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HomeMy WebLinkAboutPublic Works Committee Minutes 10.15.2018Minutes Public Works Committee October 15, 2018 6:00 P.M. Council Conference Room Those present: Kurt Marhegard, Staff Advisor Bill Mountsier, Vice Chair Emelie Eaton, Chair Karl Dan Koch Richard Herr Heidi Sparks 1. The meeting started at 6:02. There was no public in attendance. 2. General items a. Review and approve minutes of August 20, 2018 meeting. The minutes were reviewed. Heidi Sparks moved the minutes be approved as written. Bill Mountsier seconded. The motion was approved. Roger Geise entered the meeting at 6:10 as a prospective committee member. 3. New Business Emergency Call -outs Kurt had supplied all attendees with a list of all Emergency Call -outs since July 1, 2018. The July items had been reviewed at the July Public Works meeting. The August items had been reviewed at the August Public Works meeting. The September items had been reviewed at the September 17th meeting. On both September 241h and October loth the Elm Lift Station reported a failure. Both of these reported failures were because of cell service updates. The Public Works Department has now routed the calls so they do not go through police dispatch but are handled by public works personnel. They have been instructed to silence the alarm. If it sounds again within half an hour there is a real problem not a cell service update. Sed Basin Update While crews were pouring the concrete it was noticed that because of the 2'4" thickness of the concrete it would be advisable to broom finish the concrete as opposed to power laminating the concrete. This would prevent the smooth finish of the concrete from flaking away. K. Dan Koch inquired regarding whether there was going to be rebar installed in the new cement. He was assured that there is quite a bit of rebar being used. 4. Old Business a. KLJ and Great West Engineering Reports Kurt had a copy of the October 15, 2018 Project Progress Update from Great West ready for all members. The City continues to work with Wilson Brothers to remove the rock: weir. Two warranty issues regarding the new water intake were discussed at length. The first issue was a suspected leaf. The intahe was back flushed and it is now operational. However, the hot water flush line does not appear to have enough pressure to spray the intalqe screen to prevent frazzle ice from entering the intake. Wilson Brothers continues to wort to attempt to identify the problem. They now suspect a fitting brolqe. The second warranty issue is the reclamation area. Reseeding needs to be done but GHS is discussing areas of concern with the City of Laurel and no works has been done as of the October 15th Project Update. KI -J's October 15, 2018 City of Laurel Project Status Update was reviewed next. The bids had been opened on the Screw Press/Digester Rehabilitation project. Those bids come in at $1.5 million and $1.3-$1.4 was the budgeted estimate. It is expected these bids will be discussed at the next Council workshop. The H2S Remediation issue was discussed next. Kurt pointed out that it had been an ongoing problem since 1982 when the Elm Street Lift Station was first installed. An area of chemical oxygen deprivation had been noted and that issue was being followed up on. It was also noted that the portion of the line coming from BNSF had high H2S readings and the City was going to have to discuss with BASF how they could remediate that. Kurt was anxious to find a solution to end the complaints about the odor at the lift station. KLJ will begin designs to improve the function of the lift station as well as continue to do sampling to identify sources for the high H25. East 6 th Street improvements Because of all the drainage problems discovered this spring there is a need for a water flow study before construction begins. KLJ still hopes to go to bid in March, 2019 with construction to proceed with no stops for the 4th of My and continue until approximately August, 2019. Pavement Maintenance KL) has begun saw cutting West 4th Street, West 2nd Street and West Railroad Street. Pavement Management Plan Crews are expected to begin field inventory November 1. Other Anticipated Fiscal Year 2019 Projects Railroad Street Public Worhs Director Marbegard had provided all with a copy of the County's Resolution 18-97 which placed improvements to West Railroad Street from South 11t Avenue to South 8th Avenue as a high priority and supported use of urban funds for improvements to that street. b. Street Maintenance — as was discussed under Old Business (a) CWG is out filling potholes, crack sealing and chip sealing and KLJ has begun saw cutting on West 4th Street, West 2nd Street and West Railroad Street. c. West Railroad Street Urban Funds Update County Resolution R18-97 was discussed under Old Business (a). Committee members now have seen both letters which have been sent to Carol Strizich with Montana Department of Transportation. Discussion ensued regarding drainage coming from the north and west but that is a problem for the State Engineers to works through. S. Other Items K. Dan Koch brought up the issue of filling the ditch that runs along Montana Avenue and comes out on Pennsylvania Avenue. 6. Announcements Richard Herr inquired as to when improvements to Highway 212 would be completed. It was explained to him that, as a Laurel City Council member, KL) had been sending regular updates on this project, as well as improvements to the West Laurel interchange project and the Zimmerman Trail project. Richard Herr then inquired when the vault toilets would be installed in Riverside Park. It was explained to him that Forrest Sanderson, Laurel's Flood Plain manager, would be determining at what elevation those toilets needed to be installed; that Missoula Concrete had the state contract to do the work and that a March,2019 delivery was anticipated. The October Public Works meeting was adjourned at 7:07 p.m. The next meeting will be November 19, 2018 at 6:00 p.m. Respectfully submitted, Emelie Eaton Public Works Chair AGENDA CITY OF LAUREL Public Works Committee 010/15/2018 6:00 PM Public Works Conference Room 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration for an individual speaking under Public Continent is limited to three minutes. TY17ile all comments are welcome, the committee will not take action on any item not on the agenda. a. 2. General Items a. Review and approve minutes from September 17, 2018 3. New Business a. Emergency Call -outs b. Sed Basin Update 4. Old Business a. KU and Great West Engineering Reports b. Street Maintenance Chip Seal Sring 2019 c. West Railroad Street Urban Funds 5. Other Items a. 6. Announcements a. The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, or write to the City Clerk, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. Minutes Public Works Committee September 17, 2018 6:00 P.M. Council Conference Room Those present: Kurt Marhegard, Staff Advisor Carl jacktson, KU Engineering Emelle Eaton, Chair Bill Mountsier, Vice Chair Held! Sparks Karl pan Koch Marvin Carter 1. There was no public in attendance. 2. General items a. Review and approve minutes of August 20, 2018 meeting. The minutes were reviewed. Heidi Sparks moved the minutes be approved as written. Karl pan Koch seconded. The motion was approved. 3. New Business Emergency Call -outs Kurt had supplied all attendees with a list of all Emergency Call -outs since My 1, 2018. The July items had been reviewed at the July Public Worms meeting. The August items had been reviewed at the August Public Works meeting. On September 3`d a water supply problem was reported in the 900 blocky of 4th Avenue. This was identified as a homeowner problem. On September 6th water was turned back on in the 1000 blocks of Montana Avenue. On September eh crews responded to a report of a leaks on South 8th Avenue. On August 15th the water booster pump in Murry Heights was reported as making an unusual noise. Crews discovered one of the pump's three bearings had gone out. Possible LURA Project Washington, Idaho, Ohio Avenues The city's engineering firm, KU, had been asked to look Into making curb to curb repairs on these three avenues from Main Street to First Street East. This activity corresponded to a constituent complain made by Jason Balzer of 13 Washington Avenue and received by Emelle Eaton who had taken It to a Council Workshop for discussion. On the day this complaint came before the Council City crews were able to clear away gravel that had been put from the sidewalk to the middle of Washington Avenue by a business owner on the corner of Washington Avenue and Main Street. This removed the drainage Issue which was the root of the constituent's complaint. The Mayor had further recommended to LURA that they consider using fiscal year 2018-2019 funds to make repairs to curbs, Infrastructure and streets. KU had only done preliminary research and could only guess that at this point it appeared those repairs would cost approximately $4.5 million for infrastructure. There was discussion regarding making this a bondable "LURA project" versus making It a project that was completed in phases versus creating SID. There was discussion regarding the ability of some business owners to move ahead immediately to pay for improvements to curb and gutter alongside their businesses. Carl explained that an SID applies to improvements made "in front of" the building. As Carl understood the SID process, if some businesses were able to pay for Improvements before an SID were established those businesses could effectively "bow out" of the SID process because It would not affect, nor need it include, them. The committee will receive updates as this project moves forward. Sewer Camera and Utility Locator Purchases Kurt provided two estimates for locators. It appeared there was a difference in the bid amount of approximately $1,900 for identical locators. The committee agreed with Kurt that the lowest bid should be accepted. Kurt then provided two bids for a sewer camera. He then played the demonstration videos supplied by both bidding companies. The group agreed that the more expensive bid of $71,900 was better because the videos were clearer and the Information which tagged problem areas along the video was much more Informative. This bid will be submitted to the Budget and Finance Committee for review before being forwarded to the entire Council for a vote. Task Order for Pavement Maintenance System Carl explained that one of the continuing Tasks Orders on their Engineering Reports was close to being satisfied. KU had been tasked with updating Laurel's Pavement Maintenance System. Carl Jackson reviewed the documents supplied to the committee. He stated that Laurel is currently using the "PAVER" system which ranks streets on a scale from 1-100. The new system, "PASER" is accepted by Montana Department of Transportation and the feds. He stated this is a system that ranks roadways on a scale of 1-10 and is much easier to understand. He stated that the state requires the rankling systems be updated every 2-3 years and he anticipates KL! will have a resolution for the Council to vote on around October 2 and they can have manpower out inputting information into the new system immediately after approval by the Council. 4. Old Business a. KL1 and Great West Engineering Reports Kurt had a copy of the September 13, 2018 Project Progress Update from Great West ready for all members. It was not reviewed. Kurt said that Great West's focus currently is on demolition of the old sedimentation basins. Kurt had photos of the demolition process and stated that there was no backfill and the rebar that had been used was weak so the demolition is going much faster than anticipated. Kurt showed video of the Storage Tank: and the dents which have progressed into holes, in it. Mary Carter stated that the damage came in the 1970's when there was a lot of snow that had stayed on the water tanks. Divers had gone into the tank to try to pound the tanks and make the snow slide off. The tanks was then pressurized and that is when the tanks surface was initially weakened. Kurt stated that the requirements imposed by the Army Corp of Engineers had changed regarding removal of the rock weir. He stated he felt certain the weir could still be removed properly within the next two weeks. KU did not have a written report. Carl )achson stated that everything that had advanced on their Task Order List had been discussed. Heidi Sparks stated that at one time KU had stated that they would like the Public Works committee's input on decisions regarding winnowing the Capital Improvement Projects list. Heidi said that she hoped that an efficient way to winnow and record an annual projects list would make the City of Laurel look much more efficient. She stated that at the conference she attended In Billings this spring there was a community that had every annual CIP project list recorded for the last twenty years. The comment was made that it would be nice to have a clear list that could be shared with the public annually. b. Street Maintenance — as was discussed under New Business (b) CWG Is out filling potholes, crack sealing and chip sealing. c. West Railroad Street Urban Funds Update Resolution R16-66 is on the agenda for Tuesday night's City Council meeting. That Resolution states that the City of Laurel requests Improvement of West Railroad Street be placed on the Montana Department of Transportation's list of streets to Improve with Urban Funds. A separate document Is supposed to be issued by Yellowstone County giving their approval. 5. Other Items Sewer Manholes. Kurt had supplied all committee members with a copy of C1P Construction Technologies, Inc.'s Proposal from September 13, 2018. He stated that staff had recommended some $49,000 In immediate Improvements out of the $100,000 line item budget that had been created this year. Kurt had reduced that list to the five Items on the Proposal which totaled $14,856. The list included leveling the manholes at 5th Street and 51h Avenue, West 11t Street and 4th Avenue, and West 5th Street and 21c' Avenue as well as works on the manhole at 5th Street West and 6th Avenue. He had also included works on the line and manhole at West Maryland and 131h Avenue. 6. Announcements — Heidi Sparks -- Councilmember Sparks had recently participated in "Beer with a Councilperson" which was the best attended event thus far. She stated there were two items she would like to bring to the Public Works Committee. The first was a tilted sidewalk: in front of 105 and 111 Yellowstone Avenue as well as a tree that needed to be trimmed at 105 Yellowstone because people were not slowing down when they approached the Intersection with West Railroad Street. The second Item was the huge humps that the railroad had created in West Railroad Street when they improved the crossings. The committee agreed that the actual crossings were very smooth but the approaches were very steep. There was also concern that the railroad had never put arms at the crossing at West Railroad and, roughly, Woodland Avenue. Lastly, it was noted that the railroad had done little to keep their property, which extends from West Railroad Street to the backs of the properties facing Main Street stretching from First Avenue South to Fifth Avenue South; maintained this summer. The grasses and weeds had gotten very tall and unsightly. The August Public Works meeting was adjourned at 7:32 p.m. The next meeting will be October 15, 2018 at 6:00 P.M. Respectfully submitted, Emelle Eaton Public Works Chair October 15, 2018 Public Works Emergency Call -outs since July 1, 2018 7-1 Elm Lift Station Alarm 7-11 110 Yellowstone Sewer Complaint 8-5 H2O Break North of Nutting Park 8-9 Replace manhole lid East Main Street 8-16 Water turn on 2013 rd Avenue August Meeting 8-18 Digester Sump Pump Fail 8-23 Water leak at 110 %2 7th Avenue September Meeting 9-3 H2O problem 9214th Avenue 9-6 H2O turn on 1055 Montana Ave 9-8 H2O leak South 8th Ave 9-15 Murry Heights Water Booster pump noise October Meeting 9-24 Elm Lift Station Failure 10-10 Elm Lift Station Failure- Alarm was set off by AT&T update. We changed the alarm to go to water treatment plant. A[� City of Laurel Project Status Update October 15, 2018 WWTP Screw Press (KU #1804-00120) Project Manager: Travis Jones/Doug Whitney Reason for Project: The City's WWTP does not currently have adequate sludge handling equipment, which has led to overfilling and backup of the drying beds, digesters, and various other WWTP components. Completion of this project will allow for improved operations and allow for maintenance of the digesters, which cannot be taken offline until this project is completed. Project Scope: Design and construction of a new screw press to process WWTP sludge. Milestones: • Design is complete. • DEQ received project documents for review on July 26th • DEQ review comments received September 23rd. This triggered an analysis of the BNR process and its ability to handle the screw press filtrate return. • A DEQ -2 Deviation Request was submitted on October 81n • Reply submitted to DEQ on October Stn Current Status: • The project is awaiting DEQ approval. • A pre-bid conference was conducted on August 23rd • DEQ comments require changes and caused a bid date delay. • Project Bidding October 15, 2018. WWTP Digester Rehabilitation (KU #TBD) Project Manager: Travis Jones Reason for Project: The City has not taken down the digesters for routine cleaning, inspection, and repairs for several years. This is due to inadequacy in the sludge handling equipment. Project Scope: Complete the design and construction administration for the cleaning, inspection, and repairs of the existing digesters. Milestones: (As needed) • Will be concurrent with WWTP Screw Press Current Status: • KU contract for this design work was included in the WWTP Screw Press amendment recently approved by the City Council. Once the interior of the digester is cleaned and can be evaluated for needed restoration, a construction change order and engineering amendment may be required. Page 1 of 6 ENGINEERING, REIMACINED 1J City of Laurel Protect Status Update October 15, 2018 Sanitary Sewer H2S Remediation (KU #1804-00122) Project Manager: Travis Jones/Doug Whitney Reason for Project: Buildup of H2S within the WW collection system has led to deterioration of manholes and other system components. Project Scope: Complete the design and construction administration for the proposed air injection/diffuser system to address H2S build-up within the system. Milestones: • Sewer sampling plan submitted to the City. • Sewer samples collected on July 191H • Results of sewer sampling received on July 301H • Analyses of sampling and recommendations for a second round of sewer sampling submitted to the City on August 31d. • Second round of samples collected on August 14th • Second round of sampling results received on August 27tH • Results of second round of sewer sampling received on Sept 25th. Current Status: • The City is planning on collecting additional samples. • City has requested the KU proceeds with improvement design independent of future sampling. WWTP Archimedes Screw Rehabilitation (KLI #TBD) Project Manager: Travis Jones Reason for Project: The grouting around the existing screw pumps is wearing down, which makes the pumps less efficient in the transfer of wastewater. Project Scope: Complete the design and construction administration for the rehabilitation of the existing screw pumps. Milestones: (As needed) Current Status: (KU Contract Pending) • No significant updates since previous status report. Page 2 of 6 ENGINEERING, REIMAGINED City of Laurel Project Status Update October 15, 2018 East 6th Street Improvements (KU #1804-00121) Project Manager: Carl Jackson Reason for Project: Street reconstruction between 1st Ave. and Wyoming Ave. to address failed pavement, saturated subgrade conditions and surface runoff improvements. Project Scope: • Grading, paving, parking, and drainage enhancements (minor water main in Wyoming) • Special Improvement District (sidewalks, driveways), pending approval • Safety improvements • Water main and valve replacements in Wyoming intersection. Milestones: • Survey— completed April 9-13 • Preliminary design — Fall 2018 • SID creation — Fall/Winter 2018/2019 (tentative) • Final design — Fall/Winter 2018/2019 • Bidding — February 2019 (tentative) • Construction — completed before August 2019 start of school year Current Status: KU was recently asked to re-evaluate the scope, by considering the feasibility and cost of an off-street parking lot within Thompson Park along with installing a new water main within East 6th St. to provide looping for side street dead-end connections. The recommendation and path forward will be summarized for the City, following completion of the water system flow testing. 2018 Pavement Maintenance (KU #1804-00123) Project Manager: Carl Jackson Reason for Project: This continues the City's annual pavement maintenance. As a result of significant freeze -thaw during the 2017-18 winter, several City streets have significant pavement damage. Project Scope: The 2018 scope is hot mix asphalt for repaving West 4th Street (6th Ave. - 8th Ave.) and pothole repairs on West Railroad Street. Milestones: Construction substantial completion is anticipated the week of October 15th. Current Status: Construction is on -schedule (30 -day contract). Page 3 of 6 ENGINEERING, REIMAGINED Ll(� City of Laurel Project Status Update October 15, 2018 Pavement Management Plan Update (KU #1804-01970) Project Manager: Bryan Vanderloos Reason for Project: Develop an updated pavement management plan (PMP) including MDT and City streets within the laurel corporate limits. This will be used for prioritizing the City's annual pavement maintenance projects, along with satisfying MDT's requirement that the City update its PMP on a regular basis to be eligible for certain future State funding. Project Scope: Conduct a field inventory by assessing paved streets utilizing the Pavement Surface Evaluation and Rating (PASER) methodology. A rating of 1-10 will be given to each road segment based on distresses such as cracks, ruts, potholes, etc. Known roads that have failed pavement sections and are in disrepair will not be evaluated, and simply given a poor rating. Information will be compiled in a report that includes tables and associated mapping of the City streets. Milestones: • Field Inventory (pavement condition assessment) — November 1, 2018 • PASER analysis and draft PMP (report) —January 15, 2019 • Finalize PMP (report) based on City review and feedback — February 1, 2019 Current Status: Council Resolution No. R18-71 was approved at the October 2, 2018 Meeting. Data collection began the week of October 81h and is ongoing. On -Call Professional Services (KU #1804-00347) Project Manager: Carl Jackson Reason for Project: This contract would enable KU to provide consulting services that are not part of an approved task order. Generally, this would apply to situations where KU's fees are small enough that a separate task order is not necessary, or for time -sensitive matters. Project Scope: Services may include engineering, surveying, planning or government relations. Milestones: (as needed) Current Status: No services were provided last month. Page 4 of 6 ENGINEERING, REIMAGINED L) A�City of Laurel Project Status Update October 15, 2018'` Laurel Planning Services (KU #1804-00554) Project Manager: Forrest Sanderson Reason for Project: KU has been retained to provide City of Laurel planning services during the interim period, while the search for the new City Planner is ongoing. Project Scope: Planning services may include: subdivision, zoning, development, floodplain hazard management, miscellaneous reviews and other related work. KU will prepare staff reports, recommendations, and attend meetings upon request. Milestones: (as needed) Current Status: Floodplain Management — During this cycle we answered questions related to floodplain development and requirements for development and redevelopment of flood prone properties. Note: KU's efforts associated with the Riverside Park Latrine (oil spill damage project) survey, ADA and floodplain permitting will be completed under this project and task. Subdivision Review —The primary project during this cycle continues to be Regal Park as they move to final plat, time involved engineering as well as planning services. We have also started the pre -application process with Performance Engineering for a subdivision proposed by the 2525 Trust. Zoning—Answered several questions on Zoning compliance. Started the Special Review process for the Vue and Brew Theater. Planning — Attended the Planning Board meeting and several meetings with the Building Official and Public Works Director on a variety of projects. Page 5 of 6 ENGINEERING, REIMAGINED City of Laurel Project Status Update, October 15, 2018 , Other Notes and Information Other potential projects have been identified during recent conversations between City staff and KU. Most recently, City Public Works staff and KU task leaders met on September III to confirm the path forward, which is summarized below. As these are tentative, the timing and extent of KU's services are TBD, unless noted otherwise. Anticipated FY19 Proiects 1. Booster station rehabilitation or replacement (task order forthcoming) a. Anticipated as a spring 2019 project. 2. Capital Improvement Plan (CIP) assistance —pending further direction from the City. 3. Planning (task order amendments forthcoming) a. Review of development rules and regulations (related to public works and planning) b. Growth Policy update 4. Laurel Urban Renewal Authority (LURA) infrastructure improvements a. October 15-19 KU Draft Task Order b. October 22-24 Review/Edit Task Order with Kurt (Workshop Deadline) c. October 30 Present Task Order at Council Workshop d. November 6 Task Order for Council Resolution 5. Pavement Maintenance (crack/chip seal, other repairs TBD) a. This will be annual; tentatively scheduled for bidding in spring 2019 6. Railroad Street coordination a. A joint resolution between the City and County is pending. 7. Sanitary sewer manhole replacements (location TBD) 8. Water storage tank evaluation a. Timis coordinating inspections of the tanks soon, which will help determine the recommended scope of work, which may include external and internal coating. Other Potential Future Proiects 1. Examining engineer review of 3`d Party submittals to City 2. Lion's park grant application assistance 3. On-call government relations 4. Riverside Park improvements 5. West side groundwater remediation Page 6 of 6 ENGINEERING, REIMAGINED City of Laurel, Montana "On -Call" Engineering Contract Great West Project No. 2-07128 and 2-14114 Date: October 15, 2018 To: Kurt Markegard, Public Works Director — City of Laurel From: Chad E. Hanson, PE Subject: Project Progress Update /G=�W� "Imerfng The following sections summarize the current status and recent progress on active task orders under our "on-call" engineering contract with the City. Please let me know if you have any questions and/or would like more information. Task Order No. 25 — Intake Emergency Plan Quote packages to remove the temporary weir were received on October 3, 2017 and Wilson Brother Construction was awarded the base bid to remove the weir. The City has been coordinating with Wilson Brother to schedule the work. Great West will continue to assist the City in coordinating the work and/or with any permitting issues related to the work as requested. Task Order No. 26 — New Water Intake The new intake has been fully functional since it was back flushed. Two warranty items on the project remain, a potential leak in the hot water flush line and reseeding areas. 1. Nick Wilson from Wilson Brother coordinated with City personnel to dye the supply tank and run the hot water line on October 9t'. No dyed water was observed at the intake in the river. Wilson Brother is continuing to try and locate the potential leak. 2. Wilson Brother is tentatively scheduled to reseed areas of the reclamation that did not take in October. The CHS refinery has expressed concerns with the reclamation but stated they are only willing to discuss specific areas of concern with the City. Once the City can relay the refinery's concerns to us, we can provide Wilson Brother direction on what needs 0 City of Laurel, Montana "On -Call" Engineering Contract \�� Great West Project No. 2-07128 and 2-14114 engin ng to be addressed and get a firm date for the warranty work. We submitted the additional documentation for the wetland restoration along the transmission main route requested by Robert Cole with the Army Corps of Engineers on the City's behalf. We have reviewed the Corps' response to the additional documentation but are waiting on direction from the City before preparing a response. Task Order No. 29 — Phase 3 Water System Improvements COP Construction started construction on September 17, 2018, and we have been providing on- site observation as applicable, holding weekly update meetings with the City, and conducting weekly construction progress meetings with the City and COP Construction. We have also continued to respond to requests for information (RFIs) from the Contractor and to review submittals as they are received. Task Order No. 38 — Phase 4 Water System Improvements No work has been performed since the Progress Update Memo dated July 10, 2018, which stated: The Phase 4 Improvements include lowering the 2003 intake, adding an additional raw water pump at the WTP, and installing VFDs on all of the large raw water pumps. TSEP and DNRC grant applications for the project were submitted in the spring of 2016 but fell below the funding line. The City needs to complete the lowering of the 2003 intake to comply with the Army Corps permit for the new intake but is undecided on a schedule for the work. We have done no work on the project and will not until so directed by the City. Task Order No. 39 — Water and Sewer Rate Study No work has been performed since the Progress Update Memo dated July 10, 2018, which stated: We gathered and updated revenue and expense data utilized for the basis of the rate study and presented it to the City in the fall of 2017. We have since suspended work on the rate study until otherwise directed by the City. A meeting to outline objectives and goal of the new Mayor, new Chief Administrative Officer, and remaining City staff for the study is recommended if the City wishes to move forward and complete the study. 04 RESOLUTION NO. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIORTY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both the City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member Herr. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18' day of September 2018. APPROVED by the Mayor this 181h day of September 2018. CITY OF LAUREL Thomas C. Ne son, a or Be: , Clerk -Treasurer, Clerk -Treasurer Ap Be: as orm Sam S. PainTer, Civil City Attorney R18-66 Approve MDOT Letter regarding Use of Urban Funds CITY HALL 115 W. 1st. St. PUB WORKS: 628-4796 PWD FAX: 628-2241 WATER OFFICE: 628-7431 WTR FAX: 628-2289 MAYOR: 628-8456 September 18, 2018 CI ity of Laurel P.O. Box 10 Laurel, Montana 59044 Carol Strizich Statewide & Urban Planning Supervisor Montana Department of Transportation Rail, Transit & Planning Division PO Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: 11TUI S Please be advised that West Railroad Street from South 1st Avenue to South 8°i Avenue located both within the jurisdiction of the City of Laurel and Yellowstone County, has been identified as a City of Laurel/Yellowstone County urban priority project. Please accept this letter and attached City Council Resolution as the City's official notification and request. Be advised Yellowstone County is submitting their portion of the joint request via separate communication. West Railroad Street from South 1st Avenue to South 8th Avenue This project constitutes West Railroad Street from South 1 s'Avenue to South 8a' Avenue and the cost estimate for the project is unknown. The State Department of Transportation will help determine the estimated total cost. Thank you for your attention to this matter. If you need additional information, please feel free to contact me at City Hall. Sincerely, Thomas C. Nelson Mayor City of Laurel is an EEO Employer Equal Housing Opportunity RESOLUTION NO. 18-97 A RESOLUTION TO ALLOW ISSUANCE OF A WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION TO USE URBAN FUNDS FOR THE IDENTIFIED PRIORITY PROJECT LOCATED WITIHN THE CITY OF LAUREL WHEREAS, it is in the best interests of the residents of the City of Laurel and Yellowstone County to place a high priority on maintenance of West Railroad Street from South 1st Avenue to South 81h Avenue in Laurel, Montana, WHEREAS, portions of this stretch of road lies in the jurisdictional area of the City of Laurel, WHEREAS, the City of Laurel and Yellowstone County jointly authorize letters of support to obtain urban funds for the maintenance of this road from the State of Montana, BE IT RESOLVED that Yellowstone County shall issue a Jetter to the Montana Department of Transportation requesting urban funds for the improvement of West Railroad Street from South lst Avenue to South 81h Avenue in Laurel, Montana. DATED this 9th day of October, 2018 Jeff kM-Cle& &Recorder COMMISSIONERS (406) 256-2701 (406) 256-2777 (FAX) October 9, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Dept. of Transportation Rail, Transit & Planning Division Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: P.O. Box 35000 Billings, MT 59107-5000 commission@co.yellowstone.mt.gov The City of Laurel and Yellowstone County have jointly found that West Railroad Street from South V Avenue to South a Avenue is an urban priority project. Please find enclosed with this letter a copy of Yellowstone County's Resolution identifying the project and requesting State funding as an urban priority project. The City of Laurel will be submitting this project funding request via separate letter and resolution. The project's cost estimate is still unknown but the Montana Department of Transportation will assist in determining a final cost estimate. Thank you for your consideration and assistance of this project. If you need further information regarding this matter, please contact Tim Miller, Public Works Director at (406) 256-2735. Sincerely, John Ostlund, C irperso Denis Pitman, missi er ;Y --v 7obc Commissioner Enc.