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HomeMy WebLinkAboutCity Council Packet 11.06.2018 NEXT RES.NO.R18-77 NEXT ORD.NO. 0 18-02 CITY OF LAUREL CITY COUNCIL AGENDA TUESDAY—NOVEMBER 6, 2018—6:30 P.M. WELCOME . . . By yore•presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has speced times for citizen comments oil its agenda--once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed fromthe Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask- that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Anyperson who has any question concerning any agenda item may call the City Clerk-Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of October 16, 2018. 4. Correspondence. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed fromthe Consent Calendar."(See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed fromthe Consent Calendar,"is then voted upon by roll call under one motion. a. Claims for the month of October 2018. b. Approval of Payroll Register for PPE 10/21/2018 totaling$182,271.68. C. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of October 16,2018. 2) Laurel Urban Renewal Agency minutes of October 15,2018. 3) City-County Planning Board minutes of October 4,2018. 4) Park Board minutes of September 6, 2018. 5) Park Board minutes of October 4, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three-Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for-an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. b. Resolution No. R18-77: Resolution awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. C. Resolution No. R18-78: A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located with the City's urban renewal area. d. Resolution No. R18-79: A resolution of the City Council resetting the December 25, 2018 Council meeting to December 26, 2018. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. DATES TO REMEMBER: City/County City/County Planning Board - Thursday 1st 10:00 a.m. Council Chambers Park Board - Thursday 1st 5:30 p.m. Council Conference Room Laurel City Council - Tuesday 61" 6:30 p.m. Council Chambers Budget/Finance Committee - Tuesday 61" @ 5:30 p.m. Council Conference Room City Hall Closed— Tuesday 61' General Election Da City Hall Closed— Tuesday 6th Veterans Da Observed Council Workshop - Tuesday 13'" 6:30 p.m. Council Chambers Library Board - Tuesday 13th @6:00 p.m. Laurel Library Cemetery Commission - Tuesday 13t" @5:00 p.m. Council Chambers Tree Board - Thursday 18t' @9:30 a.m. Public Works Conference Room Public Works Committee - Monday 19`" 6:00 m. Council Chambers Laurel Urban Renewal - Monday 19`" @11:00 a.m. Council Conference Room Agency Budget/Finance Committee - Tuesday 20t" 5:30 .m. Council Conference Room Laurel City Council - Tuesday 20' @ 6:30 .m. Council Chambers Emergency Services - Monday 26`" @ 5:30 p.m. Council Chambers Committee Laurel Airport Authority - Tuesday 27" @ 7:00 1 p.m. Laurel Airport Council Workshop - Tuesday 27" @ 6:30 1 p.m. Council Chambers The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10,Laurel,MT 59044,or present your request at City Hall, 115 West First Street,Laurel,Montana. 111YRNINUTES OF THE CITY COUNCIL F LAUREL October 16,2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Council President Eaton at 6:29 p.m.on October 16,2018. COUNCIL MEMBERS PRESENT: Emelie Eaton Heidi Sparks Bruce McGee Richard Herr Iry Wilke Bill Mountsier COUNCIL MEMBERS ABSENT: Scot Stokes Richard Klose OTHER STAFF PRESENT: Matthew Lurker,Chief Administrative Officer Council President Eaton led the Pledge of Allegiance to the American flag. Council President Eaton asked the council to observe a moment of silence. MINUTES: Motion by Council Member McGee to approve the minutes of the regular meeting of October 2, 2018, as presented, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. CORRESPONDENCE: • Laurel Chamber of Commerce minutes of September 13, 2018; Laurel Chamber of Commerce Agenda of October 11,2018. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS:None. PUBLIC HEARING:None. CONSENT ITEMS: • Claims for the month of October 2018 in the amount of$189,740.77. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Clerk/Treasurer Financial Statements for the month of September 2018. • Approval of Payroll Register for PPE 10/7/2018 totaling$186,232.78. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of October 2,2018,were presented. --Library Board minutes of August 14,2018,were presented. --Library Board minutes of September 11,2018,were presented. The Council President asked if there was any separation of consent items. There was none. Motion by Council Member McGee to approve the consent items as presented, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. CEREMONIAL CALENDAR: None. Council Minutes of October 16,2018 REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION(THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. o Appoint Jackson Booth to Laurel Police Department. Motion by Council Member Herr to approve Jackson Booth to the Laurel Police Department, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. Police Chief Musson gave Council a brief overview of Jackson.Jackson is from Columbus Montana; he has worked as a reserve officer for Stillwater County. A few members of law enforcement from various agencies within Stillwater County were present. City Judge Jean Kerr performed the swearing-in ceremony for Jackson Booth, Chief Musson and Officers from various agencies within Stillwater County read the Criminal Justice Code of Ethics with Mr.Booth. Chief Musson presented Mr.Booth with Badge No. 106. Retired Police Captain Mark Guy presented the LPD color brass. Chief Musson announced to Council that he has chosen to retire. His last day with the City will be October 3151. • Resolution No. R18-75: A resolution authorizing the Mayor to sign an agreement between the City of Laurel and the Drug Enforcement Administration'IDEA"assigning a Laurel Police Officer to the Tactical Division Squad Task Force for a one-year period. Motion by Council Member Mountsier to approve Resolution No. R18-75, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Resolution No. R18-76: A resolution of the City Council accepting an easement from CHS, Inc. for the purpose of the construction and maintenance of an access road for City facilities and authorizing the Mayor to accept the easement on the City's behalf. Motion by Council Member Wilke to approve Resolution No. R18-76,seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Motion to authorize the Laurel Jaycees to enter into a sublease with the 4-H Shooting Sports pursuant to the terms and conditions contained in their September 26, 2018 Proposal. Motion by Council Member Sparks to approve the motion to authorize the Laurel Jaycees to enter into a sublease with the 4-H Shooting Sports pursuant to the terms and conditions contained in their September 26,2018 Proposal, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. • Motion to authorize the Laurel Jaycees to enter into a sublease with the Laurel Shooting Education Program pursuant to the terms and conditions contained in their August 6,2018 Proposal. Motion by Council Member Sparks to approve the motion to authorize the Laurel Jaycees to enter into a sublease with the Laurel Shooting Education Program pursuant to the terms and conditions contained in their August 6, 2018 Proposal, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. 2 Council Minutes of October 16,2018 ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS(ONE-MINUTE LIMIT): None. Cu COUNCIL DISCUSSION: Emergency Services Committee will meet October 29"at 6:00 p.m.This will be the last meeting of the year and last meeting Chief Musson will attend prior to his retirement. The most recently Meet with a Council Person was not well attended.Council Member Wilke stated that he has not heard from any of the constituents he is representing since becoming a Council Member. Discussion at the next Workshop in regards to Centron/Pintler contracts. Planning Board is still in need of members;those interested should submit a letter of interest. MAYOR UPDATES:None. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member McGee to adjourn the council meeting, seconded by Council Member Herr.There was no public comment or council discussion. A vote was taken on the motion. All five council members present voted aye. Motion carried 5-0. There being no further business to come before the council at this time,the meeting was adjourned at 6:55 p.m. �6& Brittney Moo an,Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel,Montana,this 61"day of November 2018. Thomas C.Nelson,Mayor Attest: Bethany Langve,Clerk/Treasurer 3 MINUTES CITY OF LAUREL Budget/Finance Committee 10/16/2018 17:30 PM City Council Conference Room A Budget/Finance Committee was held in the City Council Conference Room and called to order by Emelie Eaton at 05:36 PM on 10/16/2018. COMMITTEE MEMBERS PRESENT: Emelie Eaton, Chairman ❑ Richard Klose Bruce McGee, Vice-Chairman ❑ Scot Stokes Bethany Langve, Secretary ❑ mayor Nelson Z Heidi Sparks Z Matthew Lurker OTHERS PRESENT: 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration for an individual speaking under Public Comment is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. a. 2. General Items a. Review and approve the minutes of the October 02, 2018 meeting. Bruce McGee made a motion to approve the minutes of the October 02, 2018 meeting, seconded by Heidi Sparks, all in favor, motion passed. b. Review and approve the September 2018 journal vouchers. The Mayor had previously reviewed and signed all September journal vouchers. The September 2018 journal vouchers were passed around and reviewed by the Committee. Bruce McGee made a motion to approve the September 2018 journal vouchers, seconded by Heidi Sparks, all in favor, motion passed. c. Review and approve the September 2018 Utility Billing Adjustments. The Clerk/Treasurer noted there was nothing unusual about these adjustments. The adjustments were passed around for review by the Committee. Bruce McGee made a motion to approve the September 2018 Utility Billing Adjustments, seconded by Heidi Sparks, all in favor, motion passed. d. Review and approve the September financial statements. Heidi Sparks made a motion to approve the July financial statements, seconded by Bruce McGee, all in favor, motion passed. e. Review claims entered through 10/12/2018 and recommend approval to Council. Emelie Eaton had previously gone through the claims and check registers to review them for accuracy. Emelie Eaton made a motion to recommend approval of the 10/12/2018 claims to Council, seconded by Bruce McGee, all in favor, motion passed. f. Review Comp/Overtime hours for PPE 10/07/2018. There were no questions regarding the 10/07/2018 Comp/Overtime hours. g. Review and approve payroll register for PPE 10/07/2018,totaling$186,232.78. Emelie Eaton made a motion to approve the 10/07/2018 payroll register,totaling $186,232.78, seconded by Heidi Sparks, all in favor, motion passed. 3. New Business a. 4. Old Business a. Update by the CAO on the City Court accounts receivable :the CAO has met with Judge Kerr. Both the CAO and the Judge need to gather additional information and meet again before anything can be presented. b. The Clerk/Treasurer stated that Riley Hutchens had been contacted and asked to attend the meeting to explain the relationship between Pintler and Centron. Riley could not make the meeting and the Clerk/Treasurer had not received anything via email explaining the relationship. The Committee asked if Pintler had begun doing the ambulance billing. The Clerk/Treasurer stated that to her knowledge Solestone was still doing the billing. The Committee asked why Pintler had not begun doing the billing as a resolution approving the change had 2 already passed through Council. The Clerk/Treasurer stated that she thought the contract between the City and PintlervvaS still being negotiated. The Cornrnitt1ee asked why did they approve a contract that wasn't finalized. One of the Committee members stated that the contract wasn't approved via resolution. The resolution gave the Mayor approval to enter into the contract and negotiate the terms. The Committee asked ifPintlerwas less expensive than SolestVne. The Clerk/Treasurer stated that by her calculations they were not, but the expectation was that Pintler was going to bill for all services rendered and bring in additional revenues. The Committee asked what So|estone was not billing for. The Clerk/Treasurer stated that she did not know because she had never been given any examples and was not a part of the process to choose a new biller. -' Other Items a. The Clerk/Treasurer stated that the Department of Justice would be in City Hall on October 24`m and35m to perform an audit on the Federal Equitable Sharing program. 6. Announcements a. The next scheduled Budget and Finance meeting will be held November O6. 2O18 at5:3Opm. The Budget/Finance Connrnbtee adjourned atO6:ZlPM. Respectfully submitted, ueznanyLu asurer Secretary \ / NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. � MINUTES Laurel Urban Renewal Agency (LURA) OCTOBER 15TH' 2018� 11:00 AM CITY HALL CHAMBERS The LURA board meeting was held in the City Council Conference Room and was called to order by Judy Go|dsbyat11:O0AMnn 10/15/2018. BOARD MEMBERS PRESENT: Judy Go|dsbKChairman Dean Rankin, Vice-Chairman Mardie5pa|inger, Secretary Don Smarsh Steve Solberg Janice Lehman Linda Fricke| OTHERS PRESENT; NurtMarkegard Rick Herr Sharon Fox DianneLehnn Sue Taylor David Atkins 1. Public Input a. David Atkins was questioning his grants and invoices. 2. Cieneral Items a. Approval of Minutes from the previous meeting - Dean made the motion and Mardie seconded. 3. New Business Grants that have been paid todate: a. [ocomart/Subway for$10,74Z.0O b. Montana State Fineman's Memorial for$6,746.00 c. Red Rock Auto Body for$8,b6O.OU d. Thomae Lumber for$11,169.OU e. Atkins for$2O,14U.0O Grants are still pending for Lazy 8 Properties for$9,077.00, McDonalds Land Holdings for$15,777.00 and Miller Buildings for$17,698.OU. Laura Maddox of the Montana Historical Society will meet with LURA at the next meeting to discuss what it means for downtown Laurel being a Historical District needing approval for all exterior renovations. 4. Old Business a. The lighting project for 5E4th was discussed. S. Other Business a. The City is back looking for a City Planner. b. The Clerk Treasurer's was passed out. c The Big Sky Economic Development's annual meeting will be October 18th. 6. Announcements a. Sue Taylor gave information for a three state grant program. The LURA Board adjourned at 12:30 PM. The next LURA meeting will be November 19th at 11:00. Respectfully submitted, MardieSpa|ingar Board Secretary NOTE: This meeting is open tmthe public. This meeting [s for information and discussion of listed agenda items. MINUTES CITY OFLAUREL City/County Planning Board 1004/2018 10:00AM City Council Chambers COMMITTEE MEMBER PRESENT: JudyGo|dsbv Chair JohnK|asna Even Bruce Roger Giese Jerry Williams OTHERS PRESENT: Forrest Sanderson,Contract Planner KU Richard Herr 1. Public Comment-none 2. General Items a. Approval of the previous minutes was approved 3. New Business-none 4. Old Business a. Planner Update-Judy informed the committee that there was an applicant that was being looked at but that person has since informed the City that they are no interested in the position. Judy stated that the City will be looking to advertise for the position again. S. Other-nooe G.Announcernents a. A Special Review will take place at the next meeting. b. Forrest informed the committee that he has a pre-application meeting coming up and a final plat is also coming upsoon. C. A question was asked about Regal Community Park and the apartments on West ls'Street. Forrest indicated that both are being worked on and will be completed in the future. 7.Adjournment was called for by Judy and approved by the committee at 10:12am. Respectfully Submitted, KurtMarkeQard MINUTES CITY OF LAUREL Park Board 09/06/20I8 05:30PM City Council Chambers A Park Board was held in the City Council Conference Room and called to order byLuAnne EnghatO5:30PK8onO9/O6/2O2#. COMMITTEE MEMBERS PRESENT: F� �� Scott Stokes,Chairnlan �� KenGomoer �� uc� LuAnneEngh,Vioe'[hairrnan �� Richard Herr u� Amy Pollock,secretary ��u�a Iry Wilke Phy||isBrorngard OTHERS PRESENT: 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The durationfor an individual speaking under Public Comment is limited m three minutes. While all comments are welcome, the committee will not take action oo any item not ox the agenda. a. N/A--Jason O'RearofLaurel Shooting Education Program was in attendance but did not speak during public input. Matt Lurker, CAO was also in attendance. (Cannot input into "Others Present") 2. General Items a. August Minutes not passed onto Board Members so they were not reviewed. Will have to review minutes for both August and September. 3. New Business 8. NA 4. Old Business a. Lease negotiations: CEO, Matt Lurker, said he has sent an updated lease form for City Attorney,5arn Painter,to review. The form would make the leases standardized between the organizations. Keeping the buildings ADA compliant would also bea part of the lease. The Board asked that the Horseshoe Club be excluded from the new process as they believed they had already recommended renewal of the former lease at the last meeting. They felt Mr. Nick Kisch had been waiting long enough. The minutes will be checked and move forward as noted. b. Swimming Pool: With the new system,there was a breakdown in inviting the YMCA toattend the Park Board Meeting to report on this past summer season. LuAnne will also be requesting the final numbers from Bethany again. LuAnne mentioned in the past that Shirley would give usa detailed report letting us know how much money was lost on the pool. Matt asked why vve decided to outsourceto the YMCA ifvve are losing money. VVeinformed him that vvedid that years ago when the pool was losing money AND becoming a huge headache for the City since they couldn't keep it staffed. Unfortunately, the cost for YMCA has been going up each year and for awhile attendance was down due tocold vvater/vveotherand new state restrictions on passing swim test before being a||mvved without a parent. Parents aren't always able to accompany their kids so numbers fell. We still don't know how the new rates were accepted. It was noted that the pool often looked full, especially with the warmer weather and warmer water. The shade posts for are on schedule to be installed in September with the actual shade not being put up until next summer to avoid weathering. Hope to have an article in the paper about the pool shade early next summer to promote the pool. Also, LuAnne (and possibly Matt?) is going to check with Bethany about inviting YMCA to our next meeting 1oreport r. Riverside Park: Shortly before the meeting Kurt sent an email with the attached document and asked the members to review and give comment. The members didn't have the time tutake o look so we are attaching to the minutes and request the Park Board Members review it for the next meeting. Matt also said the $514,000has been approved, but itis not in our hand. The Park Board would like to have a committee formed in order for the process to move forward. 2 LuAnne and Amy have offered to talk to Matt Wheeler, who b over the project, and ask him about moving forward with the committee. d. Shooting Complex: Wednesday, g/5/18,several of the local shooting groups met 10 discuss the options of having a Shooting Complex shared b»the group asa whole,with Tri-County Sportsmen taking the lead. Tri-County Sportsmen (TCS) has agreed to move forward with their group as the "umbrella" with the other sports groups. Each group will maintain their separate legal entity, but they will all work together. They are looking atthe land past the dump 33one location that currently seems like the best option, but they are still looking into other possibilities 85well. _. Other Items a. Jason O'Rear of the Laurel Shooting Education Program presented his proposal of BB Gun shooting in Jaycee Hall. He said there may have been a mis- understanding vvhenSarnPainter, CityAttorney, putoutanoennosayingALL shooting stops in Riverside Park. He felt like LSEP got lumped into this group accidentally which wasn't really the intention. The Park Board wanted to move forward with a recommendation but could not because they no longer had a quorum. (Phyllis had to leave early for another meeting). It was decided to vote on the recommendation atthe beginning of the October Board Meeting. The timeline showed that should be fine soLSEP can start inNovember. 6. Announcements _ The Park Board adjourned at6:4QpK4. Respectfully submitted, Amy Pollock Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. 3 MINUTES CITY OFLAUREL Park Board 10/04/2018 05:30PKA City Council Conference Room A Park Board was held inthe City Council Conference Room and called to order by LuAnne EnghatO6:30PK4on1 18. COMMITTEE MEMBERS PRESENT: � Scot Stokes, Chairman F��� KenGomner P�q LuAnneEngh,Vice-Chairman Richard Herr �� u�u AnoyPollock,Secretary u�« |rvVVAke �� u� Phy||isBnonn@and u�� KurtK4arkegaod OTHERS PRESENT: 1. Public Input Citizensmc.51 address the committee regarding my/tent of city business no on thexgen&L Thudarationfor ou individual speaking tinder Public Comment m limited m three minutes. While all comments are wok=me, the committee will not take action"nvtij?mm not onthe agenda. a. Others Present:John Chatxvood, L8EP President;Jason O'Rear, LSEP; Howard Rickard, Laurel Jaycees; Evan Bruce,Yellowstone Historical Pres. Board;Jamie Krug,4-H Shooting; Wayne Moller,YMCA 2. General Items a. Both August and September Minutes were approved as written. Rich motioned, Phyllis seconded. Passed unanimously. b. Laurel Shooting Education Program (BEP):Approximately 5O Kids participate. Program starts again in November. Iry moved we recommend City Council adopt aa proposed and send to City Council ASAP.Amy 2,d motion. Passed unanimously. LuAnne will talk to Mayor to put onAgenda. c 4-H Shooting Program:Also serves approximately 50 kids. In Rifle Club building until it was shut down; haven't had program since then. |f they were allowed to use the Jaycee Hall,they have appropriate backdrops to protect walls with a box- type "catch"to catch the pellets.Jamie would also have them shoot closer so there is a better chance to make the shot. For Archery,There are 2 backsop nets to stop all arrows. 5Oftofnet. Has been held in Jaycee Ho|| before. No date set with Howard yet, but Howard is comfortable and even suggestthey shoot in the Jaycee Hall. LuAnne suggested getting insurance information to the mayor as well. The issue is the lead pellets that have a minimal amount of lead. However, Park Board Members were concerned especially since there is food served in the Jaycee Hall.There is ventilation and box fans could be used. Currently, there is no charge to the kids—a||was done by donation. Iry& Kurt talked about the use of aluminum pellets instead of the lead pellets. Kurt Markegard & Iry Wilke each donated a $SO check and Richard Kerr($SO) Q,John Chahwood /$20\gave cash donations at Park Board Meeting toward the purchase ofthe aluminum pellets so the program could still be free, but also safe in the Jaycee Hall with no lead contamination. Iry moved to recommend the city accept the proposal from the 4-H Shooting Program with the exception that they use aluminum pellets only. Phyllis seconded.Vote passed unanimously. d. We are currently waiting on Sam for the Horseshoe Club lease to be finalized. 3. New Business a. YMCA COO, Wayne Moller reported vva had a "good surnnoer." Overall the lifeguards liked the membership plan. LuAnne mentioned we needed more advertisment and suggested an article in the newspaper in the spring. Lifeguards didn't recall any"flack" on the price increase. Ryan Smith was the manager again but probably won't be returning since he graduates in May.There were "no calls"to complain which the City was happy with. Only complaint was lack of shade which is scheduled togoin next spring. b. DOJ: City Council approved the contract and sent itin today. Kurt let the DO] know the Resolution was coming their way. FWP has verbally agreed to make the purchase ofa single vault toilet through their channels and then xvecould reimburse them.Still need to get flood plain permit.Verified our current jet rod 2 truck can clean it. KU Engineering b working on permit. Need to identify the tasks and move forward. c. Shooting Complex: President of the Tri-County Sportsmen and Treasurer ofthe Laurel Rod &Gun Club met County Commissioner,John Ostlund at the proposed site. Mr.Ostlund was very positive and encouraged them to move forward. Working to get on the agenda for the next Airport Authority meeting. May have to access to state ground d. 4. Old Business ========== a. Swimming pool shade posts are not here yet but will be installed ASAP in the Spring so they will be ready for the season. 5. Other Items a. Phyllis said the Lions Club has raised almost$4.00Otoward the pathway around the pond. Schess|er'shave also agreed to donate a lot of the material, and an Engineer iy donating his time todoasurvey. 6. Announcements _ The Park Board adjourned ot06:4 PM. Respectfully submitted, Amy Pollock Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. 3 RESOLUTION NO. R18-77 RESOLUTION AWARDING STRATEGIC CONSTRUCTION SOLUTIONS THE CONTRACT FOR THE CITY OF LAUREL'S WWTP SLUDGE DEWATERING FACILITIES AND AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS REQUIRED FOR THE PROJECT ON THE CITY'S BEHALF. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City received two responsive bids from qualified contractors; and WHEREAS, the City's Engineers, KLJ, and City Staff considered the bids received and recommends the City Council award the project and that the contract is in the City's best interest; and WHEREAS, Strategic Construction Solutions submitted a bid of$1,575,000.00 and both KLJ and the City Staff have determined the bid is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that the City has followed its procurement policies and state law requiring competitive bidding; and BE IT FUTHER RESOLVED the City Council hereby awards the contract and project to Strategic Construction Solutions for their bid price of $1,575,000.00. The Mayor, CAO and City Clerk are authorized to sign all documents, agreements or contracts on the City's behalf. Introduced at a regular meeting of the City Council on November 6, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 6"' day of November 2018 APPROVED by the Mayor this 0h day of November 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to fonn: Sain Painter, Civil City Attorney RI 8-77 Award WWTP Sludge Dewatering Facilities Project "'KLI 2611 Gabe;R:aad Pilling,,F,ST 13102-7329 466 245 51199 October 17,2018 Kurt Mtarkegard City of Laurel 11.5 Wt 1st Street Laurel, MT 59144 Re: WWTP Sludge Dcnvv atering Facilities Project—Recommendation of Award Dear Kurt: Two lump Burn bids for the Vt WTP Sludge Dewatering Facilities Project were received,opened,and read aloud on October 1.5, 201.8. .Y he first bid, from Dick Anderson Construction,was for$1,748,000.00 and the second bird, from Strategic Construction Solutions,was for$1,575,000.00.The bids were checked for niathematical accuracy and no discrepancies were found. The bid from Dick Anderson Construction included a hid bond that appeared to be valid,all addendurns were acknowledged,and the included Montana Contractor's Registration Number was valid.On the bid from Strategic Construction Solutions,the bid bond was included and appeared to be valid and all addendums were:acknowledged.The Contractor's Registration Number on the bid from Strategic Construction Solutions was not valid.A Montana Contractor's Registration Number was not a requirement to bid the project and is considered an irregularity. A valid Montana Contractor's Registration Number will be required prior to the execution of the Agreement. As the apparent low bidder, KU requested and checked references for Strategic Construction Solutions (SCS). We spoke:to Tetra-Tech in Denver, Colorado (720-881-5821)on October 16, 2018.SCS did two water treatment plant projects with teem. One of the projects,was a$2M project completed in December of 2017 that included the commissioning of two water treatment trains, each 1.600-gpm.The second project was a $26:3,000 fire suppression piping system completed in October 2017. Both projects were in the Questa, NM water treatment plant.They said that they would recommend SCS for plant work. We also spoke to ENT Engineering in Abilene,Texas(325-698-5560) on October 17, 2018 re,;ardin,work Strategic Construction Solutions did in the Midland,Texas water treatment plant.This $1.4M protect,currently being closed out, included chemical system improvements.The project turned out well and SCS were good to work with, responsive and kept good records. SCS used local subs and therc were sonic issues With the local concrete sub. Overall, EHT Engineering was happy with SCS. On October 17, 2018 ewe contacted Florence Copper in Florence, Arizona (520-840-8125)where SCS is completing a $7.8NI copper processing pilot facility.They indicated that SCS was well organized and that tliey were happy with they project. We attempted to contact other references but were unable to reach there. The apparent log+.r bidder is Strategic Construction Solutions of Mesa,Arizona and we recommend the contract be awarded for the Base Bid of$1,575,000.00. Enclosed is the Notice of Award for the City's ENGINEERING, REIMAGINFD K L review and execution. Please sign and return the Notice of Award to KU and we will coordinate with Strategic Construction Solutions to route final Contract Documents for the City's approval. We have also attached a copy of the.Agreement for your review that will be seat to the Contractor for execution and a Certified Tabulation of Bids for your records. If you have any questions or concerns, Please contact me at(406)247-2913. Sin-erely, KI.J Douglas C.Whitney, PE Project Manager Enclosure(s): Notice of Award k resernent Tabulation of Bids Project : 1904-00 1.20 cc: KU file ENGINEERING. REIMAGINED Notice of Award Date: November 6 2018 Project:WWTP Sludge Dewatering Facilities Owner: City of Laurel, Laurel MT Owner's Contract No.: Contract:WWTP Sludge Dewatering Facilities Engineer's Project No.: 1804-00120 Bidder:Strategic Construction Solutions Bidder's Address:4700 E Southern Avenue Mesa,AZ 85206 You are notified that your Bid dated October 15.2018 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for WWTP Sludge Dewatering Facilities. The Contract Price of your Contract is One Million, Five Hundred Seventy Five Thousand Dollars and Zero Cents ($1,575,000.00). 3 copies of the proposed Contract Documents (except Drawings)accompany this Notice of Award. tbd sets of Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner three 3 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the Instructions to Bidders (Article 20)and General Conditions(Paragraph 5.01). 3. Deliver to the Owner three 3 fully executed Certificates of Insurance naming the Owner and Engineer as additional insured in accordance with SC-5.04 of Section 00810. Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award,and declare your Bid security forfeited. Within ten days after you comply with the above conditions,Owner will return to you one fully executed counterpart of the Contract Documents. City of Laurel Owner By: Authorized Signature Title Copy to Engineer WWTP Sludge Dewatering Facilities Notice of Award Form 00510 KU Project 1804-00120 Page 1 of 1 SECTION00500 AGREEMENT FORM This Agreement imdated asofthe day of in the year 2010, by and between the City of Laurel, hereinafter called "Owner" and Stratep hereinafter called "Contractor'". Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE -WORK 1'01 Contractor shall complete all Work asspecified or indicated in the Contract Documents. The Work is generally described asfollows: The addition of sludge screw press, sludge cake pump and the replacement uftwo sludge transfer pumps, related piping, valves, electrical and control system modifications and other miscellaneous items for fully functional systems along with noii-offdummpster pad and cover structure and yard piping' In addition to the sludge dev/aLering system, the project also includes thedevva1ering of approximately 4ZU'0O0 gallons ofsludge, cleaning of two anaerobic digesters and the rehabilitation of one anaerobic digester. ARTICLE 2 -THE PROJECT 2'01 The Project forvvhichtheYVorhunderthe Contract Documents may be the whole or only apart is generally described asfollows: YYWTPSiud8e Oevvatering Facilities ARTICLE 3 - ENGINEER 3.01 The Project has been designed by Kedrmas, Lee and Jackson, Inc. (KLJ), which isto act as Owner's Representative, assume all duties and nesponsibiUties, and have the rights and authority assigned to Engineer in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE - CONTRACTT|N\ES 4'01 Time of the Essence A. /\i< time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4'02 Days for Substantial Completion and Final Payment A. Work will be substantially completed within 150 calendar days of the date of issuance of the Notice to Proceed. Final completion of the Work shaLL be within 30 calendar days after the date of Substantial Completion. Additionally, the devvatering of approximately 420,000 gallons of sludge and the cleaning of the two digesters shall be completed within 45 days of the of the date of issuance of the Notice toProceed. B. Substantial completion will be determined as in Paragraph 1.01 of the General Conditions. YYY/TP 5<udgeDewatehng Facilities Agreement Form SecdonOO5OO KLJ Project 1DO4'OU12O Page of C. Final completion is defined as completion of all components ofthe projectincluding those which were not yet considered complete by substantial completion. 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence and that Owner will suffer financial toss if the Work is not completed within the times specified in Paragraph 4'02 above, plus any extensions thereof allowed in accordance with Article 1Zof the General Conditions' The parties also recognize the delays, expense' and difficulties involved in proving ina legal orarbitration proceeding the actual toss suffered bv Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shall pay Owner $750 for each day that expires after the time specified in Paragraph 4'02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shalt neglect, refuse, or fait to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shalt pay Owner$500 for each day that expires after the time specified in Paragraph 4'02 above for Final Completion until the work is Final Completion is attained' It is further understood and agreed that as liquidated damages for delay (but not asa penalty), Contractor shall pay Owner $1000 for each day that expires after the time specified in Paragraph 4'02 above for the devvatering of approximately 650,000 gallons of sludge and the cleaning of the two digesters. ARTICLE 5 - CONTRACT PRICE 5,01 Contract Payment A. Owner shalt pay Contractor for completion of the work in accordance with the Contract Documents the lump sum amount (subject to adjustment as provided in the Contract Documents) of One Million Five Hundred Seventy Five Thousand Dollars and Zero Cents $1,575,000. ARTICLE 6 - PAYMENT PROCEDURES 0,01 Submittal and Processing ofPayments A. Contractor shalt submit Applications for Payment in accordance with Article 14ofthe General Conditions. Applications for Payment wilt be processed by Engineer asprovided in the Genera[ Conditions. 6'03 Progress Payments; Retm/nuge A. Owner shall make progress payments in accordance with Article 14 of the General Conditions on account of the Contract Price On the basis of Contractors Applications for Payment as recommended by Engineer' once each month during construction as provided below. All progress payments wilt be on the basis of the progress of the Work measured by the number of units of each bid item completed times the bid unit price in the Unit price Schedule of the Bid Form for that item. 1' Prior to Substantial Completion, progress payments wilt be made in an amount proportional to the percentage of the Work completed, less the aggregate of payments previously made and less such amounts as Engineer may determine or YYW[P Sludge DawatehnQFacilities Agreement Form 5ecbonO05O0 KLJ Project 1804'001I0 Page 2 of Owner may withhold,in accordance with Paragraph 14'02 of the General Conditions. e' The Owner shall retain five percent /5%\ of the amount of each payment until final completion and acceptance of all Work covered hv the Contract Documents. b. Retainaga will be five percent (5%) of materials and equipment not incorporated in the Work (but delivered, suitably stored and accompanied by documentation satisfactory to Owner as provided in Paragraph 14'OZof the General Condidons)' 2' Upon Substantial Completion and at the Owner's discretion, the amount of retainaBemay be further reduced if requested b»the Contractor. 6'03 F/no/ Povment A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the General Conditions, Owner shalt pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14'07' ARTICLE 7 - INTEREST 7'01 4ii moneys not paid when due asprovided in Article 14cf the General Conditions shall bear interest at the maximum rate allowed by Law atthe place mfthe Project. ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 8.01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents (including all Addenda) listed in Paragraph 9 and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and furnishing of the VYorh' C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance ofthe Work. D. Contractor has carefully studied all: (1) reports of explorations and tests ofsubsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Special Provisions as provided in Paragraph 4'02 of the General Conditions and (Z) reports and drawings of Hazardous Environmental Condition, if any, at the site which has been identified in the Special Provisions as provided in Paragraph 4'08 of the General Conditions. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. YVWTP Sludge DewmtehngFacilities Agreement Form SechonOO5U0 KLJ Project 1804'00120 Page 3 of E. Contractor has obtained and carefully studied (or assumes responsibilityfor having done so) all such additional supplementary examinations, investigations, explorations, tests` studies and data concerning conditions (surface, subsurface and Underground Facilities) aLorcontiguous to the site orotherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by Contractor including applying the specific means, methods, techniques, sequences and procedures of construction` if any, expressly required by the Contract Documents to be employed by the Contractor, and safety precautions and programs incident thereto. F. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the performance and furnishing of the Work atthe Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. G. Contractor isaware of the general nature ofwork to be performed bv Owner and others at the site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, napnhs and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests' studies and data with the Contract Documents. |' Contractor has given Engineer written notice of all conflicts, errors, ambiguities or discrepancies that Contractor has discovered in the Contract Documents and the written resolution thereof by Engineer is acceptable toContractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist of the following: 1' This Agreement (Pages 1bo8, inciusiwe)' Z. Performance bond 3' Payment bond 4' Standard General Conditions UNPVVSS\' 5' Supplementary Conditions (N\PVY53). 6' Special Provisions 7. Specifications as listed in the Table of Contents of the Project Manual. 8' Drawings consisting of sheets numbered G-1 through E'I with each sheet bearing the following general title: WWTP Sludge Dewatering Facilities dated August 2018. YYWTP Sludge DevatehngFacilities Agreement Form SecbonOO5OO KLJ Project 1804-O012O Page 4o[8 9. Addenda (Numbers 1 to 5, inclusive). 10. Wage Rates 11. Exhibits to this Agreement (enumerated as follows): a. Notice to Proceed (Pages 1 to 1, inclusive). b. Contractor's Bid (Pages 1 to 8, inclusive). C. Notice of Award 12. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Written Amendments b. Work Change Directives C. Change Orders d. Any Notice of Partial Utilization e. Notice of Substantial Completion f. Lien Waivers g. Notice of Final Completion and Acceptance 13. Certificates of Insurance B. There are no Contract Documents other than those listed above in this Article 9. C. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 -MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. WWTP Sludge Dewatering Facilities Agreement Form Section 00500 KLJ Project 1804-00120 Page 5 of 8 10.04 Sevencbhhtv A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shalt continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shalt be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision' WWTP Sludge DewmLehngFacilities Agreement Form SecbonOO5OO KLJ Project 18O4'OO12O Page 6of8 IN WITNESS WHEREOF, Owner and Contractor have signed 3 copies of the Agreement. One has been delivered to Owner, one to Contractor and one to Engineer. AR portions of the Contract Documents have been signed or identified by Owner and Contractor or by Engineer ontheir behalf. This Agreement will be effective on (which is the Effective Date of the Agreement). OWNER: CONTRACTOR: Signature Signature By: By: Tithe: Title: Attest: Attest: Signature Signature By: By:Tide: Title: Address for giving notices: Address for giving notices: P.O. 10, Laurel, MT 59044 Phone No.: 406'628-7431 Phone No.: Fax No': 4O6'6Z8-228g Fax No.: License No.: SEAL) (SEAL) (If OWNER isa public body, attach evidence Contractor Registration No. of authority to sign and resolution orother documents authorizing execution of Owner' Agent for service ofprocess: Contractor Agreement. (if CONTRACTOR isa corporation ora partnership, attach evidence mf authority bo sign.) YYu[[POudgeDexmtehngFodhbes Agreement Form SecdonOO50U KLJ Project 1804'OO1l0 Page 7nf8 Owner's Designated Representative: Contractor's Designated Representative: Name: Kurt Markegard Manne^ Title: Title' Address: Address: Phone No.: Phone No.: FAX No.: FAX No.: END OFSECTION WVTP Sludge Dewatehng Facilities Agreement Form Section 00500 r Q to V O k K C 37 ui ur M1- 1r _a i er, q O 71 ~) ra t� R f G (� L7 C.l m p-j � cat i!A V {a O 4t <? D c ll! Ln r t, b w u to � te.`. � chi o tC LL —' {� CD o Q S v c v> p t,r. m.i tri .°- t«+ C Ct .^ c u`? tza _a a K u w7 y ro M m p ? � U i c at et n -rs t c t4 n 4? al Q , [} C o4- w $ c `iS go. to t f a I a RESOLUTION NO. R18-78 A RESOLUTION APPROVING A TASK ORDER AUTHORIZING KADRMAS, LEE & JACKSON, INC. FOR WORK RELATING TO INFRASTRUCTURE IMPROVEMENTS LOCATED WITH THE CITY'S URBAN RENEWAL AREA. WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee &Jackson, Inc. ("K-LJ") on December 5, 2017, via Resolution No. RI 7-69; and WHEREAS, the City of Laurel requires engineering services for infrastructure improvements located within the City of Laurel's Urban Renewal Area/District as described in the attached Task Order with is incorporated herein by reference; and WHEREAS, the services to be provided and cost for such services are fully described in the attached Task Order and City Staff is recommending approval of the attached Task Order. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Task Order authorizing the services to be performed by KLJ for the City of Laurel is hereby approved and the Mayor/CAO are hereby authorized to execute the attached Task Order on the City's behalf. Introduced at a regular meeting of the City Council on November 6, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 6"' day of November 2018. APPROVED by the Mayor this 6'h day of November 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: Sam Painter, Civil City Attorney R18-78 Approve Task Order for LURA Infrastructure Improvements Kadrmas,Lee&Jackson,Inc. This is a Task Order for KU Project No. 1804-1309, consisting of 4 pages, plus attachments. Task Order: LURA Infrastructure Improvements In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services—Task Order Edition, dated December 5, 2017 ("Agreement"),Owner and Engineer agree as follows: 1. Background Data A. Effective Date of Task Order: November 6, 2018 B. Owner: City of Laurel C. Engineer: Kadrmas, Lee &Jackson, Inc. (dba "KU") D. Specific Project(title): LURA Infrastructure Improvements E. Specific Project(description): Reconstruction and rehabilitation of streets, utilities and various other infrastructure improvements including Washington Ave., Idaho Ave.and Ohio Ave.generally bound between E. Main Street and E. 1st Street, as well as E. Vt Street generally bound between Washington Ave. and Alder Ave. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: Set forth in Part 1—Basic Services of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order,and attached to and incorporated as part of this Task Order. B. Resident Project Representative (RPR) Services — Owner and Engineer anticipate a Task Order amendment to incorporate RPR services following completion of Final Design Phase services. C. Designing to a Construction Cost Limit—Not Used D. Other Services—Not Used E. All of the services included above comprise Basic Services for purposes of Engineer's compensation under this Task Order. 3. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: Task Order Form—LURA Infrastructure Improvements E1CDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 Set forth as Additional Services in Part 2—Additional Services, of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order, and attached to and incorporated as part of this Task Order. 4. Owner's Responsibilities A. Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B,subject to the following: • Pay the cost of any review fees imposed by agencies having jurisdiction over the project. • Coordinate with property owners and other stakeholders to evaluate access and traffic control considerations. • Perform all duties (including legal and bond counsel) related to creating a special improvement district not identified in Engineer's Basic Services below. • Provide sanitary sewer,storm drain and water main atlas drawings and maintenance records for the project area. • Determine sizes of water mains,sanitary sewers and storm drains to be designed by Engineer. • Provide available sanitary sewer or storm drain CCTV recordings for the project area. • Assist Engineer in opening manholes and catch basins as needed. • Clean out manholes and catch basins as needed to facilitate Engineer's assessment. S. Task Order Schedule A. In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: • Owner desires to have construction begin in 2019. As such, Engineer's services will commence upon contract authorization with the intent to complete the Bidding Phase in the spring of 2019. The final schedule is dependent on funding availability and results of Preliminary Design Phase findings. 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation 1. Basic Services: Study/Report, SID Creation (A1.01- $77,000.00 Lump Sum A1.02) 2. Basic Services: Design &Construction Phases(A1.03- $ (tbd) (tbd) A1.07)* TOTAL COMPENSATION $77,000.00 2. Additional Services(Part 2 of Exhibit A) (N/A) Direct Labor *Based on a [TBD]-month continuous construction period. Task Order Form—LURA Infrastructure Improvements E1CDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: [geotechnical consultant TBD] 8. Other Modifications to Agreement and Exhibits: None 9. Attachments: Exhibit A—Engineer's Services for Task Order 10. Other Documents Incorporated by Reference: December 5, 2017 Agreement between Owner and Engineer for Professional Services,Task Order Edition 11.Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. Task Order Form—LURA Infrastructure Improvements E1CDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 The Effective Date of this Task Order is November 6, 2018. OWNER: City of Laurel ENGINEER: Kadrmas, Lee &Jackson, Inc. By: By: Print Name: Print Name: Title: Title: Engineer License or Firm's Certificate No. (if required): PEL-EF-LIC-37 State of: Montana DESIGNATED REPRESENTATIVE FOR TASK ORDER: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kurt Markegard Name: Carl Jackson Title: Director of Public Works Title: Project Manager PO Box 10 PO Box 80303 Address: Laurel, MT 59044 Address: Billings, MT 59108 E-Mail E-Mail Address: kmarkegard@laurel.mt.gov Address: carl.jackson@kljeng.com Phone: 406-628-4796 Phone: 406-245-5499 Task Order Form—LURA Infrastructure Improvements E1CDC®E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright @ 2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 This is EXHIBIT A,consisting of 6 pages, referred to in and part of the Task Order dated November 6, 2018. Engineer's Services for Task Order: LURA Infrastructure Improvements PART 1—BASIC SERVICES A1.01 Study and Report Phase Services A. Project Management—tasks below apply to the all phases. 1. Organize and facilitate kick-off meetings (one each) with Owner and Engineer's project teams to confirm roles, responsibilities and expectations for completing the project. 2. Provide project management services consisting of creating a work breakdown structure and detailed project schedule, creating and implementing a project management plan, facilitating weekly progress meetings and team coordination, reviewing time and expenses and generating monthly invoices, providing monthly status updates to Owner, and provide oversight of the day- to-day Project activities. 3. Attend up to three (3) unscheduled meetings as needed to coordinate with Owner or other stakeholders. 4. Public Informational Meetings — It is expected that two (2) public informational meeting will be held prior to construction. Engineer will prepare necessary exhibits and attend to represent the project. B. As Basic Services, Engineer shall: 1. Consult with Owner to define and clarify Owner's requirements for the Specific Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations, and identify available data, information, reports, facilities plans, and site evaluations. 2. Identify potential solution(s)to meet Owner's Specific Project requirements,as needed.Study and evaluate the potential solution(s)to meet Owner's Specific Project requirements. a. Visit the Site to review existing conditions and facilities, unless such visits are not necessary or applicable to meeting the objectives of the Study and Report Phase. b. Provide a geotechnical investigation,including up to seven bore holes,suitable for the design of the rehabilitations within the project area. The investigation will include evaluation of bearing capacities,corrosion potential,ground water depth,if encountered,and laboratory testing.This investigation will be the basis of pavement design and utility construction recommendations. 1) Evaluate up to four (4) pavement section alternatives based on observations and recommendations provided by the geotechnical engineer. Alternative sections to include Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 geotextiles, aggregate material thicknesses and potential subsurface drainage considerations. Evaluate cost-effectiveness of each alternative. Design of subsurface drainage features to increase pavement design life, due to high groundwater, is not included but would be performed as Additional Services if deemed the preferred alternative from this evaluation. c. Research and document existing public and privately-owned utilities,and evaluate if existing or potential conflicts necessitate utility relocation. Prepare for and facilitate one (1) preliminary utility coordination meeting in Miles City with Owner and other utility owners. Provide a written recommendation. Completing a Subsurface Utility Engineering (SUE) survey is not included in this scope of work. d. Drainage Analysis — Evaluate opportunities and constraints related to utilizing existing storm water conveyances, including curbs, gutters, pipes and storm drains. Provide a preliminary delineation of drainage patters within the right-of-way (existing and proposed), assess any known deficiencies, and advise Owner accordingly. A detailed hydrologic or hydraulic analysis, and other alternative storm water management or treatment facilities, is not included, and would be provided as Additional Services following this analysis and upon Owner request. e. Water Main and Sanitary Sewer—review the existing information provided by Owner(see Part 4 above)to recommend extents of water main and sanitary sewer replacement requirements. It is assumed that Owner will determine required sizes for water main and sanitary sewer replacements, and that system modeling by Engineer is not required. f. Engineer's services include providing two (2) conceptual alternatives of the final street cross section,to assist Owner with determining the final project scope. g. Develop Engineer's Opinion of Probable Costs for each block of the project area to assist Owner with developing a multi-phase project implementation plan. 3. Provide necessary field surveys and topographic and utility mapping for Engineer's design purposes. Existing utility mapping will include Engineer contacting utility owners and obtaining available information. a. Provide right-of-way and parcel ownership research and mapping. Research property boundaries based on plats and certificates of survey obtained from public records.The right-of- way survey is projected to include ties only to readily identifiable property corners in order to allow survey maps on each side to be computed and attached to the base drawing. This procedure is anticipated to be sufficiently accurate to reasonably determine the existing right- of-way and decide if right-of-way acquisition should be evaluated in greater detail. If acquisition is necessary, subject properties likely will require individual surveys and lot lines verified, the work associated with which is not included in this scope of work and will be addressed as Additional Services. b. Topographic and Design Surveys—Complete and furnish preliminary ground survey of project limits to include site contours, existing surface features, and above-and below-ground utilities. Topographic survey will generally be bounded within right-of-way limits, and occasionally Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC° E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 beyond as needed to verify grades, adjacent features, and structures. The topographic survey will be accomplished by conventional survey methods. Primary control points will be established as Montana NAD83 (2002) OPUS corrected State Plane Coordinates. Prior to beginning topographic data collection,a level network will be run through all control points and tied to the vertical datum.As topographic data is collected an ongoing QC-QA process will verify all data and make sure pertinent features are be included on the map. c. Base Drawing Preparation — Create a base drawing depicting calculated parcel boundaries, topographic survey data, and record drawings provided by Owner and other utility owners. d. Engineer's fee assumes that the above work will occur during a period when snow is not present at the Site. 4. Advise Owner of any need for Owner to obtain,furnish, or otherwise make available to Engineer additional Specific Project-related data and information described in Exhibit B,for Engineer's use in the study and evaluation of potential solution(s)to Owner's Specific Project requirements, and preparation of a related report. 5. After consultation with Owner, recommend to Owner the solution(s) which in Engineer's judgment meet Owner's requirements for the Specific Project. 6. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of the Specific Project to be designed or specified by Engineer, including but not limited to mitigating measures identified in an environmental assessment for the Specific Project. 7. Prepare a report (the "Report") which will, as appropriate, contain schematic layouts, sketches, and conceptual design criteria with appropriate exhibits to indicate the agreed-to requirements, considerations involved, and Engineer's recommended solution(s). For each recommended solution Engineer will provide the following, which will be separately itemized: opinion of probable Construction Cost; proposed allowances for contingencies; the estimated total costs of design, professional, and related services to be provided by Engineer and its Consultants; and, on the basis of information furnished by Owner, a tabulation of other items and services included within the definition of Total Project Costs. For the purposes of this Task Order, the report(s) consist of a geotechnical investigation report and memorandum(s) summarizing the results of Engineer's services identified above. 8. Furnish three (3) review copies of the Study and Report Phase deliverables to Owner and review with Owner. 9. Revise the Report and any other Study and Report Phase deliverables in response to Owner's comments, as appropriate, and furnish two (2) copies of the revised Study and Report Phase deliverables to the Owner. Engineer's fee is based on completing revisions one time; multiple iterations will be provided as Additional Services. C. Engineer's services under the Study and Report Phase will be considered complete on the date when Engineer has delivered to Ownerthe revised Report and any other Study and Report Phase deliverables. Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 A1.02 Special Improvement District Creation Phase A. As Basic Services, Engineer shall: 1. Provide assistance to Owner for creating a special improvement district(SID). Owner's intent is to create a SID that will pay for portions of project costs related to sidewalks and private driveway approaches. Prior to Engineer commencing with below tasks,Owner will confirm the construction items to be included in SID costs. a. Provide an opinion of total probable construction cost summary for items selected by Owner to be included in the SID. Owner will determine cost of bond issuance and other SID-related costs not related to Engineer's fees and opinion of probable construction cost. b. Complete property ownership research and mapping, which includes obtaining information available from public records and creating an ownership exhibit showing the SID boundary determined by Owner,and individual parcel boundaries with address,subdivision, lot and block information. c. Compile and provide Owner a property ownership data list including parcel owner names,TaxID number, address and legal description. Assuming an iterative process will be necessary to determine the preferred method of assessment, complete up to three (3) iterations of opinion of probable construction cost. Owner will be responsible for evaluating and verifying lot sizes, for determining the method of assessment (cost per lot, cost per square foot, cost per linear foot of frontage, etc.), and for calculating the final per lot assessment amount. d. Submit drafts of the above deliverables for Owner's review and comment and revise one time after initial review by Owner. e. Attend up to three (3) staff, City Council, public hearings or other meetings related to the SID creation process. Owner will conduct individual meetings with parcel owners. A1.03 Preliminary Design Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.04 Final Design Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.05 Bidding or Negotiating Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 A1.06 Construction Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.07 Post-Construction Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.08 Commissioning Phase—Not Included A1.09 Other Services—Not Included PART 2—ADDITIONAL SERVICES A2.01 Additional Services Requiring an Amendment to Task Order A. Advance Written Authorization Required: During performance under a Task Order, Owner may authorize Engineer in writing to furnish or obtain from others Additional Services of the types listed below. Unless expressly indicated above or in the specific Task Order to be included Basic Services,the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services,using the basis of compensation for Additional Services,as indicated in the specific Task Order. 1. This Task Order contains specific information regarding tasks, number of iterations, and deliverables to be provided by Engineer. In addition to those specifically identified herein, the following list,which is not intended to be exclusive, summarizes other exclusions. a. Boundary surveys or establishing survey monuments b. Traffic analyses c. Public or private utility analyses, modeling or design, other than water, sanitary sewer and storm drain system evaluations identified above. d. Hydrologic and Hydraulic analyses required for detailed analysis of inlet capacity,evaluating potential overflow routes orflooding,orothertasks required to determine storm drain sizes e. Subsurface drainage system design f. Design of drainage improvements on private property. g. Structural design h. Landscape or irrigation design i. Right-of-way or permanent easement acquisition services j. 3-D or artistic renderings 2. Preparation of applications and supporting documents(in addition to those furnished under Basic Services) for private or governmental grants, loans, or advances in connection with the Specific Project; preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Specific Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Specific Project. Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 3. Services to make measured drawings of existing conditions or facilities, to conduct tests or investigations of existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Owner or others. 4. Services resulting from significant changes in the scope,extent,or character of the portions of the Specific Project designed or specified by Engineer, or the Specific Project's design requirements, including, but not limited to, changes in size, complexity, Owner's schedule, character of construction,or method of financing;and revising previously accepted studies, reports, Drawings, Specifications, or Construction Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date of the Task Order or are due to any other causes beyond Engineer's control. 5. Services resulting from Owner's request to evaluate additional Study and Report Phase alternative solutions beyond those agreed to in Paragraph A1.01. 6. Services required as a result of Owner's providing incomplete or incorrect Specific Project information to Engineer. 7. Providing data or services of the types described in Exhibit B, when Owner retains Engineer to provide such data or services instead of Owner furnishing the same. 8. Preparing for, coordinating with, participating in and responding to structured independent review processes,including, but not limited to,construction management,cost estimating,project peer review, value engineering, and constructibility review requested by Owner; and performing or furnishing services required to revise studies, reports, Drawings, Specifications, or other documents as a result of such review processes. 9. Preparing additional bidding-related documents(or requests for proposals or other construction 10. Other additional services performed or furnished by Engineer not otherwise provided for in this Agreement. B. Advance Written Authorization Not Required: Engineer shall advise Owner in advance that Engineer will immediately commence to perform or furnish the Additional Services of the types listed below. For such Additional Services, Engineer need not request or obtain specific advance written authorization from Owner. Engineer shall cease performing or furnishing such Additional Services upon receipt of written notice from Owner. Unless expressly indicated above or in the specific Task Order to be included Basic Services,the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services, using the basis of compensation for Additional Services, as indicated in the specific Task Order. 1. Upon request of Owner, attendance at meetings and completing site visits in addition to those identified above. Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505,Agreement Between Owner and Engineer for Professional Services—Task Order Edition. Copyright©2014 National Society of Professional Engineers,American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 RESOLUTION NO. R18-79 A RESOLUTION OF THE CITY COUNCIL RESETTING THE DECEMBER 25, 2018 COUNCIL MEETING TO DECEMBER 26, 2018. WHEREAS, workshop meetings of the Laurel City Council are scheduled for the second and fourth Tuesdays of each month; and WHEREAS, the City Council has the discretion to reset meetings due to conflicts that arise pursuant to LMC 2.10.030; and WHEREAS, the City Council has deten-nined it is in the City's best interest to change the date of the workshop scheduled for Christmas, December 25, 2018, to December 26, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the workshop meeting of the City Council of the City of Laurel, Montana currently scheduled for Tuesday, December 25, 2018 is hereby reset to Wednesday, December 26, 2018. Notice of the change shall be posted at City Hall and sent to the Laurel Outlook. Introduced at a meeting of the City Council on November 6, 2018, by Council Member PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 6"' day of November 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: Sam Painter Civil City Attorney RI 8-79: Move December 25"' meeting to December 26 1h