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HomeMy WebLinkAboutResolution No. R18-71WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee & Jackson, Inc. ("KLJ") on December 5, 2017, via Resolution No. R17-69; and WHEREAS, the City of Laurel requires engineering services for the development of the City's Pavement Management Plan as described in the attached Task Order with is incorporated herein by reference; and WHEREAS, the services to be provided and cost for such services are fully described in the attached Task Order and City Staff is recommending approval of the attached Task Order. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Task Order authorizing the services to be performed by KLJ for the City of Laurel is hereby approved and the Mayor is hereby authorized to execute the attached Task Order on the City's behalf. Wilke. Introduced at a regular meeting of the City Council on October 2, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 2nd day of October 2018. APPROVED by the Mayor this 2 day of October 2018. CITY OF LAU L T omas C. Nelson, Mayor Beth ny an e, rk-Treasurer APPROVED AS ORM: Sam Painter, Civil City Attorney R18-71 Approve Task Order for City Pavement Management Plan Kadrmas, Lee & Jackson, Inc. This is a Task Order for KU Project No. 1804-01970, consisting of 3 pages, plus attachment. Task Order: City of Laurel Pavement Management Plan In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated December 5, 2017 ("Agreement"), Owner and Engineer agree as follows: 1. Background Data A. Effective Date of Task Order: October 2, 2018 Owner: City of laurel C. Engineer: Kadrmas, Lee & Jackson, Inc. (dba "KU") D. Specific Project (title): City of Laurel Pavement Management Plan E. Specific Project (description): Develop a Pavement Management Plan that includes MDT owned urban paved streets, major collectors and arterial streets within the City of Laurel. A FNWA technique called Pavement Surface Evaluation and Rating (PASER) will be used to visually evaluate paved streets in a time efficient and consistent manner. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: Set forth in Part 1—Basic Services of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order, and attached to and incorporated as part of this Task Order. Resident Project Representative (RPR) Services – Not Used C. Designing to a Construction Cost Limit – Not Used D. Other Services – Not Used All of the services included above comprise Basic Services for purposes of Engineer's compensation under this Task Order. 3. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: Set forth as Additional Services in Part 2—Additional Services, of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order. Task Order Form —City of Laurel Pavement Management Plan E1CDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 4. Owner's Responsibilities Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B. 5. Task Order Schedule A preliminary milestone schedule is provided below, in addition to any schedule provisions provided in Exhibit A. A. Complete field inventory work: November 1, 2018 B. Complete PASER analysis and draft Pavement Management Plan (Report): January 15, 2019 C. Finalize Report for City adoption: February 1, 2019 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation 1. Basic Services (Part 1 of Exhibit A) $46,360.00 Hourly Rates 2. Additional Services (Part 2 of Exhibit A) (N/A) Hourly Rates Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: None 8. Other Modifications to Agreement and Exhibits: None 9. Attachments: A. Exhibit A —Engineer's Services for Task Order (4 pages) 10. Other Documents Incorporated by Reference: December 5, 2017 Agreement between Owner and Engineer for Professional Services, Task Order Edition Task Order Form — City of laurel Pavement Management Plan EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 11. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is October 2, 2018 OWNER: City of Laurel ,, / /A Print Name: ENGINEER: Kadrmas, Lee ackson, c. By: ' Print Name: Mark Anderson Title: %r Title: DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Kurt Markegard Title: Director of Public Works PO Box 10 Address: Laurel, MT 59044 E -Mail Address: kmarkegard@laurel.mt.gov Phone: 406-628-4796 Vice President Engineer License or Firm's Certificate No. (if required): PEL-EF-LIC-37 State of: Montana DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Bryan Vanderioos Title: Project Manager PO Box 80303 Address: Billings, MT 59108-0303 E -Mail Address: bryan.vanderloos@kijeng.com Phone: 406-441-5790 Task Order Form —City of laurel Pavement Management Plan EJCDCO E-505, Agreement Between Owner and Engineer for Professional services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 This is EXHIBIT A, consisting of 4 pages, referred to in and part of the Task Order dated October 2, 2018. Engineer's Services for Task Order: City of Laurel Pavement Management Plan PART 1—BASIC SERVICES A1.01 Study and Report Phase Services A. As Basic Services, Engineer shall: 1. Consult with Owner to define and clarify Owner's requirements for the Specific Project, including objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations, and identify available data, information, reports, facilities plans, and site evaluations. 2. KU will develop a Pavement Management Plan that includes all MDT owned urban paved streets and the major collector and arterial streets within the City of Laurel. A FHWA technique called Pavement Surface Evaluation and Rating (PASER) will be used to visually evaluate paved streets jn a time efficient and consistent manner. A rating of 1 to 10 will be applied to each section of roadway studied based upon distresses such as, cracking, rutting, potholes, and others. This information will determine existing conditions, and then KU will utilize the PASER rating to recommend pavement management techniques across the paved system. These recommendations will be broken down by type of project, including crack seals, chip seals, thin overlays and structural overlays. The projects will then be prioritized as short term (within 5 years) and long term (beyond 5 years). Local/residential streets known to already be in disrepair will not be evaluated and will be assigned a poor PASER rating with no field assessment. KU will verify these streets with the City prior to commencing. 3. Identify potential solution(s) to meet Owner's Specific Project requirements, as needed. 4. Study and evaluate the potential solution(s) to meet Owner's Specific Project requirements. 5. Visit the Site, or potential Specific Project sites, to review existing conditions and facilities, unless such visits are not necessary or applicable to meeting the objectives of the Study and Report Phase. 6. Advise Owner of any need for Owner to obtain, furnish, or otherwise make available to Engineer additional Specific Project -related data and information, for Engineer's use in the study and evaluation of potential solution(s) to Owner's Specific Project requirements, and preparation of a related report. 7. After consultation with Owner, recommend to Owner the solution(s) which in Engineer's judgment meet Owner's requirements for the Specific Project. Exhibit A—Engineer's Services — City of Laurel Pavement Management Plan EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 8. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of the Specific Project to be designed or specified by Engineer, including but not limited to mitigating measures identified in an environmental assessment for the Specific Project. 9. Prepare a report (the "Report") which will, as appropriate, contain schematic layouts, mapping containing the PASER rating for each analyzed route, mapping dictating the proposed improvement for each analyzed route, sketches, and conceptual design criteria with appropriate exhibits to indicate the agreed -to requirements, considerations involved, and Engineer's recommended solution(s). For each recommended solution Engineer will provide the following, which will be separately itemized: opinion of probable Construction Cost; proposed allowances for contingencies; the estimated total costs of design, professional, and related services to be provided by Engineer and its Consultants; and, on the basis of information furnished by Owner, a tabulation of other items and services included within the definition of Total Project Costs. 10. Advise Owner of any need for Owner to provide data or services of the types described in Exhibit B, for use in Project design, or in preparation for Contractor selection and construction. , " St FategieC Teel;Aelegieo @R d Tec-hRiq lef " 12. If requested to do so by Owner, assist Owner in identifying opportunities for enhancing the sustainability of the Specific Project, and pursuant to Owner's instructions plan for the inclusion of sustainable features in the design. 13. Use ASGE 38, u 14. Develop a &Gape Of WGFk and suwey limits f9F aRy tepegFaphiG and- ether surveys AeGessap� 15. Pursuant to the Task Order schedule, furnish the required number of review copies of the Report and any other Study and Report Phase deliverables to Owner, and review it with Owner. Owner shall submit to Engineer any comments regarding the furnished items within the time established in the Task Order schedule. 16. Pursuant to the Task Order schedule, revise the Report and any other Study and Report Phase deliverables in response to Owner's comments, as appropriate, and furnish the required number of copies of the revised Report and any other Study and Report Phase deliverables to the Owner. B. Engineer's services under the Study and Report Phase will be considered complete on the date when Engineer has delivered to Ownerthe revised Report and any other Study and Report Phase deliverables. Exhibit A- Engineer's Services - City of Laurel Pavement Management Plan EJCDCO E-505, Agreement Between owner and Engineer for Professional Services -Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 A1.02 Preliminary Design Phase – Not Included A1.03 Final Design Phase – Not Included A1.04 Bidding or Negotiating Phase – Not Included A1.05 Construction Phase – Not Included A1.06 Post -Construction Phase – Not Included A1.07 Commissioning Phase – Not Included A1.08 Other Services –Not Included PART 2—ADDITIONAL SERVICES A2.01 Additional Services Requiring an Amendment to Task Order A. Advance Written Authorization Required: During performance under a Task Order, Owner may authorize Engineer in writing to furnish or obtain from others Additional Services of the types listed below. Unless expressly indicated above or in the specific Task Order to be included Basic Services, the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services, usingthe basis of compensation for Additional Services, as indicated in the specific Task Order. Preparation of applications and supporting documents (in addition to those furnished under Basic Services) for private or governmental grants, loans, or advances in connection with the Specific Project; preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Specific Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Specific Project. Services to make measured drawings of existing conditions or facilities, to conduct tests or investigations of existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Owner or others. 3. Services resulting from significant changes in the scope, extent, or character of the portions of the Specific Project designed or specified by Engineer, or the Specific Project's design requirements, including, but not limited to, changes in size, complexity, Owner's schedule, character of construction, or method of financing; and revising previously accepted studies, reports, Drawings, Specifications, or Construction Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date of the Task Order or are due to any other causes beyond Engineer's control. 4. Services required as a result of Owner's providing incomplete or incorrect Specific Project information to Engineer. 5. Furnishing services of Consultants for other than Basic Services. Exhibit A—Engineer's Services — City of laurel Pavement Management Plan EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright C 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 6. Services during out-of-town travel required of Engineer, other than for visits to the Site or Owner's office as required in Basic Services. 7. Assistance to Owner in developing systems and procedures for (a) control of the operation and maintenance of Project equipment and systems, and (b) related recordkeeping. 8. Preparing to serve or serving as a consultant or witness for Owner in any litigation, arbitration, mediation, lien or bond claim, or other legal or administrative proceeding involving the Project. 9. Other additional services performed or furnished by Engineer not otherwise provided for in this Agreement. B. Advance Written Authorization Not Required: Engineer shall advise Owner in advance that Engineer will immediately commence to perform or furnish the Additional Services of the types listed below. For such Additional Services, Engineer need not request or obtain specific advance written authorization from Owner. Engineer shall cease performing Or furnishing such Additional Services upon receipt of written notice from Owner. Unless expressly indicated above or in the specific Task Order to be included Basic Services, the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services, using the basis of compensation for Additional Services, as indicated in the specific Task Order. 1. None anticipated Exhibit A —Engineer's Services —City of laurel Pavement Management Plan EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4