HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.16.2018x1paum
CITY OF LAUREL
Budget/Finance Committee
10/16/2018 17:30 PM
City Council Conference Room
A Budget/Finance Committee was held in the City Council Conference Room and called to
order by Emelie Eaton at 05:36 PM on 10/16/2018.
® Emelie Eaton, Chairman
® Bruce McGee, Vice -Chairman
Bethany Langve, Secretary
® Heidi Sparks
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❑
Richard Klose
❑
Scot Stokes
❑
Mayor Nelson
®
Matthew Lurker
1. Public Input
Citizens may address the committee regarding any item of city business no on the agenda. The duration for
an individual speaking under Public Continent is limited to three minutes. tf'hile all comments are welcome,
the committee will not take action on any item not on the agenda.
a.
2. General Items
a. Review and approve the minutes of the October 02, 2018 meeting. Bruce
McGee made a motion to approve the minutes of the October 02, 2018 meeting,
seconded by Heidi Sparks, all in favor, motion passed.
b. Review and approve the September 2018 journal vouchers. The Mayor had
previously reviewed and signed all September journal vouchers. The September
2018 journal vouchers were passed around and reviewed by the Committee.
Bruce McGee made a motion to approve the September 2018 journal vouchers,
seconded by Heidi Sparks, all in favor, motion passed.
c. Review and approve the September 2018 Utility Billing Adjustments. The
Clerk/Treasurer noted there was nothing unusual about these adjustments. The
adjustments were passed around for review by the Committee. Bruce McGee
made a motion to approve the September 2018 Utility Billing Adjustments,
seconded by Heidi Sparks, all in favor, motion passed.
d. Review and approve the September financial statements. Heidi Sparks made a
motion to approve the July financial statements, seconded by Bruce McGee, all
in favor, motion passed.
e. Review claims entered through 10/12/2018 and recommend approval to Council.
Emelie Eaton had previously gone through the claims and check registers to
review them for accuracy. Emelie Eaton made a motion to recommend
approval of the 10/12/2018 claims to Council, seconded by Bruce McGee, all in
favor, motion passed.
f. Review Comp/Overtime hours for PPE 10/07/2018. There were no questions
regarding the 10/07/2018 Comp/Overtime hours.
g. Review and approve payroll register for PPE 10/07/2018, totaling $186,232.78.
Emelie Eaton made a motion to approve the 10/07/2018 payroll register, totaling
$186,232.78, seconded by Heidi Sparks, all in favor, motion passed.
3. New Business
a.
4. Old Business
a. Update by the CAO on the City Court accounts receivable: the CAO has met with
Judge Kerr. Both the CAO and the Judge need to gather additional information
and meet again before anything can be presented.
b. The Clerk/Treasurer stated that Riley Hutchens had been contacted and asked to
attend the meeting to explain the relationship between Pintler and Centron.
Riley could not make the meeting and the Clerk/Treasurer had not received
anything via email explaining the relationship. The Committee asked if Pintler
had begun doing the ambulance billing. The Clerk/Treasurer stated that to her
knowledge Solestone was still doing the billing. The Committee asked why
Pintler had not begun doing the billing as a resolution approving the change had
2
already passed through Council. The Clerk/Treasurer stated that she thought the
contract between the City and PintlervvaS still being negotiated. The
Cornrnitt1ee asked why did they approve acontract that wasn't finalized. One of
the Committee members stated that the contract wasn't approved via
resolution. The resolution gave the Mayor approval toenter into the contract
and negotiate the terms. The Committee asked ifPintlerwas less expensive than
SolestVne. The Clerk/Treasurer stated that byher calculations they were not,
but the expectation was that Pintler was going to bill for all services rendered
and bring inadditional revenues. The Committee asked what So|estonewas not
billing for. The Clerk/Treasurer stated that she did not know because she had
never been given any examples and was not apart ofthe process tochoose a
new biller.
5' Other Items
a. The Clerk/Treasurer statedthattheDeoartnlentof]usdcevvou|dbeinCitvHal|
on October 24th and 25th to perform an audit on the Federal Equitable Sharing
program.
6. Announcements
a. The next scheduled Budget and Finance meeting will beheld November O6.2O18
The Budget/Finance Committee adjourned at 06:21 PM.
Respectfully submitted,
Bethany
Lu surer
Secretary
NOTE: This meeting is open to the public. This meeting isfor information and discussion of
listed agenda items.
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