesters, and various other WWTP components. Completion of this project will allow for improved operations and allow for maintenance of the digesters, which cannot be taken offline until this project is completed. Project Scope: Design and construction of a new screw press to process WWTP sludge. Milestones: • Design is complete. • DEQ received project documents for review on July 26th • DEQ review comments received September 23rd. This triggered an analysis of the BNR process and its ability to handle the screw press filtrate return. • A DEQ -2 Deviation Request was submitted on October 81n • Reply submitted to DEQ on October Stn Current Status: • The project is awaiting DEQ approval. • A pre-bid conference was conducted on August 23rd • DEQ comments require changes and caused a bid date delay. • Project Bidding October 15, 2018. WWTP Digester Rehabilitation (KU #TBD) Project Manager: Travis Jones Reason for Project: The City has not taken down the digesters for routine cleaning, inspection, and repairs for several years. This is due to inadequacy in the sludge handling equipment. Project Scope: Complete the design and construction administration for the cleaning, inspection, and repairs of the existing digesters. Milestones: (As needed) • Will be concurrent with WWTP Screw Press Current Status: • KU contract for this design work was included in the WWTP Screw Press amendment recently approved by the City Council. Once the interior of the digester is cleaned and can be evaluated for needed restoration, a construction change order and engineering amendment may be required. Page 1 of 6 ENGINEERING, REIMACINED 1J City of Laurel Protect Status Update October 15, 2018 Sanitary Sewer H2S Remediation (KU #1804-00122) Project Manager: Travis Jones/Doug Whitney Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of manholes and other system components. Project Scope: Complete the design and construction administration for the proposed air injection/diffuser system to address H2S build-up within the system. Milestones: • Sewer sampling plan submitted to the City. • Sewer samples collected on July 191H • Results of sewer sampling received on July 301H • Analyses of sampling and recommendations for a second round of sewer sampling submitted to the City on August 31d. • Second round of samples collected on August 14th • Second round of sampling results received on August 27tH • Results of second round of sewer sampling received on Sept 25th. Current Status: • The City is planning on collecting additional samples. • City has requested the KU proceeds with improvement design independent of future sampling. WWTP Archimedes Screw Rehabilitation (KLI #TBD) Project Manager: Travis Jones Reason for Project: The grouting around the existing screw pumps is wearing down, which makes the pumps less efficient in the transfer of wastewater. Project Scope: Complete the design and construction administration for the rehabilitation of the existing screw pumps. Milestones: (As needed) Current Status: (KU Contract Pending) • No significant updates since previous status report. Page 2 of 6 ENGINEERING, REIMAGINED City of Laurel Project Status Update October 15, 2018 East 6th Street Improvements (KU #1804-00121) Project Manager: Carl Jackson Reason for Project: Street reconstruction between 1st Ave. and Wyoming Ave. to address failed pavement, saturated subgrade conditions and surface runoff improvements. Project Scope: • Grading, paving, parking, and drainage enhancements (minor water main in Wyoming) • Special Improvement District (sidewalks, driveways), pending approval • Safety improvements • Water main and valve replacements in Wyoming intersection. Milestones: • Survey— completed April 9-13 • Preliminary design — Fall 2018 • SID creation — Fall/Winter 2018/2019 (tentative) • Final design — Fall/Winter 2018/2019 • Bidding — February 2019 (tentative) • Construction — completed before August 2019 start of school year Current Status: KU was recently asked to re-evaluate the scope, by considering the feasibility and cost of an off-street parking lot within Thompson Park along with installing a new water main within East 6th St. to provide looping for side street dead-end connections. The recommendation and path forward will be summarized for the City, following completion of the water system flow testing. 2018 Pavement Maintenance (KU #1804-00123) Project Manager: Carl Jackson Reason for Project: This continues the City's annual pavement maintenance. As a result of significant freeze -thaw during the 2017-18 winter, several City streets have significant pavement damage. Project Scope: The 2018 scope is hot mix asphalt for repaving West 4th Street (6th Ave. - 8th Ave.) and pothole repairs on West Railroad Street. Milestones: Construction substantial completion is anticipated the week of October 15th. Current Status: Construction is on -schedule (30 -day contract). Page 3 of 6 ENGINEERING, REIMAGINED Ll(� City of Laurel Project Status Update October 15, 2018 Pavement Management Plan Update (KU #1804-01970) Project Manager: Bryan Vanderloos Reason for Project: Develop an updated pavement management plan (PMP) including MDT and City streets within the laurel corporate limits. This will be used for prioritizing the City's annual pavement maintenance projects, along with satisfying MDT's requirement that the City update its PMP on a regular basis to be eligible for certain future State funding. Project Scope: Conduct a field inventory by assessing paved streets utilizing the Pavement Surface Evaluation and Rating (PASER) methodology. A rating of 1-10 will be given to each road segment based on distresses such as cracks, ruts, potholes, etc. Known roads that have failed pavement sections and are in disrepair will not be evaluated, and simply given a poor rating. Information will be compiled in a report that includes tables and associated mapping of the City streets. Milestones: • Field Inventory (pavement condition assessment) — November 1, 2018 • PASER analysis and draft PMP (report) —January 15, 2019 • Finalize PMP (report) based on City review and feedback — February 1, 2019 Current Status: Council Resolution No. R18-71 was approved at the October 2, 2018 Meeting. Data collection began the week of October 81h and is ongoing. On -Call Professional Services (KU #1804-00347) Project Manager: Carl Jackson Reason for Project: This contract would enable KU to provide consulting services that are not part of an approved task order. Generally, this would apply to situations where KU's fees are small enough that a separate task order is not necessary, or for time -sensitive matters. Project Scope: Services may include engineering, surveying, planning or government relations. Milestones: (as needed) Current Status: No services were provided last month. Page 4 of 6 ENGINEERING, REIMAGINED L) A�City of Laurel Project Status Update October 15, 2018'` Laurel Planning Services (KU #1804-00554) Project Manager: Forrest Sanderson Reason for Project: KU has been retained to provide City of Laurel planning services during the interim period, while the search for the new City Planner is ongoing. Project Scope: Planning services may include: subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Milestones: (as needed) Current Status: Floodplain Management — During this cycle we answered questions related to floodplain development and requirements for development and redevelopment of flood prone properties. Note: KU's efforts associated with the Riverside Park Latrine (oil spill damage project) survey, ADA and floodplain permitting will be completed under this project and task. Subdivision Review —The primary project during this cycle continues to be Regal Park as they move to final plat, time involved engineering as well as planning services. We have also started the pre -application process with Performance Engineering for a subdivision proposed by the 2525 Trust. Zoning—Answered several questions on Zoning compliance. Started the Special Review process for the Vue and Brew Theater. Planning — Attended the Planning Board meeting and several meetings with the Building Official and Public Works Director on a variety of projects. Page 5 of 6 ENGINEERING, REIMAGINED City of Laurel Project Status Update, October 15, 2018 , Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. Most recently, City Public Works staff and KU task leaders met on September III to confirm the path forward, which is summarized below. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY19 Proiects 1. Booster station rehabilitation or replacement (task order forthcoming) a. Anticipated as a spring 2019 project. 2. Capital Improvement Plan (CIP) assistance —pending further direction from the City. 3. Planning (task order amendments forthcoming) a. Review of development rules and regulations (related to public works and planning) b. Growth Policy update 4. Laurel Urban Renewal Authority (LURA) infrastructure improvements a. October 15-19 KU Draft Task Order b. October 22-24 Review/Edit Task Order with Kurt (Workshop Deadline) c. October 30 Present Task Order at Council Workshop d. November 6 Task Order for Council Resolution 5. Pavement Maintenance (crack/chip seal, other repairs TBD) a. This will be annual; tentatively scheduled for bidding in spring 2019 6. Railroad Street coordination a. A joint resolution between the City and County is pending. 7. Sanitary sewer manhole replacements (location TBD) 8. Water storage tank evaluation a. Timis coordinating inspections of the tanks soon, which will help determine the recommended scope of work, which may include external and internal coating. Other Potential Future Proiects 1. Examining engineer review of 3`d Party submittals to City 2. Lion's park grant application assistance 3. On-call government relations 4. Riverside Park improvements 5. West side groundwater remediation Page 6 of 6 ENGINEERING, REIMAGINED City of Laurel, Montana "On -Call" Engineering Contract Great West Project No. 2-07128 and 2-14114 Date: October 15, 2018 To: Kurt Markegard, Public Works Director — City of Laurel From: Chad E. Hanson, PE Subject: Project Progress Update /G=�W� "Imerfng The following sections summarize the current status and recent progress on active task orders under our "on-call" engineering contract with the City. Please let me know if you have any questions and/or would like more information. Task Order No. 25 — Intake Emergency Plan Quote packages to remove the temporary weir were received on October 3, 2017 and Wilson Brother Construction was awarded the base bid to remove the weir. The City has been coordinating with Wilson Brother to schedule the work. Great West will continue to assist the City in coordinating the work and/or with any permitting issues related to the work as requested. Task Order No. 26 — New Water Intake The new intake has been fully functional since it was back flushed. Two warranty items on the project remain, a potential leak in the hot water flush line and reseeding areas. 1. Nick Wilson from Wilson Brother coordinated with City personnel to dye the supply tank and run the hot water line on October 9t'. No dyed water was observed at the intake in the river. Wilson Brother is continuing to try and locate the potential leak. 2. Wilson Brother is tentatively scheduled to reseed areas of the reclamation that did not take in October. The CHS refinery has expressed concerns with the reclamation but stated they are only willing to discuss specific areas of concern with the City. Once the City can relay the refinery's concerns to us, we can provide Wilson Brother direction on what needs 0 City of Laurel, Montana "On -Call" Engineering Contract \�� Great West Project No. 2-07128 and 2-14114 engin ng to be addressed and get a firm date for the warranty work. We submitted the additional documentation for the wetland restoration along the transmission main route requested by Robert Cole with the Army Corps of Engineers on the City's behalf. We have reviewed the Corps' response to the additional documentation but are waiting on direction from the City before preparing a response. Task Order No. 29 — Phase 3 Water System Improvements COP Construction started construction on September 17, 2018, and we have been providing on- site observation as applicable, holding weekly update meetings with the City, and conducting weekly construction progress meetings with the City and COP Construction. We have also continued to respond to requests for information (RFIs) from the Contractor and to review submittals as they are received. Task Order No. 38 — Phase 4 Water System Improvements No work has been performed since the Progress Update Memo dated July 10, 2018, which stated: The Phase 4 Improvements include lowering the 2003 intake, adding an additional raw water pump at the WTP, and installing VFDs on all of the large raw water pumps. TSEP and DNRC grant applications for the project were submitted in the spring of 2016 but fell below the funding line. The City needs to complete the lowering of the 2003 intake to comply with the Army Corps permit for the new intake but is undecided on a schedule for the work. We have done no work on the project and will not until so directed by the City. Task Order No. 39 — Water and Sewer Rate Study No work has been performed since the Progress Update Memo dated July 10, 2018, which stated: We gathered and updated revenue and expense data utilized for the basis of the rate study and presented it to the City in the fall of 2017. We have since suspended work on the rate study until otherwise directed by the City. A meeting to outline objectives and goal of the new Mayor, new Chief Administrative Officer, and remaining City staff for the study is recommended if the City wishes to move forward and complete the study. 04 RESOLUTION NO. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIORTY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both the City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member Herr. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18' day of September 2018. APPROVED by the Mayor this 181h day of September 2018. CITY OF LAUREL Thomas C. Ne son, a or Be: , Clerk -Treasurer, Clerk -Treasurer Ap Be: as orm Sam S. PainTer, Civil City Attorney R18-66 Approve MDOT Letter regarding Use of Urban Funds CITY HALL 115 W. 1st. St. PUB WORKS: 628-4796 PWD FAX: 628-2241 WATER OFFICE: 628-7431 WTR FAX: 628-2289 MAYOR: 628-8456 September 18, 2018 CI ity of Laurel P.O. Box 10 Laurel, Montana 59044 Carol Strizich Statewide & Urban Planning Supervisor Montana Department of Transportation Rail, Transit & Planning Division PO Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: 11TUI S Please be advised that West Railroad Street from South 1st Avenue to South 8°i Avenue located both within the jurisdiction of the City of Laurel and Yellowstone County, has been identified as a City of Laurel/Yellowstone County urban priority project. Please accept this letter and attached City Council Resolution as the City's official notification and request. Be advised Yellowstone County is submitting their portion of the joint request via separate communication. West Railroad Street from South 1st Avenue to South 8th Avenue This project constitutes West Railroad Street from South 1 s'Avenue to South 8a' Avenue and the cost estimate for the project is unknown. The State Department of Transportation will help determine the estimated total cost. Thank you for your attention to this matter. If you need additional information, please feel free to contact me at City Hall. Sincerely, Thomas C. Nelson Mayor City of Laurel is an EEO Employer Equal Housing Opportunity RESOLUTION NO. 18-97 A RESOLUTION TO ALLOW ISSUANCE OF A WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION TO USE URBAN FUNDS FOR THE IDENTIFIED PRIORITY PROJECT LOCATED WITIHN THE CITY OF LAUREL WHEREAS, it is in the best interests of the residents of the City of Laurel and Yellowstone County to place a high priority on maintenance of West Railroad Street from South 1st Avenue to South 81h Avenue in Laurel, Montana, WHEREAS, portions of this stretch of road lies in the jurisdictional area of the City of Laurel, WHEREAS, the City of Laurel and Yellowstone County jointly authorize letters of support to obtain urban funds for the maintenance of this road from the State of Montana, BE IT RESOLVED that Yellowstone County shall issue a Jetter to the Montana Department of Transportation requesting urban funds for the improvement of West Railroad Street from South lst Avenue to South 81h Avenue in Laurel, Montana. DATED this 9th day of October, 2018 Jeff kM-Cle& &Recorder COMMISSIONERS (406) 256-2701 (406) 256-2777 (FAX) October 9, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Dept. of Transportation Rail, Transit & Planning Division Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: P.O. Box 35000 Billings, MT 59107-5000 commission@co.yellowstone.mt.gov The City of Laurel and Yellowstone County have jointly found that West Railroad Street from South V Avenue to South a Avenue is an urban priority project. Please find enclosed with this letter a copy of Yellowstone County's Resolution identifying the project and requesting State funding as an urban priority project. The City of Laurel will be submitting this project funding request via separate letter and resolution. The project's cost estimate is still unknown but the Montana Department of Transportation will assist in determining a final cost estimate. Thank you for your consideration and assistance of this project. If you need further information regarding this matter, please contact Tim Miller, Public Works Director at (406) 256-2735. Sincerely, John Ostlund, C irperso Denis Pitman, missi er ;Y --v 7obc Commissioner Enc. LIUREL FIRUEMS 215 WEST 1 ST STREET • LAUREL, MT • 59044 OFFICE 406.628.4911 • FAx 406.628.2185 City of Laurel PO Box 10 Laurel, Mt. 59044 City of Laurel Mayor and City Council members, October 20, 2018 On October 17, 2018 the Laurel Volunteer Fire Department accepted the reinstatement letter for Jamie Swecker by a unanimous vote. Mr. Swecker had resigned from the Laurel Fire/ EMS in March of 2018 due to moving just outside the Fire District. A recent change to our hiring area allowed him to be reinstated on the Department. Jamie is a 7 year veteran of the Department as well as he was the Assistant Fire Marshal at the time of resignation. Please accept Mr. Swecker's reinstatement back to the Department. Brent S. Peters Fire Chief, Laurel Fire Department I Date: ZLO I Zf - r Name of Member: a ALA-% AW44 I presently serve on the R, 4 1 c-.,tl- Ca Me, is-% a &, and wish (Board/Commission/Committee) to be considered for reappointment to another term. Signature: Date: /0 - g - /5 Please submit this form to: Administrative Assistant City of Laurel P.O. Box 10 Laurel, MT 59044 [of Date: Name ofMember: I I presently serve on the and wish (Board/Commission/C6mmittee) to be considered for reappointment to another term. Signature: Date: ZI—)' 6) 61,)(11 Please submit this form to: Administrative Assistant City of Laurel P.O. Box 10 Laurel, MT 59044 October 30, 2018 Tom Nelson Interim Mayor, City of Laurel PO Box 10 Laurel, MT 59044 Dear Mayor Nelson: As you are well aware, Norma Cleveland completes her current term as a City of Laurel appointee to the RiverStone Board of Health (BOH) December 31, 2018. I am herewith forwarding the Board's respectful recommendation concerning this appointment. RiverStone Health is committed to a path of continuous improvement based on standardized assessment and development of ongoing improvement plans. The Board of Health is a fully engaged part of this organizational development initiative. To that end, the Board has developed and implemented a process by which all Board members are evaluated by the Governance Committee, which then makes a recommendation to the full Board regarding re -appointment of each individual members whose terms are expiring. Based upon its review of Robyn's performance as a BOH member, the Governance Committee recommended that the Board of Health endorse her re -appointment at the end of her current term. At its October 25, 2018 meeting the Board unanimously accepted this recommendation. Norma is a highly valued, active, and engaged member of the RiverStone Board of Health. On behalf of the Board, I respectfully forward to you and the Laurel City Council the Board's recommendation to re -appoint Norma Cleveland to a three-year term, ending 12/31/2021. John Felton, MPH, MBA, FACHE President & CEO / Health Officer 123 South 27th Street e Bilhogs, MT 59101-4200 ® www.a:iverstouehealth.org 190MOIRIVUH3010 Date: Name of Member: I presently serve on the4z' "and wish /{Board/Commission/Committee) to be considered for reappointment to another term. Signature: Date: Please submit this form to: Administrative Assistant City of Laurel P.O. Box 10 Laurel, MT 59044 Date: 11111, 111''11116111 1!11 g 0 �VW W(LeE Name of Member: presently serve on the Aei�� 6-0 tzb and wish (Board/Commission/Committee) to be considered for reappointment to another term. Signature: Date: Please submit this form to: Administrative Assistant City of Laurel P.O. Box 10 Laurel, MT 59044 �WKSOIRITIOT1 OF iXPPROTEIGAll APPLIC=0111—FORSPECIAL REVIEW FOR THE VUE AND BREW THEATER LOCATED AT 101 WEST FIRST STREET ► THE PURPOSEOF ONSITE SALES AND CONSUMPTION OF ALCOHOL. WHEREAS, the property owner submitted a Special Review Application for the above-described property which is currently located and within the Central Business District (CBZD); and WHEREAS, the property owner desires to sell alcohol to his customers at his/her property for onsite consumption; and WHEREAS, the Laurel Municipal Code authorizes such use upon approval through the Special Review Procedure; and WHEREAS, the property owner submitted an application for special review to the Laurel - Yellowstone City -County Planning Board (acting as the Zoning Commission) for review and consideration. The Planning Board recommends the City Council's approval of the application for special review, subject to the following conditions: 1. That the operation of the Special Use be in accordance with the plans, limitations and specifications submitted with the application, which is attached hereto and incorporated herein by this reference, except as modified by these conditions; and 2. That the operation and utilization of the permissions authorized by Special Review be in accordance with the requirements of the Laurel Montana Code and that all licenses, permits or other authorizations required by the State of Montana be obtained prior to the sale and consumption of alcohol commences on the subject property. WHEREAS, pursuant to LMC 17.68.040, the Zoning Commission determined that a subsequent public hearing by the City Council is not advisable or required for this special review; WHEREAS, the City Council of the City of Laurel hereby finds it is in the best interests of the residents of the City of Laurel to approve the application for special review as articulated in the Staff Report and Findings attached hereto, subject to the above stated conditions. NOW THEREFORE, BE IT RESOLVED that the request for approval of an application for special review to sell alcohol for onsite consumption at the Vue and Brew Theater located at 101 West First Street, Laurel, Montana; and BE IT FURTHER RESOLVED, that the approval of the application for special review is site specific to this address, and the approval granted herein is subject to the conditions listed herein. Introduced at a regular meeting of the City Council on November 20, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 201" day of November, 2018. R18-80 Approval of Special Review— Vue and Brew Theater 101 West First Street 309 1ST Avenue APPROVED by the Mayor this 20'h day of November, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Sam Painter Civil City Attorney R18-80 Approval of Special Review — Vue and Brew Theater 101 West First Street 309 1" Avenue CITY HALL 115 W. IST ST. City Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 P.O. Box 10 FAX 628-2241 Laurel, Montana 59044 Date: November 1, 2018 To: Mayor and City Council From: Laurel Planning and Zoning Commission Re: Vue and Brew Conditional Use Request Office of the Director of Public Works The Laurel Planning and Zoning Commission, with five (5) members attending, conducted a public hearing on Thursday, November 1, 2018 on a Special Review submitted by UC Enterprises for onsite sales and consumption of alcohol within the Laurel Central Business Zoning District (CBZD). The property involved in the request is the Vue and Brew Theater, 101 West First Street, and is described as East Laurel Original Townsite Lot 9, Block 2A, Section 9, T. 2 S., R. 24 E., P.M.M., City of Laurel, Yellowstone County, Montana. Following the public hearing, the Commission found favorable on the following requirements of the Laurel Montana Code: ➢ The request complies with the requirements of §17.68.040 of the City of Laurel Zoning; ➢ The request is consistent with the objectives and purpose of Title 17 of the Laurel Municipal Code; ➢ The proposed use is compatible with surrounding land use or is otherwise screened and separated from adjacent land in such a way as to minimize adverse effects; ➢ The zoning commission shall consider and may impose modification or conditions concerning, but not limited to: o Street and road capacity, o Ingress and egress to adjoining streets, o Off-street parking, o Fencing, screening and landscaping. o Building bulk and location, o Usable open space, o Signs and lighting, o Noise, vibration, air pollution and similar environmental influences. ➢ The Lot and proposed Use meet the Criteria found in 17.48.090 LMC. The Planning and Zoning Commission recommends that the City Council APPROVE the special review for the Vue and Brew subject to the following conditions: 1. That the operation of the Special Use be in accordance with the plans, limitations and specifications submitted with the application except as modified by these conditions. 2. That the operation and utilization of the permissions authorized by Special Review be in accordance with the requirements of the Laurel Montana Code and that all licenses, permits or other authorizations required by the State of Montana be obtained prior to the sale and consumption of alcohol commences on the subject property. The City Council may act upon this request without any further action on the part of the Laurel Planning and Zoning Commission. CITY HALL 115 W. IST ST. City Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 P.O. Box 10 FAX 628-2241 Laurel, Montana 59044 Office of the Director of Public Works On Friday, September 28, 2018, UC Enterprises submitted a Special Review Application for onsite sales and consumption of alcohol within the Laurel Central Business Zoning District (CBZD). The property involved in the request is the Vue and Brew Theater, 101 West First Street, and is described as East Laurel Original Townsite Lot 9, Block 2A, Section 9, T. 2 S., R. 24 E., P.M.M., City of Laurel, Yellowstone County, Montana. The project will be presented to the Laurel — Yellowstone City County Planning Board on November 1, 2018, with a recommendation to the Laurel City Council for final decision in late November. PLANNER RESPONSIBILITY A. Consult with other departments of the City or County to evaluate the impact of the special review upon public facilities and services; ACCOMPLISHED B. Study each application with reference to it appropriateness and effect on existing and proposed land use, and reference to the comprehensive plan; ACCOMPLISHED C. Advertise twice in a newspaper of general circulation in the jurisdictional area of the Laurel — Yellowstone City County Planning Board; ACCOMPLISHED D. Notify by mail, the applicant or his agent at least five days prior to the date of the public hearing of the date, time and place of such hearing; ACCOMPLISHED E. Notify, by mail, all property owners within 300 feet of the exterior boundaries of the property subject to the special review of the date, time and location of the public hearing; ACCOMPLISHED F. After the public hearing and as part of the public record, report findings and conclusions and recommendations to the Zoning Commission. STANDARD OF REVIEW Zoning Commission/City Council > The request complies with the requirements of §17.68.040 of the City of Laurel Zoning; ➢ The request is consistent with the objectives and purpose of Title 17 of the Laurel Municipal Code; ➢ The proposed use is compatible with surrounding land use or is otherwise screened and separated from adjacent land in such a way as to minimize adverse effects; ➢ The zoning commission shall consider and may impose modification or conditions concerning, but not limited to: o Street and road capacity, o Ingress and egress to adjoining streets, o Off-street parking, o Fencing, screening and landscaping. o Building bulk and location, o Usable open space, o Signs and lighting, o Noise, vibration, air pollution and similar environmental influences. VARIANCES REQUESTED N/A. None Requested. MINUTES CITY OF LAUREL City/County Planning Board 11/01/2018 10:00 AM City Council Chambers COMMITTEE MEMBER PRESENT: Judy Goldsby, Chair John Klasna Even Bruce Roger Giese Jerry Williams OTHERS PRESENT: Forrest Sanderson, Contract Planner KU Richard Herr, Bob Ulrich, Kris Vogele, Linda Frickel, Kathleen Gilluly, Dan Koch 1. Public Comment- none 2. General Items a. Approval of the previous minutes was approved b. Public Hearing Vue and Brew in the Central Business District. Judy read the rules for the public hearing and Forrest read the application and the process for advancing the request through the City -County Planning and City Council. Judy asked if there was any proponents of the special review request. Kris Vogele who lives at 306 East 4th Street spoke as one of the owners of the LLC that operates the Vue and Brew. Kris is also the applicant of the special request and informed the Planning Board of his intentions on the sale of alcohol at the Vue and Brew. Kris stated that all monies from the sale of alcohol will go to Sonny O'Days as per Montana Statue and that they plan on working with Sonny O'Days for staffing and sale of the alcohol in a concession agreement. Kris also stated that they received sixty comments on their Facebook page with fifty nine of those comments in support and Kris welcomed anyone to go and view the Vue and Brew's Facebook page. Linda Frickel who lives at 1737 Groshell Boulevard and was the previous owner of the Owl Cafe for over twenty years had the same concession agreement with Sonny O'Days and received no monies from the sale of alcohol but wanted to offer the opportunity for her customers to consume alcohol at the Owl Cafe. Linda is in support of this application and would like the Planning Board to also support their plans. Linda stated she has been a customer of the Vue and Brew since it opened and enjoys watching movies in Laurel. Judy asked for additional proponents twice and no additional proponents came forward. Judy then asked for any opponents three times and no opponents came forward to speak. Forrest read into the record an email he received from Shannon Cole- Merchen on October 30, 2018. This email was in support of the proposal to allow for the alcohol sale and consumption at the Vue and Brew. The Public Hearing was closed. 3. New Business a. Judy asked the Planning Board members if they had any questions about the special review for the Vue and Brew about the sale and consumption of alcohol. Roger asked about the location in the building where the alcohol will be served. Kris stated that there is a separate area as you walk in through a window is where the alcohol will be sold. Kris stated that it would be similar to what the Billing Exchange does at the Metra. Kris stated one of the stipulations is that you cannot have an area where minors can access the storage of alcohol. Kris said that the concession employees will not be in the same area as the sale of alcohol. Evan asked if the area was going to be in the area of ticket sales. Kris stated that the area would be right as you walk in the building off to the side, it will be its own separate area. Roger asked about the relationship between Sonny O'Days and the Owl Cafe and now with the Vue and Brew. Judy stated that it will be up to the State of Montana to decide. Kris stated there will be a concession agreement with Sonny O'Days and Sonny O'Days will have the responsibility to for all requirements including liability insurance. Roger asked Kris if he felt it was necessary for there to be another avenue to sell alcohol in this city. Kris stated that the word "necessary" may not be the word but he feels that many customers would like to have a beverage while they watch their movie. Roger asked if they can take it into the movie with them or do they have to consume it in a special area. Kris stated within the confines of the entire building. Evan asked about training of the employees that will serve the alcohol. Kris states that the shared employees will be trained per the state guidelines. Evan asked if they sought out the transfer of the license into the Vue and Brew name. Kris said no. John stated that Kris is providing a space for the continuance of Sonny O'Days to operate and Kris said yes. Roger asked if they have submitted this to the state yet and Kris said that they have not. Kris stated they needed to have the City signed off on the request before they submitted the application to the State. Jerry stated that he thinks it is a great idea personally. Jerry also stated that he can see that this will help this business stay open. Forrest read his statement of analysis and finds that the application and comments from the public hearing are adequate for the board's consideration of approval with two conditions. Those conditions are that the operation and management of the facility shall be in accordance with the application, plans and testimony to this board and that they comply with City of Laurel's Codes and they comply with State Rules and Regulations. John asked about the Church next door that uses the building for youth events. Forrest stated that the standard to be further than 600 feet from a place of worship is waived in the Central Business District. Judy said that they rarely use the building for youth activities. Judy stated that Roger made the motion to approve the Special Use and forward it onto City Council for approval and was needing a seconding on the motion. Evan seconded the motion and all board members were in favor with a roll call vote. Forrest stated that this recommendation would be forwarded onto the next City Council Workshop and posted as required. b. Forrest presented the final plat application for Russel Minor Subdivision that had been previously approved by this board and by the Yellowstone County Commissioners. John made the motion to approve Judy signing the final plat for approval. Evan questioned the location of the subdivision and Forrest explained and showed the check print of the subdivision to the board. Jerry seconded the motion and all board members approved. C. Forrest explained the CDBG Grants and what they can be used for like Growth Management Policy or a Capital Improvement Plan. Subdivision regulations could also be reviewed with this type of grant. Forrest stated that these are really competitive grants and the City will be prepared to apply for a grant as to what the City Council will. Jerry asked about traffic issues and grants for a traffic study. Judy spoke of the previous transportation grant and Forrest stated that there are other ways to get funds for urban transportation plan. John asked if there are two grants to apply for and Forrest indicated that all plans are presented to City Council and the City Council then determines what the priority will be and they will vote for the highest priority for funding. Forrest stated you can only submit one application per funding application. Evan asked what the grant will applied for and Judy stated that is what has to be determined. Evan asked where the public hearings would take place and Forrest said it would be at the City Council meetings. Judy said that the planning board is an advisory committee. Jerry stated that if we are to grow that the traffic issues needs to be resolved. Judy asked the members to review the growth management plan and the traffic study that was previously prepared for the City. 4. Old Business a. Planner Update- Forrest said the City received one application so far. 5. Other- Jerry asked about improvements at Riverside Park. Judy briefed the board that the process is moving forward 6. Announcements- Next meeting scheduled December 6th, 2018. Forrest said so far there is nothing on the agenda. 7. Adjournment was called for by Judy, Roger motioned to adjourn with John seconding the motion, all were in favor and the meeting adjourned at 10:55am. Respectfully Submitted, Kurt Markegard CITY HALL _ 115 W. 1st St. City Of Laurel . PUB FORKS: 623-4796 Ux PWD FAX: 628-2241 WATER OFFICE: 623-7431 P.O. BOX 10 WTR FAX: 628-2289 Laurel, Montana 59044 "ON h, « SEP 2 8 2018AP PLICATION FO —SPEC W a The undersigned as owner or agent of the following described property requests a Special Review as outlined in the City Zoning Ordinance: Legal Description: j a ei itc�iS' f aC General Description: (address): '01 t�d I S� S+ [,a�4 A� vGgoq 7 ATTACH MAP SHOWING DIMENSIONS, ACREAGE AND LOCATION OF TRACT: Owner of Tract: Edzq2rlSQS , LLQ J ' Mailing address: w ,_� to �� ji��� Phone number: Attach site plan: "el(A Time Schedule for development: Special Review requested: I understand that the filing fee accompanying this application is not refundable and that it pays part of the cost in processing. Also t at -all info ation is true and correct. } Petitioner's Signature: Fee paid and date: City of Laurel is an EEO Employer Equal Housing Opportunity Site Plan: No physical changes or renovations are expected to be made as a result of this change of use except the addition of one sign which will be located in the front window immediately west of the main doors indicating the business with which The VUE and BREW will enter into a concession agreement with: Sonny O Day, Inc. This sign will be no more than 3ft by aft and will be displayed through the window from the inside of the building and not be affixed to the outside of the building. All beverages of an alcoholic nature will be stored and prepared in a separate, exclusive location adjacent to the food preparation and serving area. Customers of legal age will purchase their beer or wine (and food if desired) from this location. Alcoholic beverages will not be sold or served at the movie ticket or concession counter. Employees who work for The VUE and BREW who are not of legal age to sell or serve alcoholic beverages in a restaurant will not be permitted access to the area in which alcoholic beverages are stored, served or sold from. Special Review Requested: The subject property, 101 W 1St St, Laurel, MT 59044 (East Laurel Original Townsite, Block 9, Lot 2A) owned by U.C. Enterprises, LLC and currently rented by VUE, LLC dba The VUE and BREW, resides in the Central Business District of Laurel, MT as defined in Laurel Municipal Code 17.12.130. Laurel Municipal Code 17.20.020 outlines specific changes in proposed establishment operations that require a Special Review by the City Planning Board and indicated in chart 17.20.010, page 394, Eating and Drinking Establishments under stated code. UC Enterprises, as owner of the property located at 101 W 1St St, Laurel, MT 59044 and VUE, LLC dba The VUE and BREW as operator at 101 W 15t St, Laurel, MT 59044, request a Special Review as outlined in Laurel Municipal Code 17.68 to allow the sale and service of alcoholic beverages for on-site consumption. The VUE and BREW is an establishment which includes three theaters and offers a light menu restaurant licensed under the State of Montana operating in Laurel's Central Business District as allowed use under municipal code 17.20.010. In addition to first run movie viewing and special showings for private parties renting theater space The VUE and BREW's restaurant, licensed under the State of Montana as a large restaurant operation, has exemplary inspection reviews by the Montana Department of Health and Human Services since opening in February 2013. The VUE and BREW restaurant offers light menu items to include pizza, hamburgers, hot dogs, nachos, premium coffee drinks and ice cream. The business also has a separate full service concession stand serving popcorn, candy, soda, specialty drinks, and other common concession offerings. Upon a successful change of use special review by the City of Laurel and final approval to sell alcoholic beverages by the State of Montana, The VUE and Brew plans to have beverages containing alcohol (primarily beer and wine) served under a concession agreement with a current all -beverage licensee as outlined in Montana Rule 42.12.133 "Concession Agreements" as overseen by the State of Montana Department of Revenue. Sonny O Day, Inc, under Concession Agreement with The VUE and BREW, will begin serving beer and wine to customers immediately upon final approval of the State of Montana who will review a concession agreement after a change of use is approved by the City of Laurel. Sonny O Day, Inc under concession agreement with The VUE and BREW plan to sell alcoholic beverages (primarily beer and wine) to customers after 7pm on Friday and Saturday nights and to any private parties who rent table or theater space for special events regardless of time (always in accordance to State of Montana sales guidelines). RESOLITI'ION NO. R18-81 EN IN i 1 i i' - 1 a t' " o i 1 x i t i I 1 1 !! INIM11131MAZIN, 1401V WMIN IkIfild WHEREAS, the City of Laurel administers its Sidewalk Replacement Program under the authority of LMC § 12.04.020; and WHEREAS, LMC § 12.04.020(B) provides the Council must approve the properties involved in the Sidewalk Replacement Program by the first Monday in October; and WHEREAS, City Staff has identified the following addresses for inclusion in the Sidewalk Replacement Program for work described in the attached Memorandum dated October 2, 2018 which is incorporated herein by reference: 420 West 8th Street 119 6th Avenue 3206 1h Avenue NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that it approves the above referenced properties for inclusion in the City's Sidewalk Replacement Program; and 1 BE IT FURTHER RESOLVED that this Resolution is approved retroactive to September 1, 2018. Introduced at a regular meeting of the City Council on November 20, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 20t11 day of November, APPROVED by the Mayor this 201h day of November, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer APPROVED AS TO FORM: Sam Painter Civil City Attorney R18-81 Approve Sidewalk Replacement Program Properties CITY HALL AV% • 115 W. IST ST. t;ity Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 P.O. Box 10 FAX 628-2241 Laurel, Montana 59044 October 2, 2018 To: Matt Lurker, CAO From: Karen Courtney, Code Enforcement Officer CC: Kurt Markegard, Public Works Director Code Enforcement In September of 2018 the City of Laurel solicited bids for three sidewalk projects in the City of Laurel in accordance with Ordinance No 0 12-07, the City's Sidewalk Replacement Program. Two firms bid on the project, J.L.D Concrete and R&H Concrete. With J.L.D Concrete being the lower of the two bids. The three properties that applied and were inspected for the project included the following: 420 West 8' Street: 1092 sq. ft. of sidewalk (I 82'x6'x4"), 12'x8'x6" total approach, an ADA comer and the curb and gutter replacement. • JDL Concrete - $9500 • R&H Concrete - $18,410 119 6th Avenue: 385 sq. ft. of sidewalk (77'x5'x4'), 24'xl0'x6" total approach, no ADA comer required. • JDL Concrete - $5,960 • R&H Concrete - $7,580 320 611 Avenue: 30'x5'x6" total approach, ADA comer • JDL Concrete - $3, 900 • R&H Concrete - $3,097 Total for all 3 properties: JDL Concrete $19,360 for the total project & R&H Concrete $29,087 for the total project. There is currently $62,000 in the budget for the Sidewalk Replacement Program per Bethany Langve. LARRY HAUGE OWNER R 8: W CONCRETE Excavation Septic Systems Gravel Concrete Forming P.O. BOX 455 COLUMBUS, MONTANA 59019 TFi runs) i99.R,;ii City ©f Laurrd Pidewalk Improvement Program Bid Sheet - 2018 SE' CELL (406) 861.4719 riveway Driveway ADA Curb & uetective Sq. Ft. Approach Approach Sq. Ft. Corner Gutter Sidewalk Width Length required 420 West 1092 12 8 N/A Yes W, 8th 8th Street Street side of property 1166 th 385 24 5 N/A N/A N/A Avenue 3206 th 30 Yes Avenue 1549 36 13 ------------- -------------- Notes: 420 W. Sth Sc,—182'X6'X4" (sidewalk),12'x6'x6" (sidewalk approach), 12'x8'x6,, (total approach), curb and gutter would be need to be done in order to pour sidewalk on W. 8th Street side only. ADA corner required. 77'x5'x4" (sidewalk), 24'x5'x6" (sidewalk approach), 24'x10'x6" (total approach), tree root would need to be removed. 2,20 30'x5'x6" (Sidewalk approach), ADA corner required. All will be removed but just the sidewalk portions for the ramps will be re -poured as homeowner wished to have small patch to landscape. T he reg1.1Ir eed . '� '�t�'r"�'�i 3 �i7 "hose Properties �laiia£� j�1c3l1 Include fly a?s?w) truncated dorrnes/pads and be inciucled in the I.otal ibid costs column. All bids due by September 26, 2018 City of Laurel Residential Sidewalk Improvement Program R & H Concrete Bid Sheet - 2018 Address of Sidewalk Driveway Driveway Driveway ADA Curb & EsLJilia L2d Defective Sq. Ft. Approach Approach Sq. Ft. Corner Gutter total cost Sidewalk Width Length required or each address 420 West 1092 12 8 N/A Yes W. 8th 8th Street Street side $18,410 of property 1196 1h 385 24 5 N/A N/A N/A Avenue $7,580 320 6th 30 Yes $3,097 Avenue oia 1 I or 1549 36 13 ------------- -------------- rojr__ $ 29,087 Notes: 420 UU 8th St—182'X6'X4" (sidewalk), 12'x6'x6" (sidewalk approach), 12'x8'x6" (total approach), curb and gutter would be need to be done in order to pour sidewalk on W. 8th Street side only. ADA corner required. 119 6th Ave. — 77'x5'x4" (sidewalk), 24'x5'x6" (sidewalk approach), 24'x10'x6" (total approach), tree root would need to be removed. 3206 th Ave. — 30'x5'x6" (Sidewalk approach), ADA corner required. All will be removed but just the sidewalk portions for the ramps will be re -poured as homeowner wished to have small patch to landscape. The required ADA corners on chose properties noted shall include the raised truncated domes/pads and be included in the total bid costs column. All bids due by September 26, 2018 City of Laurel Residential Sidewalk Improvement Program J.L.D. Concrete Bid Sheet - 2018 Address of Sidewalk Driveway Driveway Driveway ADA Curb & tsZirnatod Defective Sq. Ft. Approach Approach Sq. Ft. Corner Gutter toial cos: Sidewalk Width Length required for each address 420 West 1092 12 8 N/A Yes W. 8th $9,500 8th Street Street side of property C ,: t PC 1196 1h 385 24 5 N/A N/A N/A $5,960 Avenue 120 3206 1h 30 Yes $3,900 Avenue Tc rc: 1549 36 13 ------------- -------------- project $19,360 Notes: 420 W 811 SL—182'X6'X4" (sidewalk), 12'x6'x6" (sidewalk approach), 12'x8'x6" (total approach), curb and gutter would be need to be done in order to pour sidewalk on W. 811 Street side only. ADA corner required. 110 6th Ave. — 77'x5'x4" (sidewalk), 24'x5'x6" (sidewalk approach), 24'x10'x6" (total approach), tree root would need to be removed. 320 6th Ave. — 30'x5'x6" (Sidewalk approach), ADA corner required. All will be removed but just the sidewalk portions for the ramps will be re -poured as homeowner wished to have small patch to landscape. The required ADA corners on those properties noted shall include the raised truncated domes/pads and be included in the tonal bid costs column. All bids due by September 26, 2018 SEP 3 ?Oltj TERMS x3L,-OXI�er � jJ�"'5Ll -- Tri ACCOUNT :4rrx c %z. =r cc:aiz 0I-77 e U)d &AAc -51d .401 r? l04 e- r )eAb -qq 6J� i �Ct "fiETJT OVS 30 DM) OVER E0 DAYS I TOTAL AIMOUNT c %z. =r cc:aiz 0I-77 01-11 !67 SEP 2 5 2018 a, zTe"rnz; cc^512 d � a '�','uf .._ �.` w 1 ,, s ,—� , f, i } `. { 4 "`fes `'- -. t� 1 � �-�� e qi 4 I ..� $r . a. 5,,...— .... ...... .. ....... ..... 1. k. � 1. � � \ _.... _�. �� � �.� .� n_e Cnla1n_t7y, , ,7n;t,774a isclaimer: Not all fields are currently maintained. The accuracy of the data is not guaranteed. lease notify the Appraisal/Assessment Office of any inaccuracies. 13ack to Search Form Full Orion I)ctail Owner Information *Please !Vote: Owner information is supplied by the Montana Department of Revenue. To request updates to addresses or other ownership information, please contact the DOR office at 896-4000. Records for the current year will not be updated after tax bills have been sent out, so changes requested after you receive your bill will appear only on next year's records. Tax ID: B00366 Primary Party Primary Owner Name: 2018 Mailing Address Property Address: RESER, MICHAEL J & JUANITA RESER, MICHAEL J & JUANITA 420 W 8TH ST LAUREL, MT 59044-2007 420 W 8TH ST Township: 02 S Range: 24 E Section: 09 Subdivision: FOURTH AVE SUBD Block: 8 Lot: 11 Full Legal: FOURTH AVE SUBD, S09, T02 S, R24 E, BLOCK 8, Lot 11 - 12 GeoCode: 03-0821-09-2-04-05-0000 Show on Map (May not work for some newer properties.) Property Assessment Information Levy District: LAUREL INSIDE Assessed Value Summary Assessed Land Value = $ 34,080.00 Assessed Building(s) Value = $ 167,420.00 Total Assessed Value = $ 201,500.00 Assessed Value Detail Tax Year: 2018 Class Code Amount 2201 - Residential City or Town Lots = $ 34,080.00 3501 - Improvements on Residential City or Town Lots = $ 167,420.00 Total = $ 201,500.00 The values shown for the given tax year are for taxation purposes only. They are supplied by the Department of Revenue. For questions about these values, please contact the Montana Department of Revenue, Appraisal/Assessment Office at 406-896-4000. Rural SID Payoff Information NONE Property Tax Billing History SIDEWALK INSPECTION DATE: .�� 0 LOCATION/ADDRESS OF VIOLATION: PROPERTY OWNER NAME: 'n' i PROPERTY OWNER ADDRESS: LL INSPECTOR: r• L12 STREET NAME PROPERTY LINE (TIP) DATE PASSED INSPECTION: r--------------� #0= j SQUARES HOUSE ADDRESS I p0 NUMBER' 1 r Cl 2% ) w it l v J PANEL HAS MORE THAN '.ONE SEPARATION -- STREET NAME i:1. o - -DEFECT TYPES TYPE AI' OR TYPE Sl EITHER OF THE FOLLOWING: S1DElYAL9 J!ORE SIDEIWALK: IS DISPLACED. ONE IS R1JSED MDZE THAN ` INCH OR b'ORE THREE INCHES FROM VERTICALLY AT THE NORMAL LINE OF ANY POINT IN THE GPA.DE PANEL If HASDRAINAGE. WAY GRaRSGE i , 1" OR MORE SURFACE INTO WAY i 3- OR MDRE TYPE Cl ANY OF THE FOLLOWING: SIDEWALK 'IS CRaCKED INTO FOU2 OR MORE PIECES IS' MISSING A PIECE EQU C TO v'R EXCEEDING SIXTEEN SOAjNCHES IS h1155ING_ AA FULL kOTH.PIECE OF'ANY SIZE TYPE D2 EITHER OF THE FOLLOV.ING: MINOR SURFACE RAVAGE: • SIDEWALK IS SFAL LED -5Ef'1;tEN 507.-75: OVER SURFACE • DEEMED TR THE PANEL DEEMED STRUCTURALLY SOUND BY CITY ENGINEER; :WITHOUT DRAINAGE ISSUES TYPE: C2 SID51YALK • IS MISSIkG THREE PIECES' OR LESS, MTH EACH PIECE, BEING LESS THAN SIXTEEN SOUARE. INCHES, BUT GRE;TER THAN FOUR SOUARE INCHES TYPE ' El ANY OF THE FOLLOWING: #0= j SQUARES SIDEWALK C • HAS SEPI,RATION EXCEEDIt1G' TWbIA iNHES AT ANY POINT 114 THE �" PANEL HAS MORE THAN '.ONE SEPARATION • -HAS ELEVATION OR DP,AINAGE ISSUES. HAS SHIFTED MORE THAN IWO G GP.FAT.P INCHES: 7PAN' 2' WIDTH OF -SIDEWALK: O:4 0 17.8 FT 00 5 -FT Repoired by: Oviner City Invoice Square. Feet: 4" 6 ReimbUrsobles 0 -Forestry Y N O.Streets Y -N NOTES: TYPE OF DEFECT #0= j SQUARES �1 X R, _ CITYRESPONSIKE OWNER RESPOl: IDLE TYPE 62 A�4Y OF THE FOL LO'MNG: SIDEWALK IS DEPRESSED MORE ��`°'•. iHA\ THREE INCHES FRIJ,U THE NORMAL LINE OF -GRADE • PONDS. WATER' • COLLECTS DEBRIS 3. OR IJD*f -; TYPE DIARY OF THE FOL LOrRING: SIDEtiYALK: -. .. • •1 SPALLED 7557 OR, MORE OVER SURFACE. • HAS A.$PALI_rD AREA DEEPER THAN ONE INCH �` • ` gip, I \a ' HAS LOOSE OR DETERIORATING j DA1d7GE,:0JER THE MAJORITY OF ' THE SURFACE • DOES' NOT 'ORAIN PROPERLY j TYPE E2 -- - SIDEtiYALK _ •' I • HAS .ONE:SEPA°.FTIO`J GREATER THAN 014E INCH AND LESS THAN IWO INCHES -.AT ANY _ POINT. IN. THE PANEL IS LEVEL I • HAS :ND' OTHER � APPARENT HAZARDS TYPE F' Appror... Squore THE'CROSS.SLOPE-=zn Feet of (WIDTH)' OF - THE SIDEWALK EXCEEDS 013 to 'be Repaired° M'OR'E THAN ONE INCH PERFOOT: FOOT: I I ' City of Laurel Residential Sidewalk Improvement Program Bid Sheet - 2018 Address of Sidewalk Driveway Driveway Driveway ADA Curb & cstii�iatecl Defective Sq. Ft. Approach Approach Sq. Ft. Corner Gutter total cost Sidewalk Width Length required for each address 420 West 1092 12 8 N/A Yes w. 8th 8th Street Street side of property 1166 th 385 24 5 N/A N/A N/A Avenue Tot -,?l 1or 1549 36 13 ------------- -------------- project Notes: �68th St—182'X6'X4" (sidewalk), 12'x6'x6" (sidewalk approach), 12'x8'x6" (total approach), curb and gutter would be need to be done in order to pour sidewalk on W. 8th Street side only. ADA corner required. 1166 th Ave. — 77'x5'x4" (sidewalk), 24'x5'x6" (sidewalk approach), 24'x10'x6" (total approach), tree root would need to be removed. The required ADA corners on those properties noted shall include the raised truncated domes/pads and be included in the total bid costs column. CITY HALL 115 W. 1 s ST. CIty Of Laurel PUB. WORKS: 628-4746 WATER OFC.: 628-7431 P.O. Box 10 COURT: 628-1464 Laurel, Montana 59044 FAX 628-2241 Sidewalk Improvement Program Criteria/Grading System Address of Defective Sidewalk: Is the sidewalk in the vicinity of a school? Scale 1-3 1000 feet or greater =1 500 feet to 1000 feet =2 Adjacent to or within 500 feet = 3 Does the sidewalk have a % inch or greater uplift between adjacent sidewalk sections? Scale 1-3 % inch or less =1 % to I % inch = 2 1 %: inch or greater = 3 Does the sidewalk have at least one full -depth crack throughout more than 50% of the surface area which has spread more than % inch apart in any 5 foot area, exclusive of contraction joints? Scale 1-3 1/4 inch or less =1 I/4 to 1'f2inch=2 1 Yz inch or greater = 3 Does the sidewalk have any portion, which is punched out or otherwise broken away or missing? Scale 1-3 8 inches or less =1 8-16 inches = 2 16 inches or greater = 3 The general sidewalk condition is: Scale 1-3 Fair =1 Bad = 2 Unsafe = 3 Office of Code Enforcement Total: W V 9 N H :A tom•+ , ,� ��t: ., _ •� ., T ;, m .dp... r? r- •: {� z:l, •* ,�.- � _ - 4 - - _ ,fit � , ,. 3+f ,.. .._ r.:: _ � ;* t , j1 r 1� YAG •�i i ���'' c._ c -- ___.�.: _.. _____rr- \` 1 r w a r j`�;: +�� � 'i0_ Lam" ... .. .._. ._'_'.r_ .. ;:. 4�,J!,, r� tl-_J i'•i 'Y�4;Si f4 s ,y, 'F: �r s .cel ,t r �" _:,.� . _. .q ... ... � - � i l i � _ �' y' t 4.',"31. � � `Sas +r s . � '. ? k w .Af��• x r a� �� T��'; � s H-. r1 ��. _, *, � � _ t_ `� �~,� �sy F, ��� �_, T. � - - ��. t R� • ..: _ _i ::�- �� ��� �• �``^ter, L I . _ - � .. � i �" i -..� �` •,,., .. ,t 1�F� C� �'r •� ... �.y ,� _ .: ,_ .. yJy _ 1 M _ ` _ t r � _ � �c'�S Zvi n v ��R� '' � .._ � � w' 4 } �• ,^ � . ,` `� I -- i t I !� . s �� .' ; /`, r L�� � �? } s 3 _ . !t � � 2 �� .. L- t, A � �'<', S 7L.1 3t�f � .� a.4 � ^y,�t"t iii �� �' .i : �t�.�'� �'y _ � r �. �'+�"� . art .� Ink-�'��i`r'S " 4 �}Y rL / i , K � f `� ��7 4 1 �4r � '� r y ff }}��''i^i t3- DS ti � � r. ""' _ . _ _ T sY [ i{ji.. .._� t -_. x. . . A© • M, w .®y, y. � ���7���:l��y•� :.` � : �. *- ��, � tie ..' :-�--- — ''� =�.. i _• . ' !Ci � �'t � J G`' r � � (k / �. �. . v� •L/ .�..`� j'j �i ,, Y-l�jnw��t�c•�ne Cnu�. ty, l�f.nnt�ana isclaimer: Not all fields are currently maintained. The accuracy of the data is not guaranteed. lease notify the Appraisal/Assessment Office of any inaccuracies. i3ack to Seared Form Full Orion Detail Owner Information *Please ]Vote: Owner information is supplied by the Montana Department of Revenue. To request updates to addresses or other ownership information, please contact the DOR office at 896-4000. Records for the current year will not be updated after tax bills have been sent out, so changes requested after you receive your bill will appear only on next year's records. Tax ID: B01418 Primary Party Primary Owner Name: SAYRE, TOM J 2018 Mailing Address: SAYRE, TOM J Assessed Building(s) Value = $ 128,620.00 Total Assessed Value = $ 162,700.00 Assessed Value Detail Tax Year: 2018 Class Code Amount 2201 - Residential City or Town Lots = $ 34,080.00 3501 - Improvements on Residential City or Town Lots = $ 128,620.00 Total = $ 162,700.00 values shown for the given tax year are for taxation purposes only. They are supplied by the artment of Revenue. For questions about these values, please contact the Montana Department of anue, Appraisal/Assessment Office at 406-896-4000. Rural SID Payoff Information NONE Property Tax Billing History 119 6TH AVE LAUREL, MT 59044-2918 Property Address: 119 6TH AVE Township: 02 S Range: 24 E Section: 09 Subdivision: YOUNGS SUBD Block: 2 Lot: 11 Full Legal: YOUNGS SUBD, S09, T02 S, R24 E, BLOCK 2, Lot 11 - 12 GeoCode: 03-0821-09-3-10-07-0000 Show on Man (May not work for some newer properties.) Property Assessment Information Levy District: LAUREL INSIDE Assessed Value Summary Assessed Land Value = $ 34,080.00 Assessed Building(s) Value = $ 128,620.00 Total Assessed Value = $ 162,700.00 Assessed Value Detail Tax Year: 2018 Class Code Amount 2201 - Residential City or Town Lots = $ 34,080.00 3501 - Improvements on Residential City or Town Lots = $ 128,620.00 Total = $ 162,700.00 values shown for the given tax year are for taxation purposes only. They are supplied by the artment of Revenue. For questions about these values, please contact the Montana Department of anue, Appraisal/Assessment Office at 406-896-4000. Rural SID Payoff Information NONE Property Tax Billing History SIDEWALK INSPECTION DATE: �� l LOCATION/ADDRESS OF VIOLATION: IA Veru L.(_ _ PROPERTY.OWNER NAME: -rn m C (0 CIO PROPERTX-OWNERADDRESS! LL !o`4' Ave- /.n,wrGI MT 590gg INSPECTOR: DATE PASSED INSPECTION: - STREET NAME I, I, I, I, _\1 11 Z iI W II III ,1 jl �Lo i' i PR4PERi/ UNE �US SIDEWALK I I HOUSE ADDRESS I IN",HES V .ANY POINT IN THE .�0% NUMBER' i TSI ll �y�ve 71 • -HAS ELE'l.XG QR: GP,AINAGE 2 ISSUES. • HAS SHIFTED MORE THAI4 7WO GREATER' STREET NAME TYPE A I. oR SIDEV41.14 LORE IS DISPLACED. ONE INCH OR .MORE VERTICALLY AT ANY POINT IN THE PANEL j-1' OR WRE TYPE C1 ANY OF THE FOLLO;t'ING: SIDEWALK • IS CRkCKEO INTO FOUR 'OR MORE PIECES • IS' MISSING A PIECE EOUA.0 TO OR EXCEEDING SIXTEEN SQUARE INCHES • IS MISSING A FULL DEPTH . PIECE OF ANY SIZE TYPE D2 EITHER OF THE FOLLOKTNG: MINOR SURFACE DAMAGE: • SIDEWALK IS SPALLED' B&WEEN 507.-75.'• OVER SURFACE • DEEMED. OF THE PANEL DEEMED. STRUCTURALLY SOUND BY CITY ENGINEER; WITHOUT DRAINAGE ISSUES DEFECT TYPES' TYPE S1 EfTHER OF THE FO!_LOM14G: SIDEWALK; • IS RAISED' mb.4. THAN THREE INCHES FROM THE NORMAL LINE OF GR..DE • H'S, DRAINAGE: WAY VO4AGE FORAiED INTO L- 111 SURFACE 3' OR UORE TYPE. C2 SIDEWALK • IS IAISSIKG THREE PIECES' OR LESS, 1'4TH EACH PIECE. BEING LESS THAN SIXTEEN SOUARE INCHES, BUT GRE,TER TNN FOUR SOUARE NICHES N TYPE E1 ati'Y OF THE FOLLOWING: i# O= j SQUARES i SIDEWALK C •. HAS SEP: RATION E-iCEE0U1G' TWO IN",HES V .ANY POINT IN THE .�0% PANEL • HAS MORE THAN :ONE SEPARATIOIJ • -HAS ELE'l.XG QR: GP,AINAGE 2 ISSUES. • HAS SHIFTED MORE THAI4 7WO GREATER' INCHES: TNgN• 2 - WIDTH OF -SIDEWALK: 0:4 .FT D.8 FT RI J FT Repaired by; O.rner City Approx_ SpOore InvoiceSquare. Feel: 4" 6" Fee( of SideYrOlk Reiinbursobles to 'be Repoired' Q.Fmstry Y' N O.Streets Y -3 o6 NOTES: TYPE OF DEFECT i# O= j SQUARES i .CITY RESPONSIBLE OWNER RESPONSiuE Y.E. B2 aNY OF THE FOLLO'i ING: SIDEYr'ALF IS:DEPF.ESSEO MORE o•�s THAN THREE INCHES FROi THE NORMAL LINE OF •GP•ADE. • PONDS. WATER • COILECTS DEBP.IS 3' IH UTZ TYPE D1 ANY :Or THE F011 OribinGi SIDEW4K: • IS SPALLE'D "754 OR MORE OVER'SURFACE. ;( • FIr1S A.SPALLED AREA DEEPER Tk4 Oi4E INCH • `;�j' I HAS LOOSE -OR DEiER10P.ATING DAUAGE:OJER THE MITORriY OF THE SURFACE • DOES' NOT DRAIN PROPERLY j TYPE E2 -�- - SIDEWALY. • HAS .OmE:SEPaa.AT10r4 GREATER THAN 014E � i OCH AND LESS THAN °ate% 1'2 IWO INCHES •.AT Aru'Y POR{T IH: THE i 1.51EVEL • FAS .NO- OTHER APPARENT HAZARDS TYPE' F: i TFIE'CR055.SLOPE (t:'IDTH)' O.F• THE SIDEWALK EXCEEDS MORE THAN ONE INCH PER.FOOT: i City of Laurel Residential Sidewalk Improvement Program Bid Sheet - 2018 Address of Sidewalk Driveway Driveway Driveway ADA Curb & Estimated Defective Sq. Ft. Approach Approach Sq. Ft. Corner Gutter total cosi Sidewalk Width Length required for each address 420 West 1092 12 8 N/A Yes W, 8th 8t" Street Street side of property 116 6th 385 24 5 N/A N/A N/A Avenue i";:,Cal for 1549 36 13 ------------- -------------- proles_ Notes: x!20 W. ©t" 5'c. — 182'X6'X4" (sidewalk), 12'x6'x6" (sidewalk approach), 12'x8'x6" (total approach), curb and gutter would be need to be done in order to pour sidewalk on W. 8t" Street side only. ADA corner required. 1166 th Ave. — 77'x5'x4" (sidewalk), 24'x5'x6" (sidewalk approach), 24'x10'x6" (total approach), tree root would need to be removed. The required ADA corners on those properties noted shall include the raised truncated domes/pads and be included in the total bid costs column. CITY HALL 115 W. IST ST. CILy Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 P.O. Box 10 COURT: 628-1964 Laurel, Montana 59044 FAX 628-2241 Sidewalk Improvement Program Criteria/Grading System Address of Defective Sidewalk:///,-) �! Is the sidewalk in the vicinity of a school? Scale 1-3 1000 feet or greater =1 500 feet to 1000 feet =2 Adjacent to or within 500 feet = 3 Does the sidewalk have a 3l inch or greater uplift between adjacent sidewalk sections? Scale 1-3 ala inch or less =1 3l to 1 YZ inch = 2 1 '/2 inch or greater = 3 Does the sidewalk have at least one full -depth crack throughout more than 50% of the surface area which has spread more than'/4 inch apart in any 5 foot area, exclusive of contraction joints? Scale 1-3 I/4 inch or less =1 '/ to 1 '/z inch = 2 1 '/ inch or greater = 3 Does the sidewalk have any portion, which is punched out or otherwise broken away or missing? Scale 1-3 8 inches or less =1 8-16 inches = 2 16 inches or greater = 3 The general sidewalk condition is: Scale 1-3 Fair =1 Bad = 2 Unsafe = 3 Office of Code Enforcement Total: 9 09 1 . 0WOMO To X10."M i p 01OF . 0WOMO To X10."M i p . 0WOMO To X10."M i •.r �����'. � tf•;�t i.__ � 2 ,711) � �t_\ t ��:�, K T'. .. T:6 Iktti '' % > � 4 ty. 1t` � (rlwl4 �,`.�-1jt fit• `�.r- r� 3 r rl/ S Y /1��.•• ' `��{,• ,. ! �/ r�rt�••y �•�tlq �' ) `may ksw„ •Fr.•f _'�� til,:..,;... ;fix ' �" �r yy�:. 4S J4 �Mk- o e, y �; t. ,.�'• v I �� j it I��r r r 40 �r �{ Karen Courtnu From: Sean Erickson <uavsean@gmaiicom> Sem Monday, September 1420012X01PM To: Karen Courtney Subject: 3%06th Ave Hello Karen, Could you please consider some portions of the sidewalks along the north side of our property (W Fourth St.) for replacement? 1. Starting with the Corner. - it has some pretty good spalling and cracks over about half of it. Can this be converted back to a garden corner like the other corners? (This would save a bit on concrete) We'd like to pretty it up a bit. We'll be happy to do the landscaping and clean up. 2. Going tothe alleyway. ' From the neighbors house at the alley, headed east about 50ft. (Up to where the sidewalk has lifted 3 inches). Thank you for your assistance. Please let me know if you need anything else. Regards, Sean Erickson. 1 ri�z - Yel►l�ul�t�nnc Cc.�urrty. M��n��►ana isclaimer: Not all fields are currently maintained. The accuracy of the data is not guaranteed. lease notify the Appraisal/Assessment Office of any inaccuracies. 13-ack to Search Form Full Orion Detail Owner Information *Please Note: Owner information is supplied by the Montana Department of Revenue. To request updates to addresses or other ownership information, please contact the DOR office at 896-4000. Records for the current year will not be updated after tax bills have been sent out, so changes requested after you receive your bill will appear only on next year's records. Tax ID: B00144 Primary Party Primary Owner Name: 2018 Mailing Address: Property Address: ERICKSON, SEAN M & KIMBERLY R ERICKSON, SEAN M & KIMBERLY R PO BOX 12 LAUREL, MT 59044-0012 320 6TH AVE Township: 02 S Range: 24 E Section: 09 Subdivision: PARK SUBD (LAUREL) Block: 1 Lot: 9 Full Legal: Po RK SUBD (LAUREL), S09, T02 S, R24 E, BLOCK 1, Lot 9 - GeoCode: 03-0821-09-3-22-06-0000 Show on Map (May not workfor some newer properties.) Property Assessment Information Levy District: LAUREL INSIDE Assessed Value Summary Assessed Land Value = $ 34,080.00 Assessed Building(s) Value = $ 131,840.00 Total Assessed Value = $ 165,920.00 Assessed Value Detail Tax Year: 2018 Class Code Amount 2201 - Residential City or Town Lots = $ 34,080.00 3501 - Improvements on Residential City or Town Lots = $ 131,840.00 Total = $ 165,920.00 e values shown for the given tax year are for taxation purposes only. They are supplied by the partment of Revenue. For questions about these values, please contact the Montana Department of venue, Appraisal/Assessment Office at 406-896-4000. Rural SID Payoff Information NONE DATE: LOCATIONIADDRESS OF VIOLATION: PROPERTY OWNER NAME-. PROPERTY OWNER ADDRESS: INSPECTOR: DATE PASSED INSPECTION: STREET NAME TYPE OF 7-07--i DEFECT souARES PROPERTY LINE LU r----------- U) HOUSE ADDRESS 2 NUMBER' I > Ul 11 JI L7 7 STREET NAME - CITY RESPONS131. E ,DEFECT TYPES - OWNER RESPONSIBL�. TYPE A I. OR TYPE B1 EITHER OF THE FOLLOWING: TYPE B2 XNY OF THE FOLLOWING: IDEWALK T L40RE SIDEWALK SIDEWALK IS Ri'jSED MORE THAN IS DISPLACED ONE IS DEPRESSED MORE THREE INCHES FROM INCH OR MORE THAN THREE INCHES VERTICALLY AT THE NORMAL LINE OF FROM THE NORMAL :.NY P044T IN THE GRADE LINE OF GRADE PANEL • fiAS DRAINAGE WAY DRAINAGE PONDS. WATER 1* OR MORE FORMED INTO WAY SURFACE COLLECTS DEBRIS 3' OR MID -E TYPE Cl ANY OF THE FOLLOWING: IS CR9KED'INT0 FOUR 0 OR I MORE PIECES . IS MISSING A PIECE EOUA,- TO OR EXCEEDING SIXTEEN SCUARE INCHES . !S MISSING A FULL DEPTH PIECE OF ANY SIZE TYPE D2 EITHER OF THE FOLLOWING: MINOR SURFACE DAMAGE: • SIDEWALK 15 $PALLED BETWEEN 50%-75% OVER SURFACE • MAJORITY CF THE PANEL DEEMED STRUCTURALLY SOUND By C17Y ENGINEER, WITHOUT DRAINAGE ISSUES TYPE C2 SIDEWALK • IS MiSSM.G THREE PIECES OR LESS. WITH EACH PIECE BEING LESS THAIN _4 SIXTEEN SQUARE INCHES. BUT GRE�TER TRAN FOUR SCUAPE INCHES TYPE El ANY OF THE FOLLOWING: SIDEWALK CA • HAS SEP NRATiON EXCEEDING TWO A IK,HES AT ANY POINT IN Tj4 PANEL • HAS MORE THAN ONE SEPARATION A • HAS ELEMATiON OR DRAINAGE ISSUES • HAS SHIFTED MORE THAN rwO GREATER INCHES. THAN 2' WIDTH OF SIDEWALK. 04 FT 03 FT Xa FT Repaired by: Owner_ City Invo;ce Square Feet: 4" - 6" Reirnbursobles-- 0 Forestry Y IN 0 Streets Y NV NOTES: Approx. Square Feet of Sidewalk to be Rcpo;red: TYPE Di ANY OF THE FOIIO'hlNf,: SIDEINALK: • IS SPALLED 75% OR MORE OVER SURFACE • HAS A sPALLED AREA DEEPER ,`..: THAN ONE INCH • HAS LOOSE OR DETERIORATING DAMAGE OVER T14E mAjORiTY or THE SURFACE • GOES'NOT DRAIN PROPERLY TYPE E2 SIDEWALK . HAS ONE. SEPARATION GREATER THAN O'I INCH AND LESS THAN, TWO INCHES At ANY POINT IN THE PANEL # 13 LEVEL 0 HAS NC'OTHER APPARENT HAZARDS TYPE F: THE CROSS SLOPE (VADTH)'OF THE SIDEWALK EXCEEDS MORE THAN ONE INCH PER FOOT. CITY HALL 115 W. IST ST. City Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 P.O. Box 10 COURT: 628-1964 Laurel, Montana 59044 FAX 628-2241 Sidewalk Improvement Program Criteria/Grading System Office of Code Enforcement Address of Defective Sidewalk:,} U�— .r Is the sidewalk in the vicinity of a school? Scale 1-3 1000 feet or greater =1 500 feet to 1000 feet =2 Adjacent to or within 500 feet = 3 Does the sidewalk have a % inch or greater uplift between adjacent sidewalk sections? Scale 1-3 3/ inch or less =1 % to 1 %: inch = 2 1 %Z inch or greater = 3 Does the sidewalk have at least one full -depth crack throughout more than 50% of the surface area which has spread more than'! inch apart in any 5 foot area, exclusive of contraction joints? Scale 1-3 V4 inch or less =1 '/ to 1 '12 inch = 2 1 %i inch or greater = 3 Does the sidewalk have any portion, which is punched out or otherwise broken away or missing? Scale 1-3 8 inches or less =1 8-16 inches = 2 16 inches or greater = 3 The general sidewalk condition is: Scale 1-3 Fair =1 Bad = 2 Unsafe = 3 3 0 3 Total: / (�_ 1 .l ,� z -1'.: ..�tS� i� ,_ � d ;T � -: �; �::� i '+;� `\ � ' �, ` _ � ,,, ,, a r � ' r 1 a ,#= ' _�,,r i— '` � , ,—�.` ' + ,' . ;i�