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Home My WebLink AboutResolution No. R18-41 - Fail - 0-6RESOLUTION NO. R18-41 RESOLUTION SELECTING WHARTON ASPHALT, LLC FOR THE CITY OF LAUREL'S 2018 PAVEMENT MAINTENANCE PROJECT AND TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT FOR COMPLETION OF THE PROJECT. WHEREAS, the City of Laurel planned and publicly advertised the project known as the 2018 Pavement Maintenance Project, and the City received a number of responsive bids from qualified contractors; and WHEREAS, the City's Engineers, KLJ, and City Staff considered the bids received and recommends the City Council award the project and contract that is in the City's best interest; and WHEREAS, Wharton Asphalt, LLC submitted a bid that both KLJ and the City Staff have determined is in the best interest of the City; and WHEREAS, Wharton Asphalt, LLC submitted the base bid Schedule 1 in the amount of $129,301.25; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Laurel, Montana, finds that the City has followed its procurement policies and state law requiring competitive bidding; and BE IT FUTHER RESOLVED the City Council hereby awards the project, Schedule 1, to Wharton Asphalt for the bid price of $129,301.25. The Mayor, CAO and City Clerk are authorized to sign agreements or contracts on the City's behalf. Introduced at a regular meeting of the City Council on August 7, 2018, by Council Member Sparks. PASSED and APPROVED by the City Council of the City of Laurel this 7"' day of August 2018 APPROVED by the Mayor this 7"' day of August, 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-41 Award 2018 Pavement Maintenance Project 2611 Gabel Road Billings, MT 59102-7329 406 245 5-99 WENG.COM August 3, 2018 Kurt Markegard City of Laurel 115 W. 1st Street Laurel, MT59144 Re: 2018 Pavement Maintenance Project — Recommendation of Award Dear Kurt: A Bid for the 2018 Pavement Maintenance project was received August 2,2018. One (1) bid was opened and read aloud. There were two bid schedules, however only Base Bid Schedule 1 was bid for $129,301.25. The bid was checked for mathematical accuracy and no discrepancies were found. The bidder is Wharton Asphalt, LLC, and we recommend the contract be awarded for the Base Bid Schedule 1 of $129,301.25. Enclosed is the Notice of Award form for the City's approval. Please sign and return three (3) original forms; upon receipt, we will work with Wharton Asphalt, LLC to route final Contract Documents for the City's approval. We have also attached a copy of the Certified Tabulation of Bids received for your records. If you have any questions or concerns, please contact me at (406) 245-5499. Sincerely, KU Carl Jackson, PE Project Manager Enclosure(s): Notice of Award (3 copies) Tabulation of Bids Project #: 1804-00123 cc: KU File ENGINEERING. REIMAGI NED Date: 8/3/18 Project: 2018 Pavement Maintenance Owner: City of Laurel Owner's Contract No.: Contract: Base Bid Schedule 1 Engineer's Project No.: 1804-00123 Bidder: Wharton Asphalt, LLC Bidder's Address: 3962 Pa Hollow Trail Billings, MT 59106 You are notified that your Bid dated August 2, 2018 for the above Contract has been considered. You are the Successful Bidder and are awarded a Contract for 2018 Pavement Maintenance. The Contract Price of your Contract is One Hundred Twenty -Nine Thousand Three Hundred One Dollars and Twenty -Five Cents ($129,301.25). 3 copies of the proposed Contract Documents (except Drawings) accompany this Notice of Award. tbd sets of Drawings will be delivered separately for otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen [15] days of the date you receive this Notice of Award. 1. Deliver to the Owner three 3 fully executed counterparts of the Contract Documents. 2. Deliver with the executed Contract Documents the Contract Security [Bonds] as specified in the Instructions to Bidders (Article 20) and General Conditions (Paragraph 5.01). 3. Other conditions precedent: (none) Failure to comply with these conditions within the time specified will entitle Owner to consider you in default, annul this Notice of Award, and declare your Bid security forfeited. Within ten days after you comply with the above conditions, Owner will return to you one fully executed counterpart of the Contract Documents. By: Copy to Engineer City of Laurel Owner Authorized Signature Title 2018 Pavement Maintenance Notice of Award Form 00510 KU Project 1804-00123 Page 1 of 1 This - esents , e. to lati n bf bids opened and read on August 2, 2018.• t " oNT N Catl_ackson,PE ✓ C2 vti •,W ') Project Engineer �; C, Date: August 2, 2018lo1 1 1 A ; No. 1763 PE�.4urr SS!ONAL E ef°• TABULATION OF BIDS 2018 PAVEMENT MAINTENANCE KU?11804-00123 � �� Q CITY OF LAUREL, MONTANA AUGUST 2, 2018 Engineers Opinion of Cost Wharton Asphalt, LLC Item Description Qty Unit Unit Price Total Price Unit Price Total Price 101 BASE BID SCHEDULE 1 Mohilimtinn 1 LS $ 13,000.00 $ 13,000.00 $ 6,500.07 $ 6,500.00 102. Taxes. Bonds & Insurance I LS $ 3,900.00 3.9nosin S 3,150.00 ; 3,150.00 iU3 Construction Traffic Control 1 LS $ 10,000.00 $ i0,000.00 $ 8,335.00 $ 7.50 $ 8,335.00 5 9,517.50 104 Crack Route & Seal 1,269 LF $ 2.00 $ 2,538.00 105 CIIFRS-2P Asphalt Seal &Chip Coat -3/8"Gradation 25,720 SY $ 3.00 $ 77,160.00 $ 3.00 S 77,160.00 106 1herntoplastic Pavement Marking - Symbols 195 SF $ 55.00 $ 10,72S.00 $ 17.2S ; $ 3,363.75 107 Thermoplastic P.Wement Marking- White (24 -inch( 740 IF $ 40.00 $ 29,600.00 $ 28.75 $ 2.1,7.75.00 SCHEDULE 1 SUBTOTAL: $ 146,923.00 $ 129,301.25 _ 201 BASE BID SCHEDULE 2 Mobilization 1. LS 30,000.00 $ 30,000.01) $ t $ - Taxes, nords, & Insurance 1 LS $ 9,000.00 $ 9,000.00 $ 203 Temporary Erosion Control 1 l.5 $ 12,00].00 $ 12,000.00 $ 204 Construction Traffic Control 1 LS $ 25,000.ou $ 25,0W.OU ;t ElistingWater Valve toAdjust 1 EA S 800.00 $ 800.00 $ ?i)c Existing Sewer Manhole to Adjust 1 EA $ 1,500.00 $ 1,500.00 $ - 20'2 Remove Existing Culvert 24 LF $ 35.00 $ 840.00 $ 208 8" HDPE PE4710 DR it Fusible Culvert 54 LF $ 100.00 $ 5,407.00 $ 209 Excavation Above Subgrade 1,857 CY $ 7.0.00 5 37,140.00 $ 210 Geotexti.erFabric: 2,728 SY $ 3.50 $ 7,798.00 $ 211 Scugrid 1,868 SY $ S.00 $ 9,340.00 212 1 1/2" Minus Crushed Base Course 1,700 CY $ 25.00 $ 42.,500.00 $ 113 SS -1 or 55-1h Asphalt Tack Coat 175 GAL $ 3.50 $ 612.50 $ 114 Asphalt Concrete Surface Course Gradr• Type B 396 TON S 70.00 5 77,770.00 $ 21S PG 64-22 Asphalt Cement 24 TON $ 550.00 $ 13,200.00 $ 216 6" Asphalt Concrete Pavement Patch - Type B - Surface Course 2,500 SY $ 35.00 $ 87,500.00 $ 217 Butt loin,, Sealing 615 LF $ 11.00 $ 6,765.00 $ 2.18 Epoxy Pavement Markings - White (8 -Inch) 192 LF $ 12.00 $ 2,304.00 $ 219 Epoxy Pavement Markings - White Symbols 96 SF $ 20.00 $ 1,920.0f) $ 220 Remove Existing Street Sign & Post 2 EA $ 100.0 $ 200.00 $ 221 New Sit eel Sign & Pust Assembly 9 EA $ 525.00 $ 4,725.00 $ SCHEDULE 2 SUBTOTAL: $ 326,264.50 $ - Total of Base Bid $ 473,187.50 $ 129,301.25 This - esents , e. to lati n bf bids opened and read on August 2, 2018.• t " oNT N Catl_ackson,PE ✓ C2 vti •,W ') Project Engineer �; C, Date: August 2, 2018lo1 1 1 A ; No. 1763 PE�.4urr SS!ONAL E ef°•