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HomeMy WebLinkAboutCity Council Packet 10.16.2018NEXT RES. NO. R18-75 NEXT ORD. NO. 018-02 I WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for- citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter- of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior- to council action, with each speaker- limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of October 2, 2018. 4. Correspondence. ® Laurel Chamber of Commerce minutes of September 13, 2018; Laurel Chamber of Commerce Agenda of October 11, 2018. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item front the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar. " (See Section 12) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll call under one motion. a. Claims for the month of October 2018. b. Clerk/Treasurer Financial Statements for the month of September 2018. C. Approval of Payroll Register for PPE 10/7/2018 totaling $186,232.78. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of October 2, 2018. 2) Library Board minutes of August 14, 2018. 3) Library Board minutes of September 11, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action oil any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Appoint Jackson Booth to Laurel Police Department. b. Resolution No. R18-75: A resolution authorizing the Mayor to sign an agreement between the City of Laurel and the Drug Enforcement Administration "DEA" assigning a Laurel Police Officer to the Tactical Division Squad Task Force for a one-year period. C. Resolution No. R18-76: A resolution of the City Council accepting an easement from CHS, Inc. for the purpose of the construction and maintenance of an access road for City facilities and authorizing the Mayor to accept the easement on the City's behalf. d. Motion to authorize the Laurel Jaycees to enter into a sublease with the 4-H Shooting Sports pursuant to the terms and conditions contained in their September 26, 2018 Proposal. e. Motion to authorize the Laurel Jaycees to enter into a sublease with the Laurel Shooting Education Program pursuant to the terms and conditions contained in their August 6, 2018 Proposal. 12. Items Removed From the Consent Agenda. 13. Community Announcements (One -Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding= community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 1.7. Adjournment. DATES TO REMEMBER: Public Works Committee - Monday 151" @ 6:00 p.m. Council Chambers Laurel Urban Renewal Agency - Monday 15'h 11:00 a.m. Council Conference Room Budget/Finance Committee - Tuesday 16"' 5:30 p.m. Council Conference Room Laurel City Council - Tuesday 161" A 6:30 p.m. Council Chambers Tree Board - Thursday 181" 9:30 a.m. Public Works Conference Room Emergency Services Committee - Monday 22°a @ 6:00 p.m. Council Chambers Laurel Airport Authority - Tuesday 23rd @ 7:00 p.m. Laurel Airport Council Workshop - Tuesday 30a' @ 6:30 p.m. Council Chambers The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. MINUTES OF THE CITY COUNCIL OF L8raft EL OCTOBER 2, 2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:29 p.m. on October 2, 2018. COUNCIL MEMBERS PRESENT: Emelie Eaton Bruce McGee Richard Klose COUNCIL MEMBERS ABSENT: Scot Stokes OTHER STAFF PRESENT: None Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: Heidi Sparks Richard Herr Iry Wilke Bill Mountsier Motion by Council Member McGee to approve the minutes of the regular meeting of September 18, 2018, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. CORRESPONDENCE: • Doc Smith's resignation letter. Mayor Nelson read Doc Smith's resignation letter into the record, that letter is attached to these minutes. The City will be accepting letters of interest for this vacancy. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: Council Member Sparks questioned if the rates listed in the Pintler contract were within industry standard. She spoke with the collections department of her employer, and the rates Pintler listed are within industry standard. PUBLIC HEARING: None. CONSENT ITEMS: • CIaims for the month of September 2018 in the amount of $989,396.38. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 9/23/2018 totaling $188,450.93. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of September 18, 2018, were presented. --Public Works Committee minutes of September 17, 2018, were presented. --Laurel Airport Authority minutes of August 28, 2018, were presented. --Laurel Urban Renewal Agency minutes of September 10, 2018, were presented. The mayor asked if there was any separation of consent items. There was none. Council Minutes of October 2, 2018 Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member McGee. There was no public comment or council discussion. A vote w taken on the motion. All seven council members present voted aye. Motion carried 7-0. ft CEREMONIAL CALENDAR: • Fire Prevention Week Proclamation 2018. Mayor Nelson read the Fire Prevention Week Proclamation and proclaimed October 7-13, 2018, as Fire Prevention Week in the City of Laurel. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments: None. • Resolution No. R18-69: A Resolution Of The City Council Approving An Agreement Between The City Of Laurel And Pintler Billing Services, LLC. Motion by Council Member Klose to approve Resolution No. R18-69, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. Resolution No. R18-70: A Resolution Of The City Council Approving A Contract Between The City Of Laurel And The Montana Department Of Justice Natural Resource Damage Program. Motion by Council Member Mountsier to approve Resolution No. R18-70, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. Resolution No. R18-71: A Resolution Approving A Task Order Authorizing Kadrmas, Lee & Jackson, Inc. For The Development Of The City's Pavement Management Plan. Motion by Council Member Wilke to approve Resolution No. R18-71, seconded by Council Member Klose. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R18-72: A Resolution Of The City Council Authorizing The Release Of Funds From The Tax Increment Financing District Fund From The Technical Assistance And Facade Grant Programs To Improve Property Located Within The City Of Laurel's Tax Increment Improvement District. Motion by Council Member Herr to approve Resolution No. R18-72, seconded by Council Member McGee. There was no public comment. It was stated by a Council Member that they are glad to see the clean up of the grants come to an end. They look forward to the new process to help alleviate these issues. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R18-73: A Resolution Of The City Council Approving A Partial Proof Of Loss For Storm Related And Caused Damages To City Owned Property. Motion by Council Member Sparks to approve Resolution No. R18-73, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. • Resolution No. R18-74: A Resolution Of The City Council Accepting A Proposal And Approving A Contract Between The City Of Laurel And CIP Construction Technologies, Inc For Manhole Rehabilitation. Motion by Council Member McGee to approve Resolution No. R18-74, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion cariied 7-0. Council Minutes of October 2, 2018 ITEMS REMOVED FROM THE CONSENT AGENDA: None. draft COMMUNITY ANNOUNCEMENTS (ONE -MINUTE LIMIT): None. COUNCIL DISCUSSION: Those Council Members who attended the Montana League of Cities and Towns conference spoke of their takeaways from the conference. Council was reminded that the next Montana League of Cities and Town would be in Billings Next year. Council Member Mountsier brought up his concerns regarding parking near the high school. Cemetery Commission has been moved to October 23ta Emergency Services has moved their start time to 6:00 p.m. Their next meeting will have food. Public Works Committee will meet on October 15111 at 6:00 p.m. MAYOR UPDATE: Mayor Nelson spoke regarding his takeaways from the Montana League of Cities and Towns Conference. Mayor Nelson will be contacting MLCT for the PowerPoints from all the breakout sessions to share with those who were not able to attend. Mayor Nelson is also going to get a list of committees that MLCT has and what vacancies each have so those who would like to become involved may. UNSCHEDULED MATTERS: None. ADJOURNMENT: L Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member McGee. There was no public comment or council discussion. A vote was taken on the motion. All seven council members present voted aye. Motion carried 7-0. There being no further business to come before the council at this time, the meeting was adjourned at 7:07 p.m. Brittney Moo an, Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 16`x' day of October 2018. Thomas C. Nelson, Mayor i Attest: Bethany Langve, Clerk/Treasurer Dr. John H. Smith C/o The Springs at Grand Park 1221 28th Street West Unit 107 Billings, MT 59102 September 25, 2018 Honorable Tom Nelson, Mayor Cc: Members of the Laurel City Council Dear Sirs: Effective 7:00 pm on September 25, 2018, 1 am announcing my retirement as the chairman of the Laurel Airport Authority, as well as commissioner of the Authority. For the past 50 years, I have actively worked to promote and build the Laurel Airport. It was a full-time job including the recruitment of volunteers that would dedicate time to move a project forward. Thankfully most people were willing to donate lots of time. In addition, we were blessed with Craig Canfield and the KU Engineering firm who led us through the maze of FAA regulations, planning and monetary support. They are simply, the best. The airport wouldn't be close to its status today without those people. I have loved every minute. I'm going to miss them and being part of the next growth stage. The airport became an official Authority in 1983. An act was approved in the legislature. Former Laurel Mayor Larry Herman and I decided this was the only way to moving the airport forward. Project funding was the issue. With the Authority, the airport could then save money year -after -year, which enabled us to fund the 10% matching funds for the bigger available FAA money. I have been very protective of the commissioners that have represented the Laurel Airport Authority. Until the last nominee, I have recommended every appointee for the last 47 years. My criteria were very simple — are you willing to donate the time? Are you willing to make the best decisions for the operation and growth of the Laurel Airport? And when possible, I wanted a Laurel taxpayer. As Laurel gives the Authority 1 mil annually to help fund operations, I think the board needs Laurel representation. With my resignation, Laurel taxpayers have no current representation. In addition, the board needs to consist of some people outside of the airport with no hangar ownership. I hope I'm leaving at a good time. As you know, we just finished a $5M N -S runway project. The ceremony on September 15 was a long time coming. I couldn't have been happier. I want to thank Brock Williams for all the hard work in organizing the event. For those who attended, we had the presence of the Montana. Air National Guard led by Retired General Brad Livingston. Through one of their programs, to thank employers for hiring National Guard members, they brought Chinook and Blackhawk Helicopters. For those lucky folks who received rides, most will never forget the experience. #=I The presence of the MTANG had another significance. We have been negotiating with them to bring a 66-100 acre base on the north side of the E -W runway. It's a great project for the Laurel Airport and the City of Laurel. As Yellowstone County grows, the significance of the Laurel Airport is going to increase. With Logan International's focus on Commercial and Corporate Aviation and Laurel on General Aviation and National Guard, it's a great thing for Laurel. I am 88 years old and have lived in Laurel for 80+ years. I want to thank everyone for the opportunity to give back to the community that I truly love. Best Regards, I/ Dr. John "Doc" Hawley Smith Chairman Laurel Airport Authority Agenda Laurel Chamber of Commerce October 11, 2018 Guadalajara's Yellowstone Checking - $70,916.36 Altana CD $ 8,317.88 Altana Saving $ 748.43 Christmas Repair Fund $ 655.96 TOTAL $80,638.63 OLD BUSINESS ® Halloween Carnival- Have 11 businesses signed up. Need more people to sign up to make chili 0 Window Decorating Contest- 2 businesses signed up New Board Members - We will be submitting nominations in November to vote on in December. Call if you have any suggestions. 4 spots NEW BUSINESS - • Spiders/Bugs- Cami came across a black widow putting tables away, City paid to have building sprayed. Is this something we want to put in the budget to do? 0 Christmas Decorations- We will be hanging decorations November 25th 0 New Members - King Koin Laundry, Laurel Federated Women's Club Business After Hours - If you would like to host an event, please contact the Chamber. October - Laurel Outlook October 25th November - December- Holiday Open House Board Meeting Minutes The Meeting was held on September13, 2018 at KCis Palace. Inattendance were: Executive Board Members: President- Carrie Smith, Vice President- Chase Anderson, Treasurer- Sandy Reese and executive aecretary-ManjaHafherandCharnberAssistantCarniUaNelson. Directors: Beth Hc@erer Patsy Woody, Billie Lehman, Bruce Larson, and Lori Hodges. Members: Michelle DeBmerand Evan Bruce Carrie called the meeting to order. The minutes were approved: Sandymotioned that the minutes beapproved, Billie Jr1dminutes were approved Old BUSINESS • Job Fair- Cami reported that around 30 people showed up. Going to try to doanother one |nthe spring p Halloween Carnival- Volunteer sheet was passed around. Itwas voted on to have e $50 budget for goodie bags for the costume winners. Loh motioned, Billie Z»«. We are going to try to do a chili dinner, need people to help make chili. Lori suggested asking the Afterschoo| program to help decorate orhelp make decorations. Camniwi|| check into that. Lori also said She would check with the Honor Society at the HS to see if they would want to help volunteer decorating or helping during the carnival. We are going to make big posters for the schools and talk tothe principals to sea about getting it sent out NEW BUSINESS w Retirement Party- Card passed around tosign. Sandy motioned weget Marcia a$1OO gift card, $50 gift basket from Red Rooster and a cake, Beth 3»«. • Hours- Hours will be9-3prn Mon -Fri unless slow then will dnl close 2pSandy, Billie J"« • Window Decorating- Change to Business decorating contest can be inside or windows. Chase motioned to give the winner $4O gift baskets, Lori 2^^. * Christmas Decorations- Sandy motioned to see how much it would be repair old decorations to put in front of the Chamber, 8|||ie 2nd. Ribbon cuttings- T&C Farms- September 28 @12pm OPEN FORUM * Beer with Councilperson~Was asuccess, Evan will let usknow when the next one isscheduled. w Key- Marcia will be keeping a key since she will besubbing for Cann|; she also asked if she could continue having Bunco at the Chamber. Sandy, Billie 2»« • Crossings Craft Fair- Saturday9-2prn. Michelle will betaking Beth's place on the board while she is on maternity leave through December Business after Hours _ o October --Laurel Outlook n November o December- Chamber Open House Meeting Adjourned Next meeting — October 11, 2018 Guadalajara AVftelaFAII.i Budget/Finance Committee 10/02/2018 17:30 PM City Council Conference Room A Budget/Finance Committee was held in the City Council Conference Room and called to order by Emelie Eaton at 05:30 PM on 10/02/2018. COMMITTEE MEMBERS PRESENT: ® Emelie Eaton, Chairman ® Bruce McGee, Vice -Chairman ❑ Bethany Langve, Secretary ® Heidi Sparks OTHERS PRESENT: ® Richard Klose ❑ Scot Stokes ® Mayor Nelson ❑ Matthew Lurker 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration for an individual speaking under Public Comment is limited to three minutes. ft'hile all comments are welcome, the committee will not take action on any Item not on the agenda. a. 2. General Items a. Review and approve the minutes of the September 18, 2018 meeting. Richard Klose made a motion to approve the minutes of the Septemer 18, 2018 Budget and Finance Committee meeting, seconded by Heidi Sparks, all in favor, motion passed. b. Review and approve purchase requisitions. The Committee was presented with a letterfrom Public Works Director, Kurt Markegard, requesting approval to purchase a sewer camera and trailer. The Committee reviewed the letter and attached documentation. Richard Klose made a motion to approve the purchase requisition for purchase of a new sewer camera, seconded by Bruce McGee, all in favor, motion passed. c. Review claims entered through 09/28/2018 and recommend approval to Council. Heidi Sparks had previously gone through the claims and check registers to review them for accuracy. Heidi Sparks made a motion to recommend approval of the 09/28/2018 claims to Council, seconded by Richard Klose, all in favor, motion passed. d. Review Comp/Overtime hours for PPE 09/23/2018. There were no questions regarding the 09/23/2018 Comp/Overtime hours. e. Review and approve payroll register for PPE 09/23/2018, totalling $188,450.93. Heidi Sparks made a motion to approve the 09/23/2018 payroll register, totalling $188,450.93, seconded by Bruce McGee, all in favor, motion passed. 3. New Business a. 4. Old Business a. Update by the CAO on the City Court accounts receivable :The CAO had not had a second meeting with the Judge to date so there was nothing further to report. The Committee asked why it was taking so long to get an update and wanted to know if it was a matter of legality. 5. Other Items a. The Committee asked that the Clerk/Treasurer have the packets out to the committee in an electronic format prior to the meeting. 6. Announcements a. The next Budget and Finance Committee meeting will be on October 16, 2018 at 5:30 PM. The Budget/Finance Committee adjourned at 06:23 PM. Respectfully submitted, 2 NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. MINUTES CITY OF LAUREL Library Board 08/14/2018 06:00 PM Laurel Library A Library Board was held in the Laurel Library and called to order by Arthur Vogele at 06:05 PM on 08/14/2018. COMMITTEE MEMBERS PRESENT: ® Arthur Vogele, Chairman ® Bill Hanson, Vice -Chairman ® Nancy Schmidt, Secretary OTHERS PRESENT: ® Dixie Feller ❑ Clair Killebrew ❑ Samantha Barnhart 1. Public Input Citizens may address the committee regarding any item of city business noon the agenda. The duration for an individual speaking under Public Comment is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. a. None 2. General Items a. Minutes for July 2018 were presented. Bill motioned the minutes be approved as read, Dixie seconded the motion. Motion was approved. b. Library Director, Nancy Schmidt, received a letter from the Montana State Library stating that Board Trustee Arthur Vogele had completed all the requirements for Montana Certification Program for Library Directors, Staff, and Trustees. Arthur had been awarded the Library Trustee Track certificate. c. The monthly circulation report was presented:Traffic: up 23.9%; circulation: all items circulated totaled 4,577 (including 457 eBooks), book circulation was up 26.4%, media circulation was up 15.4%, eBook checkouts for this month was 11.47% of total book circulation, we circulated 861 items to partners and 66 items from other libraries; computers: internet use was up 15.3%, children's use was down 54%, wi-fi use was up 24.5%; patron cards: city registrations made up 64.5% of library users, county patrons 31.4% and non-resident registered patrons 4.0 %. There were 107 tech assists in July. 3. New Business a. There are some scheduled trainings being presented by the State Library in September and October. Fall Workshop is scheduled for September 17th & 18th in Billings. All trustees and staff are encouraged to attend if their schedules will allow them to do so. b. Newspapers.com is being added to the Heritage Quest and Ancestry Library Edition memberships starting in October. Access will be through the library without cost to patrons. The additional cost to the library is $1,100. c. Even though the budget has just been finalized library Trustees are talking about the FY 19%20. Some items of note are the databases that the library currently uses for circulation, computer management system and staff wages. 4. Old Business a. The Summer Reading Program has ended for this year as far as activities are concerned. Nancy will present the final numbers and prize winners at the Board meeting in August. b. Feeding lunches to the children of Laurel seems to have been a success for the first year. Final numbers will be available at the September meeting since the program doesn't officially end until Friday, August 24th. Tara Sather, Laurel Public Schools, stated that average attendance for each day was ave 20. c. Nancy has talked to Kurt about painting the stripes in the parking lot. He will put in a work order so City crews will know this needs to be done. 5. Other Items a. Fall Federation meeting is scheduled for Saturday, September 29th in Stanford. 2 b. Federation Coordinator's meeting is scheduled for October 8 th and the MSL Commissioner's meeting is October 9th in Helena. Nancy is planning on attending both meetings. 6. Announcements a. None The Library Board adjourned at 06:52 PM. Respectfully submitted, Nancy LSchmidt Secretary NOTE: This meeting isopen tmthe public. This meeting isfor information and discussion of listed agenda items. 3 MINUTES CITY OF LAUREL Library Board 09/11/2018 06:00 PM Laurel Library A Library Board was held in the Laurel Library and called to order by Arthur Vogele at 06:08 PM on 09/11/2018. COMMITTEE MEMBERS PRESENT: ® Arthur Vogele, Chairman ® Bill Hanson, Vice -Chairman ® Nancy Schmidt, Secretary OTHERS PRESENT: ® Dixie Feller ® Clair Killebrew ❑ Samantha Barnhart 1. Public Input Citizens may address the committee regarding any item of city business no on the agenda. The duration.for an individual speaking under Public Comment is limited to three minutes. While all continents are welcome, the committee will not take action on any item not on the agenda. a. None 2. General Items a. Minutes for August 2018 were presented. Clair motioned the minutes be approved as read, Dixie seconded the motion. Motion was approved. b. The monthly circulation report was presented - Traffic: up 13.9%; circulation: all items circulated totaled 4,345 (including 463 eBooks), book circulation was up 5.8%media circulation was up29.2%eBook checkouts for this month was I2.696oftotal book circulation, vvecirculated G82 items topartners and 1O2 items from other libraries; computers: int8nn9tuse was uplQ%children's use was up4496, vvifiuse was down 23.396; patron cards: city registrations made up 67.696oflibrary users, county patrons 28.GY6and non-resident registered patrons 3.096.There were 1OQtech assists ipAugust. 3. New Business a. The Fall Federation meeting is being held Saturday, September29, 2018 in Stanford, MTatthe Judith Basin County Free Library. Lunch will be provided for anyone that wants to attend. Clair, Dixie and Arthur expressed interest in attending the meeting. b. The Federation Coordinator's in-person meeting has been canceled. Coordinators met online in August tosave travel expenses. Attendance atthe State Library Commissioners meeting is optional. c The A5LD/PLDFall Retreat isscheduled for October 14 t»&lSmatChico Hot Springs Resort. Anyone interested inattending should fill out aregistration form and return it September �totake advantage ofthe early bird registration. d. Looking at upcoming schedules - staff will be taking some time off at the library tmuse their personal and vacation time. When aholiday falls mna Monday, staff will beallowed totake Saturday off for that weekend but the library will remain open to prevent a backlog of work. 4. Old Business a. The Summer Reading Program had 16Iregistered participants. The total amount of time spent reading (at least the numbers submitted to the library) was 143,180minutes OR2,369hours 4Ominutes OR98days 17hours 4Ominutes. There were an average of 18 attendees at the weekly activities. 12 (]rand prizes were given tothe top readers: 1Nabi tablet; 6$Z5Amazon gift cards; 3 Kannigarnirobots; and Itoy-filled picnic basket. b. All library trustees and staff have received their MLA memberships. This allows them to participate in |ibrarytrainings at a reduced rete both online and in person. c. The Summer Lunch Program was a success! There were 1,628 meals served to children I8and under & 57meals served toadults. The average for each day was —28 meals. 2 d. Heritage Quest and Ancestry Library Edition have been renewed for the library for another year. This year nevvspapers.connwill also beadded tothe list nf databases available through the library. Access starts October 11c. 5. Other Items a. The MSC Fall Meeting is scheduled for October 4, 2018 online. Travel to Helena won't benecessary atthis time. b. Federation reports are just about finished. There are 5 libraries that haven't completed their part of the report that is needed to compile all data into one document. Nancy will beworking onthat this week and expects tohave it completed by Thursday. 6 Announcements a. Next regular meeting: Tuesday, October 9, 2018 The Library Board adjourned atO6:4IPM, motioned byDixie and seconded byBill. Respectfully submitted, Nancy LSchmidt Secretary NOTE: This meeting is open tothe public. This meeting is for information and discussion of listed agenda items. 3 October 2, 2018 Mayor Nelson City of Laurel 215 W. 1St Street Laurel, Mt. 59044 RE: Police Officer Appointment Dear Mayor Nelson, Chief of Police Rick Musson Fax 406-628-4641 It is my pleasure to write this recommendation letter for you to appoint Jackson Booth as a Police Officer for the City of Laurel. Jackson has successfully completed all of his requirements that were set forth in his conditional job offer. Jackson was required to complete a comprehensive back ground investigation, psychological exam, medical exam and a drug screen. Before Jackson was given a conditional job offer, he had to pass the Montana Testing Consortium WRITTEN AND PHYSICAL AGILITY TESTS. Jackson then passed the B -Pad exam and then was interviewed by the Laurel Police Commission. I am looking forward to having Jackson Booth be a member of this fine police department. I am asking that Jackson Booth be appointed by you on October 16, 2018. tfully, Chief Ric Musson 1 20 Lei 'J VA 112 _99#10MBUT - Df 010100 9 on 10901 V W&I I 'NJ POLI 'AUTICAL D1 ONE-YEAR PERIOD. WHEREAS, the DEA formed the Tactical Division Squad Task Force to investigate trafficking of controlled substance pharmaceuticals in the greater Montana area; and WHEREAS, the City of Laurel is aware of the abuse of controlled pharmaceuticals and the trafficking thereof in and surrounding the City of Laurel, and that these illegal activities are detrimental to the welfare of the City and its citizens; and WHEREAS, the City finds it reasonable and necessary to assign a Laurel Police Officer to assist the DEA Task Force in meeting its objectives. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Mayor is authorized to sign the Tactical Diversion Squad Task Force Agreement between the City of Laurel and the Drug Enforcement Administration, a copy of which is attached hereto. INTRODUCED at a regular meeting of the City Council on October 16, 2018 by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 16th day of October, 2018. APPROVED by the Mayor this 16th day of October, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor Bethany Langve, Clerk -Treasurer Approved as to Form: Sam Painter, Civil City Attorney R18-75 DEA Task Force — LPD Agreement JS pev�nee10f U. S. Department of Justice Drug Enforcement Administration `'FnP Denver Field Division Office of the Special Agent in Charge 12154 East Easter Avenue Centennial, Colorado 80112 www.dea.gov Chief Rick Musson Laurel Police Department 214 West 1 st Street Laurel, Montana 59044 Dear Chief Musson: Enclosed please find the Task Force Agreement for the investigator you have assigned to the Denver Field Division as well as the OJP Form 4061/6. It is anticipated this position will be encumbered by: • William F. Brew III —Tactical Diversion Squad - Billings (DCFA Funded) If you concur with this Task Force Agreement, please sign and return it along with the OJP Form 4061/6 to my office by September 30, 2018. DEA requires signatures on these agreements before payment can be made. Upon my signature, copies will be returned to your office for your files. DEA invoices for reimbursement can be emailed to invoiee.denver(a)usdoi.gov or mailed to: Drug Enforcement Administration Attn: Fiscal Department 12154 East Easter Avenue Centennial, Colorado 80112 Submitted invoices must include an invoice number; invoice date; and officer's name, overtime rate, and daily overtime hours paid. Invoices claiming an indirect personnel cost will not be paid and will be returned to your agency. Please be advised your System Award Management (SAM) must be current in order for invoices to be processed for payment. Should you have any questions or comments, please have your staff Program Support Specialist Shanda Meis at 720-895-4123 or via email at Shanda.L.Meis c usdoj.aov. Sincerely, William T: McDermott Special Agent in Charge Enclosures: Task Force Agreement — DCFA Funded OJP Form 4061/6 TACTICAL DIVERSION TASK FORCE AGREEMENT This agreement is made this 1 st day of October, 2018, between the United States Department of Justice, Drug Enforcement Administration (hereinafter "DEA"), and the Laurel Police Department (hereinafter "LPD"). The DEA is authorized to enter into this cooperative agreement concerning the use and abuse of controlled substances under the provisions of 21 U.S.C. § 873. WHEREAS there is evidence that trafficking in controlled substance pharmaceuticals and/or listed chemicals exists in the Montana area and that such illegal activity has a substantial and detrimental effect on the health and general welfare of the people of Montana, the parties hereto agree to the following: The Tactical Diversion Squad - Billings Task Force will perform the activities and duties described below: a. Investigate, disrupt, and dismantle individuals and/or organizations involved in diversion schemes (e.g., "doctor shopping", prescription forgery, and prevalent retail - level violators) of controlled pharmaceuticals and/or listed chemicals in the Montana area; b. Investigate, gather, and report intelligence data relating to trafficking of controlled pharmaceuticals and/or listed chemicals; and c. Conduct undercover operations where appropriate and engage in other traditional methods of investigation in order that the Task Force's activities will result in effective prosecution before the courts of the United States and the State of Montana. 2. To accomplish the objectives of the Tactical Diversion Squad - Billings Task Force, the LPD agrees to detail one (1) experienced officer(s) to the Tactical Diversion Squad - Billinas Task Force for a period of not less than two years. During this period of assignment, the LPD officer(s) will be under the direct supervision and control of a DEA Supervisory Special Agent assigned to the Task Force. 3. The LPD officer(s) assigned to the Task Force shall adhere to DEA policies and procedures. Failure to adhere to DEA policies and procedures shall be grounds for dismissal from the Task Force. 4. The LPD officers assigned to the Task Force shall be deputized as Task Force Officer(s) of DEA pursuant to 21 U.S.C. Section 878. 5. To accomplish the objectives of the Tactical Diversion Sguad - Billings Task Force, DEA will assign three (3) Special Agents and two 0 Diversion Investigators to the Task Force. DEA will also, subject to the availability of annual Diversion Control Fee Account (DCFA) funds or any continuing resolution thereof, provide necessary funds, vehicles, and equipment to support the activities of the DEA Special Agents and LPD officer(s) assigned to the Task Force. This support will include: vehicles, office space, office supplies, travel funds, funds for the purchase of evidence and information, investigative equipment, training, and other support items, as available DCFA funds permit. Task Force Officers must record their work hours via DEA's activity reporting system. 6. During the period of assignment to the Tactical Diversion Squad - Billings Task Force, the LPD will be responsible for establishing the salary and benefits, including overtime, of the officer(s) assigned to the Task Force and for making all payments due them. DEA will, subject to availability of funds, reimburse the agency/department for overtime payments made by it to LPD officer(s) assigned to the Tactical Diversion Squad - BilliM Task Force for overtime, up to a sum equivalent to 25 percent of the salary of a GS -12, Step 1, (RUS) Federal employee (currently $18,343.75), per officer. Note: Task Force Officer's overtime "Shall not include any costs for benefits, such as retirement, FICA, and other expenses. " 7. In no event will the LPD charge any indirect cost rate to DEA for the administration or implementation of this agreement. 8. The LPD shall maintain on a current basis complete and accurate records and accounts of all obligations and expenditures of funds under this agreement in accordance with generally accepted accounting principles and instructions provided by DEA to facilitate on-site inspection and auditing of such records and accounts. The LPD shall permit and have readily available far examination and auditing by DEA, the United States Department of Justice, the Comptroller General of the United States, and any of their duly authorized agents and representatives, any and all records, documents, accounts, invoices, receipts, or expenditures relating to this agreement. The LPD shall maintain all such reports and records until all litigation, claim, audits, and examinations are completed and resolved, or for a period of three (3) years after termination of this agreement, whichever is later. 10. The LPD shall comply with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, as amended, and all requirements imposed by or pursuant to the regulations of the United States Department of Justice implementing those laws, 28 C.F.R. Part 42, Subparts C, F, G, H and I. 11. The LPD agrees that an authorized officer or employee will execute and return to DEA the attached ON Form 4061/6, Certification Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug -Free Workplace Requirements. The LPD acknowledges that this agreement will not take effect and no Federal funds will be awarded to the LPD by DEA until the completed certification is received. 12. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, the LPD shall clearly state: (1) the percentage of the total cost of the program or project which will be financed with Federal money and (2) the dollar amount of Federal funds for the project or program. 13. The term of this agreement shall be effective from the date in paragraph number one until September 30, 2019. This agreement may be terminated by either party on thirty days' advance written notice. Billing for all outstanding obligations must be received by DEA within 90 days of the date of termination of this agreement. DEA will be responsible only for obligations incurred by LPD during the term of this agreement. For the Drug Enforcement Administration: Date: William T. McDermott Special Agent in Charge For the Laurel Police Department: Date: Rick Musson Chief U.S. DEPARTMENT OF JUSTICE e OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government -wide Debarment and Suspension (Nonpro-curement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING Title 31 of the U.S. Code, and public (Federal, State, or local) transaction or contract under a As required by Section 1352, for persons entering into a public transaction; violation of Federal or State antitrust statutes implemented at 28 CFR Part Tit grant or cooperative agreement over $100,000, as defined at or commission 28 CFR Part 69, the applicant certifies that: bribery, falsification or destruction of records, making false embezzlement, theft, forgery, statements, or receiving stolen property; (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or at- tempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this cer- tification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub - recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospec- tive participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510— A. The applicant certifies that it and its principals (a) Are not presently debarred, suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connec- tion with obtaining, attempting to obtain, or performing a (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620— A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will— OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Check ❑ if there are workplaces on file that are not indentified (e) Notifying the agency, in writing, within 10 calendar days here. after receiving notice under subparagraph (d)(2) from an Section 67, 630 of the regulations provides that a grantee that employee or otherwise receiving actual notice of such convic-tion. is a State may elect to make one certification in each Federal Employers of convicted employees must provide notice, including fiscal year. A copy of which should be included with each ap- position title, to: Department of Justice, Office of plication for Department of Justice funding. States and State Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, agencies may elect to use OJP Form 4061/7. N.W., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; Check ❑ if the State has elected to complete OJP Form (f) Taking one of the following actions, within 30 calendar 4061/7, days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted— DRUG-FREE WORKPLACE (1) Taking appropriate personnel action against such an (GRANTEES WHO ARE INDIVIDUALS) employee, up to and including termination, consistent with the As required by the Drug -Free Workplace Act of 1988, and requirements of the Rehabilitation Act of 1973, as amended; or implemented at 28 CFR Part 67, Subpart F, for grantees, as (2) Requiring such employee to participate satisfactorily in a defined at 28 CFR Part 67; Sections 67.615 and 67.620— drug abuse assistance or rehabilitation program approved for A. As a condition of the grant, I certify that I will not engage such purposes by a Federal, State, or local health, law enforce- in the unlawful manufacture, distribution, dispensing, posses- ment, or other appropriate agency; sion, or use of a controlled substance in conducting any (g) Making a good faith effort to continue to maintain a drug- activity with the grant; and free workplace through implementation of paragraphs (a), (b), B. If convicted of a criminal drug offense resulting from a (c), (d), (e), and (f). violation occurring during the conduct of any grant activity, I B. The grantee may insert in the space provided below the will report the conviction, in writing, within 10 calendar days site(s) for the performance of work done in connection with of the conviction, to: Department of Justice, Office of Justice the specific grant: Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC 20531. Place of Performance (Street address, city, county, state, zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address: 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number 4. Typed Name and Title of Authorized Representative 5. Signature 6. Date *U.S. Government Printing Office: 1996 - 405-037/40014 RESOLUTION NO. R18-76 IU_. 101 V D11ZL1 aej DKIJ MAY" WHEREAS, an "Easement Agreement" between CHS Inc. as Grantor and the City of Laurel as Grantee has been negotiated and prepared; and WHEREAS, said easement will allow the City access across certain portions of real property owned by the Grantor in order to maintain the City's facilities near the Yellowstone River; and WHEREAS, acceptance of the easement is in the best interests of the City, as it is necessary to access and maintain the existing City facilities which is in the best interest of the City's citizens and businesses. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the attached Easement Agreement and authorizes the Mayor to execute the same on the City's behalf INTRODUCED at a regular meeting of the City Council on October 16, 2018 by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 16"' day of October 2018. APPROVED by the Mayor this 16"' day of October, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to Form: Sam Painter, Civil City Attorney R18-76Approve CHS Inc. Easement I ; I, WKW i i11MIs s1101111113 WHEREAS, an "Easement Agreement" between CHS Inc. as Grantor and the City of Laurel as Grantee has been negotiated and prepared; and WHEREAS, said easement will allow the City access across certain portions of real property owned by the Grantor in order to maintain the City's facilities near the Yellowstone River; and WHEREAS, acceptance of the easement is in the best interests of the City, as it is necessary to access and maintain the existing City facilities which is in the best interest of the City's citizens and businesses. NOW, THEREFORE, BE IT RESOLVED that the City Council hereby accepts the attached Easement Agreement and authorizes the Mayor to execute the same on the City's behalf. INTRODUCED at a regular meeting of the City Council on October 16, 2018 by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 16"' day of October, 2018. APPROVED by the Mayor this 16"' day of October, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer Approved as to Form: Sam Painter, Civil City Attorney R18 --Approve CHS Inc. Easement SPACE ABOVE THIS LINE FOR RECORDER'S USE IN 0101011 OWN I FOR VALUABLE CONSIDERATION, the receipt and sufficiency of which is hereby acknowledged, CHS INC., a Minnesota corporation, with a mailing address of 5500 Cenex Drive, Inver Grove Heights, MN 55077 ("CHS'') does hereby sell, assign, convey, and warrant to the City of Laurel, a Montana governmental entity, with an address of 115 W 1 st Street, Laurel, MT 59044 ("CITY"), a non-exclusive easement concerning that certain roadway as more particularly shown and described on Exhibit A attached hereto (the "Easement"). TO HAVE AND TO HOLD the Easement unto CITY and its successors and allowed assigns, subject to the following conditions, covenants and agreements: 1. Term Length. This agreement will have an initial term of ten (10) years from effective date, and shall renew automatically for additional 10 year terms after the end of the initial tern. If either party desires to renegotiate the agreement, written notice must be sent to the other party, at least six (6) months prior to the expiration date of the agreements current term. 2. Construction. Maintenance and Operation of Roadway. CITY shall repair or replace, at its sole expense, any harm done to the Easement resulting from the CITY's use thereof. 3. Indemnification. CITY shall indemnify, defend, and hold harmless CHS from any and all liability, expenses, charges, damages, claims, actions, or harm, including reasonable attorney fees and costs, related in any manner to the Easement and the actions or inactions relating thereto by CITY. CHS shall indemnify, defend, and hold harmless the CITY from any and all liability, expenses, charges, damages, claims, actions, or harm, including reasonable attorney fees and costs, related to CHS' use of the Easement and the actions or inactions relating thereto by CHS. 4. Hazardous and Non -Hazardous Substances. CITY shall be solely responsible for remediating any hazardous or non -hazardous waste or other condition caused or created by the CITY that might be encountered within the Easement. 5. Reservation of Rights. CHS reserves the right to use the Easement for its purposes. 6. No Public Rights. The grant of this Easement is not intended to benefit any third party nor is it intended to grant any rights to the public. 7. Right to Grant Easement. If CHS owns less than the entire and undivided fee simple title to the property underlying said Easement, then this Easement applies only to the interest it has. 8. Default; Waiver. If a party fails or refuses to perform its obligations under this Easement, and such default continues for a period of ten (10) days after written notice specifying such default is given to such defaulting party, then the non -defaulting party may demand arbitration as set forth in paragraph 9 below. The failure of either party to insist in any one or more instances upon strict performance of any of the terms or conditions of this Easement shall not be construed as a waiver or relinquishment for the firture of such term or condition, but the same shall continue and remain in full force and effect. 9. Disputes. CHS and the City agree the laws of the State of Montana govern this Agreement. The Parties agree that venue is proper within the State District Court of Yellowstone County, Montana. If a dispute arises, CHS and the City, through a representative(s) with full authority to settle a dispute, shall meet and attempt to negotiate a resolution of the dispute in good faith no later than ten business days after the dispute arises. If negotiations fail, the parties may utilize a third -party mediator and equally share the costs of the mediator or file suit. 10. Material Breach Shall Invalidate Easement Deed. A material breach of this Agreement by CITY shall be grounds for litigation to invalidate and terminate the Easement Deed. 11. Governing Law. This Easement shall be governed by the laws of the State of Montana. 12. Attorney Fees. If either party is forced to hire an attorney to enforce or interpret this Easement, the prevailing party in such dispute shall be entitled to recover its reasonable attorney fees and costs incurred for such enforcement or interpretation. 13. Amendment. This Easement shall not be amended or modified except in writing executed by both parties to this Easement. 14. Entire Agreement. This document contains all the terms, conditions, agreements, representations and warranties agreed upon by the parties relating to this Easement and supersede all prior agreements, negotiations, correspondence, understandings, undertakings and communications of the parties, whether oral or written, relating to this Easement. The parties acknowledge that each has an opportunity to assist in the drafting of this Easement. Accordingly, the Easement should not be interpreted against any one party or draftsman. 15. Notices. All notices, consents, offers, requests, demands, instructions or other communications pursuant or related to this Easement shall be given in writing by personal delivery; prepaid first class registered or certified mail, properly addressed with appropriate postage paid thereon; or by UPS, FedEx or other recognized and reputable overnight courier. Notice shall be deemed duly given and received on the date of delivery if delivered personally, on the second day after deposit in the United States mail if mailed, or upon delivery if sent by UPS, FedEx or other recognized and reputable overnight courier. Notices shall be delivered, mailed or otherwise sent to the CITY at the address set forth in the opening paragraph hereof. Notice to CHS Page 2 of 5 shall be sent to 803 US Highway 212 South, Laurel, MT 59044, with a copy to 5500 Cenex Drive, Inver Grove Heights, MN 55077, Attn: Legal Department. Such addresses may be changed from time to time by means of a notice given in the manner provided in this paragraph. 16. Severability. If any term, condition, agreement or other provision of this Easement, or the application thereof to any party or circumstances, shall be held to be invalid or unenforceable to any extent, then the remainder of this Easement and the application of such term, condition, agreement or other provision in any other jurisdiction or to persons or circumstances other than those as to whom or which it is held invalid or unenforceable, shall not be affected thereby, and each term, condition, agreement and other provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law. IN WITNESS WHEREOF, the undersigned have hereunto set their hands this day of September, 2018. CHS INC.: Attest: By: / l� Its: STATE OF U OQLI'1(X— : ss County of �flows j The foregoing instrumel}t w s acknowledged before me on this September, 2018, by atmf 5 ( 5Sin , the Inc., and he/she has executed said instrument on behalf of thg c'Sfp—oration. (NOTARIAL SEAL) -N—otary Publi fc or the State Page 3 of 5 day of ,&J -of CHS SHERRIE H. BUSH c� p'VAR/ NOTARY PllBUCffor tM SEAL of Mone Residing Residing at 9,11-ngs, Montana My Commission Expires February 23, 2019 Page 3 of 5 day of ,&J -of CHS CITY OF LAUREL Acknowledgement and Acceptance of Easement Agreement: The City of Laurel acknowledges and accepts the Easement Agreement. This day of )2018. Attest: STATE OF MONTANA ss County of Yellowstone This instrument was acknowledged before me on this day of September, 2018 by the duly authorized of the City of Laurel, and he/she has executed said instrument on behalf of the City. (NOTARIAL SEAL) Notary Public for the State of Montana Page 4 of 5 — — — ----- — — — E 0- .0 J-0 4( LLI 0 (0 6 0 :E E W co 0: j= I? E N Z 'B z ON CL 3„£ ON a- E E. E t2 U) < 6 Lu in " LLJ CV «Y-6 -E 0 as o -6 Wz -j < �m E mc c- -5 cr z 0 , 'jAuj '13 D < L F- Z a. -6 E V z ) V) 0 C, U) a-E UJ < LLJ . = ,0 . 2 ! , Z 0 0 U) z n a, Z Z zow 0 dl. — — — — — — — — — uj 0 1 15 < V) z 0 z o 0 C-) -i Z <Lj V) F- 101. 0 0 X U 04 & LIJ z (6 d 0z Cl 0 t (0 C7; 0 E w E E c 0 Ow- wl- E 00 cn Z p L Q r 0 1 -6 < C- C, �O .0 z :E CD z Ld On C� F 0 1(18VHNN38 0i N cn 1 3 m < 7 7, Page 5 of 5 LAURELsHooirma Emunuriom intocuum August 6, 2018 1. Project Backgrouna, iarid Description -he ._aural Sfroothg Education Pro mm YSEq has been in Lank For decades. LSEP provides kids he oppor-tunivy, W shoot W a coiUrNied environment and lewn Me correct handhng W hrearm& Tin pmgmm tdcues o,-, safety knoMedg% and training youth to sMot The ckb consIds of 7 board members and 20+ volunioer5 eacl"j season Eadh, year =O to ;7t,' k4s, agirig 5 tc 15 pin the progralm The kids spenid onie� hour in a ciassroarn sett inn and one, hour sMaNg M Me end of the season there are a,,vards for high testers and high shooters in eachage group- The- kids .d so iearn to c:trnpetq an thew own yet be part of a team. The War Wds 0 Me program also mentor the younger k6n Thme 0 a state nnatch each spring that LSEP' has 3-5 Name of 7 !ties coinpete in, !_SEP has qu , a!ified to take a, .email 0 hhhonais ir Arkansas the last 4 yews and went 2 of those years. The team placed 22nd in the Nation and ir, ',he Flazion. The experiences the kids talke away from this are i=edible, 2, Scccope 'Me regular s-san dim prograni will begn in December and ,.Litt thr,")LIgh March. Practices OCCU( C)II, MO: _id nights� at Practicing for the stak Murnamal praAns att-vice av)eek TramMyl wiH be Wad 5 bb gur slhootir?g to be conductedvMthin tri.. Jaycee's ouilding at Overside Pat. AN trammg = oe conducted by fua;ntedl volunteersto ensure Teseety ofall involveic possibly 7he state tournament, again. A)prov.l use agnement fcr LSE P to use bb guri-� inside the jaycee Fiall the C,,ity vides, oroc, e Spport fain the Laurel aycees ado*,wing LSEP to conduct clubnights KcIs horn Montana have received fi,W and partial ride college scho?arships and have participated in the Cilynnpros and junior Olympics These kids all started in a club sin -Oar to LSER Ut`"tis is approved a ON calendw Wiling dales, ar�d Urrms will be provided. Pairlies 0 CAA of LaUlel, uvwiet of Rive.!Eide Pa* and WNW LUrel Jaycees, lessee of the building Laurel Shooting EdUcaton Program LAUREL 4-H SHOOTING SPORTS m��0�a t 't d D2������� The mission ofthe 4-H shooting sports program is to provide the equipment, coaching and atmosphere for youth development through the extension office and Volunteer leaders. The focus ofthe program imioassist each membo' with the tools, knowledge and opportunity to participate so that they may aspire to their goals in 4-H. The goal of the 4-H shooting sports program is to provide youth development and decision making ski8lis through participation inshooting sports. 4'Hshooting sports exists mothat youth can set goals and make decisions ina comfortable environment, The members are then able (omahetheir own adjustments tothe outcome oftheir last action, adjust their attitude and behavior, equipment or improve their technique so that they attain aresult /n accordance with their goals. J e, ctS" C, o io e The regular season of the program will begin onOctober 1"andrun through April Mil. Training will belimited to air rifle and air pistol and archery courses, including ^en0a^activities, tobeconducted within the Jaycee's building at Riverside Park. All training will be conducted by certified firearms instructors (i.e. NRA and 4-H) to ensure consistent and safe delivery ufthe course and ^mnge^activities. �t-iigr'L���! The project shall require several key components mbedeemed successful. from the Laurel Jaycees to host the 4-H shooting sports program Approval of limited/special use agreement for 4-H air rifle and air pistol use in the Jaycees building De vm������� The project shall require the following deUver Nee. ° Jaycees letter o[support and authorization toconduct air rifle and air pistol and archery courses within their building ° 4-H proof of insurance; must indicate coverage dates, indicate coverage limits as required by City leases ($1,000,000 per incident and $2,000,000 aggregate), and specifically list 'shooting sports, as being covered ~ 4-Hsubmit request iothe City for e|imked/apeoio}use agreement ~ City Issuance ofolimited/special use agreement E5. Affe-11--i Parties This project s�iall affev, the following property owners as indicated: ^ City ofLaurel, owner of Riverside Park and faci,itoes ^ Laom/Jiycees, lessee ofthe building DEPARTMENT OF ADMINISTRATION RISK MANAGE-NIENTAN D TORT DEFENSE DIVISION STEVE EULLOCK, GOVERNOR 110 BOX 200124 L---- --- TATE OF MONTANA TELEPHONE (406)444-2421 1-IFLENA, MONTANA 59620-0124 FAX (406) 444-2592 CERTIFICATE OF INSURANCE MONTANA STATE UNIVERSITY This certificnIcii issuccl by flic Department ul'Administrativa under the authority granted by § 2-9-fol..,VICA through § 2-9-30.5. NICA to establish sell' -insurance 'I*hiSCWiIiCaIC is issued as a nur.tcrofitil'unnation only and confers no rights upon the certificate holder. It does n(,.t amend, extend or alter the coverage provided by Ill.- self insurance program. Coverage does not apli1v to injury Ur damage arising out o,ust: oralcoholic beverages or frornany other activity that is not ;it the course and scop.- ofeinployn'ient or ralfillment of [tic mission of the Slate orMlontana. ' ,"1 -Iris is to ceriA that The Stale of Montana through Clic Department of Administration p,-ovidcs the follDwing coverages h� at: 1'. Insurance Kind of Insurance Effective Date Limits Tort Liability (includes auto) I IP -017-05/2018 Per Claim 750,000 Auiontoloile n/i ComprehenivelCollision Physical Damage ACV less MOM Coverage in accordance vvilh the Tort Claim,; Act. Title 2, Section 9. Chapters 1-3. Montana Code Annotated for: State employees and ,late volunteers working in the course, and scope of their duties in connection with the 41-11 Shooting Spoils activities on the. above dates. — I ShmiNtm , v npatet-iul change occut-. the Depai-iment ofldthinisiration will endeavor to not(& the certificate hol�lerpj such vhrwges bY mail at least thirty (30) dqrs prior to such change, but failure to dc, so shall linr)ose no ohligavion or t,u, ! -i;qr h rJ'onjk��n m the stale. Date Issued: Octobcr 20, 2017 Name &- Aildicbs ofCcitificate Holders Willow Anderson 7440 Clark Avenue Billings MT 59106 Krimic K. Rhode-, Risk Finance. , pccialist State oflMontana Department of Administration AN EOUAL C)PPORWA117-Y OUPLOYER'