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HomeMy WebLinkAboutCity Council Packet 09.18.2018 NEXT RES.NO.R18-66 NEXT ORD.NO.0 18-02 CITY OF LAUREL CITY COUNCIL AGENDA TUESDAY—SEPTEMBER 18, 2018—6:30 P.M. WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda--once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed fromthe Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Anyperson who has any question concerning any agenda item may call the City Clerk-Treasurers office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of September 4, 2018. 4. Correspondence. a Laurel Chamber of Commerce minutes of August 9, 2018; Laurel Chamber of Commerce Agenda of September 13, 2018. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "hems Removed from the Consent Calendar." (See Section 12) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar,"is then voted upon by roll call under one motion. a. Claims for the month of September 2018. b. Clerk/Treasurer Financial Statements for the month of August 2018. C. Approval of Payroll Register for PPE 9/9/2018 totaling $216,505.69. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of September 4,2018. 2) Council Workshop minutes of September 11,2018. 3) Tree Board minutes of September 6,2018. 4) Laurel Urban Renewal Agency minutes of August 20,2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three-Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight's agenda. Comments regarding tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Appoint Officer Langve as Police Captain/Assistant Chief. b. Resolution No. R18-66: A resolution of the City Council authorizing the Mayor to issue a formal written request to the Montana Department of Transportation requesting use of Urban Funds for the identified priority project located within the City of Laurel and Yellowstone County. C. Resolution No. R18-67: A resolution of the City Council to repeal resolution R18-63, and requesting the distribution of Bridge and Road Safety and Accountability Program Funds d. Resolution No. RI 8-68: A resolution of the City Council resetting its September 25th Council meeting to September 24th 12. Items Removed From the Consent Agenda. 13. Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. "ile all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. DATES TO REMEMBER: Public Works Committee - Monday 17" @ 6:00 p.m. Council Chambers Laurel Urban Renewal Agency - Monday 171" @11:00 a.m. Council Conference Room Budget/Finance Committee - Tuesday 181" @ 5:30 p.m. Council Conference Room Laurel City Council - Tuesday 18`h @ 6:30 p.m. Council Chambers Emergency Services Committee - Monday 241 @ 5:30 p.m. Council Chambers Council Workshop - Tuesday 25" @ 6:30 p.m. Council Chambers Laurel Airport Authority - Tuesday 25`h @ 7:00 p.m. Laurel Airport The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10,Laurel,MT 59044,or present your request at City Hall, 115 West First Street,Laurel,Montana. MINUTES F THE CITY COUNCIL F LAUREL SEPTEMBER 4,2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m.on September 4,2018. COUNCIL MEMBERS PRESENT: Emelie Eaton Heidi Sparks Richard Herr Iry Wilke Richard Klose Bill Mountsier COUNCIL MEMBERS ABSENT: Scot Stokes Bruce McGee OTHER STAFF PRESENT: Bethany Langve,Clerk/Treasurer Officer Stanley J.Langve DRAFT Police Chief Rick Musson Jean Kerr,City Judge Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Sparks to approve the minutes of the regular meeting of August 21, 2018, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CORRESPONDENCE:None. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS:None. PUBLIC HEARING: • 2018-2019 Preliminary Budget and Tax Resolutions Mayor Nelson stated this is the time and place set for the public hearing on the City of Laurel's 2018-2019 Preliminary Budget and Tax Resolutions. Mayor Nelson opened the public hearing and stated that Staff was present to answer any questions. Bethany Langve, Clerk/Treasurer, was present to answer any constituent questions. There were none. Mayor Nelson opened the floor for public comment and stated that copies of the rules governing the public hearing were posted in the council chambers. Mayor Nelson asked three times if there were any proponents.There were none. Mayor Nelson asked three times if there were any opponents.There were none. Mayor Nelson closed the public hearing. CONSENT ITEMS: • Claims for the month of August 2018 in the amount of$95,537.65. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 8/31/2018 totaling$154,179.60. Council Minutes of September 4,2018 ® Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of August 21,2018,were presented. --Public Works Committee minutes of August 20,2018,were presented. --Laurel Airport Authority minutes of July 24,2018,were presented. --Park Board minutes of August 2,2018,were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION(THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: • Confirmation of Appointments. o Mayor Nelson appointed Hunter Heusner and Steven Baumgartner to the Laurel Police Department. Motion by Council Member Herr to approve Hunter Heusner and Steven Baumgartner to the Laurel Police Department,seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. Chief Musson introduced Hunter Heusner and Steven Baumgartner to the Council. City Judge Jean Kerr performed the swearing-in ceremony for Hunter Heusner and Steven Baumgartner. Chief Musson and Officer Stan Langve read the Criminal Justice Code of Ethics with Mr. Heusner and Mr.Baumgartner. Chief Musson presented Mr. Heusner with Badge No. 116 and Mr. Baumgartner with Badge No. 105. Chief Musson presented the LPD color brass. o Mayor Nelson appointed Justin Romero,Matt Whilloughby,Darin Warver,and Levi Jones to the Laurel Volunteer Fire Department. Motion by Council Member Klose to approve Justin Romero, Matt Whilloughby, Darin Warver, and Levi Jones to the Laurel Volunteer Fire Department, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. o Mayor Nelson appointed Mandi Crable,Keoni Momohara,and Philip Hackman to the Laurel Volunteer Ambulance Service. Motion by Council Member Wilke to approve Mandi Crable, Keoni Momohara, and Philip Hackman to the Laurel Volunteer Ambulance Service,seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. O Mayor Nelson appointed Devin Johnson to the Laurel Volunteer Ambulance Service as an Ambulance Driver. 2 Council Minutes of September 4,2018 Motion by Council Member Mountsier to approve Devin Johnson to the Laurel Volunteer Ambulance Service as an Ambulance Driver, seconded by Council Member Herr. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-46: A resolution approving and adopting the Final Budget for the City of Laurel for the fiscal year 2018-2019. Motion by Council Member Sparks to approve Resolution No.R18-46,seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-47: A resolution levying taxes for general and specific purposes for the City of Laurel,Montana,for the fiscal year beginning July 1,2018. Motion by Council Member Herr to approve Resolution No. R18-47, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-48: A resolution levying and assessing all of the property embraced within Special Improvement Lighting District No.2 of the City of Laurel,Montana,for the entire cost of maintenance and electrical current for the fiscal year 2018-2019. Motion by Council Member Wilke to approve Resolution No.R18-48,seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-49: A resolution levying and assessing all of the property embraced within Special Improvement Lighting District No.3 of the City of Laurel,Montana,for the entire cost of maintenance and electrical current for the fiscal year 2018-2019. Motion by Council Member Mountsier to approve Resolution No. R18-49, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-50: A resolution levying and assessing all of the property embraced within Street Sweeping District No. 1 of the City of Laurel,Montana,for the purpose of the sweeping of streets in the downtown or Business District for the fiscal year 2018- 2019. Motion by Council Member Klose to approve Resolution No. R18-50, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-51: A resolution levying and assessing the cost of street maintenance and/or improvements for Street Maintenance District No. 1 that constitutes all streets and alleys embraced within the City of Laurel,Montana,for fiscal year 2018-2019. Motion by Council Member Eaton to approve Resolution No. R18-51, seconded by Council Member Klose. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-52: A resolution levying and assessing the cost of street improvements for Special Improvement District No. 113 within the City of Laurel, Montana,for fiscal year 2018-2019. Motion by Council Member Sparks to approve Resolution No.R18-52,seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-53: A resolution levying and assessing the cost of park improvements for Special Improvement District No. 114 within the City of Laurel, Montana,for fiscal year 2018-2019. 3 Council Minutes of September 4,2018 Motion by Council Member Herr to approve Resolution No. R18-53, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-54: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 115 within the City of Laurel, Montana,for fiscal year 2018-2019. Motion by Council Member Wilke to approve Resolution No. R18-54,seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-55: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 116 within the City of Laurel, Montana,for fiscal year 2018-2019. Motion by Council Member Mountsier to approve Resolution No. R18-55, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-56: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 117 within the City of Laurel, Montana,for fiscal year 2018-2019. Motion by Council Member Klose to approve Resolution No. R18-56,seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-57: A resolution levying and assessing the cost of sidewalk improvements for Special Improvement District No. 118 within the City of Laurel, Montana,for fiscal year 2018-2019. Motion by Council Member Eaton to approve Resolution No. R18-57, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-58: A resolution levying and assessing the annual cost of sidewalk improvements for residential properties pursuant to the City's Residential Sidewalk Replacement Program within the City of Laurel,Montana,for fiscal year 2018-2019. Motion by Council Member Sparks to approve Resolution No.R18-58,seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-59: A resolution levying and assessing a special tax against certain property in the City of Laurel for delinquent water charges. Motion by Council Member Herr to approve Resolution No. R18-59, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-60: A resolution levying and assessing a special tax against certain property in the City of Laurel for delinquent sewer charges. Motion by Council Member Wilke to approve Resolution No.R18-60,seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No.R18-61: A resolution levying and assessing a special tax against certain property designated as garbage districts in the City of Laurel, Montana, for the removal of garbage and refuse. Motion by Council Member Mountsier to approve Resolution No. R18-61, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. 4 Council Minutes of September 4,2018 • Resolution No.R18-62: Resolution awarding CMG Construction,LLC the contract for the City of Laurel's 2018 Pavement Maintenance Project and to authorize the Mayor to sign the contract on the City's behalf. Motion by Council Member Klose to approve Resolution No. R18-62, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-63: A resolution of the City Council requesting a reservation of Bridge and Road Safety and Accountability Program funds as required by Montana law. Motion by Council Member Eaton to approve Resolution No. R18-63,seconded by Council -- Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-64: A resolution of the City Council authorizing the release of funds from the Tax Increment Financing District Fund for Facade Improvements for the properties located at 208 1st Avenue and 301 West Main Street,Laurel Montana. Motion by Council Member Sparks to approve Resolution No.R18-64,seconded by Council Member Herr. There was no public comment or council discussion. A vote was.taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-65: A resolution of the City Council authorizing the release of funds from the Tax Increment Financing District Fund from the Technical Assistance Grant Program to improve properties located within the City of Laurel's Tax Increment Improvement District. Motion by Council Member Herr to approve Resolution No. R18-65, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS(ONE-MINUTE LIMIT): None. COUNCIL DISCUSSION: At the last Meet with a Council Person event, a constituent asked if anything could be done regarding the drainage issues near High Plains Brewery. It was requested this item be placed on the next Workshop agenda. At the same event,a School Board member was present.It was requested if this board member could come and explain how the taxes for our school's work. Mayor Nelson stated both items would be placed on the next Workshop agenda. Cemetery Commission's September meeting has been canceled. Emergency Services may be moving their start time to 6:00 p.m. There was confusion on the Committee exactly how this would be accomplished.It was clarified that the Committee would need to vote to approve the new start time and notify the Administrative Assistant. There were eight people at the last Meet with a Council Person event.It was a success. MAYOR UPDATES:None. UNSCHEDULED MATTERS: None. ADJOURNMENT: 5 Council Minutes of September 4,2018 Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member Mountsier. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. There being no further business to come before the council at this time,the meeting was adjourned at 7:28 p.m. Brittney Moorman,,Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel,Montana,this 18Ih day of September 2018. Thomas C.Nelson,Mayor Attest: Bethany Langve,Clerk/Treasurer 6 Laurel Chamber of Commerce. Board Meeting Minutes The Meeting was held on August 9, 2018 at RedNeck Pizza. In attendance were: Executive Board Members: President- Carrie Smith, Vice President- Chase Anderson, Treasurer- Sandy Reese and executive secretary- Marcia Hafner and Chamber Assistant Camilla Nelson. Directors: Beth Hoferer, Patsy Woody, Billie Lehman, Bruce Larson, Renee Studiner, and Brent Reiner, Members: Holly Anderson and Evan Bruce Carrie called the meeting to order. The minutes were approved: Billie motioned, Beth 2r1d, minutes were approved Bills to be presented for payment: done to date Cotter's (Ports Potties) $2220.00 Old BUSINESS 0 July 4th- Final profit& loss, made a little more than last year NEW BUSINESS • Job Fair- We will hold a Job Fair Sept 12th from 3-7pm @ Jaycee's Hall, all businesses and organizations are welcome. Please pass on the info and let us know if you want a table • Halloween Carnival- Looking for members to be on the Halloween Carnival Committee, Carrie and Chase both offered to be on the committee. We will meet the end of August and again in October. Ribbon cuttings- None OPEN FORUM • Coffee with Councillperson- August 30t'l from 5:30-6:30pm with Heidi Sparks @ High Plains Brewery • LURA- Marcia reported on the grants • SAM's Run- Brent let us know the silent auction items are at Altana the rest of the week and next, make sure to stop in and place your bids Business after Hours — • August- • September--Thomae • October- Laurel Outlook • November Meeting Adjourned Next meeting - September 13, 2018 KC's Palace Agenda Laurel Chamber of Commerce September 13, 2018 KC's Palace Moment of Silence Presentation of minutes: Guest Speaker - Financial Report - Yellowstone Checking - $ 73,914.62 Altana CD $ 8,317.88 Altana Saving $ 748.43 Christmas Repair Fund $ 655.96 TOTAL $ 83,636.89 Bills to be presented for payment: - done to date OLD BUSINESS • 3ob Fair- Cami will report on • Halloween Carnival-Committee met August 23rd- still needing 1 or 2 more people, Meeting again Oct. 17th @ 12pm • Need to set amount for prizes for costume party • Do we want to have a chili dinner during carnival? • Decorating -Need volunteers. Budget NEW BUSINESS - • Retirement Party-Tonight 5-7pm @ Log Cabin • New Board Members - We are looking for nominations. Call if you have any suggestions. • Hours-9-1 or 9-3? • Window Decorating Contest- Prize? • Evaluation- Done Aug 23rd, Executive Board suggested raise • Christmas Decorations- Do we want to fix the old standing light decorations to put out front of the Chamber? Ribbon Cuttings ;• T&C Farms-September 28 th @ 12pm op N FORUM - Business After Hours - If you would like to host an event, please contact the Chamber. September - October - Laurel Outlook November - December- Holiday Open House Next Meeting - October 11, 2018 Guadalajara MINUTES CITY OF LAUREL Budget/Finance Committee 09/04/2018 17:30 PM City Council Conference Room A Budget/Finance Committee was held in the City Council Conference Room and called to order by Emelie Eaton at 05:30 PM on 09/04/2018. COMMITTEE MEMBERS PRESENT: ❑ Emelie Eaton, Chairman ❑ Richard Klose ❑ Bruce McGee, Vice-Chairman ❑ Scot Stokes ❑ Bethany Langve, Secretary ❑ Mayor Nelson ❑ Heidi Sparks ❑ Matthew Lurker OTHERS PRESENT: 1. Public Input Citizens may address the committee regarding any item of city business noon the agenda. The duration for an individual speaking under Public Comment is limited to three minutes. While all comments are welcome, the committee will not take action on any item not on the agenda. a. 2. General Items a. Review and approve the minutes of the August 21, 2018 meeting. Heidi Sparks made a motion to approve the minutes of the August 21, 2018 meeting, seconded by Richard Klose, all in favor, motion passed. b. Review and approve the July financial statements. Emelie Eaton gave a brief overview of the financial statements as this was the first time Heidi Sparks had received them. Heidi Sparks made a motion to approve the July financial statements, seconded by Richard Klose, all in favor, motion passed. c. Review claims entered through 08/31/2018 and recommend approval to Council. Heidi Sparks had previously gone through the claims and check registers to review them for accuracy. Heidi Sparks made a motion to recommend approval of the 08/31/2018 claims to Council, seconded by Richard Klose, all in favor, motion passed. d. Review Comp/Overtime hours for PPE 08/26/2018. There were no questions regarding the 08/26/2018 Comp/Overtime hours. e. Review and approve payroll register for PPE 08/26/2018, totalling $154,179.60. Richard Klose made a motion to approve the 08/26/2018 payroll register, totalling $154,179.60, seconded by Heidi Sparks, all in favor, motion passed. 3. New Business a. 4. Old Business a. Update by the CAO on the City Court accounts receivable :the CAO has not met with Judge Kerr prior to this meeting. b. The Clerk/Treasurer was finally able to speak with someone at the State level regarding Victim Witness Funds. Amanda Eastlick is the restitution office at the State level. Amanda is going to get the City information regarding the County and or City of Billings victim witness program so that the City of Laurel can contact the County and/or City of Billings to possibly particiate with one of those agencies. The City of Laurel would like to keep the funds and put them to use locally versus return them to the State. Once the Clerk/Treasurer gets the information she will pass it along to the Mayor. Emelie Eaton gave a brief history of the Victim Witness Funds. The Committee asked if the funds go back to the State will the funds be used for local victims. 5. Other Items a. The Committee asked a few questions regarding the 2018-2019 Fiscal Budget. The Mayor explained how funds are received for street maintenance and what projects are budgeted this fiscal year. 6. Announcements 2 a. The Budget/Finance Committee adjourned at 06:25 PM. Respectfully submitted, V, '�) r Bethany Langve, Clerk/Treasurer Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. 3 MINUTES COUNCIL WORKSHOP SEPTEMBER 11, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on September 11, 2018. COUNCIL MEMBERS PRESENT: _x-Emelie Eaton _x—Heidi Sparks Bruce McGee Richard Herr Scot Stokes Iry Wilke Richard Klose x Bill Mountsier OTHERS PRESENT:. Officer Stanly J. Langve Officer Baumgartner Matthew R. Lurker, Chief Administrative Officer Public Input There were none. General Items • Appoint Officer Stanley J. Langve as Police Captain/Assistant Chief. Officer Langve spoke regarding his qualification and desire to be Police Captain. His qualifications include 19 years of service as a Police Officer, evidence technician, reserve coordinator, School Resource Officer, Multi-Jurisdictional Task Force, as well as over 700 hours of P.O.S.T. Academy professional education. He stated he is looking forward to this opportunity. Mayor Nelson clarified that Officer Langve had spent the past six months shadowing the former Captain. The previous Captain gave strong praise of Officer Langve during his exit interview. Executive Review • Resolution - A resolution of the City Council authorizing the Mayor to issue a formal written request to the Montana Department of Transportation requesting use of Urban Funds for the identified priority project located within the City of Laurel and Yellowstone County. This resolution is the first step in this process. The resolution will be sent to the County Commissioner and then onto the State so the funds can be identified. Council was excited to see movement on this project. • Resolution— A resolution of the City Council to repeal resolution R18-63, and to request the distribution of Bridge and Road Safety and Accountability Program Funds Council passed Resolution No. R18-63 at last weeks meeting. This resolution is to repeal resolution RI 8-63, which asked for the funds to be reserved and replace with this resolution, which asks for the funds to be dispersed. Upon submitting the passed resolution the Clerk/Treasurer was contacted by Kelly Lynch with Montana Leagues of Cities and Towns asking if the City had the matching funds available. The Clerk/Treasure responded that the City did indeed have the matching funds. It was Council Workshop Minutes of September 11,2018 clarified that the City could only reserve the funds in the event they are not able to come up with the matching funds. The City already had a project in mind in which these funds can be used, East 6`h Street. The Clerk/Treasurer was grateful for the call asking if the City had the matching funds, so the City would not lose out on this funding source. The Clerk/Treasurer also noted that this is the first year the City can apply for these funds. This is a new process, and the instructions were not very clear. She does not expect this issue in the future. m Resolution— A resolution of the City Council resetting its September 25"' Council meeting to September 24`h Due to multiple Council Members and Staff attending the Montana Leagues of Cities and Towns, the Council Workshop will need to be moved from September 25th to September 24'h. ® Council Issues: o Presentation from School Board At the previous "Meet with a Council Person" at High Plains Brewery, a School Board member was in attendance and spoke regarding how schools are funded. In particular, what happens when CHS protests their taxes. The School Board member was unable to attend this evening but had the School Superintendent, Linda Filpula, and Business Manager Laurel Public Schools, Donnie McVee, attend tonight's meeting to discuss this issue. Any entity has the right to protest their taxes. They are still required to pay those taxes and do so under protest. Those funds are placed into a special fund until the matter is resolved. The School District does have the ability to use those funds to meet their operational needs with the caveat they may owe money back to the entity that protested their taxes. In this case, CHS protested their taxes, the resolution in this matter requires the School District to pay back approximately 1 million dollars. The School District will do this with a permissive levy. This is a one-year levy and will cost the taxpayers approximately$33.00 on a$100,000 tax assessed home value. The refinery makes up over 50% of the tax value for the school district. The taxes they pay equals approximately 25% of the revenue the school receives. It was questioned how this issue would be addressed in the future if the permissive levy is only for a year. It was stated that the School District expects the refinery to continue protesting their taxes as their issue is in how the refinery is assessed. This will not be resolved until there are legislative changes. The School District is good for tax year 18 but expects issues to arise in tax year 19. It was further clarified that the State sets the schools budget. The analogy of a pie was given. When the refinery protests their taxes, the pie does not shrink, how the pie is divided does. That cost is shifted from the refinery to other funding sources. It was questioned how often the taxpayers could see the need for a permissive levy. That CHS just resolved a five-year tax protest. Will taxpayers see this once every five years? 2 Council Workshop Minutes of September 11,2018 It was clarified that the School District does not know when the protest will be resolved. The longer the protest goes on, the higher the financial liability becomes. The School District cannot do any recourse for collection until there is a settlement. It was clarified that 83%of the School Districts budget is salaries and benefits which are negotiated. It was further clarified that the School District is growing. With more students means more teachers and the need for more space. The example of the new Middle School was given. The capacity of the school is 600 students, last year they had 700 students enrolled. This year the High School grew by 50 students. The State sets the minimum and maximum budgets; the taxpayers control the remainder. It was further clarified that approximately 20 years ago there was a lawsuit in regards to equitable sharing. Smaller School Districts that were poorer in natural resources received fewer funds from the State, while those communities that were rich in natural resources received more funding from the State. The settlement required each School District to be on equal ground. It was questioned about the various taxes that were claimed to go towards school funding. It was clarified that the School District has a hard time finding reliable funding sources. o 2017 Intake Update There is no update at this time. The intake is operational at this time. o SED Basin Update The ground-breaking ceremony for the SED Basin project will be tomorrow at 6:00 p.m. The Chief Administrative Officer had the opportunity to tour the site this morning. The SED Basin's are empty at this time and construction ready to begin. The CAO was able to see the condition of the SED Basins and their need for replacement. The SED Basin's have been in use since 1932. o Planner Update There is no update at this time. o Drainage Issue(Constituent Complaint) At the last Meet with a Council Person, a constituent made a complaint regarding drainage issues near High Plains Brewery. The road had deuterated due to high truck volume. High Plains Brewery filled in the area with gravel to make it more aesthetically appealing. This, however, caused issues with water drainage. The constituent noted upon his return home this evening that the area was grated out. Mayor Nelson stated that there were crews in the area working on pavement maintenance and had them focus on a temporary fix for the time being. LURA is working on a street project over this next year. These streets have been identified as needing to be replaced. The constituent, Jason Balzer, 13 Washington Avenue, asked if parking would be addressed as people are parking in the alley and on the sidewalk. The Mayor stated he would bring those concerns to the group working on this project. However, parking is a Civil matter, and the Police Department would need to address those issues. 3 Council Workshop Minutes of September 11,2018 The constituent stated he had called on at least two occasions, but that he felt our Police Department had larger issues to focus on other than parking. It was questioned if the land across the street could be a possible solution. It was clarified that the business would need to look into that as an option. Other Items There were none. Review of Draft Council Agenda for September 18, 2018 There were none. Attendance at the September 18, 2018, Council Meeting All in attendance will be present at next weeks meeting. Announcements The airport's runway dedication will take place Saturday, September 15th at 8 a.m. Doc Smith will also be retiring from the Laurel Airport Authority on this day. Public Works Committee will meet on September 17`h at 6:00 p.m. It was questioned if Emergency Services will be canceling their meeting for September as it conflicts with moving the Workshop meeting to the 24th. Mayor Nelson stated he would follow up with the chair. Recognition of Employees Mayor Nelson recognized the following employees. • Mike Furman Jr. 9 years on September 171h Library • Jeremiah Johnson 7 years on September 21' Police • Sam Painter 6 years on September 4`h Attorney • Corey Nicholson 2 years on September 121h WWTP • Chase Rasmussen 1 year on September 6"' Police The council workshop adjourned at 7:43 p.m. Respectfully su tted, Brittney Moorman Administrative Assistant NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 4 Minutes ��*« ^�� 8 � U ~~"�� ^�x �=U���x ���,== ���� Board . .�� 09/6/18 9:30AK8 Public Works Conference Room A Tree Board Meeting was held in the Public Works Conference Room and called to order by LuAnneEnghat9:]Oon9-6-18. COMMITTEE MEMBERS PRESENT: LmAmmeEngh, Chairman Richard Herr Aaron Christensen,%/-Chair Fran Scbvveigevt, City Dale Ahrens Matt Wheeler, City Walter Widdis No Guests I. Public Input a. None 2. General Items a. 2019 Arbor Day—5-7-19 South Pond—11:3O • No theme yet—we'll contact the HSFFA and the new Graff Principal • Scope of the project—9treesareinthep|anbut4treesneedtobe m added to the vvindrovvs, 3on8y street and lonRailroad. Fran says the 9 trees on the plan are located on waterlines and need tobe repositioned. Final decision will beinNov. * Balance of budget from last year- $12OO b. Replacement trees /& Maintenance—remaining balance $1l,5OO 0 Fran just planted 5 new trees in Thompson—sale from ACE— 2Tar1ara Maples, 2 Autumn Blaze Maples, 1 White Birch 0 S stumps in Thompson need tobe ground —Matt to get bids 0 TreesinNuttingneedtobetrinmrned— MatttoQetbids e VeteranParkneedstvvorep|acernenttrees—Aaroncanprovide guarantees if River Ridge plants the trees. Honey Locust 0 Doxvntovxnneedstreestrinnnned—Aaronsuggestedvvedividethe business district in sections and start with the older trees closest to city hall. We'll dV this if there is money left this year. 3. New Business a. Grants—ONRC-$I5,OOO—Dale will follow up with this NVV Energy-$500vve received this last year can vve still qualify? VVa|rnart—deadline isinFeb. b. Elena Subdivision —Balance in Account $lO,OOU— Park Maintenance Fund This money is for trees, equipment (rnovvgr) and possibly playground Grass i6 doing well but the trees around the pond are still weak. 4. Old Business a. KarenCourtney—CodgEnforcer w Dead Tree on Pennsylvania will require afornoa| letter • Karen will report next month on the code changes 5. Other items a. Vandalism in South Pond ° Fran has painted the door to the shed twice, ropes are cut un the new trees, continued dog violations—no one picks up after their pets. • Camera cost—Walter will check with the police. • Lions—don'thavethefundstodmnatetothecanneraatthistinne • Tree Board to donate upto $5OOto cover the cost ofacamera G. Announcements a. Next meeting Oct. 28-9:30—m/e'U continue to use the new space upstairs b. Nov. 15th and Dec. 2Ot» future meetings The Tree Board adjourned at1l:O5AM Respectfully submitted LuAnneEngh Chairman NOTE: This meeting is open to the public. This meeting is for information and discussion of listed agenda items. MINUTES Laurel Urban Renewal Agency (LURA) AUGUST 20TH' 2018, CITY HALL CHAMBERS Meeting was called to order by Judy Go|dsby. Roll call/Attendance: Quorum of voting members present: MardioSpaUnger, Judy Gn|dsbK Don Smacsh, Dean Rankin and Daniel Klein. Non-voting members: Janice Lehman, Steve Solberg and Linda Rickel. City Mayor: Tom Nelson. City Staff: Kurt Markegard and MattLurkec City Council: Rick Herr. B5EDA: Dianne Lehman. Attendee's: Leslie Atkins and Tom Maak. Public Input: a. None. General Items: a. Review and approve the minutes from July 16th, 2018. Dan made the motion and Dean seconded it. Motion carried. New Business: a. Facade Grant Request- SKKTProper1ies - 103 East Main St. Tom Maak gave a detailed report. Don made the motion to approve $1,989.29 and Mardie seconded it. Motion carried. b. Sign/ Facade Grant Kequest- Lowe||'s Barber Shop - 208 1st Ave. Don Smarsh gave a detailed report. Dan made the motion to approve $2,068.00 for the awning and Don seconded. Motion carried. Mandie made the motion to approve $3,983.50 for the facade and Dean seconded. Motion carried. It will gnto the City Council for final approval. c. Technical Assistance GrantRequosL- 217-221 West Main St. Leslie Atkins gave a detailed report. Don made the motion to approve $4,000.00 and Dan seconded. Motion carried. It will go to the City Council for final approval. d. Small Grant Program Development- Volunteers are needed. e. Large Grant denials and resubmits - Vo|unteeoareneeded. t Review Facade and Technical Assistance Grants - Volunteers are needed. ON Business: a. Large Grant Update - City Council Action -Tomorrow night 8/21/18 for approvals. b. Coburn Tax Service - Their LURA approved Grant will be going to the City Council Workshop on8-28-18. Other Items: a. Report on Planner Vacancy - Interviews will be this evening 8-2U-18. Looking to fill the position within the next(4) weeks. b. Staff Reports: Matt gave a presentation un the new Grant spreadsheet. c. Big Sky EDAReport: Nona Announcements: None The next LUR8 meeting will be September 1Oth, 2018. Adjournment: Don made the motion and Dan seconded. RESOLUTION NO. R18-66 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIORTY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation ("MDOT") is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City's Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both the City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County's joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City's portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18'11 day of September 2018. APPROVED by the Mayor this 18 th day of September 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer, Clerk-Treasurer Approved as to Form: Sam S. Painter, Civil City Attorney R 18-66 Approve MDOT Letter regarding Use of Urban Funds RESOLUTION NO. R18-67 A RESOLUTION OF THE CITY COUNCIL TO REPEAL RESOLUTION R18-63, AND REQUESTING THE DISTRIBUTION OF BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS WHEREAS, the Bridge and Road Safety and Accountability Account created by HB 473 requires the Montana Department of Transportation to allocate accrued funds to cities, towns, counties, and consolidated city-county governments for construction,reconstruction,maintenance, and repair of rural roads, city or town streets and alleys, bridges, or roads and streets that the city, town, county, or consolidated city-county government has the responsibility to maintain; and, WHEREAS, a city, town, county, or consolidated city-county government that requests funds under the Bridge and Road Safety and Accountability Account must match each $20 requested with$1 of local government matching funds; and, WHEREAS, the City Council previously attempted to reserve such funds through the adoption of Resolution R18-63 which the City subsequently discovered is not allowed thus requiring repeal of the previous action; and WHEREAS, a city, town, county, or consolidated city-county government requesting distribution of allocated funds may make such a request to the Department of Transportation between March I and November I of the year the funds were allocated; and, WHEREAS, a description of the project to be funded (or the money used to match federal funds) is a city-wide street maintenance project and, WHEREAS, the local match for the allocated funds has been budgeted from fund 2500— Street Maintenance. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City Council, on behalf of the City of Laurel, hereby requests the distribution of its share of the allocated Bridge and Road Safety and Accountability funds to be used for the projects identified above. 2. That Bethany Langve, the Clerk/Treasurer of the City of Laurel is hereby empowered and authorized to execute any documents necessary or required to facilitate the distribution of said funds. 3. That Resolution RI 8-63 is hereby repealed in its entirety. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 181h day of September 2018 R1 8-63-Distribution FY 2018 HB 473 Gas Tax Funds APPROVED by the Mayor this 181h day of September 2018. CITY OF LAUREL Thomas C Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer Approved as to form: Sam Painter, Civil City Attorney R1 8-63-Distribution FY 2018 HB 473 Gas Tax Funds RESOLUTION NO. R18-68 A RESOLUTION OF THE CITY COUNCIL RESETTING ITS SEPTEMBER 25TIl COUNCIL MEETING TO SEPTEMBER 24 TH WHEREAS, workshop meetings of the Laurel City Council are scheduled for the second and last Tuesdays of each month; and WHEREAS, the City Council has the discretion to reset meetings due to conflicts that arise pursuant to LMC 2.10.030; and WHEREAS, the annual meeting of the Montana League of Cities and Towns ("MLCT") Conference begins on September 26 in Butte and resetting the council meeting will enable the city's elected leaders and employees to attend the conference in order to take advantage of the substantial educational opportunity offered by MLCT; and WHEREAS, the City Council has determined it is in the City's best interest to change the date of the workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the workshop meeting of the City Council of the City of Laurel, Montana currently scheduled for Tuesday, September 25"' is hereby reset to Monday, September 24, 2018. Notice of the change shall be posted at City Hall and sent to the Laurel Outlook. Introduced at a meeting of the City Council on September 18, 2018, by Council Member PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18o'day of September 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: Sam Painter Civil City Attorney RI 8-68 Move September 25h Workshop to September 24h