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HomeMy WebLinkAboutCouncil Workshop Minutes 10.30.2018COUNCILMINUTES WORKSHOP INUUMCMILQUILIU i omit, A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on October 30, 2018. Emelie Eaton Heidi Sparks x Bruce McGee _x x Richard Herr Scot Stokes x Iry Wilke _ x Richard Klose x Bill Mountsier Matthew Lurker, Chief Administrative Officer Kurt Markegard, Public Works Director Public Input There were none. General Items There were none. Executive Review ® Resolution — Resolution is awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. The City received two bids for this project; one was for $1.748 million and the second for $1.575 million. Carl Jackson, KLJ, spoke regarding KLJ's recommendation. The low bidder Strategic Construction Solutions has not worked with KLJ before. Prior to the recommendation, KLJ contacted references, including those finishing work presently. The references all gave good reviews. With that KLJ has given their recommendation to award this project to the lowest bidder. Council was reminded that there is a contingency in the bid for when the digesters are drained down. However it is unknown what the state of the digesters are, and therefore it is unclear if any additional work will need to be completed. The bid tab stated the engineer's estimate was $900,000. Carl will clarify where the discrepancy occurred. It was stated that two projects were combined and the estimate may only be for one part of the project. The total was under the expected cost. ® Resolution — A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located within the City's urban renewal area. Council Workshop Minutes of October 30, 2018 A few years ago a Gateway Plan was created. There was concern about roundabouts butting up to a traffic signal. This project was to be completed using LURA funds. Outside of South 1St Avenue, the next area within the LURA district that needs attention is located between East Main and East 1St Street and around Ohio. Because this project is more viable at this time this resolution has been brought forward to survey the area to move forward with improving this area of town. This street has heavy truck traffic, but will also need curb and gutter to help with drainage issues. The other large project that has been identified is East 6th Street. However, this is not located within the district and will move forward next year using different funding avenues. It was questioned if there would be a SID. It was clarified that a SID would only be for residential sidewalk repairs. LURA can pay for commercial sidewalks. It was questioned if it would be multi - funded, it was clarified that this would have multiple funding sources. The Public Works Director clarified that Montana was redone in 2005 or 2006. There was a plan to replace all those streets with Alder. This is an opportunity to get this area redone using different funding. It was questioned how long this would extend the TIF District. It was clarified that the City would ask for an extension of the TIF District in 2019 and it will extend it for another 20 years. The City cannot continue extending the TIF District by bonding projects. If in the future the TIF District were to bond another project it would need to end at the same time this bonded project does. It was questioned if this project will use all the funds in the TIF District now. It was clarified that very little of those funds would be used, it is used to show revenue stream to be able to take out the bond. ® Resolution — A resolution of the City Council resetting the December 25, 2018, Council meeting to December 26, 2018. There was no discussion on the agenda item. ® Council Issues o Sed Basin Update The contractor has completed the floor and is working on building the forms for the walls. Those will be poured soon. A lot of parts being ordered. The tank will be coming down very soon. If you would like a tour to see the progress, please ring the doorbell and ask to see the progress. o West Railroad Update If you have not driven down West Railroad, be sure to see the repairs that have been done. This repair should hold for a few years. What the County has signed off on the Urban Route, and the information has been sent to the State, see attached. The State has received the submission. The State will be working on a cost estimate. There is currently $3.3 million available, so planning can begin. Discussions regarding water and sewer will need to take place. There is the opportunity to extend water and sewer further out on West Railroad for future development. One Council Member spoke to the repair work already done and excited for the new project. Mayor Nelson stated that he is working to explore options to extend services out to the new interchange and be ready for new businesses to come in. If the City does not grow, it will not keep up with the growing expenditures. 10 Council Workshop Minutes of October 30, 2018 Other Items There were none. Review of Draft Council Agenda for November 6, 2018 There were no edits made. Attendance at the November 6, 2018, Council Meeting Council Members Sparks and Wilke will not be at the next Council meeting. Announcements There will be no Emergency Services in November or December. Council Members were reminded to turn their clocks back this weekend. Council Member Wilke gave an update on the potential shooting complex north of town. They met with the Airport Authority and had been approved. The last step in this process is to get approval from the FAA. The weir is out of the river, and the roofs have been replaced. It was questioned if there was an update on the DOJ funds. There is no update at this time, but will be placed on a future Workshop agenda. It was questioned if there was an update on the $3 million from the State. It was stated that an email came out, but did not include the Mayor or CAO. The Council Member is forwarding for follow up. Chief Musson retired today; his retirement party was tonight. There may still be people at his party. Capitan Langve will be the Interim Chief until one is determined. KLJ had sent out an invite for breakfast to all Council Members. Those interested in attending need to RSVP. The council workshop adjourned at 7:18 p.m. Respectfully submitted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. cn 0 C 0 CC) > U) m CD X (D (D 0 0 fA 0 0 =3 Idaho Ave. Ohio Ave. 0 J, iAe 1:1 14- N - —� w 71,�,- 1. � I - --- + —, - 7717 1-4 0 /. - C/e, 0 Z nlI � I � ��� //A,, =Xffol? COMMISSIONERS (406) 256-2701 (406) 256-2777 (FAX) October 9, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Dept. of Transportation Rail, Transit & Planning Division Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: P.O. Box 35000 Rulings, MT 59107-5000 -15000 commission@co.yeRowstone.mt.gov The City of Laurel and Yellowstone County have jointly found that West Railroad Street from South ? Avenue to South 8"` Avenue is an urban priority project. Please find enclosed with this letter a copy of Yellowstone County's Resolution identifying the project and requesting State funding as an urban priority project. The City of Laurel will be submitting this project funding request via separate letter and resolution. The project's cost estimate is still unknown but the Montana Department of Transportation will assist in determining a final cost estimate. Thank you for your consideration and assistance of this project. If you need further information regarding this matter, please contact Tim Miller, Public Works Director at (406) 256-2735. Sincerely, John Ostlund, C4irperso Denis Pitman, , miss io ner �%obn ri�coll, Commissioner Enc. MU, '1111 ISE IABAfl F111IDS THE IDENTMED PRIORITY PROJECT LOCATED WITHIN THE CITY OF LAUREL WHEREAS, it is in the best interests of the residents of the City of Laurel and Yellowstone County to place a high priority on maintenance of West Railroad Street from South I" Avenue to South 81h Avenue in Laurel, Montana, WHEREAS, portions of this stretch of road lies in the jurisdictional area of the City of Laurel, WHEREAS, the City of Laurel and Yellowstone County jointly authorize letters of support to obtain urban funds for the maintenance of this road from the State of Montana, BE IT RESOLVED that Yellowstone County shall issue a letter to the Montana Department of Transportation requesting urban funds for the improvement of West Railroad Street from South 1st Avenue to South 81h Avenue in Laurel, Montana. DATED this 91h day of October, 2018. YELLOWSTONE COUNTY BOARD OF COMMISSIONERS o Ost rFr-so-n hmn Ostkmd, Chaipen Pitman, Commis'sioner -V A iii yntc`oll, Comrrfis-s'jo-n-er ATTEST: Jeff MM- CIA &Recorder RESOLUTION - O. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL NAVRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIOKFY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both t11e City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member Herr. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18°i day of September 2018. APPROVED by the Mayor this 18`h day of September 2018. CITY OF LAUREL Thomas C. Ne son, a or B L tgXe, Clerk-'Creasurer, Clerk -Treasurer Sam S. Paa—eer, Civil City Attorney RIS -66 Approve MDOT Letter regarding Use of Urban Funds