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Home My WebLink AboutResolution No. R18-72a 1. `. ', �, ,. j ,. • ;, ;� R r, i -. WHEREAS, the City of Laurel created a Technical Assistance Grant Request Program and a Fagade Improvement Grant Program both proposed by the Laurel Urban Renewal Agency (LURA); and WHEREAS, Property Owners, Todd and Debi Meling, submitted the attached LURA Grant Request Program Application for the Property owned and located within the Tax Increment Improvement District; WHEREAS, the LURA Board reviewed the application and recommended approval for the funding requests during September 2018; WHEREAS, the applications were complete, the proposed projects eligible for grant assistance and LURA recommended funding of the same; and WHEREAS, the total grant amounts that exceed $5000 must be approved by the City Council pursuant to the Grant Program Regulations; and WHEREAS, the property owner received previous grants and his total grant award will exceed $5000, requiring City Council approval pursuant to the Grant Program Regulations; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that Todd and Debi Meling are awarded grants totaling $6,390 from the City's Tax Increment Financing District Fund for technical assistance and facade improvements for their property located within the City's Tax Increment Financing District; and BE IT FURTHER RESOLVED, the Mayor, CAO, and City Clerk Treasurer are authorized to utilize the appropriately designated accounts to pay the remaining grants upon submission of the required documentation from the Property Owners. Introduced at a regular meeting of the City Council on October2, 2018, by Council Member Herr. PASSED and APPROVED by the City Council of the City of Laurel this 2" day of October 2018 APPROVED by the Mayor this 2nd day of October 2018. R18-72 LURA Grant Funding — Todd and Debi Meling Technical Assistance and Faqade Grants CITY OF LAUREL Thomas C. Nelson, Mayor Bethany L e Jerk -Treasurer, Clerk -Treasurer Approved Z.'Qd Sam Painter, Civil City Attorney R18-72 LURA Grant Funding— Todd and Debi Meling Technical Assistance and Fagade Grants 115 CITY City Of Laurel PUB. WORKS: 628-4796 WATER OFC.: 628-7431 COURT: 628-1964 P.O. Box 10 FAX 628-2241 Laurel, Montana 59044 September 18, 2018 Matt Lurker, CAO Office of the Director of Public Works Re. Technical Assistance Grant for Todd and Debi Meling (Lazy 8 Properties) Matt, Last fall Todd Meling turned in a grant request for help to convert the Gene's Pharmacy Building into a usable space for future business ventures. The previous planner tried to present it to the LURA Committee but they did not have a quorum at their September meeting. Emails were exchanged to approve the grant request by four of five voting members of the LURA Committee. The previous planner then email the Melings and informed them their grant request was approved and to proceed with hiring A&E Architecture. I have found that this award should have been taken to City Council for their approval as the total award is above the $5,000.00 threshold granted by the City Council in the Technical Assistance Policy of resolution R10-112. A partial payment of $3,611.25 has already been made to A&E Architecture last November and now they would like the balance paid. The total grant award is for $6,390.00 Total Award $6,390.00 November 2017 Payment ($3,611.25) Balance due $2,778.75 The City has received design drawings that A&E Architecture completed for this grant which is proof of work product as conditions of grant funds being distributed. I would like to have this issue resolved by forwarding the grant request to the City Council for final approval prior to anymore payments being issued. Sincereli , urt Markegard Attached; Invoices for A&E *08m29th St. / Billings, wrsgiol 406.248.2633 -=-~-=-~~-°=- � oonrcx:mctuovm ARCH|TECT5 � BILLINGS `aoze^m,/wmsoum TIN: 81-0468180 Todd and Debi Melin0 Invoice number 171060 28327thAve, VY Date 11114/2017 Laurel, kVIT5SO44 Project 17106.08 MeUnQ' Laurel Remodel LURA Facade Email home|in W6dm@aoend.00m Billed through November 8.2O17 Professional Fees Billed Date Hours Rate Amount Benjamin R.Lombardozz 08802017 0.50 80.00 45.08 09/14/2017 0.50 30.00 45.U0 891202017 0.25 MOO 22.50 0027/2017 1.00 90.00 80.00 1003/2017 1.00 80.00 80.00 1004/2017 1.50 90.00 135.00 1005/2017 5.00 BU.OU 450.00 10082017 4.50 80.00 405.00 1009/2017 5.00 90.00 450.00 10/17/2017 0.50 90.00 45M 1018/2017 1.00 90.00 90.00 1020/2017 O.00 80.00 45.00 10/23/2017 4D0 90.00 360.00 10126/2017 0.50 90.00 45.00 1027/2017 0.50 80.00 45.00 1101/2017 1.00 90.00 90.00 1106/2017 2.00 90.00 180.00 1108/2017 8.00 QD.0O 540.00 Subtotal 35.25 3.172.50 JamaoKondonnwy 1019/2017 1.00 135.0O 135.00 coffee banrebaildesign w/Ben VViU|nmDuBaau 081300017 0.75 135.80 101.25 00202017 0.50 135.00 07.50 1002/2017 0.50 135.00 87.50 1004/2017 0.50 135�OO 67.50 ----- Subtotal 2.25 -----' 303.75 ----- Professional Fees subtotal 38.50 -----' 3.611.25 -----' Invoice total 2.811.26 auumuvthSt. ` Billings, mravou 406,248.2633 a&E?cearchitects.com I BILLINGS /anzmMxm/wmnuuLA TIN: 81-0468180 ARCHITECT3 Prior Todd and Debi wrlinn Invoice number 171060 Project 17106.00 Moling - Laurel Remodel LURA Facade Date 11/14/2017 Invoice Summary Prior Total Current Description TECHNICAL DESIGN ASSISTANCE 0.08 3.611.26 3.611.25 PRINTING 0.08 0.00 0,00 Total 0.00 8.611.25 8.611.26 Aging Summary Invoice Number Invoice Date Outstanding Current Ovei-30 Over 60 Over 90 Over 120 1710801 11/14/2017 3,61115 3,61125 Thank you. Todd and Debi Melina Invoice number 1710601 Invoice date 11/1412017 60mmmmSt, / Billings, mrs91u 406.248,2633 a&e � uoummte"v/mm ARCHITECTS � Todd and Debi MelinQ 23327thAve. VV Laurel, MIT 59044 Billed through November 3l2U17 BILLINGS eozoMAx/wmmooLA TIN: 81-0468180 Invoice number 17106102 Date 12/0812017 Project 17106.00 MeUnQ-Leun* Remodel LURA Facade Contract Percent Total Prim Current Description Amount Complete Billed Billed Billed TECHNICAL DESIGN ASSISTANCE 4.230.00 100.00 4.230.00 3.611.25 818.75 FACADE|K0PROVE[0ENT 2.160.00 0.00 0.00 0,00 0D0 Total 8.390.0 86.20 4,230.00 3,01.25 611815 Invoice total 618.75 Invoice Summary Prior Total Current Description Billed Billed Billed TECHNICAL DESIGN ASSISTANCE 3.61125 4.230.00 018.75 FACADE|K4PROVEKAENT 0.00 0�00 0.00 REIMBURSABLE EXPENSES PRINTING 0.00 8.00 0.00 Total 3.611.25 4.230.00 018.75 Aging Summary Invoice Number Invoice Date Outstanding Current Ove 3O Over 80 Over 30 Over 120 17106102 12N8/2017 818.75 618.75 Total 618.75 818.75 0.00 0.00 0.00 0.00 Thank you. Todd and Debi Melina Invoice number M06102 Invoice date 12108/2017 LAUREL URBAN RENEWAL AGENCY (LURA) Technical Assistance Project Application Date 2017-8-26 Name, ofApplicant Lazy 8 Properties, LLC, Todd and Debi Meling Mailing Address 233 27th Ave W, Laurel, MT 59044 Telephone(s) _406-698-0543 (Todd), 406-672-3824 (Debi) Proposed project site 111 E Main, Laurel, MT 59044 Business (es) operating at this address -Intended for Lease to businesses. Was Gene's Pharmacy Type of project: Fagade (eligible for up to 30 hours oftechnical assistance) -Other (eligible for up to 50 hours of technical assistance) Please describe the proposed project Facade renewal including brick and stone renewal, windows, signage and awning modifications, lighting, as well as interior ADA upgrades for rest rooms and interior material and color recommendations including flooring, ceilings and walls. What type of Technical Assistance are you requesting? Please explain. Requesting Technical assistance from an architect for historic facade renewal including brick and stone renewal, windows, signage and awning modifications, lighting, as well as interior ADA upgrades for rest rooms and interior material and color recommendations including flooring, ceilings and walls. How will this project support the goals ofLUR.A.'s and Laurel City Council> The project will include primarily exterior upgrades to beautify the exterior of this historic structure. We believe these efforts will support the vision of the LURA and LCC to enhance and beautify Laurel's historic downtown fabric. What is your time frame for completion of Technical AssistancVt September -October of 2017. Are you currently working wish a design firm? NO _ YES (Please specify) _A&E Architects (Ifnecessary, use additional pages and attach to application) - - -- -...._._._..............._....__. __..-.....__._ ... _...._ ........... ......-........ - - .._....__...._............ ........ ... i Applicant(s) Signature(s) For Uffoe Use Only Date received Date approved Assigned to 0812012010 Id Property Qwner(s) Signature(s) September 14, 2017 Todd & Debi Meting 233 271h Ave W. Laurel, MT 59044 Re: Laurel Remodel — Facade & Renovation Technical Assistance Dear Todd & Debi, A&E is pleased to submit our proposal for Facade & Renovation Technical Assistance for your downtown Laurel property. This technical assistance study is intended to help you analyze the potential of this project as it relates to the exterior facade, explore three-dimensional exterior concepts / design ideas and to confirm floor plan layouts, along with any color or material selections. Being in a Historic District and as a past member of the Yellowstone Historic Preservation, myself and A&E Architects are well versed in.the requirements of these important historic structures and of the fiber they add to downtowns across Montana. This proposal is based on our understanding of the scope and project intent based on our meetings in August & September, 2017. Attached you will find the fee proposal breakdown. Please let me know if you have any questions. We look forward to working with both of you on your exciting venture. Sincerely, Bill DuBeau, AIA Principal acurchitacts.ca1TT BILLINGS BOZEMAN MISSOULA I ARCHITECTURE HISTORIC PRESERVATION INTERIORS a&e ARCHITECTS FEE PROPOSAL Maling - Laurel Remodel LURA FaVde September 141h, 2017 Architectural Services Facade Improvement Technical Assistance Other Renovations Technical Assistance Reimbursable Expenses None FEE PROPOSAL Design Comments Hours Rate Services 24 S90.00 S 2,160 47 $90.00 S 4.230 TOTAL )"EE ME Attachment A 17106.00 Noel Eaton From: Noel Eaton Sent: Monday, September 18, 2017 4:25 PM To: Judy Goldsby (msinmontana@yahoo.com); don@dynamicpromoproducts.com; Dean Rankin (deanrankin9@gmail.com); deanrankin@charter.net; mardie4@gmail.com; Mardie@covertcleaning.com; dan@danieljklein.com Cc: Heidi Jensen Subject: LURA Vote Attachments: Technical Assistance Grant - Meling.pdf, doc01627720170918162649.pdf Hi All, There was not a quorum at today's meeting. I have a technical assistance grant from Todd and Debi Meling for Genes Pharmacy. The Meling's were looking for a decision today from the board to get started on fall projects. If the board would like to take an electronic vote for the Meling's application they can lock in their contract with A & E. I have attached A & E's scope of work and price of service. As you can see the Meling's have applied for $6,390 this would be broken into amounts up to $2,400 for fagade improvements assistance and $4,000 for other work within the building such as ADA compliance and updated interior based on renter. The vote does not need to go on to Council as the amount is in two instalments less than $5,000 Please email me if you have any questions. Noel Eaton City Planner Phone: 406-628-4796 Ext.5 Fax: 406-628-2241 City Of Laurel 115 W. V St. Laurel, MT 59044