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HomeMy WebLinkAboutCouncil Workshop Packet 09.11.2018NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. A G E N D A CITY OF LAUREL CITY COUNCIL WORKSHOP TUESDAY, SEPTEMBER 11, 2018 6:30 P.M. CITY COUNCIL CHAMBERS 1. Public Input : Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. If a citizen would like to speak or comment regarding an item that is on tonight’s agenda, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. 2. General items • Appoint Officer Stanley J. Langve as Police Captain/Assistant Chief. 3. Executive Review • Resolution - A resolution of the City Council authorizing the Mayor to issue a formal written request to the Montana Department of Transportation requesting use of Urban Funds for the identified priority project located within the City of Laurel and Yellowstone County. • Resolution – A resolution of the City Council to repeal resolution R18-63, and requesting the distribution of Bridge and Road Safety and Accountability Program Funds • Resolution – A resolution of the City Council resetting its September 25th Council meeting to September 24th • Council Issues: o Presentation from School Board o 2017 Intake Update o SED Basin Update o Planner Update o Drainage Issue (Constituent Complaint) 4. Other items 5. Review of draft council agenda for September 18, 2018 6. Attendance at the September 18, 2018 Council meeting 7. Announcements 8. Recognition of Employees • Mike Furman Jr. 9 years on September 17th Library • Jeremiah Johnson 7 years on September 21st Police • Sam Painter 6 years on September 4th Attorney • Corey Nicholson 2 years on September 12th WWTP • Chase Rasmussen 1 year on September 6th Police The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Off ice to make needed arrangements. To make your request known, please call 406 -628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. September 5, 2018 Mayor Tom Nelson City of Laurel Dear Mayor Nelson, On August 27, 2018 I posted a letter to my police officers that the position of Captain was now open with the upcoming retirement of Captain Mark Guy on September 4, 2018. I explained in the letter that I would be accepting a letter of interest for the position of Captain/Assistant Chief. The deadline for turning in their letter of interest was September 4, 2018 at 3pm. Officer Langve was the only officer interested in the position. I recommend that Officer Stan Langve be appointed to the position of Captain/Assistant Chief. Officer Langve has been a police officer for the Laurel Police Department since January 5, 2000. During Officer Langve’s 18 years with the department he has proven to be a true professional law enforcement officer. He has been working to this point in his career. He has worked very hard over the last 6 month to learn from Captain Guy in order to grasp what the duties of the Captain are. Officer Langve has the confidence of the other officers within the department. He has my total confidence to be able to step into the position and show that he has prepared himself for this next step in his career. It is with great pleasure to present to you Stan Langve for the next Captain for the Laurel Police Department. Respectfully, Chief Rick Musson 215 W. 1st Street Laurel, Mt. 59044 ▪ Phone 406-628-8737 ▪ Fax 406-628-4641 Chief of Police Rick Musson R18-__ Approve MDOT Letter regarding Use of Urban Funds RESOLUTION NO. R18-__ A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE MAYOR TO ISSUE A FORMAL WRITTEN REQUEST TO THE MONTANA DEPARTMENT OF TRANSPORTATION REQUESTING USE OF URBAN FUNDS FOR THE IDENTIFIED PRIORTY PROJECT LOCATED WITHIN THE CITY OF LAUREL AND YELLOWSTONE COUNTY. BE IT RESOLVED by the City Council of the City of Laurel, Montana: Section 1: Approval. The attached letter to the Montana Department of Transportation (“MDOT”) is hereby approved and the project described within the MDOT Letter is approved as a high priority project by the City Council. The City Council further authorizes MDOT to utilize the City’s Urban Funds to pay for the project described in the attached letter. Section 2: Joint Request. Since the Project is located within the jurisdiction of both the City of Laurel and Yellowstone County, the City Council authorizes the Mayor to issue the attached letter as part of the City and County’s joint request to MDOT. Section 3: Authorization and Execution. The Mayor of the City of Laurel is hereby authorized to execute and deliver the MDOT Letter that is attached hereto constituting the City’s portion of the joint request that is being made with Yellowstone County. Introduced at a regular meeting of the City Council on ______________, by Council Member ________________. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this ____ day of ___________________, 2018. APPROVED by the Mayor this __st day of _____________, 2018. CITY OF LAUREL _________________________________ Thomas C. Nelson, Mayor ATTEST: _________________________________________ Bethany Langve, Clerk-Treasurer, Clerk-Treasurer ______________________________ Sam S. Painter, Civil City Attorney September 18, 2018 Carol Strizich Statewide & Urban Planning Supervisor Montana Department of Transportation Rail, Transit & Planning Division PO Box 201001 Helena, MT 59620 Re: City of Laurel/Yellowstone County Joint Urban Fund Priority Project Dear Ms. Strizich: Please be advised that West Railroad Street (urban identifier) located both within the jurisdiction of the City of Laurel and Yellowstone County, has been identified as a City of Laurel/Yellowstone County urban priority project. Please accept this letter and attached City Council Resolution as the City’s official notification and request. Be advised Yellowstone County is submitting their portion of the joint request via separate communication. West Railroad Street Project. This project constitutes (insert project description) and the cost estimate for the project is approximately $_________________. Thank you for your attention to this matter. If you need additional information, please feel free to contact me at City Hall. Sincerely, Thomas C. Nelson Mayor R18-____- Distribution FY 2018 HB 473 Gas Tax Funds RESOLUTION NO. R18-__ A RESOLUTION OF THE CITY COUNCIL TO REPEAL RESOLUTION R18-63, AND REQUESTING THE DISTRIBUTION OF BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS WHEREAS, the Bridge and Road Safety and Accountability Account created by HB 473 requires the Montana Department of Transportation to allocate accrued funds to cities, towns, counties, and consolidated city-county governments for construction, reconstruction, maintenance, and repair of rural roads, city or town streets and alleys, bridges, or roads and streets that the city, town, county, or consolidated city-county government has the responsibility to maintain; and, WHEREAS, a city, town, county, or consolidated city-county government that requests funds under the Bridge and Road Safety and Accountability Account must match each $20 requested with $1 of local government matching funds; and, WHEREAS, the City Council previously attempted to reserve such funds through the adoption of Resolution R18-63 which the City subsequently discovered is not allowed thus requiring repeal of the previous action; and WHEREAS, a city, town, county, or consolidated city-county government requesting distribution of allocated funds may make such a request to the Department of Transportation between March 1 and November 1 of the year the funds were allocated; and, WHEREAS, a description of the project to be funded (or the money used to match federal funds) is a city-wide street ma intenance project and, WHEREAS, the local match for the allocated funds has been budgeted from fund 2500 – Street Maintenance. NOW, THEREFORE, BE IT RESOLVED as follows: 1. The City Council, on behalf of the City of Laurel, hereby requests the distribut ion of its share of the allocated Bridge and Road Safety and Accountability funds to be used for the projects identified above. 2. That Bethany Langve, the Clerk/Treasurer of the City of Laurel is hereby empowered and authorized to execute any documents necessary or required to facilitate the distribution of said funds. 3. That Resolution R18-63 is hereby repealed in its entirety. Introduced at a regular meeting of the City Council on September 18, 2018, by Council Member ___________. PASSED and APPROVED by the City Council of the City of Laurel this 18th day of September 2018 R18-____- Distribution FY 2018 HB 473 Gas Tax Funds APPROVED by the Mayor this 18th day of September 2018. CITY OF LAUREL ___________________________________ Thomas C Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer Approved as to form: _______________________________ Sam Painter, Civil City Attorney R18-__ Move September 25th Workshop to September 24th RESOLUTION NO. R18-00 A RESOLUTION OF THE CITY COUNCIL RESETTING ITS SEPTEMBER 25TH COUNCIL MEETING TO SEPTEMBER 24TH WHEREAS, workshop meetings of the Laurel City Council are scheduled for the second and last Tuesdays of each month; and WHEREAS, the City Council has the discretion to reset meetings due to conflicts that arise pursuant to LMC 2.10.030; and WHEREAS, the annual meeting of the Montana League of Cities and Towns (“MLCT”) Conference begins on September 26 in Butte and resetting the council meeting will enable the city’s elected leaders and employees to attend the conference in order to take advantage of the substantial educational opportunity offered by MLCT; and WHEREAS, the City Council has determined it is in the City’s best intere st to change the date of the workshop. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, the workshop meeting of the City Council of the City of Laurel, Montana currently scheduled for Tuesday, September 25th is hereby reset to Monday, September 24, 2018. Notice of the change shall be posted at City Hall and sent to the Laurel Outlook. Introduced at a meeting of the City Council on September 18, 2018, by Council Member _____________. PASSED and ADOPTED by the City Council of the City of Laurel, Montana, this 18th day of September 2018. CITY OF LAUREL ______________________________ Thomas C. Nelson, Mayor ATTEST: _______________________________ Bethany Langve, Clerk-Treasurer APPROVED AS TO FORM: _______________________________ Sam Painter Civil City Attorney NEXT RES. NO. R18-66 NEXT ORD. NO. O18-02 CITY OF LAUREL C I T Y C O U N C I L A G E N D A TUESDAY – SEPTEMBER 18, 2018 – 6:30 P.M. WELCOME . . . By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight’s agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk-Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of September 4, 2018. 4. Correspondence. 5. Council disclosure of ex parte communications. 6. Public Hearing. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar." (See Section 12.) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar," is then voted upon by roll call under one motion. a. Claims for the month of August 2018. b. Approval of Payroll Register for PPE _______ totaling $__________. c. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of September 4, 2018. 2) Council Workshop minutes of August 28, 2018. 3) Council Workshop minutes of August 14, 2018. 4) Council Workshop minutes of September 11, 2018. 5) City-County Planning Board minutes of July 19, 2018. 6) Cemetery Commission minutes of July 10, 2018. 7) Cemetery Commission minutes of August 14, 2018. 8) Library Board minutes of August 14, 2018. 9) Laurel Urban Renewal Agency minutes of August 20, 2018. 10) Emergency Services Committee minutes of August 27, 2018. 11) Laurel Airport Authority minutes of August 28, 2018. 12) City-County Planning Board minutes of September 6, 2018. 13) Park Board minutes of September 6, 2018. 14) Library Board minutes of September 11, 2018. 15) Public Works Committee minutes of September 17, 2018. 16) Laurel Urban Renewal Agency minutes of September 10, 2018. 17) Budget/Finance Committee minutes of September 18, 2018. 18) Tree Board minutes of September 6, 2018. 19) Emergency Services Committee minutes of September 24, 2018. 20) Council Workshop minutes of September 25, 2018. 21) Laurel Airport Authority minutes of September 25, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three-Minute Limit). Citizens may address the Council regarding any item of City business that is not on tonight’s agenda. Comments regarding tonight’s agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Appoint Officer Langve as Police Captain/Assistant Chief. b. Resolution No. R18-__: A resolution of the City Council authorizing the Mayor to issue a formal written request to the Montana Department of Transportation requesting use of Urban Funds for the identified priority project located within the Cit y of Laurel and Yellowstone County. c. Resolution No. R18-__: A resolut ion of the City Council to repeal resolution R18-63, and requesting the distribution of Bridge and Road Safety and Accountability Program Funds d. Resolution – A resolution of the City Council resetting its September 25th Council meeting to September 24th 12. Items Removed From the Consent Agenda. 13. Community Announcements (One-Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. DATES TO REMEMBER: Council Workshop - Tuesday 11th @ 6:30 p.m. Council Chambers Library Board - Tuesday 11th @ 6:00 p.m. Laurel Library Cemetery Commission (Cancelled) - Tuesday 11th @ 5:00 p.m. Council Chambers Public Works Committee - Monday 17th @ 6:00 p.m. Council Chambers Laurel Urban Renewal Agency - Monday 17th @11:00 a.m. Council Conference Room Budget/Finance Committee - Tuesday 18th @ 5:30 p.m. Council Conference Room Laurel City Council - Tuesday 18th @ 6:30 p.m. Council Chambers Emergency Services Committee - Monday 24th @ 5:30 p.m. Council Chambers Council Workshop - Tuesday 25th @ 6:30 p.m. Council Chambers Laurel Airport Authority - Tuesday 25th @ 7:00 p.m. Laurel Airport The City makes reasonable accommodations for any known disability that may interfere with a person’s ability to participate in this meeting. Persons needing accommodation must notify the City Clerk’s Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana.