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HomeMy WebLinkAboutCouncil Workshop Packet 10.30.2018CITY OF LAUREL CITY COUNCIL WORKSHOP CITY COUNCIL :, Public Input: Citizens may address the Council regarding any item of City business that is not on tonight's agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight's agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. 2. General items 3. Executive Review • Resolution — Resolution awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. « Resolution — A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located with the City's urban renewal area. • Resolution — A resolution of the City Council resetting the December 25, 2018 Council meeting to December 26, 2018. • Council Issues: o SED Basin Update o West Railroad Update 4. Other items 5. Review of draft council agenda for November 6, 2018 6. Attendance at the November 6, 2018 Council meeting 7. Announcements The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. WHEREAS, the City of Laurel planned and publicly advertised the project known as the WWTP Sludge Dewatering Facilities Project, and the City received two responsive bids from qualified contractors; and WHEREAS, the City's Engineers, KLJ, and City Staff considered the bids received and recommends the City Council award the project and that the contract is in the City's best interest; and WHEREAS, Strategic Construction Solutions submitted a bid of $1,575,000.00 and both KLJ and the City Staff have determined the bid is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that the City has followed its procurement policies and state law requiring competitive bidding; and BE IT FUTHER RESOLVED the City Council hereby awards the contract and project to Strategic Construction Solutions for their bid price of $1,575,000.00. The Mayor, CAO and City Clerk are authorized to sign all documents, agreements or contracts on the City's behalf. Introduced at a regular meeting of the City Council on November 6, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 6"' day of November 2018 APPROVED by the Mayor this 6"' day of November 2018. Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-_ Award WWTP Sludge Dewatering Facilities Project Z& I Gabe;*aad m�nwrovn'�m mssmn ^vu,szom October "1 7, 2018 Kur1k0adoegard City ofLaue| 1ISVV.l$Street LaureL MT59144 Re: VVVVTPDudouDey/aLeringFaci|idcsProjpct—KcrommendationofAward Dear Kurt: Two lurnp surn bids for the WkVTP Sludge DewaLering Facilities Project were received, opened, arid read aloud onOctober 1S,ZO1O. Thefirst bid, from Dick Anderson Cons 1ruciion,was for $l'748,Q0UDOand the second bid, hnm Strategic Construction Solutions, was for $1,575,000.00. The bids were checked for, mathematical accuracy arid nodiscrepancies were found. The bid from Dick Anderson ConstrUCtiOn included a- bid bond that appeared to be valid, all addendurns were acknowledged, and the included Montana Contractor's Registration Number was valid. On tile bid from Strategic Construction Solutions, the bid bond was included and appeared to be valid arid all ad6eodumsvvere acknowledged. The Contractor's Registration Numberqn the bid from Strategic Construction 5u|ubonx was not valid, AMontana Contractor's Registration Number was riot requirement to bid the project arid is considered an irregularity. A valid Montana Contractor's Registration Nxmberwill berequired prior tothe execution ufthe Agreement. As the apparent, low bidder, KU re(JUesLed arid checked references for StraLegic Const.ruction Solutions (SCS).VVeapoke1nTetra Tech inDeriver, Colorado (72O'88I-5g21)oil October lD,2O1O. SCS did two water treatment plant projects with them.One ofthe projects, was a$2W4project completed in Decemberof2O17thutinc|udedthecomnoissionixgof1wommtertreaimenttrains,eachlGOO'Cpm.The secon6pnjectvvasz$I63,0OOOresuppressionpipingsystemcomp|etedinOcLober2017.BoLhpnojects were in the Questa, NM water treatment plant. They said that they Would recommend SCS for plant work. VVoalso spoke toEHTEngineering |nAbilene, Texas (325-698'5560)onOctober 17,2018 regarding work Strategic Construction Solutions did in the Midland, Texas water treatment piant.This $1.4M ProJect, currently being closed Out, inClUded chernical system improvements. The project turned out well and SCS were good towork with, responsive and kept good records. SCS used local subs and thereweresomcisSuexvvithihe|oca|concnetmsub.VvomU'EHTEnDinneringvvashappywith5[S.0n 0cfober17'IU18m/econtacted Florence Copper inFlorence, Arizona (5ZU-O4O'O12,S)where SCS is completing u $7,8M copper processing, pilot facility. They indicated that SCS was well organized and that they *ere happy with the project. We attempted to contact other references but were unable to reach therm I he apparent low bidder is Strategic Construction Solutions of Mesa, Arizona arid we recommend the contract beawarded for the Base Bid of 1-',1,S75,08O.O0.Enclosed isthe Notice ofAward for the City's ENGINEERING, R[|MAG|N[m review and execution. Please sign and return the Notice of Award to KU and we will coordinate with Strategic Construction Solutions to route final Contract Documents for the City's approval. We have also attached a copy of the Agreement for your review that will be sent to the Contractor for execution and a Certified Tabulation of Bids for your records. If you have any questions or concerns, please contact me at (406) 247-2913. Sincerely, ICU Dou&las C. Whitney, PE Project Manager Enclosure(s): Notice of Award Agreement Tabulation of Bids Project 4: 9.804-00120 cc: KU File ENGINEERING. REIMAGINED Date: November 6 2018 Project: WWTP Sludge Dewatering Facilities Owner: City of Laurel, Laurel MT Owner's Contract No.: Contract: WWTP Sludge Dewatering Facilities Engineer's Project No.: 1804-00120 Bidder: Strategic Construction Solutions Bidder's Address: 4700 E Southern Avenue Mesa, AZ 85206 You are notified that your Bid dated October 15 2018 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for WWTP Sludge Dewatering Facilities. The Contract Price of your Contract is One Million, Five Hundred Seventy Five Thousand Dollars and Zero Cents ($1,575,000.00)t 3 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. tbd sets of Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner three 3 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the Instructions to Bidders (Article 20) and General Conditions (Paragraph 5.01). 3. Deliver to the Owner three 3 fully executed Certificates of Insurance naming the Owner and Engineer as additional insured in accordance with SC -5.04 of Section 00810. Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. City of Laurel Owner Authorized Signature Title Copy to Engineer WWTP Sludge Dewatering Facilities Notice of Award Form 00510 KU Project 1804-00120 Page 1 of 1 SECTION 00500 AGREEMENT FORM This Agreement is dated as of the —day of in the year 2018 by and between the City of Laurel, hereinafter called "Owner" and Strateg,ic Construction hereinafter called "Contractor". Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE I - WORK 1'01 Contractor shalt complete all Work as specified or indicated in the Contract Documents' The Work is generally described as follows: The addition of sludge screw press sludge cake pump and the replacement of two sludge transfer pumps, related piping, valves, electrical and control system modifications and other miscellaneous items for fully functional systems along with noii-off dunnpster pad and cover structure and yard piping' In addition to the sludge dewatering system, the project also includes thedewatering ofapproximately 4ZO,UOO gallons of sludge, cleaning of two anaerobic digesters and the rehabilitation of one anaerobic digester. ARTICLE 2 -THE PROJECT 2'01 The Project for which the Work under the Contract Documents may be the whole nronly apart is generally described as follows: \0YYTPSludge Dewatering Facilities ARTICLE 3 - ENGINEER 3'0 The Project has been designed by Kadrmas, Lee and Jackson, Inc. (KU),which is to act as Owner's Representative, assume all duties and responsibiti des and have the rights and authority assigned toEngineer intheContractDocunmentsinconnectionwiththecomp[ebonof the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time ofthe Essence A. All time limits for Milestones,if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4'02 Days for Substantial Completion and Final Payment A. Work will be substantially completed within 150 calendar days of the date of issuance of the Notice to Proceed. Final completion of the Work shalt be within 30 calendar days after the date of Substantial Completion. Additionally, the dewatering of approximately 420,000 gallons of sludge and the cleaning of the two digesters shalt be completed within 45 days of the of the date of issuance of the Notice to Proceed' B. Substantial completion wilt be determined asinParagraph 1'O1of the General Conditions. WWTP SLudgeDewatering FaciLities Agreement Form Section 00500 C. Final completion isdefined ascompletion ofall components ofthe projecti those which were not yet considered complete by substantial completion. 4.03 Liquidated Damages A. Contractor and Owner recognize that time is of the essence and that Owner will suffer financial loss if the Work isnot completed within the times specified in Paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. The parties also recognize the delays, expense, and difficulties involved in proving ina legal orarbitration proceeding the actual toss suffered bvOwner ifthe Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor shalt pay Owner $750 for each day that expires after the time specified in Paragraph 4.02 above for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shalt neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by Owner, Contractor shalt pay Owner $5UOfor each day that expires after the time specified in Paragraph 4'02 above for Final Completion until the work is Final Completion is attained' |tisfurther understood and agreed that as liquidated damages for delay (but not as a penalty), Contractor shalt pay Owner $1000 for each day that expires after the time specified in Paragraph 4.02 above for the dewatering of approximately 850,000 gallons ofsludge and the cleaning ofthe two digesters. ARTICLE 5 - CONTRACT PRICE 5.01 Contract Payment A. Owner shalt pay Contractor for completion of the work in accordance with the Contract Documents the iump sum amount (subject to adjustment as provided in the Contract Documents) of One Million Five Hundred Seventy Five Thousand Dollars and Zero Cents $1,575,000. ARTICLE 6 - PAYMENT PROCEDURES 6.01 Submittal and Processing of Payments A. Contractor shalt submit Applications for Paymentinaccordance with Article 14ofthe General Conditions. Applications for Payment wit[ be processed by Engineer as provided in the General Conditions. 6.02 Progress Payments; Retainage A. Owner shalt make progress payments in accordance with Article 14 of the General Conditions on account of the Contract Price on the basis ofContractor's Applications for Payment as recommended by Engineer, once each month during construction as provided below. All progress payments vviii be on the basis of the progress of the Work measured by the number of units of each bid item completed times the bid unit price in the Unit Price Schedule of the Bid Form for that item. Prior to Substantial Completion, progress payments will bemade inanamount proportional to the percentage of the Work completed, less the aggregate of payments previously made and less such amounts as Engineer may determine or WWTP Sludge Dewatering Facilities Agreement Form Section 00500 2. 6'03 Fhvm/ Payment Owner may withhold, inaccordance with Paragraph 14.OZofthe General Conditions. a' The Owner shalt retain fhxs percent (5%) of the amount ofeach payment until final completion and acceptance ofall Work covered bythe Contract Documents' b. Retainage vviii be five percent (5%) of materials and equipment not incorporated in the Work (but delivered, suitably stored and accompanied by documentation satisfactory to Owner as provided in Paragraph 14'O2of the General Conditions)' Upon Substantial Completion and atthe Owner's discretion, the amount of retainage may befurther reduced ifrequested bythe Contractor. A. Upon final completion and acceptance of the Work in accordance with Paragraph 14.07 of the Genera[ Conditions, Owner shalt pay the remainder of the Contract Price as recommended by Engineer as provided in said Paragraph 14.07. ARTICLE 7 -INTEREST 7'01 All moneys not paidwhen due as provided in Article 14 of the General Conditions shalt bear interest atthe maximum rate allowed bvtaw atthe place ofthe Project. ARTICLE 8 -CONTRACTOR'S REPRESENTATIONS 8'01 In order to induce Owner to enter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents (including all Addenda) listed in Paragraph g and the other related data identified in the Bidding Documents. B. Contractor has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and furnishing ofthe Work. C. Contractor is familiar with and is satisfied astoall federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. Contractor has carefully studied oii: (1) reports of explorations and tests of subsurface conditions at or contiguous to the site and at[ drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site Underground Facilities) which have been identified in the Special Provisions asprovided in Paragraph 4'02 of the General Conditions and (2) reports and drawings of Hazardous Environmental Condition, if any, at the site which has been identified in the Special Provisions as provided in Paragraph 4.06 of the General Conditions. Contractor acknowledges that such reports and drawings are not Contract Documents and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at orcontiguous tothe site. WWTP8udge Dewatering Facilities Agreement Form Section 00500 E. Contractor has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests' studies and data concerning conditions (surface' subsurface and Underground Facilities) aLnrcontiguous to the site or otherwise, which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods' techniques, sequences and procedures of construction to be employed by Contractor including applying the specific means, methods, techniques' sequences and procedures of construction, if any, expressly required by the Contract Documents to be employed by the Contractor, and safety precautions and programs incident thereto. F. Contractor does not consider that any additional examinations investigations, explorations, tests, studies mdata are necessary for the performance and furnishing of the Work atthe Contract Price, within the Contract Times and in accordance with the other terms and conditions ofthe Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations' explorations, tests, studies and data with the Contract Documents. L Contractor has given Engineer written notice ofall conflicts, errors, ambiguities or discrepancies that Contractor has discovered in the Contract Documents and the written resolution thereof bxEngineer isacceptable toContractor. J. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 9 - CONTRACT DOCUMENTS 9.01 Contents A. The Contract Documents consist ofthe following: 1 . This Agreement (Pages I to 8, inclusive). 2. Performance bond 3. Payment bond 4' Standard General Conditions L 5' Supplementary Conditions )' 6' Special Provisions 7. Specifications as listed in the Table ofContents ofthe Project Manual. O' Drawings consisting ofsheets numbered G'1 through E-Zwith each sheet bearing the following general title: WWTP Sludge Dewatering Facilities dated August 2018. W0TP Sludge Dewatering Facilities Agreement Form Section 00500 9. Addenda (Numbers 1 to 5, inclusive). 10. Wage Rates 11. Exhibits to this Agreement (enumerated as follows): a. Notice to Proceed (Pages 1 to 1, inclusive). b. Contractor's Bid (Pages 1 to 8, inclusive). C. Notice of Award 12. The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a. Written Amendments b. Work Change Directives C. Change Orders d. Any Notice of Partial Utilization e. Notice of Substantial Completion f. Lien Waivers g. Notice of Final Completion and Acceptance 13. Certificates of Insurance B. There are no Contract Documents other than those listed above in this Article 9. C. The Contract Documents may only be amended, modified, or supplemented as provided in Paragraph 3.04 of the General Conditions. ARTICLE 10 - MISCELLANEOUS 10.01 Terms A. Terms used in this Agreement will have the meanings stated in the General Conditions and the Supplementary Conditions. 10.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by taw), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. Owner and Contractor each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. WWTP Sludge Dewatering Facilities Agreement Form Section 00500 KLJ Project 1804-00120 Page 5 of 8 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shalt be deemed stricken, and all remaining provisions shall continue to be valid and binding upon Owner and Contractor, who agree that the Contract Documents shalt be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. WWTP Sludge Dewatering Facilities Agreement Form Section 00500 KU Project 1804-00120 Page 6 of 8 IN WITNESS WHEREOF, Owner and Contractor have signed copies ofthe Agreement. One has been delivered to Owner, one tnContractor and one to Engineer. All portions of the Contract Documents have been signed or identified by Owner and Contractor or by Engineer on their behalf. This Agreement riU be effective on the Agreement). OWNER: (which is the Effective Date of : Signature Signature By: By: Title: Title: Attest: Attest: Signature Signature By: By: Title: Title: Address for giving notices Address for giving notices: P.O' Box 10Laurel, MT 59044 Phone No':4U6-6l8'7431 Phone No.: Fax No.: 406'828-2289 Fax No.: License No.: SEAL (if OWNER isapublic body, attach evidence authority to sign and resolution orother documents authorizing execution ofOwner ' Contractor Agreement. (SEAL) Contractor Registration No. of Agent for service of process: (K CONTRACTOR is corporation ora partnership, attach evidence of authority to sign.) WWTPSludge Dewatering Facilities Agreement Form Section 00500 Owner's Designated Representative: Name: Kurt Markegard Contractor's Designated Representative: Name: Title: Public Works Director Title: Address: P.O. Box 10 Laurel MT 59044 Phone No.: 406-628-4796 FAX No.: Address: Phone No.: END OF SECTION WWTP Sludge Dewatering Facilities Agreement Form Section 00500 KLJ Project 1804-00120 Page 8 of 8 C. G O V O 00 1k Y � u m F - LL ) O U- � l7 O O 0 Op 0 O - (a o co g •� Ln o — h In � C O u V O m 7 'O nl i i �7 u lJ lJ O u O [" r1 V, J nl C - Li C. G O V O 00 1k Y � u m F - LL ) O U- � l7 O O F�, Op O - (a o co IY � C O u V m 'O nl i i u lJ h [" r1 O nl C - Li O O p o n �o Q1 o I_ 0 C v. O � r n a � c C O [l IW' C r1 W Ln i .1 V' N f7 l7 0 1 c {O- c c 4 i r a U n 0 C 6 L: i. c ❑ O O i4 V Q cL L) m L E I a: n cu WHEREAS, the City of Laurel previously executed an Agreement for Professional Services with Kadrmas, Lee & Jackson, Inc. ("KLJ") on December 5, 2017, via Resolution No. R17-69; and WHEREAS, the City of Laurel requires engineering services for infrastructure improvements located within the City of Laurel's Urban Renewal Area/District as described in the attached Task Order with is incorporated herein by reference; and WHEREAS, the services to be provided and cost for such services are fully described in the attached Task Order and City Staff is recommending approval of the attached Task Order. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the attached Task Order authorizing the services to be performed by KLJ for the City of Laurel is hereby approved and the Mayor/CAO are hereby authorized to execute the attached Task Order on the City's behalf. l :3 Introduced at a regular meeting of the City Council on November 6, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 6h day of November APPROVED by the Mayor this 6th day of November 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer APPROVED AS TO FORM: Sam Painter, Civil City Attorney R18-_ Approve Task Order for LURA Infrastructure Improvements Kadrmas, Lee & Jackson, Inc. DRAFT for Council Review 10-25-2018 This is a Task Order for KU Project No. 1804-1309, consisting of 4 pages, plus attachments. Task Order: LURA Infrastructure Improvements In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services —Task Order Edition, dated December 5, 2017 ("Agreement"), Owner and Engineer agree as follows: 1. Background Data A. Effective Date of Task Order: November 6, 2018 B. Owner: City of Laurel C. Engineer: Kadrmas, Lee & Jackson, Inc. (dba "KU") D. Specific Project (title): LURA Infrastructure Improvements E. Specific Project (description): Reconstruction and rehabilitation of streets, utilities and various other infrastructure improvements including Washington Ave., Idaho Ave. and Ohio Ave. generally bound between E. Main Street and E. 1st Street, as well as E. 1St Street generally bound between Washington Ave. and Alder Ave. 2. Services of Engineer A. The specific services to be provided or furnished by Engineer under this Task Order are: Set forth in Part 1—Basic Services of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order, and attached to and incorporated as part of this Task Order. B. Resident Project Representative (RPR) Services — Owner and Engineer anticipate a Task Order amendment to incorporate RPR services following completion of Final Design Phase services. C. Designing to a Construction Cost Limit — Not Used D. Other Services — Not Used E. All of the services included above comprise Basic Services for purposes of Engineer's compensation under this Task Order. 3. Additional Services A. Additional Services that may be authorized or necessary under this Task Order are: Task Order Form — LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 DRAFT for Council Review 10-25-2018 Set forth as Additional Services in Part 2—Additional Services, of Exhibit A, "Engineer's Services for Task Order," modified for this specific Task Order, and attached to and incorporated as part of this Task Order. 4. Owner's Responsibilities A. Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: o Pay the cost of any review fees imposed by agencies having jurisdiction over the project. ® Coordinate with property owners and other stakeholders to evaluate access and traffic control considerations. ® Perform all duties (including legal and bond counsel) related to creating a special improvement district not identified in Engineer's Basic Services below. Provide sanitary sewer, storm drain and water main atlas drawings and maintenance records for the project area. Determine sizes of water mains, sanitary sewers and storm drains to be designed by Engineer. ® Provide available sanitary sewer or storm drain CCN recordings for the project area. ® Assist Engineer in opening manholes and catch basins as needed. • Clean out manholes and catch basins as needed to facilitate Engineer's assessment. S. Task Order Schedule A. In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule: Owner desires to have construction begin in 2019. As such, Engineer's services will commence upon contract authorization with the intent to complete the Bidding Phase in the spring of 2019. The final schedule is dependent on funding availability and results of Preliminary Design Phase findings. 6. Payments to Engineer A. Owner shall pay Engineer for services rendered under this Task Order as follows: Description of Service Amount Basis of Compensation 1. Basic Services: Study/Report, SID Creation (A1.01- A1.02) $77,000.00 Lump Sum 2. Basic Services: Design & Construction Phases (A1.03- A1.07)* $ (tbd) (tbd) TOTAL COMPENSATION $77,000.00 2. Additional Services (Part 2 of Exhibit A) (N/A) Direct Labor *Based on a [TBD] -month continuous construction period. Task Order Form —LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services — Task Order Edition. Copyright c0 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American society of Civil Engineers. All rights reserved. Page 2 DRAFT for Council Review 10-25-2018 Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer's labor, overhead, profit, reimbursable expenses (if any), and Consultants' charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C. 7. Consultants retained as of the Effective Date of the Task Order: [geotechnical consultant TBD] 8. Other Modifications to Agreement and Exhibits: None 9. Attachments: Exhibit A — Engineer's Services for Task Order 10. Other Documents Incorporated by Reference: December 5, 2017 Agreement between Owner and Engineer for Professional Services, Task Order Edition 11. Terms and Conditions Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. Task Order Form — LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 DRAFT for Council Review 10-25-2018 The Effective Date of this Task Order is November 6, 2018. OWNER: City of Laurel ENGINEER: Kadrmas, Lee & Jackson, Inc. By: By: Print Name: Title: DESIGNATED REPRESENTATIVE FOR TASK ORDER Name: Kurt Markegard Title: Director of Public Works PO Box 10 Address: Laurel, MT 59044 E -Mail Address: kmarkegard@laurel.mt.gov Phone: 406-628-4796 Print Name: Title: Engineer License or Firm's Certificate No. (if required): PEL-EF-LIC-37 State of: Montana DESIGNATED REPRESENTATIVE FOR TASK ORDER: Name: Carl Jackson Title: Project Manager PO Box 80303 Address: Billings, MT 59108 E -Mail Address: carl.jackson@kljeng.com Phone: 406-245-5499 Task Order Form — LURA Infrastructure Improvements E1CDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 DRAFT for Council Review 10-25-2018 This is EXHIBIT A, consisting of 6 pages, referred to in and part of the Task Order dated November 6, 2018. Engineer's Services for Task Order: LURA Infrastructure Improvements PART 1-13ASIC SERVICES A1.01 Study and Report Phase Services A. Project Management—tasks below apply to the all phases. 1. Organize and facilitate kick-off meetings (one each) with Owner and Engineer's project teams to confirm roles, responsibilities and expectations for completing the project. 2. Provide project management services consisting of creating a work breakdown structure and detailed project schedule, creating and implementing a project management plan, facilitating weekly progress meetings and team coordination, reviewing time and expenses and generating monthly invoices, providing monthly status updates to Owner, and provide oversight of the day- to-day Project activities. 3. Attend up to three (3) unscheduled meetings as needed to coordinate with Owner or other stakeholders. 4. Public Informational Meetings — It is expected that two (2) public informational meeting will be held prior to construction. Engineer will prepare necessary exhibits and attend to represent the project. B. As Basic Services, Engineer shall: 1. Consult with Owner to define and clarify Owner's requirements for the Specific Project, including design objectives and constraints, space, capacity and performance requirements, flexibility, and expandability, and any budgetary limitations, and identify available data, information, reports, facilities plans, and site evaluations. 2. Identify potential solution(s) to meet Owner's Specific Project requirements, as needed. Study and evaluate the potential solution(s) to meet Owner's Specific Project requirements. a. Visit the Site to review existing conditions and facilities, unless such visits are not necessary or applicable to meeting the objectives of the Study and Report Phase. b. Provide a geotechnical investigation, including up to seven bore holes, suitable for the design of the rehabilitations within the project area. The investigation will include evaluation of bearing capacities, corrosion potential, ground water depth, if encountered, and laboratory testing. This investigation will be the basis of pavement design and utility construction recommendations. 1) Evaluate up to four (4) pavement section alternatives based on observations and recommendations provided by the geotechnical engineer. Alternative sections to include Exhibit A —Engineer's Services — LURA Infrastructure Improvements EICDC° E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 DRAFT for Council Review 10-25-2018 geotextiles, aggregate material thicknesses and potential subsurface drainage considerations. Evaluate cost-effectiveness of each alternative. Design of subsurface drainage features to increase pavement design life, due to high groundwater, is not included but would be performed as Additional Services if deemed the preferred alternative from this evaluation. c. Research and document existing public and privately -owned utilities, and evaluate if existing or potential conflicts necessitate utility relocation. Prepare for and facilitate one (1) preliminary utility coordination meeting in Miles City with Owner and other utility owners. Provide a written recommendation. Completing a Subsurface Utility Engineering (SUE) survey is not included in this scope of work. d. Drainage Analysis — Evaluate opportunities and constraints related to utilizing existing storm water conveyances, including curbs, gutters, pipes and storm drains. Provide a preliminary delineation of drainage patters within the right-of-way (existing and proposed), assess any known deficiencies, and advise Owner accordingly. A detailed hydrologic or hydraulic analysis, and other alternative storm water management or treatment facilities, is not included, and would be provided as Additional Services following this analysis and upon Owner request. e. Water Main and Sanitary Sewer—review the existing information provided by Owner (see Part 4 above) to recommend extents of water main and sanitary sewer replacement requirements. It is assumed that Owner will determine required sizes for water main and sanitary sewer replacements, and that system modeling by Engineer is not required. f. Engineer's services include providing two (2) conceptual alternatives of the final street cross section, to assist Owner with determining the final project scope. g. Develop Engineer's Opinion of Probable Costs for each block of the project area to assist Owner with developing a multi -phase project implementation plan. 3. Provide necessary field surveys and topographic and utility mapping for Engineer's design purposes. Existing utility mapping will include Engineer contacting utility owners and obtaining available information. a. Provide right-of-way and parcel ownership research and mapping. Research property boundaries based on plats and certificates of survey obtained from public records. The right-of- way survey is projected to include ties only to readily identifiable property corners in order to allow survey maps on each side to be computed and attached to the base drawing. This procedure is anticipated to be sufficiently accurate to reasonably determine the existing right- of-way and decide if right-of-way acquisition should be evaluated in greater detail. If acquisition is necessary, subject properties likely will require individual surveys and lot lines verified, the work associated with which is not included in this scope of work and will be addressed as Additional Services. b. Topographic and Design Surveys — Complete and furnish preliminary ground survey of project limits to include site contours, existing surface features, and above- and below -ground utilities. Topographic survey will generally be bounded within right-of-way limits, and occasionally Exhibit A —Engineer's Services — LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 2 DRAFT for Council Review 10-25-2018 beyond as needed to verify grades, adjacent features, and structures. The topographic survey will be accomplished by conventional survey methods. Primary control points will be established as Montana NAD83 (2002) OPUS corrected State Plane Coordinates. Prior to beginning topographic data collection, a level network will be run through all control points and tied to the vertical datum. As topographic data is collected an ongoing QC -QA process will verify all data and make sure pertinent features are be included on the map. c. Base Drawing Preparation — Create a base drawing depicting calculated parcel boundaries, topographic survey data, and record drawings provided by Owner and other utility owners. d. Engineer's fee assumes that the above work will occur during a period when snow is not present at the Site. 4. Advise Owner of any need for Owner to obtain, furnish, or otherwise make available to Engineer additional Specific Project -related data and information described in Exhibit B, for Engineer's use in the study and evaluation of potential solution(s) to Owner's Specific Project requirements, and preparation of a related report. 5. After consultation with Owner, recommend to Owner the solution(s) which in Engineer's judgment meet Owner's requirements for the Specific Project. 6. Identify, consult with, and analyze requirements of governmental authorities having jurisdiction to approve the portions of the Specific Project to be designed or specified by Engineer, including but not limited to mitigating measures identified in an environmental assessment for the Specific Project. 7. Prepare a report (the "Report") which will, as appropriate, contain schematic layouts, sketches, and conceptual design criteria with appropriate exhibits to indicate the agreed -to requirements, considerations involved, and Engineer's recommended solution(s). For each recommended solution Engineer will provide the following, which will be separately itemized: opinion of probable Construction Cost; proposed allowances for contingencies; the estimated total costs of design, professional, and related services to be provided by Engineer and its Consultants; and, on the basis of information furnished by Owner, a tabulation of other items and services included within the definition of Total Project Costs. For the purposes of this Task Order, the report(s) consist of a geotechnical investigation report and memorandum(s) summarizing the results of Engineer's services identified above. 8. Furnish three (3) review copies of the Study and Report Phase deliverables to Owner and review with Owner. 9. Revise the Report and any other Study and Report Phase deliverables in response to Owner's comments, as appropriate, and furnish two (2) copies of the revised Study and Report Phase deliverables to the Owner. Engineer's fee is based on completing revisions one time; multiple iterations will be provided as Additional Services. C. Engineer's services under the Study and Report Phase will be considered complete on the date when Engineer has delivered to Owner the revised Report and any other Study and Report Phase deliverables. Exhibit A—Engineer's Services—LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright c0 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 3 A1.02 Special Improvement District Creation Phase A. As Basic Services, Engineer shall: 1. Provide assistance to Owner for creating a special improvement district (SID). Owner's intent is to create a SID that will pay for portions of project costs related to sidewalks and private driveway approaches. Prior to Engineer commencing with below tasks, Owner will confirm the construction items to be included in SID costs. a. Provide an opinion of total probable construction cost summary for items selected by Owner to be included in the SID. Owner will determine cost of bond issuance and other SID -related costs not related to Engineer's fees and opinion of probable construction cost. Complete property ownership research and mapping, which includes obtaining information available from public records and creating an ownership exhibit showing the SID boundary determined by Owner, and individual parcel boundaries with address, subdivision, lot and block information. c. Compile and provide Owner a property ownership data list including parcel owner names, TaxID number, address and legal description. Assuming an iterative process will be necessary to determine the preferred method of assessment, complete up to three (3) iterations of opinion of probable construction cost. Owner will be responsible for evaluating and verifying lot sizes, for determining the method of assessment (cost per lot, cost per square foot, cost per linear foot of frontage, etc.), and for calculating the final per lot assessment amount. d. Submit drafts of the above deliverables for Owner's review and comment and revise one time after initial review by Owner. e. Attend up to three (3) staff, City Council, public hearings or other meetings related to the SID creation process. Owner will conduct individual meetings with parcel owners. A1.03 Preliminary Design Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.04 Final Design Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.05 Bidding or Negotiating Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. Exhibit A — Engineer's Services — LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright @ 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 4 DRAFT for Council Review 10-25-2018 A1.06 Construction Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.07 Post -Construction Phase A. The scope of this phase will be developed following the Study and Report Phase and included by amendment. A1.08 Commissioning Phase—Not Included A1.09 Other Services—Not Included PART 2—ADDITIONAL SERVICES A2.01 Additional Services Requiring an Amendment to Task Order A. Advance Written Authorization Required: During performance under a Task Order, Owner may authorize Engineer in writing to furnish or obtain from others Additional Services of the types listed below. Unless expressly indicated above or in the specific Task Order to be included Basic Services, the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services, using the basis of compensation for Additional Services, as indicated in the specificTask Order. This Task Order contains specific information regarding tasks, number of iterations, and deliverables to be provided by Engineer. In addition to those specifically identified herein, the following list, which is not intended to be exclusive, summarizes other exclusions. a. Boundary surveys or establishing survey monuments b. Traffic analyses c. Public or private utility analyses, modeling or design, other than water, sanitary sewer and storm drain system evaluations identified above. d. Hydrologic and Hydraulic analyses required for detailed analysis of inlet capacity, evaluating potential overflow routes or flooding, or othertasks required to determine storm drain sizes e. Subsurface drainage system design f. Design of drainage improvements on private property. g. Structural design h. Landscape or irrigation design i. Right-of-way or permanent easement acquisition services j. 3-D or artistic renderings 2. Preparation of applications and supporting documents (in addition to those furnished under Basic Services) for private or governmental grants, loans, or advances in connection with the Specific Project; preparation or review of environmental assessments and impact statements; review and evaluation of the effects on the design requirements for the Specific Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction overthe anticipated environmental impact of the Specific Project. Exhibit A —Engineer's Services— LURA Infrastructure Improvements EJCDC® E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright cC 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 5 Services to make measured drawings of existing conditions or facilities, to conduct tests or investigations of existing conditions or facilities, or to verify the accuracy of drawings or other information furnished by Owner or others. 4. Services resulting from significant changes in the scope, extent, or character of the portions of the Specific Project designed or specified by Engineer, or the Specific Project's design requirements, including, but not limited to, changes in size, complexity, Owner's schedule, character of construction, or method of financing; and revising previously accepted studies, reports, Drawings, Specifications, or Construction Contract Documents when such revisions are required by changes in Laws and Regulations enacted subsequent to the Effective Date of the Task Order or are due to any other causes beyond Engineer's control. 5. Services resulting from Owner's request to evaluate additional Study and Report Phase alternative solutions beyond those agreed to in Paragraph A1.01. 6. Services required as a result of Owner's providing incomplete or incorrect Specific Project information to Engineer. 7. Providing data or services of the types described in Exhibit B, when Owner retains Engineer to provide such data or services instead of Owner furnishing the same. 8. Preparing for, coordinating with, participating in and responding to structured independent review processes, including, but not limited to, construction management, cost estimating, project peer review, value engineering, and constructibility review requested by Owner; and performing or furnishing services required to revise studies, reports, Drawings, Specifications, or other documents as a result of such review processes. Preparing additional bidding -related documents (or requests for proposals or other construction 10. Other additional services performed or furnished by Engineer not otherwise provided for in this Agreement. Advance Written Authorization Not Required: Engineer shall advise Owner in advance that Engineer will immediately commence to perform or furnish the Additional Services of the types listed below. For such Additional Services, Engineer need not request or obtain specific advance written authorization from Owner. Engineer shall cease performing or furnishing such Additional Services upon receipt of written notice from Owner. Unless expressly indicated above or in the specific Task Order to be included Basic Services, the following services are not included as part of Basic Services and will be paid for by Owner as Additional Services, using the basis of compensation for Additional Services, as indicated in the specific Task Order. 1. Upon request of Owner, attendance at meetings and completing site visits in addition to those identified above. Exhibit A — Engineer's Services — LURA Infrastructure Improvements EJCDC° E-505, Agreement Between Owner and Engineer for Professional Services —Task Order Edition. Copyright © 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 6 WHEREAS, workshop meetings of the Laurel City Council are scheduled for the second and fourth Tuesdays of each month; and WHEREAS, the City Council has the discretion to reset meetings due to conflicts that arise pursuant to LMC 2.10.030; and WHEREAS, the City Council has determined it is in the City's best interest to change the date of the workshop scheduled for Christmas, December 25, 2018, to December 26, 2018. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the workshop meeting of the City Council of the City of Laurel, Montana currently scheduled for Tuesday, December 25, 2018 is hereby reset to Wednesday, December 26, 2018. Notice of the change shall be posted at City Hall and sent to the Laurel Outlook. Introduced at a meeting of the City Council on November 6, 2018, by Council Member PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 6`" day of November 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Sam Painter Civil City Attorney R18-_: Move December 25h meeting to December 26U' lip COMMISSIONERS (406) 256-2701 (406) 256-2777 (FAX) October 9, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Dept. of Transportation Rail, Transit & Planning Division Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: P.O. Box 35000 Billings, Ivil 59101-5000 commission@co.yellowatone.mt.gov The City of Laurel and Yellowstone County have jointly found that West Railroad Street from South I' Avenue to South 8s' Avenue is an urban priority project. Please find enclosed with this letter a copy of Yellowstone County's Resolution identifying the project and requesting State funding as an urban priority project. The City of Laurel will be submitting this project funding request via separate letter and resolution. The project's cost estimate is still unknown but the Montana Department of Transportation will assist in determining a final cost estimate. Thank you for your consideration and assistance of this project. If you need further information regarding this matter, please contact Tim Miller, Public Works Director at (406) 256-2735. Sincerely, John Ostlund, C5irp4etsq,,_ Denis Pitman, missii or ob %nrco�11, Commissioner Enc. A RESOLUTION TO ALLOW ISSUANCE OF A WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION TO USE URBAN FUNDS FOR THE IDENTIFIED PRIORITY PROJECr LOCATED MqTIUN THE CITY OF LAUREL WHEREAS, it is in the best interests of the residents of the City of Laurel and Yellowstone County to place a high priority on maintenance of West Railroad Street from South I st Avenue to South 8th Avenue in Laurel, Montana, WHEREAS, portions of this stretch of road Res in the jurisdictional area of the City of Laurel, WHEREAS, the City of Laurel and Yellowstone County jointly authorize letters of support to obtain urban funds for the maintenance of this road from the State of Montana, BE IT RESOLVED that Yellowstone County shall issue a letter to the Montana Department of Transportation requesting urban funds for the improvement of West Railroad Street from South Ist Avenue to South 8th Avenue in Laurel, Montana. DATED this 9th day of October, 2018. 019 0 Os C irperson A{/Ii0 Pitman, Commi's'sioner RobyK�is&oll, Commissioner ATTEST: Jeff MYA- C le?k &-Recorder RESOLUTION NO. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL NA'RITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION ION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIOR'I'Y PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both the City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member Herr. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18'h day of September 2018. APPROVED by the Mayor this 181h day of September 2018. CITY OF LAUREL Thomas C. Ne son, a or Clerk -Treasurer, Clerk -Treasurer as Sain S. Pafijf r, Civil City Attorney R18-66 Approve 14DOT Letter regarding Use of Urban Funds NEXT RES. NO. R18-77 NEXT ORD. NO. O 18-02 CITY OF LAUREL CITY COUNCIL AGENDA TUESDAY — NOVEMBER 6, 2018 — 6:30 P.M. WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter- of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of October 16, 2018. 4. Correspondence. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar; with the exception of items removed to be discussed under "Items Removed from the Consent Calendar; " is then voted upon by roll call under one motion. a. Claims for the month of October 2018. b. Approval of Payroll Register for PPE 10/21/2018 totaling $182,271.68. C. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of October 16, 2018. 2) Council Workshop minutes of August 14, 2018. 3) Council Workshop minutes of August 28, 2018, 4) Council Workshop minutes of September 25, 2018. 5) Council Workshop minutes of October 9, 2018. 6) City -County Planning Board minutes of July 19, 2018. 7) Cemetery Commission minutes of July 10, 2018. 8) Cemetery Commission minutes of August 14, 2018. 9) City -County Planning Board minutes of September 6, 2018. 10) Park Board minutes of September 6, 2018. 11) Emergency Services Committee minutes of September 24, 2018. 12) Laurel Airport Authority minutes of September 25, 2018. 13) City -County Planning Board minutes of October 4, 2018. 14) Park Board minutes of October 4, 2018. 15) Library Board minutes of October 9, 2018. 16) Cemetery Commission minutes of October 9, 2018. 17) Public Works Committee minutes of October 15, 2018. 18) Laurel Urban Renewal Agency minutes of October 15, 2018. 19) Tree Board minutes of October 18, 2018. 20) Emergency Services Committee minutes of October 22, 2018. 21) Laurel Airport Authority minutes of October 23, 2018. 22) Council Workshop minutes of October 30, 2018. 23) Budget/Finance Committee minutes of November 6, 2018. 24) Budget/Finance Committee minutes of November 20, 2018. 25) Park Board minutes of November 1, 2018. 26) City -County Planning Board minutes of November 1, 2018. 27) Public Works Committee minutes of November 19, 2018. 28) Council Workshop minutes of November 13, 2018. 29) Council Workshop minutes of November 27, 2018. 30) Emergency Services Committee minutes of November 26, 2018. 31) Laurel Airport Authority minutes of November 27, 2018. 32) Laurel Urban Renewal Agency minutes of November 19, 2018. 33) Library Board minutes of November 13, 2018. 34) Cemetery Commission minutes of November 13, 2018. 35) Tree Board minutes of November 15, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking cinder Accdience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. b. Resolution No. R18-_: Resolution awarding strategic construction solutions the contract for the City of Laurel's WWTP sludge dewatering facilities and authorizing the Mayor to sign all documents required for the project on the City's behalf. C. Resolution No. R18- : A resolution approving a task order authorizing Kadrmas, Lee & Jackson, INC. for work relating to infrastructure improvements located with the City's urban renewal area. d. Resoltuion No. R18-_: A resolution of the City Council resetting the December 25, 2018 Council meeting to December 26, 2018. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One -Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regrading community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. 01ile all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. City/County Planning Board Thursday I st A 10:00 a.m. Council Chambers Park Board Thursday 1st @5:30 p.m. Council Conference Room Laurel City Council Tuesday 6" @6:30 p.m. Council Chambers Budget/Finance Committee Tuesday 6" @ 5:30 p.m. Council Conference Room City Hall Closed — General Election Day Tuesday 6` City Hall Closed — Veterans Day (Observed) Tuesday 6th Council Workshop Tuesday 13`" (&,6:30 p.m. Council 'Chambers Library Board Tuesday 13t" @6-00 p.m. Laurel Library Cemetery Commission - Tuesday 13th @5:00 p.m. Council Chambers Tree Board - Thursday 18th @9:30 a.m. Public Works Conference Room Public Works Committee Monday 19th @ 6:00 m. Council Chambers Laurel Urban Renewal Agency Monday 19`" @11:00 'a.m. Council Conference Room Budget/Finance Committee Tuesday I 20t" @5:30 m. Council Conference Room Laurel City Council Tuesday 2 6:30 P.In Council Chambers Emergency Senrices Committee Monday 26' @ 5:30 p.m. Council Chambers Laurel Airport Authority Tuesday 27" .@ 7:00 12. Laurel Airport Council Workshop Tuesday 27" @6:30 .m. Council Chambers The City makes reasonable a4 participate in this meeting. I arrangements. To make your 10, Lai for any known disability that may interfere with a person's ability to accommodation must notify the City Clerk's Office to make needed please call 406-.628-7431, Ext. 2, or write to Bethany Langve, PO Box t at City Hall, 115 West First Street, Laurel, Montana.