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City Council Packet 08.21.2018
NEXT RES. NO. R18-44 NEXT ORD. NO.O 18-01 CITY COUNCIL AGENDA TUESDAY — AUGUST 21, 2018 — 6:30 P.M. WELCOME ... By your presence in the City Council Chambers, you are participating in the process of representative government. To encourage that participation, the City Council has specified times for citizen comments on its agenda -- once following the Consent Agenda, at which time citizens may address the Council concerning any brief community announcement not to exceed one minute in duration for any speaker; and again following Items Removed from the Consent Agenda, at which time citizens may address the Council on any matter of City business that is not on tonight's agenda. Each speaker will be limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. Citizens may also comment on any item removed from the consent agenda prior to council action, with each speaker limited to three minutes, unless the time limit is extended by the Mayor with the consent of the Council. If a citizen would like to comment on an agenda item, we ask that you wait until the agenda item is presented to the Council by the Mayor and the public is asked to comment by the Mayor. Once again, each speaker is limited to three minutes. Any person who has any question concerning any agenda item may call the City Clerk -Treasurer's office to make an inquiry concerning the nature of the item described on the agenda. Your City government welcomes your interest and hopes you will attend the Laurel City Council meetings often. 1. Pledge of Allegiance. 2. Roll Call of the Council. 3. Approval of Minutes of August 7, 2018. 4. Correspondence. ® Laurel Chamber of Commerce minutes of July 12, 2018; Laurel Chamber of Commerce Agenda of August 9, 2018. 5. Council disclosure of ex parte communications. 6. Public Hearing. 8 Ordinance No. 018-01: An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. 7. Consent Items. NOTICE TO THE PUBLIC The Consent Calendar adopting the printed Recommended Council Action will be enacted with one vote. The Mayor will first ask the Council members if any Council member wishes to remove any item from the Consent Calendar for discussion and consideration. The matters removed from the Consent Calendar will be considered individually at the end of this Agenda under "Items Removed from the Consent Calendar. " (See Section 12) The entire Consent Calendar, with the exception of items removed to be discussed under "Items Removed from the Consent Calendar, " is then voted upon by roll call under one motion. a. Claims for the month of August 2018. b. Clerk/Treasurer Financial Statements for the month of July 2018. C. Approval of Payroll Register for PPE 8/12/2018 totaling $175,847.47. d. Receiving the Committee/Board Minutes into the Record. 1) Budget/Finance Committee minutes of August 7, 2018. 2) Council Workshop minutes of July 31, 2018. 3) Laurel Urban Renewal Agency minutes of July 18, 2018. 4) Laurel Urban Renewal Agency minutes of July 31, 2018. 5) Laurel Urban Renewal Agency minutes of August 2, 2018. 6) Library Board minutes of June 12, 2018. 7) Library Board minutes of July 10, 2018. 8) Emergency Services Committee minutes of July 23, 2018. 9) City -County Planning Board minutes of May 3, 2018. 8. Ceremonial Calendar. 9. Reports of Boards and Commissions. 10. Audience Participation (Three -Minute Limit). Citizens may address the Council regrading any item of City business that is not on tonight's agenda. Comments regrading tonight's agenda items will be accepted under Scheduled Matters. The duration for an individual speaking under Audience Participation is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. 11. Scheduled Matters. a. Confirmation of Appointments. i. Temporary Appointment of Council Member Sparks to the Budget/Finance Committee from August 215'to October 31', 2018 b. Ordinance No. 018-01: An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. C. Resolution No. R18-44: A resolution of the City Council authorizing the award of grants from the Tax Increment Financing District funds pursuant to the LURA Large Grant request program for eligible applicants and improvements. d. Resolution No. R18-45: A resolution of the City Council authorizing the release of funds from the Tax Increment Financing District fund from the City's TIFD grant programs to improve the Montana State Fireman's Memorial which is located entirely within the Tax Increment Improvement District. e. Motion to allow Council Member Stokes to be absent from the City of Laurel for more than ten days (LMC 2.12.060) 12. Items Removed From the Consent Agenda. 13. Community Announcements (One -Minute Limit) This portion of the meeting is to provide an opportunity for citizens to address the Council regarding community announcements. The duration for an individual speaking under Community Announcements is limited to one minute. While all comments are welcome, the Council will not take action on any item not on the agenda. 14. Council Discussion. Council members may give the City Council a brief report regarding committees or groups in which they are involved. 15. Mayor Updates 16. Unscheduled Matters. 17. Adjournment. DATES TO REMEMBER: Public Works Committee - Monday, August 20" @ 6:00 p.m. Council Chambers Laurel Urban Renewal Agency - Monday, August 201h @11:00 a.m. Laurel Library Budget/Finance Committee - Tuesday, August 2151 @ 5:30 p.m. Council Conference Room Emergency Services Committee - Monday, August 27" @ 5:30 p.m. Council Chambers Council Workshop - Tuesday, August 28'h @ 6:30 p.m. Council Chambers Laurel Airport Authority - Tuesday, August 28`h @ 7:00 p.m. Laurel Airport The City makes reasonable accommodations for any known disability that may interfere with a person's ability to participate in this meeting. Persons needing accommodation must notify the City Clerk's Office to make needed arrangements. To make your request known, please call 406-628-7431, Ext. 2, or write to Bethany Langve, PO Box 10, Laurel, MT 59044, or present your request at City Hall, 115 West First Street, Laurel, Montana. August 7, 2018 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:33 p.m. on August 7, 2018. COUNCIL MEMBERS PRESENT: j_. COUNCIL MEMBERS ABSENT: OTHER STAFF PRESENT: Emelie Eaton Heidi Sparks .' Richard Herr • 0 W Scot Stokes Iry Wilke Richard Klose DRAFT Bill Mountsier Bruce McGee Kurt Markegard, Public Works Director Forrest Sanderson, Interim Planner Matthew Lurker, Chief Administrative Officer Mayor Nelson led the Pledge of Allegiance to the American flag. Mayor Nelson asked the council to observe a moment of silence. MINUTES: Motion by Council Member Sparks to approve the minutes of the regular meeting of July 17, 2018, as presented, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CORRESPONDENCE: None. COUNCIL DISCLOSURE OF EX PARTE COMMUNICATIONS: None PUBLIC HEARING. • Ordinance No. 018-01: An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. Mayor Nelson stated this is the time and place set for the public hearing on the City of Laurel's Ordinance No. 018-01, an ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. Mayor Nelson opened the public hearing and asked Staff to present the item prior to hearing the public comments. Forrest Sanderson, the Interim Planner, presented the Floodplain Regulations The City of Laurel is under order from the State of Montana, through the Department of Natural Resources, to update its Floodplain Regulations. At the work session, the Interim Planner had given out a list of higher standards the Council could consider adopting. The City is approximately two years behind on its compliance. The Interim Planner contacted the State to inform them the City is working to correct this deficiency and bring the City into compliance with the program. At last week's work session Council was given the draft minimum standards and a copy of the higher standards they could choose to include. However, upon further thought for the immediate I future, the Council should adopt the minimum standard and come into compliance. The Council can request the Planning Board evaluate the higher standards and come forward with a recommendation. The Interim Planner brought everyone's attention to panels 14.20 and 14.40. These are the maps of areas that would be affected by the Floodplain Regulations. This is not a significant portion of the City. However, it is the most valuable property in the City. Mayor Nelson opened the floor for public comment and stated that copies of the rules governing the public hearing were posted in the council chambers. Council Minutes of August 7, 2018 Mayor Nelson asked three times if there were any proponents. There were none. Mayor Nelson asked three times if there were any opponents. There were none. Mayor Nelson closed the public hearing. CONSENT ITEMS: • Claims for the month of July 2018 in the amount of $413,306.30. A complete listing of the claims and their amounts is on file in the Clerk/Treasurer's Office. • Approval of Payroll Register for PPE 7/15/2018 totaling $186,144.28. s • Approval of Payroll Register for PPE 7/29/2018 totaling $186,580.60. • Receiving the Committee/Board/Commission Reports into the Record. --Budget/Finance Committee minutes of July 17, 2018, were presented. --Laurel Airport Authority minutes of June 26, 2018, were presented. --Public Works Committee minutes of July 23, 2018, were presented. The mayor asked if there was any separation of consent items. There was none. Motion by Council Member Eaton to approve the consent items as presented, seconded by Council Member Stokes. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. CEREMONIAL CALENDAR: None. REPORTS OF BOARDS AND COMMISSIONS: None. AUDIENCE PARTICIPATION (THREE-MINUTE LIMIT): None. SCHEDULED MATTERS: L._ • Confirmation of Appointments. o Appoint Will Metz to Laurel Airport Authority for a five-year term ending June 30, 2023. Motion by Council Member Herr to approve Will Metz to Laurel Airport Authority for a five-year term ending June 30, 2018, seconded by Council Member Eaton. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. o Appoint Evan Bruce to the City/County Planning Board for a two-year term ending June 30, 2020. Motion by Council Member Stokes to approve Evan Bruce to the City/County Planning Board for a two-year term ending June 30, 2020, seconded by Council Member Klose. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. o Appoint Evan Bruce to the Yellowstone Historic Preservation Board to fill the term ending December 31, 2019. t I Motion by Council Member Wilke to approve Evan Bruce to the Yellowstone Historic Preservation Board, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. o Appoint Matthew R. Lurker Sr., Chief Administrative Officer, to fill the term ending December 31, 2018, and subsequent five-year term ending December 31, 2023, on the Big Sky Economic Development Authority. Council Minutes of August 7, 2018 Motion by Council Member Klose to approve Matthew R. Lurker Sr. to fill the term ending December 31, 2018, and subsequent five-year term ending December 31, 2023, on the Big Sky Economic Development Authority, seconded by Council Member Herr. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Ordinance No. 018-01: An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. First reading. Motion by Council Member Eaton to adopt Ordinance No. 018-01, seconded by Council l , Member Klose. There was no public comment. I i It was clarified that the motion is to adopt the minimum regulations. It was questioned, if there are projects getting ready to start, will the change in regulations affect those projects. Examples of the work being done at the Water Treatment Plant and Riverside Park. It was clarified that fully permitted projects would be grandfathered into the current regulations. It was stated that due to the circumstances, this process had been rushed. Council agreed they would like the Planning Board to look at the higher standards and report back at a later time. A roil call vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. RIS -41: Resolution selecting Wharton Asphalt, LLC for the City of Laurel's 2018 Pavement Maintenance Project and to authorize the Mayor to sign a contract for completion of the project. Mayor Nelson requested Carl Jackson with KLJ address Council. Carl gave a brief overview of the events leading to this resolution. When KLJ was hired, the highest priority was to do a street maintenance project. The first project brought forward was E. 6th Street. The surveying for this i project was delayed due to snow. The next project brought forward was a pavement maintenance project. They opened bids for the pavement maintenance project last Thursday. There was only one L.._. bid, KLJ checked the math on this bid and wrote a recommendation letter. Since then KLJ had a chance to talk with the contractor. The contractor could complete crack sealing this year but not chip sealing. The contractor requested to do the chip sealing this spring. The contractor was asked how this would affect the cost of the project. The contractor could not guarantee their prices. At this time KLJ does not recommend awarding the contract and rebidding the project in the spring. Motion by Council Member Sparks to approve Resolution No. R18-41, seconded by Council Member Eaton. There was no public comment. Mayor Nelson stated that he agrees with KLJ's recommendation to not award the contract. The Mayor stated that W. 41h Street and W. Railroad Street are going back out for bid. It was stated the City would continue to fill minor potholes. A vote was taken on the motion. All six council members present voted Nay. The motion failed 0-6. • Resolution No. R18-42: A resolution of the City Council authorizing -the release of funds from the Tax Increment Financing District fund from the Technical Assistance Grant program to improve the property located at 201 East Main Street, Laurel, located within the Tax Increment Improvement District. i Motion by Council Member Stokes to approve Resolution No. R18-42, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Resolution No. R18-43: A resolution approving the agreement between the City of Laurel and the Laurel Airport Authority, said agreement relating to fire protection. Council Minutes of August 7, 2418 Motion by Council Member Herr to approve Resolution No. R18-43, seconded by Council Member Wilke. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. • Motion to approve Council Member Mountsier to be absent from the City of Laurel for more than ten days (LMC 2.12.060) Motion by Council Member Klose to approve Council Member Mountsier to be absent from the City of Laurel for more than ten days (LMC 2.12.060), seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. j • Motion to approve Council Member I(lose to be absent from the City of Laurel for I more than ten days (LMC 2.12.060) Motion by Council Member Wilke to approve Council Member Klose to be absent from the City of Laurel for more than ten days (LMC 2.12.060), seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. ITEMS REMOVED FROM THE CONSENT AGENDA: None. COMMUNITY ANNOUNCEMENTS (ONE -MINUTE LIMIT): None. COUNCIL DISCUSSION: Council requested a full financial report of the Laurel Urban Renewal Agency. The resolution presented to Council this evening was sloppy. It was made clear that Council does not want to see a resolution presented in this manner in the future. Council Member Klose thanked Council for the opportunity to be absent so he can attend the American Legion national conference. An email had been sent from one Council Member to most of Council. The Council Member who did not receive the email spoke regarding not receiving this email and spoke to misinformation in the email. It was questioned why the City didn't consider using Riverside Park for the SED Basin project Mayor Nelson clarified that in the future when discussing Council Members, it is not appropriate to call them out by name. MAYOR UPDATES: The City will be interviewing Planners soon. UNSCHEDULED MATTERS: None. ADJOURNMENT: Motion by Council Member Eaton to adjourn the council meeting, seconded by Council Member Sparks. There was no public comment or council discussion. A vote was taken on the motion. All six council members present voted aye. Motion carried 6-0. There being no further business to come before the council at this time, the meeting was adjourned at 7:27 p.m. 64� hzlzl/z� Brittney Moorman, Administrative Assistant Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 21" day of August 2018. Thomas C. Nelson, Mayor Attest: Bethany Langve, Clerk/Treasurer R= i I[ � I'M P11 i-117-1 Z Board Meeting Minutes The Meeting was held on July 12, 2018 at Chamber Log Cabin. In attendance were: Executive Board Members: President- Carrie Smith and executive secretary- Marcia Hafner and Chamber Assistant Camilla Nelson. Directors: Beth Hoferer, Patsy Woody, Billie Lehman, Lod Hodges, Bruce Larson, and Katie Whitmoyer Members: Michelle DeBoer, Mary Lou Batalden and Megan Cutting. Carrie called the meeting to order. The minutes were approved: Mary Lou, Beth 2nd Bills to be presented for payment: done to date Old BUSINESS • July 4th- Thank you to everyone who helped. Discussed how we all thought it went, everything went smoothly. It was suggested for the Chamber to write a letter to the editor about the 4t'. Having a community meeting on Wednesday the 18"' about the 4"' • Parade- We had a few people break the rules with throwing of candy. A letter was written and passed around for approval from the board. Beth motion, Mary Lou 2nd- approved. New BUSINESS • None • Culligan Water- Has not set a date yet OPEN FORUM • Coffee with Councilperson- Lori asked about if this is still happening, we were unsure as we hadn't heard anything new. We will look into it and let everyone know Business after Hours — • July -_Kona -Ice and the Crossings o August--Thomae Agenda Laurel Chamber of Commerce August 9th, 2018 RedNeck Pizza Moment of Silence Presentation of minutes: Guest Speaker - Financial Report Yellowstone Checking - $ 78,107.37 Altana CD $ 8,235.96 Altana Saving $ 748.31 Christmas Repair Fund $ 655.96 TOTAL $ 87,778.29 Bills to be presented for payment: - done to date Cotter's (Porta potties) $ 2220.00 OLD BUSINESS July 4th - Final profit & loss NEW BUSINESS - Job Fair - Cami will report. Ribbon Cuttings ? OPEN FORUM - LURA - Marcia will report Business After Hours - If you would like to host an event, please contact the Chamber. August - September - Thomae October - November - Next Meeting - September 13, 2018 KC's Palace t MINUTES DRAFT BUDGET/FINANCE COMMITTEE ® - AUGUST 07, 2018 5:30 P.M. CONFERENCE ROOM MEMBERS PRESENT: Emelie Eaton Richard Klose Scot Stokes OTHERS PRESENT: Tom Nelson Bethany Langve Matthew Lurker Chairwoman Emelie Eaton called the meeting of the Budget/Finance Committee to order at 5:30 p.m. The next regular Budget/Finance meeting will be on August 21, 2018 at 5:30 p.m. The minutes of the July 17, 2018 meeting were reviewed. Scot made a motion to approve the minutes, Richard seconded the motion, all in favor, motion passed. Claims entered through 08/03/2018, which totaled $413,306.30 were presented to the committee. Emelie reviewed both the Claims Detail Register and the Check Register to ensure accuracy. Emelie made a motion to approve the claims, Richard seconded the motion, all in favor, motion passed. Emelie will be reviewing the next claims detail register and check register for accuracy. No purchase requisitions were presented to the committee for approval. The Comp/OT reports for PPE 07/15/2018 and PPE 07/29/2018 were reviewed by the Committee. The Committee had no questions associated with the Comp/OT reports. The Payroll Registers for PPE 07/15/2018 totaling $186,144.28 and PPE 07/29/2018 totaling $186,580.60 were reviewed by the Committee. Scot made a motion to recommend Council approval of the payroll register, seconded by Richard, all in favor, motion passed. Clerk/1'reasurer Comments: Bethany stated that the Fiscal Year 2019 taxable valuation was in. The total mills increased 2% this year. The Final Budget document is being worked on currently and preparation for the Fiscal Year Ending 2018 audit is ongoing. The Fiscal Year Ending 2018 audit will begin September 10t". Mayor's Comments: The Mayor stated that when the insurance cap was put into place, via a union contract resolution, the cap covered Employee + Child 100%. As costs have risen for health insurance that cap no longer covers Employee + Child and now only covers the Employee 100%. He would like to raise the insurance cap for Employee + Child to match the Employee + Spouse, which is $1,100 per month. He would also like to raise the Employee + Family contribution to $1,376.13 per month. This will create a tiered structure that will help the employees with rising insurance costs. Bethany handed out calculations showing the different costs broken out monthly and annually. Everyone in attendance felt raising the insurance cap was a great idea and the Committee wanted to know how to move forward with it. The Mayor stated that he needed to talk with the City Attorney to find out the correct way to move this idea forward. The Mayor stated that the City received one bid for the pavement projects and the CAO was going to make a recommendation to the Council to reject the bid. The contractor was not going to be able to do the projects during the time frame stated in the bid announcement. The City will put the projects out to re -bid in the spring. The Committee asked why the City waited so late in the calendar year to bid the project. The Mayor stated that the engineering firm has been busy with the sewer rehab projects as they are the higher priority. Also, the engineering firm has been busy getting up to speed with the City needs, as they are new. The Mayor also stated that negations with Union 303 are open and will begin this month. Other: Bethany handed out the July 2018 accounts receivable balance from the Courts. The Committee asked what can be done to try to help reduce the amount of outstanding accounts receivable. The Mayor stated that the CAO is currently looking into a collection agency located in Montana. The CAO will bring an update to the next Budget Finance committee meeting. For next agenda: • Court Accounts Receivable Update - CAO The meeting adjourned at 6:23 p.m. MINUTES COUNCIL WORKSHOP JULY 31, 2018 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Tom Nelson at 6:30 p.m. on July 31, 2018. COUNCIL MEMBERS PRESENT: _x Emelie Eaton _x Heidi Sparks x Bruce McGee x Richard Herr x Scot Stokes x Iry Wilke Richard Klose x Bill Mountsier OTHERS PRESENT: Sam Painter, City Attorney Kurt Markegard, Public Works Director Matthew Lurker, Chief Administrative Officer Forrest Sanderson, Interim Planner Carl Jackson, KLJ Luke Laliberty, KLJ Public Input There was none. General Items • Fill Vacancies o Airport Authority (1) The only letter of interest received was from Will Metz. o City/County Planning Board (2 City/1 County) The only letter of interest received was from Evan Bruce. There are still two vacancies on this board. o Yellowstone Historic Preservation Board (1) The only letter of interest received was from Evan Bruce. • Appoint Matthew R. Lurker Sr., Chief Administrative Officer, to fill the term ending December 31, 2018, on the Big Sky Economic Development Authority. The appointment of Matthew Lurker to the Big Sky Economic Development Authority is to fill the position that the previous CAO held. This appointment will be for the remainder of the term and the subsequent five-year term. Executive Review • Ordinance — An ordinance amending chapter 15.70 of the Laurel Municipal Code to update the City's Floodplain Regulations. (PH 8/7/2018 and 8/21/2018) Forrest Sanderson, the Interim Planner, presented the ordinance to Council. He reminded Council of the events that led up this point. Two years ago, the City had received a letter stating the Floodplain Regulations needed to be updated within six months. That letter was misplaced. Due to the urgency of this matter Council had requested the Interim Planner update the regulations and get this process done as soon as possible. The draft has been sent to DNRC to review and once the Council decided on a few issues the final document will be sent to the State for review. As previously questioned the City's ability to participate in the flood insurance program is not affected at this time. Council Workshop Minutes of July 31, 2018 City -County Planning Board typically reviews the Floodplain Regulations before being presented to Council. However, they did not have a quorum at their last meeting, and due to the urgency of these regulations, they have been brought to Council. This also means there are some items the City Council need to make decisions on. Typically, the City -County Planning Board would review the items and give their recommendation to Council. The regulations have been presented with the minimum requirements. There are some items the Council can consider implanting a higher standard. However, these higher standards mean additional costs. The example was given of the requirement to backfill to the flood base. If the ground is six feet below the flood base, the required fill would be the flood base, in this case, six feet. The higher standard is to require flood base plus two feet. That would mean for the example, to fill six feet and the additional two feet, or eight feet total. This equals a significant cost increase. Most properties that would be affected are owned by the City and only affect approximately 10 to 12 percent of the town. Only properties within the 100 -year floodplain would be affected, and all existing properties are grandfathered in. However, if there is a significant modification the structure could be required for meeting the floodplain requirements. However, adopting higher standards is also taken into account when the City's residents insurance rates are calculated. The higher standards could result in a rate decrease for residents. Council was given a list of higher standards to consider, the list of higher standards the Council can consider is attached to these minutes. There are numbers at the bottom of each page; these are about the subdivision regulations. When those are redone, they will need to conform to the floodplain regulations. After next week's public hearing Council will discuss the potential to add any of the higher standards. The ordinance will need to pass twice without change before it can be adopted. In the event a change is made in the second reading, it would become the first reading and would need to notice the second reading again. Example of the structures at Riverside Park was given. All the buildings are located within the 100 -year floodplain. The Rife Club Building would require a substantial improvement; this would be required to be raised above the flood elevation. The Rod and Gun Club most likely would only need routine maintenance and therefore would not be required to be raised above the flood elevation. In the building of a new structure, the plus two feet can be achieved with the foundation. The largest flood risk is the Yellowstone River. There are other drainage areas within the City, but it is not significant. A map of the areas that would be affected by these regulations will be brought to Council next week. Council can also view that map at fema.gov under map services. It was questioned if all structures within the floodplain would need to meet the requirements or if these regulations only affect new development. Current structures will be grandfathered in unless there is a substantial change. For example, a home is grandfathered in and listed as non -conforming. In the event, there was a major event, and the loss is deemed a substantial improvement, then the floodplain regulations would apply to the structure. It was stated that on more than one occasion the big ditch had flooded the town, are these properties included in these regulations or are they different? The County is looking into that type of situation. What happens when an irrigation canal flows over the top and does cause flooding. For insurance purposes, it would need to affect two or more properties. N Council Workshop Minutes of July 31, 2018 Homeowners insurance would not cover events such as the one in this example. The homeowner would need flood insurance. However, it is still considered a flood. ® Resolution - Resolution is selecting for the City of Laurel's 2018 Pavement Maintenance Project and to authorize the Mayor to sign a contract for completion of the project. The bids will be opened on Thursday, August 2, 2018. This is for the chip sealing and road patching, two blocks on W. 4th Street, and W. Railroad from 5th Avenue to 8th Avenue. If they waited to bring the recommendation to the Council after opening the bids this project would be delayed another three weeks. This project needs to be completed by mid-September. The recommendation will be presented to Council before the weekend. When KLJ put this out to bid they used two bid schedules, one for the chip sealing and crack sealing and one for the hot mix asphalt projects. This allows the City to have more flexibility in how to award the project. There was some confusion on if the Council would be presented two different contractors. It was clarified that only one contract would be presented that the recommendation would take into account what is most needed and for what cost when presenting the contract to the Council. The contractor can bid one or both schedules. The bid schedules are also written that the contract would get paid for the work they do, they would bid on the area, and the City would be able to choose what portions would be fixed. It was questioned if W. 2❑d was included in this resolution. It was clarified that the work on W. 2nd had already been presented to Council in the form of a small service contract. It was questioned if Council would see a list of what was included in the bid and what was awarded. It was clarified that included in the recommendation would be a spreadsheet of the bids and what was included in those bids for quick reference. This was the best route, being so late in the year. It was questioned if the City would have time to rebid the project if one of the two schedules did not move forward. Hot mix asphalt needs to be done by mid-September. However, chip sealing and crack sealing can be done as long as weather permits. This does allow for some flexibility if needed. It was further clarified that this is one project with essentially three separate tasks. One being the chip and crack sealing, two being two blocks of W. 4`" Street, and three being three blocks of W. Railroad. ® Resolution — A resolution of the City Council is authorizing the release of funds from the Tax Increment Financing District fund for the Technical Assistance Grant program to improve the property located at 201 East Main Street, Laurel, located within the Tax Increment Improvement District. The Public Works Director and Chief Administrative Officer have been working on the LURA grants. They have worked to review all documentation to be able to bring forward the grants that need to go to Council. They are working to accurately document these grants and the funds associated with these processes. R1 Council Workshop Minutes of July 31, 2018 LURA has the ability to spend up to $5,000 without Council approval. Council has given LURA the ability to have a Technical Assistance Grant, Facade Grant (which includes signage), and Large Grant. The Fagade grant is a 1:1 match grant, the applicant would need to spend a dollar to receive a dollar. The Technical Assistance Grant does not require a match but rather awards a certain number of hours to go towards a project that may apply for a Large Grant. When going through the grants, it was discovered that some grants were recommended for approval that had exceeded the $5,000 limit set by Council. This is one instance where the Council would need to approve the funds in excess of $5,000. There was an email stating this needed to go to Council, but at that time the Planner was in the process of leaving. The Public Works Director was unaware of the item that needed to go to Council, and it did not get placed on an agenda. LURA is working to establish better documentation and grading evaluations. They are also working on documentation of the work that has been completed with awarded grant money. It was questioned if LURA approved the grant and if the funds had been allocated to the applicant and if the work had been completed. The applicant has been approved; the funds had not been allocated to the applicant. However, the work must be done prior to receiving the grant funds. The CAO had reached out to other cities who have similar programs. Currently, the City does not use a grading or rubric scale on what gets approved and what doesn't. The first response back was from Bozeman, they have shared what they use for their program. LURA is working to review these items to implement something similar. It was questioned how many more grants, such as the one on the agenda tonight, that will be coming forward. It was stated there are three known grants applications that have similar issues. The Council should see those on the next Workshop agenda. While LURA is reevaluating their process, the grant program will be on hold. Once those items have been addressed, LURA will resume accepting grants applications. The grant documents do state that the $5,000 limit is per project, a building could be broken into a few different projects over four or five years. The example of the requests placed for the Large Grant program this year exceeded $400,000 for the $100,000 available. LURA is working to determine and recommend to Council which projects and for how much should come before Council. Mayor Nelson took a moment to explain the TIF District and explain those funds need to be spent on projects within the district. • Resolution - A resolution approving the agreement between the City of Laurel and the Laurel Airport Authority, said agreement relating to fire protection This Fire District contract is the same as the ones that had been previously brought before Council. It was questioned why this contract was only for one year and not three years like the other contracts recently brought before Council. 11 Council Workshop Minutes of July 31, 2018 Both the Mayor and the City Attorney were unsure why this contract was for one-year verses three -years like the others. ® Council Issues: o Update on 2011 Yellowstone River flooding event It was clarified that the new intake will now be referred to as the 2017 intake since it was completed in 2017. The Public Works Director went up to the intake to see if the intake was visible. It was visible, see attached pictures. There is still approximately five feet of water over the top of the intake so more clear images will need to wait until the water level drops a bit more. However, the intake is in the same location, and there is no debris located along the sides as expected. The City is operating on the 2017 intake. It was questioned why the Utility Plants Superintendent stated previously that the new intake would not be used during the spring. The Public Works Director stated that the 2003 intake is approximately 250 feet from the Water Treatment Plant, the 2017 intake is approximately three miles. Over the course of three miles, any sediment in the water could settle into valleys within the pipeline and cause a restriction to flow. It is most advantageous to utilize the 2003 intake when the waters turbidities are high to help reduce the possibilities of having sediment build-up within the intake pipeline. It was questioned if there will be a repair so backflushing will not be required. It was clarified that it is unknown what the future maintenance will be. The water is still five to six feet over the intake so it's difficult to view. The Public Works Director gave examples of how the river has changed in recent years. The City can expect the river to change in the future, due to this fact the City can expect to change its maintenance needs on the intake. It was questioned if the Council can be assured the intake won't close up again. It was stated the City is working to get a cost estimate on the piping that was rented, by Great West Engineering, in order to back flush the system. The Public Works Director is working to get all items needed to back flush the intake identified. He will see if any are in the City's inventory or order them. The Mayor questioned where the City is on the wetland survey. The Mayor signed a declaration of the wetland mitigation procedures and documentation. The City had a net gain of wetland. During the construction of the new intake, a culvert owned by CHS was removed to accomplish putting in the intake. CHS was asked if they wanted a new culvert installed as the original one was damaged. Because a new culvert was installed, it is considered a permanent change and the wetlands needed to be monitored for gains and losses. The City will need to monitor for the next five years or until the wetlands are in their original state. The Mayor questioned where the City is on the rock weir removal. 5 Council Workshop Minutes of July 31, 2018 The City has eight more weeks to remove the rock weir from the 2003 intake. The water level is going down and as long as the river cooperates the contractor should be able to remove the rock weir within the given timeframe. The City will only need to remove the rocks they put in the river. o West Laurel Interchange Update Luke LaLiberty with KLJ presented to Council an update on the West Laurel Interchange, see attached handout. Montana Department of Transportation is replacing the two bridges located at the West Laurel Interchange. These bridges will be wider with ten -foot shoulders and straighter to help improve safety. The project begins in 2017 with the closure of the partial interchange and will continue until Spring 2020. Traffic is currently single lane on the eastbound lane, in the coming week traffic will be transitioned to the westbound lanes. There are no expected travel delays. Construction will close down late this fall and resume in the spring. During this time traffic will resume to normal traffic flow. The eastbound bridge will be completed before the construction close down late this fall. The final phase of the project will be to install the new interchange. This phase has not been funded at this time. It was questioned if the interchange will be open by Spring 2020. It was clarified that it would be a closed interchange until that future phase is funded. Phase two is expected to go out to bid in the spring of 2019. Phase two could begin construction as early as the fall of 2020. It was questioned if the new interchange will connect to West Railroad Street to help with the flow of commercial traffic. It was stated at this time that is not part of the project. Mayor Nelson agreed this is a need for the Community and will follow up. o Motion to allow Council Member Mountsier to be absent from the City of Laurel for more than ten days (LMC 2.12.060) Council Member Mountsier will be absent from the City for more than ten days. This motion is to approve that absence. This will be on next week's Council agenda. Another motion that will be added to next weeks Council agenda is for Council Member Klose to be absent fiom the City for more than ten days as well. There is another Council Member who will be absent this fall due to his employment and will be brought before Council at another time. o Tablet Follow-up Mayor Nelson asked Council what is working, what is not working, and what can staff do better. It was questioned if it should take 24 -hours to charge the tablets. It was clarified that no it should not take that long. It was requested that LMC be added to the Dropbox. Council Workshop Minutes of July 31, 2018 Mayor Nelson stated that there are some things in the works in regards to our website that may help with this aspect. o Budget/Finance Discussion Sam Painter, City Attorney, put together a memo explaining the differences between a Board, Commission, and Committee (see attached). Budget/Finance Committee was created by Council through the Ordinance process and listed as a standing committee. It does not have standing duties and authority. Its job has been to oversee finances for the Council. The Council delegated its authority through the Purchase and Procurement Policy for purchases over $5,000 and under $80,000 while still reviewing financial matters. It was stated if Budget/Finance still has the financial oversight that includes purchases under $5,000. Budget/Finance would still be responsible for bringing to the Council's attention anything they felt was unproper. Budget/Finance has always been a high-level review of items that have been brought to the Budget/Finance Committee. The Mayor and Clerk/Treasurer should have gone through the claims in detail. Those claims are then brought to Council via the Consent Agenda. If there are questions or problems on a particular item, those items would be removed from the Consent Agenda and discussed further. Example: A request for a $10,000 item. Budget/Finance Committee denies the request; it can still go on to Council for review and subsequent approval or denial. It was clarified that earlier it was stated that the Budget/Finance Committee would not be able to question purchases under $5,000. Budget/Finance Committee can still question purchases. While they may not be able to address the item in question they can address future similar expenditures. It was further clarified that many times the items in question are approved in the budget. The example of years ago, in the City, thousands of dollars were spent on toilets, and no one caught it. This is an example of something Budget/Finance Committee should question. It was stated that each year the City is audited. Are any audit findings tasked to the Mayor or to the Budget/Finance Committee? An example of this is the funds the Court was to set aside, this never happened. Previous years and Clerk/Treasurers had asked the Budget/Finance Committee to address the issue. Is this something within the Budget/Finance Committee's authority. It was clarified in the past there was a vacuum. The previous CAO wanted to get things done but did not have the backing of a strong Mayor. They then when to the Budget/Finance Committee, who was seen as a strong committee, to get things done. However, this is not within the scope of the Budget/Finance Committee. This is a separation of powers that is not resolvable within the government. The auditor's findings are instructions for the Mayor and Clerk/Treasurer to deal with certain issues. The legislative branch can ask the executive branch to deal with these issues. It was stated that it is difficult to tell the community they can't have an item because the City can't afford it, and then have purchases that may be construed as excessive. 7 Council Workshop Minutes of July 31, 2018 The Mayor stated he is working hard on ensuring purchases are reasonable. He appreciated the memo given by the City Attorney to clarify the differences between a Board, Commission, and Committee. He will also be in discussion with the City Attorney regarding a temporary replacement on Budget/Finance Committee for a member who will be out of town for work for an extended period of time. o Shooting in the Park Mayor Nelson, the City Attorney, and the Chief Administrative Officer attended the last Park Board meeting. It was questioned why the Park Boards recommendation had not been taken to Council. The Mayor stated he would bring the item to the next available Workshop. He asked for Council's opinion on the matter. The City Attorney was asked if the City has an ordinance on the books allowing shooting within City limits if it were a contest or supervised. Yes, the City has an ordinance on the books allowing this, if the conditions of the ordinance are met. The second question was could events be brought to City Council for further consideration. What would the Council do if a request would be brought forward? On his way to tonight's Workshop, the City Attorney tried to think of other examples of things the City allows, that the insurance will not cover. The example of bouncy houses was given. The City requires both the event and the inflatables company to list the City as additional insureds. At Park Board, it was expressed that there are multiple types of shooting and if all of these were included. It was questioned if the Council would entertain the idea of any events such as air rifles. It was stated that after living through the sunset process, this Council Member did not want to give anyone false hope that shooting would be allowed in the park, even individual events in the park. It was further stated that this had been a painful process and that this Council Member would like to move forward. Another Council Member stated that they agreed with the previous Council Member. However, they did not like the idea of taking away from the kid's ability to shoot air rifles and 22's in the building. They did not agree with continuing outdoor shooting. Another Council Member agreed with not wanting to take away from the kids but did not agree with the outdoor shooting. Another Council Member read the statute 9.24.050, exception to discharge regulations. Every event the Laurel Rod and Gun Club has held has had an educational or competitive element. This Council Member has been involved with these activities for 18 years, many of which he has been the range officer. He does not want to have the next generation of youngsters to miss out on the ability to learn how to shoot appropriately. The example of Hunter's Safety was given. The Laurel Rod and Gun Club have presented a proposal to Park Board multiple times; this proposal has not made it to Council. The City Attorney has questioned if the Laurel Rod and Gun Club purchased insurance for each event they held. The Laurel Rod and Gun Club purchases insurance for the calendar year and not for a specific event. The City Attorney had also questioned if the Laurel Rod and Gun Club has offered to fence off the area used for shooting. The Laurel Rod and Gun Club in the past have offered to build a fence and get an estimate of the cost to do so. They want the kids in this community to have proper education and be able to put food on the table. Another Council Member has children who she wants to learn how to properly handle firearms. This Council Member did not agree with a blanket contract but would be willing to entertain the idea of renewing on a case by case basis only if certain conditions and expectations are met. This Council Member does not want to take away an educational opportunity for the kids. She feels grateful to live in a community and State that has low gun incidence. She felt that was attributed to gun safety education. Prior M Council Workshop Minutes of July 31, 2018 to sitting on Council, this Council Member was against the sunsetting of shooting in the park. However that has occurred, and she did not feel the need to rehash the past. Would like to find a solution that will satisfy both sides of the topic. Another Council Member did not have an issue with the events held at the park. He had witnessed the safety displayed on the range. He stated the natural progression is to move from bb guns to small bore and so on. What opportunities do they have to learn how to use these types of weapons? This Council Member stated that most shooting incidents do not occur on a gun range. Most shooting incidents occur in places where kids have not received a proper gun safety education. It was mentioned that there is a shooting range in Salisha where larger bore guns can be shot. Kids need a place to shoot small bore guns. It was mentioned that there are holes in the Rifle Club building that was not from a 22. This is an example of an incident that this Council Member has an issue with. Another Council Member stated that he agreed to the sunsetting of shooting in the park. This Council Member also stated that the shooting would continue in the park as there is private property near the park. Would like clubs and organizations to take a leadership position to help make changes more rapidly. Would like to see these organizations find alternative routes to fund projects besides from the City. The City is not always in the position to spend those funds. This Council Member is an outdoor enthusiast and would like to find a satisfactory viable solution. Would not like a line drawn in the sand and to never rethink this issue in the future. Approximately six months after the flood in 2011 the Laurel Rod and Gun Club has locked out the clubhouse for potential mold issues. There were also concerns over asbestos and the proper removal of both. The Laurel Rod and Gun Club was willing to spend up to $40,000 to renovate the clubhouse. The group was locked out. The use of high powered rifles in the park will never happen. If the person who had caused the damage mentioned earlier had been caught, they would not be allowed to remain in the club. The club has talked about putting up cameras to catch those who do not follow the rules. The Park Board had the idea to place a trail around the park. However, that will not stop those who are shooting on their own property and potentially have rounds end up in the park. When the public was surveyed what they would like to see done with the park, shooting in the park was well represented. Curt Lord, 418 W. 12th Street, stated that he was unable to attend the July 5" Park Board meeting. However, he had heard that Council had not received a copy of the Laurel Rod and Gun Clubs proposal. He handed a copy of the proposal to the Mayor and CAO, see attached. He stated that he noticed many of the Council Members did not want to take away from the kids. He noted that kids are present at all of their events. Mayor Nelson stated he felt that to continue to allow shooting in the park is asking the City to take on a lot of liability. MMIA has stated they will not cover the City for such an event. The Mayor would like to find a way to continue to have shooting available nearby, but not on City property. The Laurel Rod and Gun Club had found at least three properties that would have been ideal. However, the cost of these properties was too excessive. There was a previous suggestion of allowing parking in the fall, winter, and spring months now when folks would be camping in the park. The Chief Administrative Officer attended the July 5th Park Board meeting along with the Mayor and Sam. He has since been working on some alternative opportunities. The CAO has reviewed prior leases and all past discussion on shooting in the park. The sunset date came about for a very specific reason. As an alternative, the CAO found two potential properties that are still near to the City, but also not within 01 Council Workshop Minutes of July 31, 2018 City limits. The CAO has started a discussion with the County about the land in question. The County was unaware they owned the land. The CAO will bring alternatives to the Park Board. One consideration will be the operating area of the airport. If the possibility for moving shooting sports to another location does not work, then the discussion of the sunset date will be discussed further. It was questioned if the CAO had received the request from the 4-H group. The CAO had received the request. However, the request included 22 long rifles and needed a clearer description of what was being requested. The bb gun and air rifle can be shot in the Jaycee's hall building; the 22 long rifles cannot. That would need to be shot in the Rifle Club building which is not an option. Other Items There is a vacancy on the Public Works Committee; Brian Roat has tenured his resignation to that Committee. This vacancy will be added to the list of current vacancies. Montana League of Cities and Towns will be September 26"' — 28"' in Butte, those Council Members who are interested in attending, please see the Administrative Assistant. The agenda should be out soon. Review of Draft Council Agenda for August 7, 2018 Council Member Mountsier and Klose's requests will be added to next weeks agenda. Attendance at the August 7, 2018, Council Meeting Council Member Mountsier and Council Member McGee will be absent from the August 7, 2018 meeting. Announcements It was noticed that there were branches covering a stop sign as a resident ran the stop sign. Shortly after this incident, it was noticed that the tree limbs had been trimmed. Park Board will be meeting Thursday, August 2"d Emergency Services Committee meeting did not have a quorum; those agenda topics will be placed on the next meeting. Public Works Committee minutes should be out shortly. Mayor Nelson gave an update on the Ambulance service. Work is still being done to improve this service. Last night was Councilmen at the Yogurt Shop. There was not great attendance. City Attorney, Sam Painter, clarified that all Committee, Boards, and Commissions must have their agendas posted at least 48 -hours before the start of the meeting. Any item placed under "other" must have no public interest. Recognition of Employees • Sheryl Phillips • Fran Schweigert • Nathan Herman • H.P. Nuernberger • Calvin Lovshin • Norm Stamper 21 years on July 1" Court 20 years on July Oh City Shop 18 years on July 10th WTP 16 years on July 30th WTP 6 years on July 16t11 Custodian 2 years on July 5`h City Shop 10 Council Workshop Minutes of July 31, 2018 • Kevin Hoffman 2 years on July 181" • Brittney Moorman 1 year on July 26`h The council workshop adjourned at 9:42 p.m. Respectfully submitted, Brittney Moorman Administrative Assistant City Shop Administration NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 11 Model Regulations Feb 20 2014.doc Regulated Flood Hazard Area and the repository for Floodplain maps is available in the Floodplain Administrator's office. (ARM 36.15.204(2)(g)) 1.14 AMENDMENT OF REGULATIONS These regulations may be amended after notice and public hearing in regard to the amendments to these regulations. The amendments must be found adequate and acceptable by DNRC and FEMA to be effective and must be submitted for review at least 30 days prior to official adoption. 1.15 PUBLIC RECORDS Records, including permits and applications, elevation and flood proofing certificates, certificates of compliance, fee receipts, and other matters relating to these regulations must be maintained by the Floodplain Administrator and are public records and must be made available for inspection and for copies upon reasonable request. A reasonable copying cost for copying documents for members of the public may be charged and may require payments of the costs before providing the copies. (44 CFR 60.3(b)(5)(iii) & 44 CFR 59.22 (a)(9)(iii)) 1.16 SUBDIVISION REVIEW Within the Regulated Flood Hazard Area, subdivisions including new or expansion of existing manufactured home parks, must be designed to meet the following criteria: 1. The Base Flood Elevations and boundary of the Regulated Flood Hazard area must be determined and considered during lot layout and building location design; 2. Locations for future structures and development must be reasonably safe from flooding; (44CFR 60.3(a)(4)) 3. Adequate surface water drainage must be provided to reduce exposure to flood hazards; (44 CFR 60.3 (a)(4)(iii)) 4. Public utilities and facilities such as sewer, gas, electrical and water systems must be located and constructed to minimize or eliminate flood damage; and (44 CFR 60.3(a)(4)(ii)) 5. Floodplain permits must be obtained according to these regulations before development occurs that is within the Regulated Flood Hazard Area. (44 CFR 60.3(b)) FOR INFORMATIONAL PURPOSES ONLY Consider a companion regulation in the subdivision regulations. 10 February 20, 2014 10 Model Regulations Feb 20 2014.doc FOR INFORMATIONAL PURPOSES ONLY The National Flood Insurance Program (NFIP) program standard for community Floodplain management ordinances specifies that the local government is to consider flood hazards when reviewing and approving subdivisions within the Special Flood Hazard Area. Floodplain Administrators should check their subdivision ordinances to ensure flood hazards outside of Regulated Flood Hazard Areas are addressed in development proposals. For example, the Montana Model Subdivision Regulations suggests that for any portion of a proposed subdivision that is within 2,000 horizontal feet and 20 vertical feet of a stream draining an area of 25 square miles or more, where no official floodplain studies of the stream have been made, the subdivider may be required to conduct a flood hazard evaluation study. The Montana Department of Natural Resources and Conservation may, if requested, review the flood hazard analysis on the merit of its technical adequacy and make a recommendation back to the Floodplain Administrator. A technical review by DNRC is not intended to be a formal designation of a floodplain or floodway pursuant to MCA 76-5-201 et.seq. for floodplain management regulatory purposes unless specifically requested and subsequently adopted by DNRC. 1.17 DISASTER RECOVERY In the event of a natural or man-made disaster, the Floodplain Administrator should participate in the coordination of assistance and provide information to structure owners concerning Hazard Mitigation and Recovery measures with the Federal Emergency Management Agency, Montana Disaster Emergency Services, Montana Department of Natural Resources and Conservation, and other state, local and private emergency service organizations. Upon completion of cursory street view structure condition survey within the Regulated Flood Hazard Area, the Floodplain Administrator shall notify owners that a permit may be necessary for an alteration or substantial improvement before repair or reconstruction commences on damaged structures because of damages caused by natural or man-made disasters such as floods, fires or winds. Owners should be advised that structures that have suffered substantial damage and will undergo substantial improvements require a floodplain application and permit and must be upgraded to meet the minimum building standards herein during repair or reconstruction.((MCA 76-5-404(3)(b) (ARM 36.15.702) (44 CFR 60.3(c)(2 and 3)) 11 February 20, 2014 it Model Regulations Feb 20 2014.doc 6.1 FLOODWAY The following artificial obstructions and nonconforming uses are prohibited in the Floodway of the Regulated Flood Hazard Area, except for those established before land use regulations pursuant to Section 76-5-301, MCA have been adopted: (MCA 76-5-404(3)) 1. A building for residential or non-residential purposes; (MCA 76-5-403(1), (ARM 36.15.605)(1 a)), (ARM 36.15.605(2b), (ARM 36.15.605(2)(x)). 2. A structure, fill, or excavation that would cause water to be diverted from the Floodway, cause erosion, obstruct the natural flow of waters or reduce the carrying capacity of the Floodway. Notwithstanding these requirements, excavation or fill may be allowed when it is a component to a permitted use allowed in these regulations; (MCA 76-5-403(2)). 3. The construction or storage of an object (artificial obstruction) subject to flotation or movement during flood level periods; (MCA 76-5-403(3) and ARM 36.15.605(1)(c)) 4. Solid and hazardous waste disposal and individual and multiple family sewage disposal systems unless the systems meet the local health and sanitation regulations and when permitted pursuant to these regulations and are designed to minimize or eliminate infiltration of flood waters and avoid impairment or contamination; ((ARM 36-15-605(2c)) (44 CFR 60.3(a)(3))) 5. Storage of toxic, flammable, hazardous or explosive materials; and (ARM 36.15.605(2d)) 6. Cemeteries, mausoleums, or any other burial grounds. (Higher Standard) 6.2 FLOOD FRINGE OR REGULATED FLOOD HAZARD AREA WITHOUT A FLOODWAY The following artificial obstructions and nonconforming uses are prohibited in the Flood Fringe or Regulated Flood Hazard Area without a Floodway, except for those established before land use regulations have been adopted: (MCA 76-5-404(3)) 1. Solid and hazardous waste disposal and individual and multiple family sewage disposal systems unless the systems meet the local health and sanitation regulations and when permitted pursuant to these regulations and are designed to minimize or eliminate infiltration of flood waters and avoid impairment or contamination; ((ARM 36-15-703(1)) (44 CFR 60.3(x)(3))) 25 February 20, 2014 2(0 Model Regulations Feb 20 2014.doc 2. Storage of toxic, flammable, hazardous or explosive materials; (ARM 36-15- 703(2)) 3. The construction or storage of an artificial obstruction subject to flotation or movement during flood level periods; (Higher Standard) 4. Cemeteries, mausoleums, or any other burial grounds; and (Higher Standard) 5. Critical facilities, including buildings and associated structures that provide essential community care and emergency operation functions such as schools, hospitals, nursing home facilities, fire stations and police stations. ( Higher Standard) (44CFR 60.22(a)(2)) A* 26 tl February 20, 2014 a Model Regulations Feb 20 2014.doc 4. Construct or alter the obstruction or use in such manner as to lessen the flooding danger; ((MCA 76-5-406(4)) (ARM 36.15.216(2)(d))) 5. The permanence of the obstruction or use and is reasonably safe from flooding; ((MCA 76-5-406(5) (ARM 36.15.216(2e))) 6. The anticipated development in the foreseeable future of the area which may be affected by the obstruction or use; ((MCA 76-5-406(6)) (ARM 36.15.216(2f))) 7. Relevant and related permits for the project have been obtained; (44 CFR 60.3(a)(2)) 8. Such other factors as are in harmony with the purposes of these regulations, the Montana Floodplain and Floodway Management Act, and the accompanying Administrative Rules of Montana; and ((MCA 76-5-406(7)) (ARM 36.15.216(2)(g))) 9. The safety of access to property in times of flooding for ordinary and emergency services. (44CFR 60.22 (c)(7)) (Higher Standard) 9.3 MINING OF MATERIAL REQUIRING EXCAVATION FROM PITS OR POOLS provided, in addition to the requirements of Section 9.2, that: 1. A buffer strip of undisturbed land of sufficient width as determined by an engineer to prevent flood flows from channeling into the excavation is left between the edge of the channel and the edge of the excavation; (ARM 36.15.602(1)(a)) 2. The excavation meets all applicable laws and regulations of other local and state agencies; and (ARM 36.15.602(1)(b)) 3. Excavated material may be processed on site but is stockpiled outside the Floodway.(ARM 36.15.602(1)(c)) 9.4 RAILROAD, HIGHWAY AND STREET STREAM CROSSINGS, including other transportation related crossings provided, in addition to the requirements of Section 9.2, that: 1. Crossings are designed to offer minimal obstructions to the flood flow; (ARM 36.15.602(2)) 2. Where failure or interruption of public transportation facilities would result in danger to public health or safety and where practicable and in consideration of FHWA Federal -Aid Policy Guide 23CFR650A: 43 Q February 20, 2014 3�p C) Model Regulations Feb 202014.doc (� 4. Recreational vehicles and travel trailers are ready for highway use with wheels U intact, with only quick disconnect type utilities and securing devices, and have no ` permanently attached additions; and (44 CFR 60.3(c)(14)) 5. There is no large-scale clearing of riparian vegetation within 50 feet of the mean annual high water mark. (Higher Standard) 9.11 STRUCTURES ACCESSORY OR APPURTENANT to permitted uses such as boat docks, loading and parking areas, marinas, sheds, emergency airstrips, permanent fences crossing channels that may impede or stop flows or debris, picnic shelters and tables and lavatories, that are incidental to a principal structure or use, provided in addition to the requirements of Section 9.2, that: 1. The structures are not intended for human habitation or supportive of human habitation; (ARM 36.15.602(9)) 2. The structures will have low flood damage potential; (ARM 36.15.602(9)) 3. The structures will, insofar as possible, be located on ground higher than the surrounding ground and as far from the channel as possible; (ARM 36.15.602(9)) 4. The structures will be constructed and placed so as to offer a minimal obstruction to flood flows; (ARM 36.15.602(9)) 5. Only those wastewater disposal systems that are approved under health and sanitation regulations are allowed; 6. Service facilities within these structures such as electrical, heating and plumbing are flood proofed according to the requirements in Section 10; (ARM 36.15.602(9)) 7. The structures are firmly anchored to prevent flotation; (ARM 36.15.602(9)) 8. The structures do not require fill and/or substantial excavation; 9. The structures or use cannot be changed or altered without permit approval; and 10. There is no clearing of riparian vegetation within 50 feet of the mean annual high water mark. (Higher Standard) 9.12 CONSTRUCTION OF OR MODIFICATIONS TO SURFACE WATER DIVERSIONS provided, in addition to the requirements of Section 9.2, that the design is reviewed and approved by an engineer and includes: 1. Measures to minimize potential erosion from a Base Flood; and (ARM 36.15.603(3)(b)) 37 ,,1 February 20, 2014 Model Regulations Feb 20 2014.doc 6. Anchoring All construction and substantial improvements must be designed and adequately anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy;(44CFR 60.3(x)(3) 7. Certification Certification by an engineer, architect, land surveyor, or other qualified person must accompany the application where required including for an encroachment analysis, adequacy of structural elevations, Base Flood Elevation determinations, flood -proofing, enclosure flood openings and design and construction to withstand the hydrodynamic forces and hydrostatic pressures of flood depths, velocities, impact, buoyancy, uplift forces associated with the Base Flood and surface drainage. A certification is not intended to constitute a warranty or guarantee of performance, expressed or implied; ((ARM 36.15.606(1) (ARM 36.15.702(2)(c)) (ARM 36.15.801(3)(b)) (44 CFR 60.3(c)(3 &4)) (44 CFR 60.3 (d)(3))) 8. Access Structures must have safe access during times of flooding up to the Base Flood for ordinary and emergency services provided there are no reasonable alternate locations for structures; (Higher Standard) 9. Encroachment Analysis All applications in the Regulated Flood Hazard Area without a Floodway must be supported by an encroachment analysis of the proposed use, a thorough hydrologic and hydraulic analysis except as provided in following paragraph 4, Section 10.2.9.4, prepared by an engineer to demonstrate the effect of the structure on flood flows, velocities and the Base Flood Elevation; ((ARM 36.15.604) (44 CFR 60.3(x)(3)) 2. The maximum allowable encroachment is certified to be at or less than 0.5 feet increase to the Base Flood Elevation unless approval of an alteration of the Regulated Flood Hazard Area pursuant to Section 4 and an approved FEMA Conditional Letter of Map Revision occurs before permit issuance; ((ARM 36.15.604) (ARM 36.15.505) (44 CFR 60.3(c)(13))) 3. An encroachment analysis is not required for any development in the Flood Fringe where an accompanying Floodway has been designated within the Regulated Flood Hazard Area; and 4. Although all other development standards herein apply, a minimal or qualitative encroachment analysis may be accepted when the project or development does not require a structure, alteration of the Floodplain, involve fill, grading, excavation or storage of materials or equipment and also is certified by an engineer to not exceed the allowable encroachment. 42 11February 20, 2014 Model Regulations Feb 20 2014.doc 1. Sewer lines, except those to a buried and sealed vault, must have check valves installed to prevent sewage backup into permitted structures; and (ARM 36.15.903(1)(a)) 2. All toilets, stools, sinks, urinals, vaults, and drains must be located so the lowest point of possible flood water entry is at least two (2) feet above the Base Flood Elevation. (ARM 36.15.903(1)(b)) 13. Structural Fill Flood Proofing Fill used to elevate structures, including but not limited to residential and non-residential buildings must be certified to meet the following requirements: 1. The filled area must be at or above the Base Flood Elevation and extend at least fifteen (15) feet beyond the structure in all directions; 2. Fill material must be suitable fill, that is stable, compacted, well graded, and pervious, not adversely affected by water and frost, devoid of trash or similar foreign matter, tree stumps or other organic material; and is fitting for the purpose of supporting the intended use and/or permanent structure. (ARM 36.15.101(22)) 3. The fill must be compacted to minimize settlement and compacted to 95 percent of the maximum density. Compaction of earthen fill must be certified by a engineer; 4. No portion of the fill is allowed within the floodway; 5. The fill slope must not be steeper than 1 '/2 horizontal to 1 vertical unless substantiating data justifying a steeper slope is provided and adequate erosion protection is provided for fill slopes exposed to floodwaters; and 6. The fill must be a minimum of 0.5 feet above the Base Flood Elevation and extend at least fifteen (15) feet beyond the structure in all directions. (Higher Standard—replace sentence number 1. above) 14. Wet Flood Proofing Building designs with an enclosure below the lowest floor must be certified to meet the following: 1. Materials used for walls and floors are resistant to flooding to an elevation two (2) feet or more above the Base Flood Elevation; (ARM 36.15.702(2)(x)) 2. The enclosure must be designed to equalize hydrostatic forces on walls by allowing for entry and exit of floodwaters. Opening designs must either be certified by an engineer or architect or meet or exceed the following: 1. Automatically allow entry and exit of floodwaters through screens, louvers, valves, and other coverings or devices; 44-11 February 20, 2014 Model Regulations Feb 20 2014. doc For manufactured homes less than fifty (50) feet long, over -the -top ties to ground anchors are required at each of the four (4) corners of the home, with two additional ties per side at intermediate locations; or 2. For manufactured homes more than fifty (50) feet long, frame ties to ground anchors are required at each corner of the home with five (5) additional ties per side at intermediate points; and ((CFR 60.3(b)(8)) CFR 60.3(c)(6))) 19. Access Access for emergency vehicles is provided. For manufactured homes, access for a manufactured home hauler is also provided. (Higher Standard) 10.3 RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS New construction, alterations, and substantial improvements of residential dwellings, manufactured homes, including replacement of manufactured homes, must be constructed such that: 1. Elevation of the Lowest Floor The Lowest Floor of the building including an attached garage or basement must be two (2) feet or more above the Base Flood Elevation; (ARM 36.15.701(3)) 2. Enclosure Enclosures of elevated buildings cannot be dry flood proofed. Use for an enclosure is limited to facilitating building component access. The enclosure including a crawlspace must be wet flood proofed and the enclosure floor must be at or above the Base Flood Elevation. An attached garage floor must be two (2) or more feet above the Base Flood Elevation; and 3. Recreation Vehicles Recreational vehicles on site for more than 180 days or not ready for highway use must meet the requirements for manufactured homes for residential use. 10.4 NON-RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS New construction, alterations, and substantial improvements of non- residential including agricultural, commercial and industrial buildings and residential and non-residential accessory buildings must be constructed such that: 1. Elevation of the Lowest Floor The Lowest Floor of the building must be elevated two (2) feet above the Base Flood Elevation or adequately dry flood proofed according to this Section. The Lowest Floor may be wet proofed provided the use is limited to only parking, loading and storage of equipment or materials not appreciably affected by floodwater; ((ARM 36.15.702(2) (44 CFR 60.3(c)(3)(ii) (44 CFR 60.3(c)(3) & (4))) 2. Enclosure Enclosures below the Lowest Floor on elevated buildings must be wet flood proofed and the use must be limited to parking, access or storage or must be adequately dry flood proofed according to this Section; 46 February 20, 2014 Model Regulations Feb 20 2014. doc 14.1 INVESTIGATION REQUEST An investigation to determine compliance with these regulations for an artificial obstruction or nonconforming use within the Regulated Flood Hazard Area may be made either on the initiative of the Floodplain Administrator or on the written request of three titleholders of land which may be affected by the activity. The names and addresses of the persons requesting the investigation shall be released if requested. (MCA 76-5-105)(2) 14.2 NOTICE TO ENTER AND INVESTIGATE LANDS OR WATERS The Floodplain Administrator may make reasonable entry upon any lands and waters for the purpose of making an investigation, inspection or survey to verify compliance with these regulations. (MCA 76-5-105(1)) 1. The Floodplain Administrator shall provide notice of entry by mail, electronic mail, phone call, or personal delivery to the owner, owner's agent, lessee, or lessee's ' agent whose lands will be entered. U 2. If none of these persons can be found, the Floodplain Administrator shall affix a copy of the notice to one or more conspicuous places on the property. 3. If the owners do not respond, cannot be located or refuse entry to the Floodplain Administrator, the Floodplain Administrator may initiate a Search Warrant. (Higher Standard) 14.3 NOTICE TO RESPOND AND ORDER TO TAKE CORRECTIVE ACTION When the Floodplain Administrator determines that a violation may have occurred, the Floodplain Administrator may issue written notice to the owner or an agent of the owner, either personally or by certified mail. Such notice shall cite the regulatory offense and include an order to take corrective action within a reasonable time or to respond by requesting an administrative review by the Floodplain Administrator. 14.4 ADMINISTRATIVE REVIEW The order to take corrective action is final, unless within five (5) working days or any granted extension, after the order is received, the owner submits a written request for an administrative review by the Floodplain Administrator. A request for an administrative review does not stay the order. 14.5 APPEAL OF ADMINISTRATIVE DECISION Within ten (10) working days or any granted extension of receipt of the Floodplain Administrator's decision concluding the administrative review, the property owner or owner's agent may appeal the decision pursuant to Section 13. 14.6 FAILURE TO COMPLY WITH ORDER TO TAKE CORRECTIVE ACTION If the owner fails to comply with the order for corrective action, remedies may include administrative or legal actions, or penalties through court. 53 February 20, 2014 57 1CITY HALL it i} w Laurel 1 15 W. IST ST. MAYOR OFC.: 628-8456 PUB. WORKS: 628-4796 WATER OFC.: 628-7431 P.O. Box 10 COURT: 628-1964 Laurel, Montana 59044 FAX 628-2241 Office of the City Attorney TO: Mayor and City Council ' From: Sam S. Painter, Civil City Attorney Date: July 31, 2018 Re: Commissions, Committees and Boards The City Council requested a memorandum explaining the differences between the City's committees, commissions and boards. The City's authority and power to create such entities is provided through the Charter and pursuant to Montana law. Pursuant to the City's Charter, the Mayor has authority to appoint, with the consent of the Council, all members of boards. Further, the Mayor may appoint members of council temporary committees. City Charter, Section 3.04(11). Additionally, the Mayor may exercise control and supervision of all departments and boards to the degree authorized by resolution of the Council. City Charter, Section 3.05(3). Under Montana law, the City is authorized to create a commission, committee or board, pursuant to a specific state statute or pursuant to an action of the City Council. For example, the City created a Zoning Commission pursuant to a state statute, specifically MCA §7.6-2-307. Furthermore, the City created the Public Works Committee through the City Council adoption of an ordinance in the Laurel Municipal Code ("LMC"). The duties, authorities and/powers of a commission, committee, or board is defined within the statute or by the city council action that created the entity. Montana Counties on the other hand, have a general state board statue to guide them. MCA §7-1-201 lists all the requirements a county commission must include in the legislation adopted to create a board or commission including, but not limited to, board membership, number of members, qualifications, meetings, quorums, terms etc. The statute applies to cities only if a special district is created by the city council. The City of Laurel has created the following: Committees: Created by the City Council through the LMC. Temporary Committees may be established by the Mayor without Council consent: Committees are generally created for one purpose: • Public Works • Budget and Finance • Emergency Services • Human Relations Commissions: Created by the City Council through the LMC and state statute where indicated: • Police Commission (LMC and MCA) • Cemetery Commission • Zoning Commission (LMC and MCA) Boards: Created by the City Council through the LMC and pursuant to a specific state statute. The Mayor appoints members and the Council approves the appointments. In general, the legislation creating the board must include the role and scope of the board, number of members, terms of members, and any special qualifications for membership. • Park Board • City Tree Board • Construction Board of Appeals (LMC and MCA) • Laurel -Yellowstone City -County Planning Board (LMC and MCA) • Laurel Urban Renewal Agency (LURA) Board (LMC and MCA) • Airport Board • Library Board Therefore, in order to determine or define the authority of a commission, committee, or board, you must review the legislation used by the City Council to create the entity. As a general rule, a board or commission formed pursuant to a state statute is more formal with defined purposes and authority. A committee formed through a council resolution is less fon-nal and typically for one purpose. In closing, my advice to the city is to continue its practice of creating committees for a specific purpose by resolution. If a board or commission is created, the City should continue to follow a more formal process and substantially comply with Montana's general board statute in its legislation. ! West Laurel Interchange and 1-90 bridges Rebuild CONSTRUCTION COST: Approximately $24 million. WHO: MDT and their contractor, Riverside Contracting, Inc. WHAT: Changing 1-90 traffic to allow construction for the new bridges over MRL rail lines and Railroad Street as part of the West Laurel Interchange project. MDT strives to keep traffic moving on 1-90 but some delays will happen, especially for oversized vehicles traveling on 1-90. Traffic lanes will be kept open whenever possible - but starting June 2018 and continuing through fall 2018, expect that two lanes of traffic will merge into a single lane and then cross the median to travel on the other half of the interstate. Speeds will be slowed to 45 mph in these areas. This will allow the construction of the new bridge and road connections. 01111] VI.►:r.111. WHY: MDT is improving the outdated West Laurel Interchange with the first phase of construction happening between 2017-2019. 1.2 miles of 1-90 will be rebuilt to current day standards and the two bridges carrying traffic over MRL rail lines and Railroad Street will be realigned and replaced with modern, steel structures. The existing narrow shoulders will be widened to 10 -feet on both sides of the road, and the curves will be flattened to help reduce the high number of crashes that occur on the curving and sloped bridges. A future phase will rebuild four interchange ramps (for full access to and from 1-90) and will rebuild 19th Avenue West between 1-90 and Old Highway 10/Golf Course Road. WHEN: Traffic Changes Beginning: June 22, 2018 Starting July 30, 2018: All 1-90 traffic will shift from the eastbound lanes to the westbound lanes. Oversized restrictions continue. Construction Schedule 2017 2018 Fall Winter SpringSummer Fall Winter We are here! Fall 2017 -Fall 2018 • Construction Phase 1 constructed the 1-90, eastbound bridge & approaches outside of existing traveled way. The existing eastbound off -ramp and westbound on -ramps were permanently closed. Embankments for the new bridges were constructed outside the traveled way and were surcharged to allow for settlements in the poor soils. • Construction Phase 2, beginning June 2018, shifts all 1-90 traffic onto the existing eastbound bridge. Once traffic is narrowed to single -lane in each direction and shifted onto the eastbound bridge/road, the new westbound lanes will be built on a new, less curvy alignment. • Construction Phase 3, during the Summer of 2018, will shift single -lane 1-90 traffic onto the westbound bridge to finish the new eastbound road connections. The new eastbound bridge and road will be completed. 2019 1 2020 Spring I Summer I Fall I Winter Spring Summer D Winter Work Stoppage I Late Fall 2018 - Spring 2019 Traffic will be restored to two lanes in each direction for the winter of 2018/19. Eastbound drivers will use two -lanes on the new bridge while westbound drivers will remain on the existing bridge. 1W Spring -Summer 2019 & Spring 2020 Complete the new 1-90, westbound bridge by reducing 1-90 to one lane in each direction, shifting traffic onto the new eastbound bridge and road. This work expected to be completed with final chip seal and striping in 2020. * Future 19th Avenue West/Interchange Ramps/Golf Course Road is not funded for construction. It will construct the ramps of a new diamond interchange and the bridge over 190 and the realignment of 19th Avenue West and other street improvements. VISION ZERO (* zero deaths • zero serious injuries MONTANA DEPARTMENT OF TRANSPORTATION Public Outreach Project Manager Luke LaLiberty KLJ Engineering 406-447-3358 luke.laliberty@kljeng.com Alternative accessible formats of this document will be provided on request. Persons who need an This document is printed at state expense. Information on the cost alternative format should contact the Human Resources and Occupational Safety Division, Department of producing this publication may be obtained by contacting the of Transportation, 2701 Prospect Avenue, PO Box 201001, Helena, MT 59620. Telephone 406.444-9229. Department of Administration. Those using a TTY may call 1(800) 335-7592 or through the Montana Relay Service at 711. Lauf ei'Rod and Gun Club- O Box 986 LaurelNT 59044 z_ . January 31, 2018 Laurel Park Board P L Bo:;. r 0 Laurei, 1A./ Dear Laurel Park Board, Our current Lease Resolution No. R13-25 expires May 7 2018. We would like to renew it with the following changes. Lease ?ate tG Sr -a - :L %' Jay of Jiay. 20 1 S. 2. A. tide ;: Add Lessee has awn- oval. c shoo -a.w eve,-., S ;.Cay from:.. A!'V tG 2Vivi. 3. Article V: Lessee shall pay the City rent in the amount of $100.00 per year. 4. Article 11: Add to the end that Lessee has permission to access the Club Nouse to get needed supplies for shooting and to use the Kitchen area to register shooters and warm up. 5. Aricie ttDill. Do =O over`:Y;iCirningL."u,bi.ics'..tpper: 1Vra place to 4G'!:.a'te<(3sirljou rainteach safe:Tire handiiir"Y ad:O z with : c C ? t _ D�. !or a. e r ,r r^,� a o n. s,' e .-^.."k. '�C �1.. U;t?:t,U G$`i 1�:. rC�'. .il1/_ �lCi{.S SSC=ifl- "4;Ve feel It would, be-neflt -t .e Riversiide Park v,2ster?i-n. by `br "igii�lg,';ii More ca:r: per -s- and providing other forms of entertainment and enjoyment for the Park. We would ask for a permanent variance or exception that allows safety instructed shooting activities to take place within the back third of Riverside Park. Sincerely, Laurel Rod and Gun Club Curtis Lord (Treasurer) Herb Stoik (President) ARTICLE XNVI Partial Invalidity In the event any provision of this agreement or part thereof shall be determined by any court of competent jurisdiction to be invalid, void or otherwise unenforceable.. the remaining provisions hereunder, or parts thereof, shall remain in fall force and effect and shall in no Nvay be affected, impaired or invalidated thereby. ARTICLE XVII Notices/Demands Notices or demands required hereunder shall be in writing and shall be sent by certified, mail (return receipt requested) to those persons at the addresses noted herein. The address of either party hereinabove set forth may be changed from time to time by giving written notice in that regard. All payments required to be made hereunder shall be made at the appropriate address hereinabove set forth or to such -address aseither of the parties may from time to !me specify. ARTICLE XVIII Lessee may sponsor or conduct shoothm activities and events pursuant to this agreement 's agreement expires. There_aTTM—,Le.,isee acknowledges and understands the will no longer allow or agree to allow shooting activities a_ny�whei the Citr,oed Riverside Park. CITYOFLAUREL By: Mayor By CityClerk �i LESSEE: I'm provided, including,. but without limitation, any carelessness, negligence, improper conduct, wrongful or intentional act or breach of this agreement by the Lessee or its agents, employees, patrons, invitees, suppliers or licensees, and any and all costs, expenses and fees, including attorneys' fees, incurred by the City incident thereto. The City- hereby indemnifies and agrees to hold the Lessee free and harmless from ;any ,and all actions -caused by the -sole negligence of the MY- FAAM-1 Time of the Essence Time is and shall be deemed of the essence in respect to the performance of each provision of this agreement Assignment,-Mgrigages and Subleases Lessee may not assign its rights under this agreement or encumber the leased property. Lessee may sublet the leased property for up to three consecutive days per event. F.211114AH41 Surrender Upon Termination Upon the termination or cancellation of this agreement, Lessee shall surrender possession of the leased property to City. Lessee shall not hold -over or otherwise reffise to vacate the leased property. Anyholding-over by Lessee _shall incur to the City penalty fee -of $100.00 per day. ARTICLE XV This agreement and the attached Map constitutes the entire agreement between the parties and no waiver of any right, agreement or condition herein and no modification of any term or condition herein shall be binding upon either party unless in writing and signed by both parties. state and municipal authorities, and with any direction of an), public officer, pursuant to laNv, which imposes any duty upon Lessee or the City with respect to the leased property. Lessee, at its sole expense shall obtain all licenses or permits which may be required for the conduct of its business or activities within the terms of this agreement. The City, when necessary, will join with Lessee in applying for all such permits or licenses. ARTICLE X Liability Insurance A. Event Insurance. Lessee shall obtain a comprehensive general liability policy of insurance covering loss, claims lawsuits: or liability for damages; property damage; personal injury or death, and any expenses of the parties against any, claim for such damages which might result from use or occupation of the leased property, during shooting events. The insurance for shooting events shall be for the benefit of Lessee and the City in the amount of one million dollars ($1,000,000.00) per occurrence with an aggregate value of two million dollars ($2,000,000.00). Lessee shall fiunish a copy of such insurance policy to the City prior to each of its events. The City and Lessee shall be specifically named as insured finder said policy. B. Rental insurance. For non -shooting uses, Lessee shall obtain a one million dollar ($1,000,000.00) comprehensive general liability policy of insurance covering loss, claims, lawsuits or liability for damages, property damage, personal injury or death, and any expenses of the parties against -any claim for. -such damages which might result from use or occupation of leased property. The City acid Lessee shall be specifically named as insured under said policy. ARTICLE M Indemnification. Lessee hereby indemnifiesand agrees. to hold the City fi=ee and harmless from and. asst any and all actions, claims and demands arising out of the use or occupancy of the leased property by Lessee or the failure of the Lessee to maintain the leased property as herein 4 ARTICLIRVI Repairs and Condition Lessee takes possession of Property l "as is" and agrees to maintain Property I in a like or similar condition throughout the term of the agreement. There are no repairs contemplated for Property 1 under this agreement. Right to Inspect Premises The City Inas a right, at all times during the term of this agreement, through its agents and employees, to enter upon Property 1 for the purpose of examining and inspecting the same to determine whether Lessee has complied with its obligations hereunder with respect to the care and maintenance of the leased property. Cancellation or Termination A. Cancellation. It is agreed by both the parties that this agreement shall not be canceled without good and reasonable cause. In the event the property leased hereunder or any portion thereof is not available for occupancy or use upon commencement of during.the term of this agreement due to. flood, fire, casualty, acts of God, strikes, national emergency or some other cause beyond the control of City, this agreement and the obligations of the parties hereunder shall terminate and the lessee hereby waives any claim against the City, its employees or agents for damages by reason of such ;cancellation. Any notice of cancellation must be in writing and sent by certified mail B.Termination: T-he-City-3may-terminate-this-agreement-if-the-Lessee-fails to -make its rental payment or perform any other condition or obligation required herein. The Lessee may terminate this agreement if the City fail to perfonn its obligations contained herein. Notice of termination must be in writing. and sent by certified mail. Compliance With ReaWations Lessee, at its sole expense, shall comply with all laws, orders and regulations of federal, referred to, as "'leased property." The available, leased property is. defined as. two, separate and distinct properties. Property I constitutes the area utilized for shooting events as shown on the attached map. Property 2 constitutes the Club House shown on the attached map. The parties agree that this .agreement is solely for Property 1. The parties shall negotiate and execute .an additional agreement for lease of Property 2 after the City completes the necessary renovations/rep46L.0T __PqC e (airs and the structure is declared safe and usable. 1-.e 55,e.,Z_ h__15 fe 17>� 7 _JL 1 Parties-.-, City: Office of the Mayor (City Clerk) Box 10 Laurel, Montana 59044 Phone: (406) 628-7431 Fax: (406) 628-2241 Lessee: ARTICLE IV Term of Agreement The term of this agreement shall commence on approval by the City Council -and nm for a period of five (5) years. If this agreement is terminated prior to expiration of the 5 -year term, the City agrees that Lessee may remove all Lessee owned equipment and/or personal property stored -or present upon the leased property. ARTICLE V Rent II Lessee shall pay the City rent in the amount of $,45cO per year as. consideration for the - use of Property 1. Lesseeshall pay annually on or before- the -anniversary date of the agreement The payment of rent included Lessee's right to utilize the leased property as described herein. 2 LEASE AGREEINMNT This agreement is entered into this day of , 20_, by and between the City of Laurel, Montana, a municipal corporation organized and existing under the laws of the State of Montana, whose business address is P.O. Box 10, Laurel, Montana 59044, hereinafter referred to .as"City" (Lessor), -and the Laurel Rod.& Gun Club, whose business address is hereinafter referred to as "Lessee". WITNESSETH: In consideration of the -mutual covenants. hereinafter set forth, they parties- hereto agree and covenant as follows: Purpose of Agreement The purpose of this.Agreement is to .lease the Lessee certain and specific City facilities or property in order that the Lessee may conduct up*&—&'4 shotgun shooting events �1� upon the City leased property pursuant to the following conditions: t •R _ ...i 44 ■. f■f _ • - ;. 4_ . R e All shooting events must be� conducted pursuant to an Event Safety Protocol establishing.. Range Officers and all safety procedures for the event; • No individual using or suspected of using alcohol may be allowed to handle a firearm, shoot in the event, or be present inside the trap firing area; and No individuals maybe allowed in the trap firing.area -other than the officers and -shooting participants of the shooting event. ARTICLE II Leased Pronerty The City hereby leases and permits the use to Lessee and the Lessee hereby leases from The City the following -described property located in Yellowstone County, Montana, hereinafter Meeting was called to order by Dean Rankin. Roll call/Attendance: Quorum of voting members present: Mardie 5pa|inger, Don Smacsh and Daniel Klein. Non-voting members: Janice Lehman and Steve Solberg. Dun presented the spread sheet listing the Large Grant dollar amounts and the recipients. It was suggested that the Large Grant applications involving Facade / Signage / Technical be subtracted from the Large Grant program and submitted under the proper programs thus, leaving more funds available for the Large Grant recipients. Everyone was infavor. VVethen reviewed each Large Grant application and subtracted the figures that were submitted under the wrong program and/or previously applied and already been awarded money for prior to approving their Large Grant application. We decided not to have the applicant's resubmit applications for the correct programs but instead have the City go ahead and approve them according to the spreadsheet amounts. Dean brought up the fact that no one from the Chamber reaches out on a regular basis to non-members to try Next Meeting: July 30th, 2018 at 9:00 at A Haus of Reality. Adjournment: Mardie made the motion and Dean seconded. Laurel Urban Renewal Agency (LURA) JULY 31ST, 2018, CITY HALL CHAMBERS (LARGE GRANTS) Meeting was called to order by Judy Gn|dsby. Roll call/Attendance: Quorum of voting members present: MardiaSpa|inger,Judy Go|dsbK Don Smarsh, Dean Rankin and Daniel Klein. Non-voting members: Janice Lehman and Steve Solberg, City Staff: Kurt Markegard. There was more discussion regarding some Large Grant applicants submitting a Facade Grant instead and/or re -submitting a Large Grant application next year. Award letters will be mailed out by City Staff prior to the August 21st, 2018 City Counsel meeting where the recipient will have the opportunity to withdraw their application. Any applications withdrawn, the funds will go back into the Large Grant pool prior to City Counsel approval. Dan made the motion and Don seconded. Motion carried. Large Grant recommendations will gobothe City Counsel on August 21st, 2018. Motion made by Dan and seconded by Don. Motion carried. Facade Grant notification instead of doing a Large Grant for King Koin and A Haus of Realty. Dan made the motion and Don seconded. All approved and Motion carried. There was much discussion regarding creating a Small Grant program with the same qualifications as the Large Grant program up to $5,000.00 available year around. A special request for Facade Grant approval forNardd|a Investments, Eagle Lodge and Building 1938, LLC had a motion made by Dean and seconded by Mardie. Motion carried, Next Meeting: August 2nd, 2018 at 11:00 aLthe City Hall Conference Chambers. Adjournment Dan made the motion and Don seconded. AUGUST 2ND, 2018, CITU' HALL CHAMBERS (LARGE GRANTS) Meeting was called to order by Judy Goldsby. Roll call/Attendance: Quorum of voting members present: Mardie Spalinger, Judy Goldsby, Don Smarsh, Dean Rankin and Daniel Klein. Non-voting members: Janice Lehman. City Staff: Kurt Markegard and Matt Lurker. LURA Sign In Sheet: Marvin Carter, Jane Kukes-Penney, Mike Nardella, Ken & Peggy Miller, Todd Meling and Rick Herr. Large Grants awarded: a. CocoMart/Subway ($10,742.00). Don made the motion and was seconded by Mardie with the possibility to reallocate any funds not used. Motion carried. This project is complete. b. Lazy 8 Properties ($9,077.00). Dean made the motion and was seconded by Don with the possibility to reallocate any funds not used. Motion carried. This project is complete. c. Montana State Fireman's Memorial ($6,746.00). Dan made the motion and was seconded by Don with the possibility to reallocate any funds not used. Motion carried. d. Red Rock Auto Body ($8,660.00). Don made the motion and was seconded by Mardie with the possibility to reallocate any funds not used. Motion carried. e. McDonalds Land Holdings ($15,777.00). Dean made the motion and was seconded by Don with the possibility to reallocate any funds not used. Motion carried. f. Thomae Lumber ($11,169.00) Dan made the motion and was seconded by Don with the possibility to reallocate any funds not used. Motion carried. This project is complete. g. Atkins ($20,140.00) Mardie made the motion and was seconded by Don with the possibility to reallocate any funds not used. Motion carried. h. Miller Buildings ($17,698.00) Don made the motion and was seconded by Mardie with the possibility to reallocate any funds not use. Motion carried. Large Grants not awarded: a. Klein -A Haus of Realty / Mountain Mudd. It was recommended that they apply for a Facade Grant. Don made the motion and was seconded by Dean. Motion carried. b. King Koin Laundry. It was recommended that they apply for a Facade Grant. Dean made the motion and was seconded by Don. Motion carried. c. Eagles Lodge. It was recommended that they apply for a Small Grant. Don made the motion and was seconded by Mardie. Motion carried. d. Nardella Investments. It was recommended that they apply for a Small Grant. Dean made the motion and was seconded by Mardie. Motion carried. e. Building 1938 LLC. It was recommended that they apply for a Small Grant. Dan made the motion and was seconded by Mardie. Motion carried. There was discussion about returning the $300.00 application fee if no monies were awarded. Dan made the motion and was seconded by Don. Motion carried. Public Comment on Non Agenda Topics: Leslie Adkins Next Meeting: August 20th, 2018 at 11:00 at the City Hall Conference Chambers. Adjournment: Don made the motion and was seconded by Mardie. Minutes of the Laurel Public Library Board of Trustees June 12, 2018 Attending Arthur Vogele Samantha Barnhart Dixie Feller Bill Hanson Clair Killebrew Nancy Sclunidt Minutes Samantha moved that the minutes for April 2018 and May 2018 be approved as read. Dixie seconded the motion. Motion passed. Correspondence Thank you from Alice Mord for helping her setup and troubleshoot her new computer. She sent a donation to the library in the amount of $25.00. Circulation Report — compared to same time period last year... Traffic: down 1.1%; circulation: all items circulated totaled 3,242 (including 385 eBooks), book circulation was down 16.1 %, media circulation was down 22%, eBook checkouts for this month was 13.7% of total book circulation, we circulated 645 items to partners and 63 items from other libraries; computers: intemet use was up 13.7%, children's use was down 37.5%, wi-fi use was down 10.2%; patron cards: city registrations made up 62.1 % of library users, county patrons 3 1. 1 % and non-resident registered patrons 6.7%. There were 51 tech assists in May. Old Business All fluorescent lighting in the library has been changed to new LED lighting. There has been a lot of positive feedback on the change in lights. Patrons are finding it easier to see while browsing for books and staff don't have to deal with light that burn out regularly. The Library has been the recipient of the Dennis & Phyllis Washington Foundation Pay It Forward grant. Laurel Public Library received a $500 gift card from the Foundation. Because the funds had to be used by May 31 s`, library staff spent quite a bit of time deciding what to purchase. It was decided that a 3-D printer was ideal for the library. The grant nominator, Sierra Harbison, stated that there were no restrictions on the purchase, but she was glad that it was used for a 3-D printer and materials. Stop by for a demonstration when Mike is working. The book sale in May was very successful this year. We received $1,564.90 in sales, $50.00 was donated to New Life Church in Billings for 5 metal book shelves. The next book sale is tentatively planned for late October. Dixie, Arthur, Bill and Nancy attended the Montana Library Association Conference in Bozeman, April 11-14� 2018. There were many workshops available to attend that covered anything from creating playwork areas in the library to management succession. We all reported on which workshops we attended and felt it was very informative. MLA Conference for 2019 is scheduled to be held in Helena. New Business Nancy participated in some school outreach activities in May. She was invited by the West School librarian, Erika Frisbe, to talk with each of her classes during the week of May 7"'. There were 16 separate classes with an average of 19 students per class. Students were encouraged to attend the Summer Reading Program while enjoying their summer vacation. They were also reminded that reading doesn't have to stop just because school is out — the public library is open all year. Summer Reading Program has started off well. There were over 70 registrants within the first week. We are expecting a good turn out each week for the activities. Weekly activities will be held each week on Wednesday at 1:00 pm except for June 27th and July 4th. A special program will be held Monday, June 25, 2018 at 2:00 pm instead of June 27th. We will be closed for the holiday on July 4th. Montana PBS will be presenting Clifford, The Big Red Dog at the library on Monday, June 25th at 2:00 pm. They will provide the activities and costume and library staff will provide the actor. We are hoping for many children to attend. It is time for Public Library Standards to be updated and signed. Standards are required to be met by the Montana State Library as part of receiving out state and federal aid monies. Also updating this month is the South Central Federation Plan of Service. A signature of the Federation Chair, Library Board Chair, and the Federation Director is required for the Plan of Service to be valid. The Laurel Public Schools is partnering with the Laurel Library to provide hot lunches to ALL students in the Laurel 18 years and younger. Lunches will be provided from 11:00 am to 12:30 pin Monday through Friday in the library Community Room. The lunch program will run all summer with an end date of Friday, August 24, 2018. School resumes Monday, August 27, 2018. Library Board members asked if the parking lot lines could be remarked. It is hard to see where each spot should be located. Nancy will ask Kurt or Matt about remarking the lines. Other Coming up — Staff vacations Federation Coordinator's meeting — October, TBD Addressing the Board None Next regular meetin6 May 8, 2018 — canceled because of book sale June 12, 2018 Dixie motioned the Board meeting adjourn, Samantha seconded the motion. Meeting adjourned at 7:41 Pm. Respectfully submitted, i Nancy L. Schmidt Minutes of the Laurel Public Library Board of Trustees July 10, 2418 Attending Arthur Vogele Bill Hanson Clair Killebrew Nancy Schmidt Dixie Feller Minutes Bill moved that the minutes for June 2018 be approved as read. Dixie seconded the motion. Motion passed. Correspondence None Circulation Report — compared to same time period last year... Traffic: up 29.7%; circulation: all items circulated totaled 4,421 (including 394 eBooks), book circulation was up 5.6%, media circulation was up 9.6%, eBook checkouts for this month was 10.3% of total book circulation, we circulated 635 items to partners and 73 items from other libraries; computers: internet use was up 21.4%, children's use was down 16.7%, wi-fi use was up 12.8%; patron cards: city registrations made up 60.7% of library users, county patrons 34.5% and non-resident registered patrons 4.3%. There were 58 tech assists in June. Old Business The Summer Reading Program had an attendance of 98 youth and 8 adults in June. There were over 175 readers registered by July 4"'. There are 3 more weekly activities planned for this year. The final day to turn in reading records for the Grand Prize is August 25, 2018. Final reading program numbers will be available in September. The Summer Lunch Program, co-sponsored with Laurel Public Schools, has seen an amazing number of attendees. There were 630 youth meals and 20 adult meals served in June. We hope to serve more in July and August each month. Clifford, The Big Red Dog, stopped by the library to visit with kids and parents on Monday, June 25"i. Montana PBS sponsored Clifford's visit at the library. Activities were planned to coincide with the Summer Reading theme of "Libraries Rock". Library aide, Julia Torna, played the part of Clifford for the program. Trustees had asked that the parking lot be restriped when possible. Nancy stated that she would talk to Kurt about whether City crews would be able to do that. It was mentioned that we should "ask street artists to paint our lot", half in jest. After some discussion it was decided that "street art" should be embraced by the library. Bill motioned that we authorize someone to paint the parking lot using `clean' street art, Dixie seconded the motion. Motion passed. Nancy will contact local artists about painting the parking lot. New Business Patrons have been complaining about the unsteadiness of the computer desks. It doesn't take much movement to cause the whole `pod' to move while sitting at a computer. There have been many times when library staff had to straighten the legs on the desks to prevent them from falling on patrons. Nancy suggested asking the Foundation is it would be willing to purchase new, sturdy computer desks for the library. After discussion, it was agreed that new desks should be purchased to replace the current desks. Fall Workshops will be held in Billings this year. Workshop dates are September 17"' & 18th at the Double Tree Inn. Anyone interested in attending can register through the State Library website. Missoula Public Library has sent out the invoices for Heritage Quest/Ancestry Library Edition renewals. This year access to Newspapers.com may also be added for an additional cost. Also, along that line, the Billings Gazette keeps rising in cost. There was discussion concerning the renewal cost compared to the amount of readership the Gazette receives. Library staff will monitor its use for 4-6 months before deciding whether we should cancel our subscription to the Billings Gazette. Election of Officers was held with Dixie making the motion that all positions be maintained for each Board member. Bill seconded the motion. Motion passed. Arthur will continue to be the Board Chair, Bill will continue to be the Vice -Chair, Clair will also continue as Federation Representative. Other Coming up — Staff vacations — Nancy will be taking a week off in August for visiting family. Federation Coordinator's meeting — October 8`1' & 911' Addressing the Board None Next regular meeting August 14, 2018 Dixie motioned the Board meeting adjourn, Bill seconded the motion. Meeting adjourned at 6:46 pm. Respectfully submitted, Nancy L. Schmidt Emergency Services Committee Meeting 07.23.2018 Members Present: Bruce McGee, Richard Klose, Taryn Massa, Chief Brent Peters. Others Present: Clerk/Treasurer to take minutes, and Matthew Lurker 1. Bruce McGee called the meeting to order at 17:30. Bruce stated that there were not enough member present to make a quorum, so no official business could be conducted. 2. Public Input: 3. Old Business: Chairmen McGee adjourned the meeting at 18:45. MINUTES LAUREL—YELLOWSTONE CITY -COUNTY PLANNING BOARD May 3, 2018 10:00 am Council Chambers Members present: Judy Goldsby, County Rep. Jon Klasna, County Rep. Jerry Williams, Conservation Corps Rep. Dan Koch, City Rep. Roger Giese, County Rep. Ken Gomer Lee Richardson Others present: Forrest Sanderson, Interim City Planner Kurt Markegard, Public Works Director Richard Herr CALL TO ORDER: The meeting was called to order at 10:00 a.m. by Judy Goldsby. ROLL CALL: Members present were Goldsby, Klasna, Williams, Koch, Richardson, Gomer, Giese APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: A motion was made by Ken Gomer and seconded by Jon Klasna to approve the minutes of the April 5th, 2018 meeting. The motion carried all in favor. New Business: No new business Old Business: Discussion of Growth Management Plan Forrest spoke about Laurel's Growth Management Plan and said that the City would be looking at a very large expense to update the plan. Forrest said that KU doesn't have a formal task order from the City to move forward with work on updating the plan. Forrest told the committee that the City is currently working on the budget and it may be appropriate to let them get a budget prepared and they revisit the growth management plan at a later date. Judy said that it would be acceptable to wait until the City knows what the budget will be before proceeding with a plan update. Discussion of Subdivision Regulations Forrest presented the committee with a copy of subdivision regulations in a different type of format which is different from the City's Subdivision Regulations that he had promised the committee that he would have for this meeting. Forrest spoke that the advantages of this type of "book" format of the subdivision regulations allows developers and staff to review the regulations in a step by step process. 1 Forrest's opinion is that this type of format has its advantages over what the City currently has to offer. Judy asked what the costs would be to change the subdivision regulations over to the booklet type format and Forrest explained the process to do the changes would take about 15 hours to change the format. Forrest also indicated that to rework the current regulations would take about twice the amount of time. Forrest state that this is the Glendive model and would be the fastest way to update the subdivision regulations. Forrest indicated that to complete the phased subdivision development requirement that change in state law will completely scramble the current regulations. Judy asked if we are riding on the coat tails of Glendive efforts to complete new subdivision regulations and the cost would be lower due to KU's work for Glendive. Forrest replied that essentially it cost less on a scale of economy as this was also done for Sidney. Laurel would see some cost savings, yes. Kurt asked Forrest what the process would be if this committee would like to change to the format that is presented, would the County Commissioners have to agree to the format also. Forrest would like to have a conversation with the County Commissioners due to the fact the Yellowstone County also has to work with the City of Billings they would have to agree to do something different with a new process. Judy asked what the process would be to work on the current regulations. Forrest said that a new chapter would have to be created in order to meet the new state mandates. Forrest said that some of the changes are easier to complete but the phased subdivisions is a new issue that will completely scramble the codification of the current regulations. Forrest said the City could look at just not allowing phased subdivisions in the future but developers would have less options on completing new subdivisions. Developers would have to build subdivisions with all lots at one time. They could not do 10 or 15 lots at a time per year. Phased subdivisions have its advantages and Forrest said that you cannot have phased development without starting from scratch every time without the phased subdivisions process in place as that is illegal now. Ken stated that he like the phased development approach to subdivision development and he like the presented format over what the city currently has in place. Ken feels that there may be loopholes in the current regulations and would support the change to a new format and likes having the ability to hand a developer the booklet type of regulations and tell them to read the booklet. Forrest follow up this discussion that the new format would also have all the documents and applications that would be needed in the appendixes. Judy said that the City should update the regulations as mandated and discuss this further. Jon asked if we adopted the new format what would happen to the old regulations and Forrest said it would replace all the current regulations and scrape the old regulations. Lee said that Forrest should make the decision to move to the new format as he is the expert and Forrest stated that that would not be his decision to make. Kurt asked if the state law has already changed why we cannot just follow those laws. Forrest stated that you have to follow your current regulations and must adopt the legislative changes. The City must follow the regulations and state law and having regulations that do not comply with state law puts the city in legal limbo. Jon asked if Forrest has any indication of what is going to be coming up in the next legislative session so that we could get on top of it early. Forrest said that it is too early to tell but land use issues are not on the legislative's priority as they are working on their budgets. Jerry likes the idea of having a standard set of rules for everyone whether you are either in the County or in the City. Having the same requirements would make it simpler. Kurt asked Forrest in his opinion what format would help new planners get up to speed with their jobs, the current regulations or the type that Forrest has presented. Forrest said that a new format would be 2 the fastest. Forrest said that we should get the City Council and County Commissioner's opinion on the proposed format for updating the subdivision regulations. Judy asked for a motion to proceed working towards the proposed City of Glendive's model of subdivision regulations. Dan moved and Roger seconded the motion to move forward and all were in favor. Forrest said he would make contact with the County Commissioners and get their by in before we proceed to far down the road without their by input. MISCELLANEOUS: Forrest said that he doesn't think he will have anything for the June's planning board meeting and thinks that the June meeting could be canceled but we must meet in July. The committee discussed the July meeting date due to the Fourth of July celebrations. Forrest is available on the 19th of July but not on the 12th of July. Judy said that she would call the meeting for the 19th of July. The next meeting will take place July 19th, 2018. PUBLIC COMMENT ON NON -AGENDA TOPICS: None ADJOURNMENT: A motion to adjourn was made by Dan and seconded by Jon to adjourn. The motion passed. The meeting was adjourned at 11:30am. Respectfully submitted, Kurt Markegard, Public Works Director ORDINANCE NO. 018-01 WHEREAS, the City Council is obligated to keep the Laurel Municipal Code current by modifying and updating chapters, sections and subsections of the Laurel Municipal Code to address various issues within the City and to remain in accordance with Montana law; and WHEREAS, the City retained a contractor who prepared the attached updates and modifications to the City's Floodplain Regulations which are hereby presented to the City Council who shall conduct public hearings prior to the final adoption of this proposed Ordinance; and WHEREAS, the existing Chapter 15. 70 shall be modified to read as follows: Chapter 15.70 FLOODPLAIN REGULATIONS Sections: 15.70.010 Floodplain regulations—Purpose. 15.70.010 Floodplain regulations—Purpose. A. The ordinance codified in this chapter is passed in order to comply with the Montana Floodplain and Floodway Management Act (Montana Code Annotated, Title 76, Chapter 5) and to insure compliance with the requirements for the continued participation by the City in the National Flood Insurance Program. Land use regulations, which are hereby adopted, are to be applied to all identified one hundred year floodplains within the City's jurisdiction and are attached as Exhibit A and fully incorporated as part of this chapter by this reference. B. This chapter and Exhibit A, Floodplain Hazard Management Regulations dated August 2018, are adopted under the authority of Montana Code Annotated, Title 76, Chapter 5, Part 3. C. This chapter adopts the set of comprehensive land use regulations attached to the Ordinance codified in this section as Exhibit A for identified one hundred year floodplains within the City. The regulations are based upon the authorities specifically provided in Exhibit A. BE IT RESOLVED, that upon final passage of this Ordinance by the City Council, the proposed updates, changes and amendments to the City's existing Chapter 15. 70 shall be formally modified as provided herein, and incorporated into the Laurel Municipal Code. Exhibit A is hereby approved as the City of Laurel's Floodplain Hazard Management Regulations and a true copy shall be available for use, review and/or inspection in the City Clerk's Office and the Public Works Department at City Hall. This Ordinance shall become effective thirty (30) days after final passage by the City Council and approved by the Mayor. Introduced and passed on first reading at a regular meeting of the City Council on August 7, 2018, by Council Member Eaton. PASSED and ADOPTED by the Laurel City Council on second reading this 21s` day of August 2018, upon motion of Council Member APPROVED BY THE MAYOR this 21" day of August 2018. CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, City Clerk/Treasurer Approved as to form: Sam S. Painter, Civil City Attorney 4 ..a � \ \` �i � ��� i' ,�, l 1. • 17 City of Laurel, Montana FLOODPLAIN HAZARD MANAGEMENT REGULATIONS August 2018 ti This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 TABLE OF CONTENTS City of Laurel — Floodplain Hazard Management Regulations August 2018 3 SECTION 1 TITLE, PURPOSE, AUTHORITY AND GENERAL PROVISIONS...............................................7 1.1 FLOODPLAIN HAZARD MANAGEMENT REGULATIONS..................................................................................7 1.2 STATUTORY AUTHORITY................................................................................................................................7 1.3 FINDINGS OF FACT.........................................................................................................................................7 1.4 PURPOSE........................................................................................................................................................7 1.5 METHODS TO REDUCE LOSSES......................................................................................................................8 1.6 REGULATED AREA..........................................................................................................................................8 1.7 FLOODPLAIN ADMINISTRATOR.....................................................................................................................9 1.8 COMPLIANCE.................................................................................................................................................9 1.9 ABROGATION AND GREATER RESPONSIBILITY..............................................................................................9 1.10 REGULATION INTERPRETATION....................................................................................................................9 1.11 WARNING AND DISCLAIMER OF LIABILITY....................................................................................................9 1.12 SEVERABILITY.................................................................................................................................................9 1.13 DISCLOSURE PROVISION............................................................................................................................. 10 1.14 AMENDMENT OF REGULATIONS................................................................................................................ 10 1.15 PUBLIC RECORDS........................................................................................................................................ 10 1.16 SUBDIVISION REVIEW................................................................................................................................. 10 1.17 DISASTER RECOVERY.................................................................................................................................. 10 SECTION 2 DEFINITIONS................................................................................................................... 13 SECTION3 FORMS AND FEES........................................................................................................... 19 3.1 PURPOSE AND INTENT................................................................................................................................ 19 3.2 FEES............................................................................................................................................................ 19 SECTION 4 REGULATED FLOOD HAZARD AREAS.............................................................................. 21 4.1 REGULATED FLOOD HAZARD AREAS.......................................................................................................... 21 4.2 INTERPRETATION OF REGULATED FLOOD HAZARD AREA BOUNDARIES ................................................... 21 4.3 ALTERATION OF REGULATED FLOOD HAZARD AREA................................................................................. 22 SECTION 5 USES ALLOWED WITHOUT A PERMIT WITHIN THE REGULATED FLOOD HAZARD AREA 25 5.1 GENERAL.....................................................................................................................................................25 5.2 OPEN SPACE USES...................................................................................................................................... 25 SECTION 6 PROHIBITED USES, ACTIVITIES AND STRUCTURES WITHIN THE REGULATED FLOOD HAZARDAREA........................................................................................................................................ 27 City of Laurel — Floodplain Hazard Management Regulations August 2018 3 6.1 FLOODWAY.................................................................................................................................................27 6.2 FLOOD FRINGE OR REGULATED FLOOD HAZARD AREA WITHOUT FLOODWAY..................................... 27 SECTION 7 FLOODPLAIN PERMIT APPLICATION REQUIREMENTS.................................................... 29 7.1 GENERAL.....................................................................................................................................................29 7.2 REQUIRED FLOODPLAIN PERMIT APPLICATION INFORMATION................................................................ 29 SECTION 8 FLOODPLAIN PERMIT APPLICATION EVALUATION......................................................... 31 8.1 FLOODPLAIN PERMIT APPLICATION REVIEW............................................................................................. 31 8.2 NOTICE REQUIREMENTS FOR FLOODPLAIN PERMIT APPLICATIONS: ........................................................ 31 8.3 FLOODPLAIN PERMIT APPLICATION REVIEW............................................................................................. 32 8.4 DECISION.................................................................................................................................................... 32 8.5 FLOODPLAIN PERMIT CONDITIONS AND REQUIREMENTS......................................................................... 32 SECTION 9 DEVELOPMENT REQUIREMENTS IN THE FLOODWAY.................................................... 35 9.1 USES REQUIRING PERMITS......................................................................................................................... 35 9.2 GENERAL REQUIREMENTS.......................................................................................................................... 35 9.3 MINING OF MATERIAL REQUIRING EXCAVATION FROM PITS OR POOLS .................................................. 36 9.4 RAILROAD, HIGHWAY AND STREET STREAM CROSSINGS.......................................................................... 36 9.5 LIMITED FILLING FOR ROAD AND RAILROAD EMBANKMENTS.................................................................. 37 9.6 BURIED OR SUSPENDED UTILITY TRANSMISSION LINES............................................................................ 37 9.7 STORAGE OF MATERIALS AND EQUIPMENT.............................................................................................. 37 9.8 DOMESTIC WATER SUPPLY WELLS............................................................................................................. 37 9.9 BURIED & SEALED VAULTS FOR SEWAGE DISPOSAL IN CAMPGROUNDS & RECREATIONAL AREAS ......... 38 9.10 PUBLIC AND PRIVATE CAMPGROUNDS...................................................................................................... 38 9.11 STRUCTURES ACCESSORY OR APPURTENANT............................................................................................ 38 9.12 CONSTRUCTION OF OR MODIFICATIONS TO SURFACE WATER DIVERSIONS ............................................. 39 9.13 FLOOD CONTROL AND STREAM BANK STABILIZATION MEASURES........................................................... 39 9.14 STREAM AND BANK RESTORATION............................................................................................................ 40 9.15 EXISTING RESIDENTIAL AND NON-RESIDENTIAL BUILDINGS IN THE FLOODWAY...................................... 41 SECTION 10 DEVELOPMENT REQUIREMENTS IN THE FLOOD FRINGE OR REGULATED FLOOD HAZARD AREA WITH NO FLOODWAY......................................................................................................... 43 10.1 USES REQUIRING PERMITS......................................................................................................................... 43 10.2 GENERAL REQUIREMENTS.......................................................................................................................... 43 10.3 RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS.................................................. 48 10.4 NON-RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS ......................................... 48 SECTION 11 EMERGENCIES................................................................................................................ 51 City of Laurel — Floodplain Hazard Management Regulations August 2018 121 11.1 GENERAL.....................................................................................................................................................51 11.2 EMERGENCY NOTIFICATION AND APPLICATION REQUIREMENTS............................................................. 51 SECTION12 VARIANCES..................................................................................................................... 53 12.1 GENERAL.....................................................................................................................................................53 12.2 VARIANCE APPLICATION REQUIREMENTS: ................................................................................................ 53 12.3 NOTICE REQUIREMENTS FOR FLOODPLAIN VARIANCE APPLICATION....................................................... 53 12.4 EVALUATION OF VARIANCE APPLICATION................................................................................................. 53 12.5 DECISION.................................................................................................................................................... 54 12.6 JUDICIAL REVIEW........................................................................................................................................ 55 SECTION 13 ADMINISTRATIVE APPEALS............................................................................................ 57 13.1 GENERAL.....................................................................................................................................................57 13.2 APPEALS REQUIREMENTS........................................................................................................................... 57 13.3 NOTICE AND HEARING................................................................................................................................ 57 13.4 DECISION.................................................................................................................................................... 57 13.5 JUDICIAL REVIEW........................................................................................................................................ 57 SECTION14 ENFORCEMENT.............................................................................................................. 59 14.1 INVESTIGATION REQUEST..........................................................................................................................59 14.2 NOTICE TO ENTER AND INVESTIGATE LANDS OR WATERS........................................................................ 59 14.3 NOTICE TO RESPOND AND ORDER TO TAKE CORRECTIVE ACTION............................................................ 59 14.4 ADMINISTRATIVE REVIEW.......................................................................................................................... 59 14.5 APPEAL OF ADMINISTRATIVE DECISION..................................................................................................... 59 14.6 FAILURE TO COMPLY WITH ORDER TO TAKE CORRECTIVE ACTION........................................................... 60 14.7 OTHER REMEDIES....................................................................................................................................... 60 SECTION 15 PENALTIES...................................................................................................................... 61 15.1 MISDEMEANOR..........................................................................................................................................61 15.2 DECLARATION TO THE FEDERAL FLOOD INSURANCE ADMINISTRATOR.................................................... 61 15.3 NOTICE AND HEARING................................................................................................................................ 61 15.4 DECISION.................................................................................................................................................... 62 15.5 JUDICIAL REVIEW........................................................................................................................................ 62 City of Laurel — Floodplain Hazard Management Regulations August 2018 5 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 SECTION 1 TITLE, PURPOSE, AUTHORITY AND GENERAL PROVISIONS 1.1 FLOODPLAIN HAZARD MANAGEMENT REGULATIONS These regulations are known and may be cited as the "Floodplain Hazard Management Regulations;" hereinafter referred to as "these regulations." 1.2 STATUTORYAUTHORITY 1.2.1 Floodplain and Floodway Management is incorporated in Montana Code Annotated (MCA) Title76, Chapter 5 and describes the authority, procedures and minimum standards for local regulations and is further described in Montana Administrative Rule (ARM) 36, Chapter 15. 1.2.2 The authority to regulate development in specifically identified flood hazard areas has been accepted pursuant to 76-5-301, MCA. F���l►�1]/Pl���]�y C� 1.3.1 Flood hazard areas specifically adopted herein as Regulated Flood Hazard Areas have been delineated and designated by order or determination of the Department of Natural Resources and Conservation (DNRC) pursuant to MCA 76- 5-201 et.seq. 1.3.2 These regulations have been reviewed by Montana Department of Natural Resources and Conservation and the Federal Emergency Management Agency. The Montana Department of Natural Resources and Conservation has found the regulations acceptable in meeting the Department minimum standards. The Federal Emergency Management Agency finds that these regulations are adequate and consistent with the comprehensive criteria for land management and use pursuant to the standards established in 44 CFR 60.3. 1.4 PURPOSE The purpose of these regulations is to promote public health, safety and general welfare of the residents and minimize public and private losses due to flood conditions in Regulated Flood Hazard Areas. These Regulations are intended to: 1.4.1 Protect human life and health. 1.4.2 Minimize expenditure of public money for costly flood control projects; 1.4.3 Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; 1.4.4 Minimize prolonged business and public service interruptions. 1.4.5 Minimize damage to public facilities and utilities such as water and gas mains, electric, telephone and sewer lines, streets and bridges; City of Laurel — Floodplain Hazard Management Regulations August 2018 7 1.4.6 Help maintain a stable tax base by providing for the sound use and development of flood -prone areas in such a manner as to minimize future flood disruptions; and to 1.4.7 Ensure compliance with the minimum standards for the continued participation in the National Flood Insurance Program for the benefit of the residents. 1.5 METHODS TO REDUCE LOSSES In accordance with 76-5-102, MCA, these regulations are intended to reduce flood losses through the following methods: 1.5.1 Restrict or prohibit uses that are dangerous to health, safety or property in times of flooding or that may cause excessive increases in flood heights or velocities; 1.5.2 Require that uses of land vulnerable to floods, including public facilities, be developed or constructed to at least minimum standards or to otherwise minimize flood damage; 1.5.3 Regulate the alteration of natural floodplains, stream channels, and natural protective barriers which are needed to accommodate floodwaters; 1.5.4 Regulate filling, grading, dredging and other development which may increase flood damage; 1.5.5 Prevent or regulate the construction of flood barriers which will impact other land, flood water depth or velocity of floodwaters; 1.5.6 Distinguish between the land use regulations applied to the floodway within the Regulated Flood Hazard Area and those applied to that portion of the Regulated Flood Hazard Area not contained in the floodway; 1.5.7 Apply more restrictive land use regulations within the floodway of the Regulated Flood Hazard Area; and 1.5.8 Ensure that regulations and minimum standards balance the greatest public good with the least private injury. `��.���•�s� rel--►.�A J These regulations apply only to the flood hazard areas specifically adopted herein as Regulated Flood Hazard Areas which are more fully and specifically described in Section 4. Requirements and approvals for alterations to the Regulated Flood Hazard Area are specified in Section 4. The Regulated Flood Hazard Area includes areas specifically identified, labeled and illustrated on maps such as Floodplain, Floodway, or Flood Fringe that have differing uses allowed and minimum building standards that apply. The Regulated Flood Hazard Area is the geographic area inundated by the Flood of 100 -year Frequency illustrated and depicted in the referenced studies and maps. The Regulated Flood Hazard Area supporting study and maps illustrating the regulatory area are based on studies and maps that have been specifically adopted pursuant to 76-5-201et.seq. The maps and accompanying study become the Regulated Flood Hazard Area only when formally adopted by DNRC and subsequently by the political subdivision by these regulations. The original City of Laurel — Floodplain Hazard Management Regulations August 2018 H., source of studies and data may be from a Flood Insurance Study by FEMA, or other studies by Corps of Engineers, Soil Conservation, United States Geological Service or other federal or state agency. 1.7 FLOODPLAIN ADMINISTRATOR A Floodplain Administrator is hereby officially appointed and is the responsibility of the office of The City Planner. The Floodplain Administrator's duty is to administer and implement the provisions of these regulations. The Floodplain Administrator must serve to meet and maintain the commitments pursuant to 44 CFR 59.22(a) to FEMA to remain eligible for National Flood Insurance for individuals and business within the political subdivision. 1.8 COMPLIANCE Development, New Construction, Alteration or Substantial Improvement may not commence without full compliance with the provisions of these regulations. ` V-111,►►TINX011-f-I tr1 It is not intended by these regulations to repeal, abrogate, or impair any existing easements, covenants, deed restrictions, zoning or other regulations in effect. However, where these regulations impose greater restrictions, the provision of these regulations must prevail. 1.10 REGULATION INTERPRETATION In the interpretation and application of these regulations, all provisions shall be: (1) considered as minimum requirements; (2) liberally construed in favor of the governing body; and (3) deemed neither to limit nor repeal any other powers granted under state statutes. 1.11 WARNING AND DISCLAIMER OF LIABILITY These regulations do not imply that land outside the Regulated Flood Hazard Areas or uses permitted within such areas will be free from flooding or flood damages. These regulations shall not create liability on the part of the community or any official or employee thereof for any flood damages that result from reliance on these regulations or any administrative decision lawfully made hereunder. 1.12 SEVERABILITY If any section, clause, sentence, or phrase of these regulations is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding will in no way affect the validity of the remaining portions of these regulations. City of Laurel — Floodplain Hazard Management Regulations August 2018 9 1.13 DISCLOSURE PROVISION All property owners or their agents in the Regulated Flood Hazard Areas shall notify potential buyers or their agents that such property, including any permitted uses transferred, is located within the Regulated Flood Hazard Area and is subject to regulation and any permitted uses that are transferred. Information regarding Regulated Flood Hazard Area and the repository for Floodplain maps is available in the Floodplain Administrator's office. 1.14 AMENDMENT OF REGULATIONS These regulations may be amended after notice and public hearing in regard to the amendments to these regulations. The amendments must be found adequate and acceptable by DNRC and FEMA to be effective and must be submitted for review at least 30 days prior to official adoption Records, including permits and applications, elevation and flood proofing certificates, certificates of compliance, fee receipts, and other matters relating to these regulations must be maintained by the Floodplain Administrator and are public records and must be made available for inspection and for copies upon reasonable request. A reasonable copying cost for copying documents for members of the public may be charged and may require payments of the costs before providing the copies. 1.16 SUBDIVISION REVIEW Within the Regulated Flood Hazard Area, subdivisions including new or expansion of existing manufactured home parks, must be designed to meet the following criteria: 1.16.1 The Base Flood Elevations and boundary of the Regulated Flood Hazard area must be determined and considered during lot layout and building location design; 1.16.2 Locations for future structures and development must be reasonably safe from flooding; 1.16.3 Adequate surface water drainage must be provided to reduce exposure to flood hazards; 1.16.4 Public utilities and facilities such as sewer, gas, electrical and water systems must be located and constructed to minimize or eliminate flood damage; and 1.16.5 Floodplain permits must be obtained according to these regulations before development occurs that is within the Regulated Flood Hazard Area. 1.17 DISASTER RECOVERY In the event of a natural or man-made disaster, the Floodplain Administrator should participate in the coordination of assistance and provide information to structure owners concerning Hazard Mitigation and Recovery measures with the Federal Emergency Management Agency, Montana City of Laurel — Floodplain Hazard Management Regulations August 2018 10 Disaster Emergency Services, Montana Department of Natural Resources and Conservation, and other state, local and private emergency service organizations. Upon completion of cursory street view structure condition survey within the Regulated Flood Hazard Area, the Floodplain Administrator shall notify owners that a permit may be necessary for an alteration or substantial improvement before repair or reconstruction commences on damaged structures because of damages caused by natural or man-made disasters such as floods, fires or winds. Owners should be advised that structures that have suffered substantial damage and will undergo substantial improvements require a floodplain application and permit and must be upgraded to meet the minimum building standards herein during repair or reconstruction. City of Laurel — Floodplain Hazard Management Regulations August 2018 11 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 12 SECTION 2 DEFINITIONS Unless specifically defined below, words or phrases used in these regulations shall be interpreted as to give them the meaning they have in common usage and the most reasonable application. For the purpose of these regulations, the following definitions are adopted: 100 -year Flood — One percent (1%) annual chance flood. See Base Flood Alteration — Any change or addition to an artificial obstruction that either increases its external dimensions or increases its potential flood hazard. Appurtenant Structure — A structure in which the use is incidental or accessory to the use of a principal structure. Artificial Obstruction —Any obstruction which is not natural and includes any development, dam, diversion, wall, riprap, embankment, levee, dike, pile, abutment, projection, revetment, excavation, channel rectification, road, bridge, conduit, culvert, building, refuse, automobile body, fill or other analogous structure or matter in, along, across, or projecting into any Regulated Flood Hazard Area that may impede, retard, or change the direction of the flow of water, either in itself or by catching or collecting debris carried by the water, or that is placed where the natural flow of the water would carry the same downstream to the damage or detriment of either life or property. See also Development. Base Flood (Flood of 100 Year Frequency) — A flood having a one percent (1%) chance of being equaled or exceeded in any given year. Base Flood Elevation (BFE) — The elevation above sea level of the Base Flood in relation to the National Geodic Vertical Datum of 1929 or the North American Vertical Datum of 1988 or unless otherwise specified. Basement — Any area of a building, except a crawl space, as having its Lowest floor below ground level on all sides. Building — A walled and roofed structure, including a gas or liquid storage tank that is principally above ground, as well as a manufactured home. Channel — The geographical area within either the natural or artificial banks of a watercourse or drain way. Crawl Space — An enclosure that has its interior floor area no more than 5 feet below the top of the next highest floor. See Enclosure and Sub grade Crawlspace. DNRC — Montana Department of Natural Resources and Conservation Development —Any man-made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. See also Artificial Obstruction. Elevated Building — A building that has no Basement and that has it lowest elevated floor raised above ground level by foundation walls, shear walls, posts, piers, pilings or columns. A building on a crawlspace is considered an elevated building. City of Laurel — Floodplain Hazard Management Regulations August 2018 13 Enclosure — That portion below the lowest elevated floor of an elevated building that is either partially or fully shut in by rigid walls including a crawlspace, sub grade crawlspace, stairwell, elevator or a garage below or attached. Encroachment — Activities or construction within the Regulated Flood Hazard Area including fill, new construction, substantial improvements, and other development. Encroachment Analysis—A hydrologic and hydraulic analysis performed by an engineer to assess the effects of the proposed artificial obstruction or nonconforming use on Base Flood Elevation, flood flows and flood velocities. Establish — To construct, place, insert, or excavate. Existing Artificial Obstruction or Nonconforming Use — An artificial obstruction or nonconforming use that was established before land use regulations were adopted pursuant to Section 76-5-301(1), MCA. FEMA — Federal Emergency Management Agency Flood Fringe — The identified portion of the Floodplain of the Regulated Flood Hazard Area outside the limits of the Floodway. Flood of 100 Year Frequency (Base Flood) — A flood magnitude expected to recur on the average of once every 100 -years or a flood magnitude that has a 1% chance of occurring in any given year. Floodplain — The area of the Regulated Flood Hazard Area including and adjoining the watercourse or drainway that would be covered by the floodwater of a Base Flood. The area is partitioned into a Flood Fringe and Floodway where specifically designated. See Regulated Flood Hazard Area. Floodway — The identified portion of the Floodplain of the Regulated Flood Hazard Area that is the channel and the area adjoining the channel that is reasonably required to carry the discharge of the Base Flood without cumulatively increasing the water surface by more than one half foot. Floodplain Administrator — Community official or representative appointed to administer and implement the provisions of this ordinance. Flood Proofing — Any combination of structural and non-structural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, electrical, plumbing, HVAC systems, structures and their contents. The term includes wet flood proofing, dry flood proofing and elevation of structures. Letter of Map Change (LOMC) —An official response from FEMA that amends or revises the FEMA Special Flood Hazard Area and FEMA Flood Insurance Study for flood insurance purposes and/or flood risk hazard. FEMA Letters of Map Change specific to an amendment or revision include: Letter of Map Amendment (LOMA) — A letter of determination from FEMA issued in response to a request that a property or structure is not subject to the mandatory flood insurance requirement because it was inadvertently located in the effective FEMA Special Flood Hazard Area. The material submitted and response from FEMA may be considered by the Floodplain City of Laurel — Floodplain Hazard Management Regulations August 2018 14 Administrator for determining if a property or structure is within the Regulated Flood Hazard area and subject to these regulations. Letter of Map Revision Based on Fill (LOMR-F) — A letter of approval from FEMA removing the mandatory requirement for flood insurance on property based on placement of fill or an addition. Placement of fill or an addition must be preceded by a permit pursuant to these regulations. Placement of fill does not remove the development from the Regulated Flood Hazard Area or these regulations. Letter of Map Revision (LOMR) — An official FEMA amendment to the currently effective FEMA Flood Insurance Rate Map or FEMA Flood Boundary Map based on a physical change to the floodplain of the Special Flood Hazard Area. It is issued by FEMA and changes flood zones, delineations, and elevations on the FEMA Flood Insurance Rate Map or FEMA Flood Boundary Map and may amend the FEMA Flood Insurance Study. It must be preceded by an approved alteration of the designated floodplain from DNRC and subsequently an amendment to the Regulated Flood Hazard Area. Conditional Letter of Map Revision (CLOMR) —A FEMA letter of approval for a proposed physical change that when completed would propose to change the flood zones, delineation or elevations on the FEMA Flood Insurance Rate Map or FEMA Flood Boundary Map and may amend the FEMA Flood Insurance Study through a subsequent LOMR. The CLOMR may be considered in an evaluation by DNRC and the Floodplain Administrator during consideration of a proposed alteration to the Regulated Flood Hazard Area. Lowest Floor — Any floor of a building including a basement used for living purposes, storage, or recreation. This includes any floor that could be converted to such a use. Manufactured Home Park or Subdivision — Includes the construction of facilities for servicing the manufactured home lots and at a minimum includes the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads. Manufactured or Mobile Home — A building that may be residential or non-residential, is transportable in one or more sections, built on a permanent chassis, and designed to be used with or without a permanent foundation when connected to the required utilities and includes park trailers, travel trailers, and other similar vehicles placed on a site for greater than 180 consecutive days. New Construction — Structures for which the commencement of clearing, grading, filling, or excavating to prepare a site for construction occurs on or after the effective date of these regulations and includes any subsequent improvements to such structures. New Manufactured Home Park Or Subdivision — A manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed includes at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads and is completed on or after the effective date of floodplain management regulations adopted by a community. Non -Residential — Buildings including manufactured homes that are not residential including commercial, agricultural, industrial buildings and accessory buildings. See Residential. City of Laurel — Floodplain Hazard Management Regulations August 2018 15 Owner—Any person who has dominion over, control of, or title to an artificial obstruction. Person — Includes any individual, or group of individuals, corporation, partnership, association or any other entity, including State and local governments and agencies. Recreational Vehicle — A park trailer, travel trailer, or other similar vehicle which is (a) built on a single chassis; (b) 400 square feet or less when measured at the largest horizontal projections; (c) designed to be self-propelled or permanently towable by a motorized vehicle; and (d) designed primarily for use as temporary living quarters for recreation, camping, travel, or seasonal use, not for use as a permanent dwelling. Regulated Flood Hazard Area —A Floodplain whose limits have been designated pursuant to Part 2, Chapter 5 of Title 76, MCA, and is determined to be the area adjoining the watercourse that would be covered by the floodwater of a Base Flood. The Regulated Flood Hazard Area consists of the Floodway and Flood Fringe where specifically designated. Residential Building — A dwelling or building for living purposes or place of assembly or permanent use by human beings and including any mixed use of residential and non-residential use. All other buildings are non-residential. Riprap — Stone, rocks, concrete blocks, or analogous materials that are placed along the bed or banks of a watercourse or drainway for the purpose of preventing or alleviating erosion. Scour Depth — The maximum depth of streambed scour caused by erosive forces of the Base Flood. Special Flood Hazard Area — Land area which has been specifically identified by the Federal Emergency Management Agency -as the floodplain within a community subject to a 1 percent or greater chance of flooding in any given year. It is useful for the purposes of identifying flood hazards by local subdivisions of government for regulatory purposes as well as use by the National Flood Insurance Program for establishing risk zones and flood insurance premium rates. The FEMA flood hazard area zone designation or flood risk potential is as illustrated on FEMA's Flood Hazard Boundary Map or Flood Insurance Rate Map. Structure —Any Artificial Obstruction. Sub grade Crawlspace — A Crawlspace foundation enclosure that has its interior floor no more than 5 feet below the top of the next higher floor and no more than 2 feet below the lowest adjacent grade on all sides. A foundation exceeding either dimension is a Basement. Substantial Damage — Damage of any origin sustained by a structure whereby the cost of restoring the structure to its before -damaged condition would exceed 50 percent of the market value of the structure before the damage occurred. City of Laurel — Floodplain Hazard Management Regulations August 2018 16 Substantial Improvement —Any repair, reconstruction or improvement of a structure where the cost equals or exceeds fifty percent (50) of the market value of the structure either before the improvement or repair is started or if the structure has been damaged, and is being restored, before the damage occurred; Substantial improvement is considered to occur when the first construction of any wall, ceiling, floor or other structural part of the building commences; The term does not include: Any project for improvement of a structure to comply with existing state or local health, sanitary, or safety code specifications which are solely necessary to assure safe living conditions; or Any alteration of a structure listed on the national register of historic places or state inventory of historic places. Suitable Fill — Fill material which is stable, compacted, well graded, and pervious, not adversely affected by water and frost, devoid of trash or similar foreign matter, tree stumps or other organic material; and is fitting for the purpose of supporting the intended use and/or permanent structure. Variance — Means a grant or relief from the development requirements of these regulations which would permit construction in a manner that would be otherwise prohibited by these regulations by an approval pursuant Section 12. Violation — A finding and order pursuant to the regulations against the owner or responsible party of the failure of a structure or other development to be fully compliant with these regulations. City of Laurel — Floodplain Hazard Management Regulations August 2018 17 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 18 SECTION 3 FORMS AND FEES 3.1 PURPOSE AND INTENT The following forms may be required by the Floodplain Administrator: 3.1.1 Floodplain Permit Application Form —The "Joint Application for Proposed Work in Montana's Steams, Wetlands, Regulated Flood Hazard Areas, and Other Water Bodies", or other designated application form. A completed FEMA MT -1 form may be required to accompany the application when required by the Floodplain Administrator. 3.1.2 Floodplain Permit Compliance Report — A report required to be submitted by the Applicant to the Floodplain Administrator once the permitted project in the Regulated Flood Hazard Area is completed or within the designated time stipulated on the Floodplain permit. A compliance report including an elevation and or flood proofing certificate may be required where specified for the purpose of documenting compliance with the requirements of the permit. 3.1.3 Floodplain Variance Application Form — An application submitted by the Applicant to the Floodplain Administrator to initiate a proposed variance from the requirements of these regulations as described in Section 12. 3.1.4 Floodplain Appeal Notice Form — A form submitted by the Applicant or an aggrieved party to initiate the appeal process described in Section 13. 3.1.5 Floodplain Emergency Notification Form — A written notification form required pursuant to Section 11 of these regulations. 3.1.6 Official Complaint Form — A form that may be used by any person to notify the Floodplain Administrator of an activity taking place that appears to be noncompliant with the requirements of these regulations. 3.2 FEES A reasonable application fee for processing of permit applications may be imposed. Fees may be adopted for costs of permit applications, notices, variances, inspections, certifications or other administrative actions required by these regulations. City of Laurel — Floodplain Hazard Management Regulations August 2018 19 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 20 SECTION 4 REGULATED FLOOD HAZARD AREAS 4.1 REGULATED FLOOD HAZARD AREAS 4.1.1 The Regulated Flood Hazard Areas are the 100 -year floodplains illustrated and referenced in the following specific studies and reports described as follows: 4.1.1.1 FEMA Flood Insurance Rate Maps No. 30111C1420E, 30111C1440E Effective 11/6/2013. FEMA Flood Insurance Study No. 30111CV001A and 30111CV002A, Effective 11/6/2013. Letter of Map Revision/Revalidation 15-08-102913-300086 Effective 01/08/2015 07-08-0268V-300086 Effective 11/07/25/2013 4.1.2 The Regulated Flood Hazard Areas specifically described or illustrated in the above referenced studies and maps of the 100 -year floodplain have been delineated, designated and established by order or determination by the DNRC pursuant to 76-5-201et.seq., MCA. 4.1.3 Use allowances, design and construction requirements specifically in Sections 5, 6, 9, and 10 in these regulations vary by the specific Floodplain areas including areas identified as Floodway and Flood Fringe within the Regulated Flood Hazard Area 4.2 INTERPRETATION OF REGULATED FLOOD HAZARD AREA BOUNDARIES 4.2.1 The mapped boundaries of the Floodplain illustrated in the referenced studies and maps in this Section are a guide for determining whether property is within the Regulated Flood Hazard Area. 4.2.2 A determination of the outer limits and boundaries of the Regulated Flood Hazard Area or the Flood Fringe and Floodway within the Regulated Flood Hazard Area includes an evaluation of the maps as well as the particular study data referenced in this Section. Supporting study material for Base Flood Elevations takes precedence over any map illustrations if it exists. 4.2.3 The Regulated Flood Hazard Area boundary is delineated by the Base Flood Elevation. The physical field regulatory boundary of the Regulated Flood Hazard Area is the actual intersection of the applicable study Base Flood Elevation with the existing adjacent terrain of the watercourse or drainway. 4.2.4 The Floodway boundary where identified within the Floodplain is as illustrated on the referenced maps and studies. Since the Floodway boundary is a study feature, the location of the boundary may be physically located by referencing the study data to a ground feature. The Floodplain Administrator's interpretation of the boundary and decision may be appealed as set forth in Section 13. City of Laurel — Floodplain Hazard Management Regulations August 2018 21 4.2.5 The Floodplain Administrator may request additional information described below to determine whether or not the proposed development is within the Regulated Flood Hazard Area: 4.2.5.1 Where Base Flood Elevations exist, the property owner may provide additional information which may include elevation information provided by an engineer or land surveyor in order to determine if the proposed development is subject to these regulations. 4.2.5.2 Where Base Flood Elevations do not exist, the property owner may provide additional information to be considered to determine the location of the regulatory boundary or alternatively provide a computed Base Flood Elevation provided by an engineer. 4.2.5.3 The Floodplain Administrator's interpretation of the boundaries and decision may be appealed as set forth in Section 13. 4.2.6 Any owner or lessee of property who believes his property has been inadvertently included in the Regulated Flood Hazard Area including the Floodway or Flood Fringe may submit scientific and/or technical information to the Floodplain Administrator for a determination if the property is appropriately located. Scientific or technical information submitted to FEMA by an owner to affect the insurance rating for insurance purposes may be considered by the Floodplain Administrator. A determination by the Floodplain Administrator is independent of any determination by FEMA for insurance purposes. 4.3 ALTERATION OF REGULATED FLOOD HAZARD AREA 4.3.1 Revisions or updates to the specific maps and data that alter the established Floodplains or Floodway of the Regulated Flood Hazard Area requires DNRC approval pursuant to 75-5-203, MCA. An alteration of the Regulated Flood Hazard Area is a DNRC approved amendment to the DNRC order that originally delineated and designated the 100 -year floodplain and is the basis of the Regulated Flood Hazard Area referenced in Section 4.1.2. A DNRC approved alteration consists of revisions or updates to the specific maps and data of the referenced studies in this Section and forms the basis for an amendment to the Regulated Flood Hazard Area in these regulations; 4.3.2 Any change to the Regulated Flood Hazard Area as a result of a DNRC alteration is effective upon amendment to the Regulated Flood Hazard Area described in Section 4.1.1; 4.3.3 Substantial natural physical change or new technical or scientific flood data showing that the Base Flood Elevation has or may be changed or was erroneously established shall be brought to the attention of DNRC and FEMA; City of Laurel — Floodplain Hazard Management Regulations August 2018 22 4.3.4 Any Floodplain permit application for a proposed development or artificial obstruction must be denied until a DNRC alteration pursuant to 76-5-203, MCA is approved if it causes an increase of 0.5 feet or more to the Base Flood Elevation of a Regulated Flood Hazard Area without a Floodway or an increase of more than 0.00 feet to the Base Flood Elevation of a Floodway. 4.3.5 To propose an alteration a petition must be submitted to DNRC and must include the following information: 4.3.5.1 Certification that no buildings are located in the areas which would be impacted by the increased Base Flood Elevation; 4.3.5.2 Evidence of notice to all property and land owners of the proposed impacts to their properties explaining the proposed impact on their property; 4.3.5.3 Information that demonstrates that alternatives are not feasible; 4.3.5.4 Information that demonstrates that development is for a public use or benefit; and 4.3.5.5 Any other supporting information and data as needed for approvals. 4.3.6 The Floodplain Administrator may represent the permit authority for any necessary applications, approvals or endorsements such as the FEMA Community Acknowledgement Form to FEMA where affecting the FEMA Special Flood Hazard Area; 4.3.7 A determination by the Floodplain Administrator that land areas located within the Regulated Flood Hazard Area are above the Base Flood Elevation as proven by a certified elevation survey does not constitute or require an alteration or an amendment of the Regulated Flood Hazard Area and may be maintained as a public record that more explicitly defines the Regulated Flood Hazard Area boundary; 4.3.8 Elevating with suitable fill as permitted does not alter the Regulated Flood Hazard Area or remove the elevated area from the Regulated Flood Hazard Area. and 4.3.9 A floodplain permit implementing the physical change cannot be approved until a CLOW has been issued by FEMA. City of Laurel — Floodplain Hazard Management Regulations August 2018 23 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 24 SECTION 5 USES ALLOWED WITHOUT A PERMIT WITHIN THE 5.1 5.2 REGULATED FLOOD HAZARD AREA Existing artificial obstructions or nonconforming uses established before land use regulations pursuant to Section 76-5-301, MCA were effective, are allowed without a permit. However, alteration or substantial improvement of an existing artificial obstruction or nonconforming use requires a floodplain permit. Maintenance of an existing artificial obstruction or nonconforming use does not require a floodplain permit if it does not cause an alteration or substantial improvement. OPEN SPACE USES The following open space uses shall be allowed without a permit in the Regulated Flood Hazard Area, provided that such uses are not prohibited by any other regulation or statute, do not require structures, and do not require fill, grading, excavation or storage of materials or equipment: 5.2.1 Agricultural uses, not including related structures, such as tilling, farming, irrigation, ranching, harvesting, grazing, etc; 5.2.2 Accessory uses, not including structures, such as loading and parking areas, or emergency landing strips associated with industrial or commercial facilities; 5.2.3 Forestry, including processing of forest products with portable equipment; 5.2.4 Recreational vehicle use provided that the vehicle is on the site for fewer than 180 consecutive days and the vehicle is fully licensed and ready for highway use. A recreational vehicle is ready for highway use if it is on its wheels or jacking system with wheels intact, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions; 5.2.5 Residential uses such as lawns, gardens, parking areas, and play areas; 5.2.6 Maintenance of the existing state of an existing open space uses including preventive maintenance activities such as bridge deck rehabilitation and roadway pavement preservation activities. Maintenance cannot increase the external size or increase the hazard potential of the existing open space use; 5.2.7 Public or private recreational uses not requiring structures such as picnic grounds, swimming areas, boat ramps, parks, campgrounds, golf courses, driving ranges, archery ranges, wildlife management and natural areas, alternative livestock ranches (game farms), fish hatcheries, shooting preserves, target ranges, trap and skeet ranges, hunting and fishing areas, and hiking and horseback riding trails; City of Laurel — Floodplain Hazard Management Regulations August 2018 25 5.2.8 Fences that have a low impact to the flow of water such as barbed wire fences and wood rail fences, and not including permanent fences crossing channels. Fences that have the potential to stop or impede flow or debris such as a chain link or privacy fence requires a floodplain permit and meet the requirements of Section 9.11; 5.2.9 Addition of highway guard rail, signing and utility poles that have a low impact to the flow of water along an existing roadway. 5.2.10 Irrigation and livestock supply wells, provided that they are located at least 500 feet from domestic water supply wells and with the top of casing 18" above the Base Flood Elevation. City of Laurel — Floodplain Hazard Management Regulations August 2018 26 SECTION 6 PROHIBITED USES, ACTIVITIES AND STRUCTURES WITHIN THE REGULATED FLOOD HAZARD AREA 6.1 FLOODWAY The following artificial obstructions and nonconforming uses are prohibited in the Floodway of the Regulated Flood Hazard Area, except for those established before land use regulations pursuant to Section 76-5-301, MCA have been adopted: 6.1.1 A building for residential or non-residential purposes; 6.1.2 A structure, fill, or excavation that would cause water to be diverted from the Floodway, cause erosion, obstruct the natural flow of waters or reduce the carrying capacity of the Floodway. Notwithstanding these requirements, excavation or fill may be allowed when it is a component to a permitted use allowed in these regulations; 6.1.3 The construction or storage of an object (artificial obstruction) subject to flotation or movement during flood level periods; 6.1.4 Solid and hazardous waste disposal and individual and multiple family sewage disposal systems unless the systems meet the local health and sanitation regulations and when permitted pursuant to these regulations and are designed to minimize or eliminate infiltration of flood waters and avoid impairment or contamination; 6.1.5 Storage of toxic, flammable, hazardous or explosive materials, and 6.2 FLOOD FRINGE OR REGULATED FLOOD HAZARD AREA WITHOUT A FLOODWAY The following artificial obstructions and nonconforming uses are prohibited in the Flood Fringe or Regulated Flood Hazard Area without a Floodway, except for those established before land use regulations have been adopted:5.2.1 Agricultural uses, not including related structures, such as tilling, farming, irrigation, ranching, harvesting, grazing, etc; 6.2.1 Solid and hazardous waste disposal and individual and multiple family sewage disposal systems unless the systems meet the local health and sanitation regulations and when permitted pursuant to these regulations and are designed to minimize or eliminate infiltration of flood waters and avoid impairment or contamination; 6.2.2 Storage of toxic, flammable, hazardous or explosive materials. City of Laurel — Floodplain Hazard Management Regulations August 2018 27 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 a:3 SECTION 7 FLOODPLAIN PERMIT APPLICATION 7.1 7.2 REQUIREMENTS GENERAL 7.1.1 A Floodplain permit is required for a person to establish, alter or substantially improve an artificial obstruction, nonconforming use or development within the Regulated Flood Hazard Area; 7.1.2 A Floodplain permit is required for artificial obstructions, developments and uses not specifically listed in Sections 9 and 10, except as allowed without a Floodplain permit in Section 5, or as prohibited as specified in Section 6, within the Regulated Flood Hazard Area; 7.1.3 Artificial obstructions and nonconforming uses in a Regulated Flood Hazard Area not exempt under Section 5 are public nuisances unless a Floodplain permit has been obtained; 7.1.4 A Floodplain permit is required for an alteration of an existing artificial obstruction or nonconforming use that increases the external size or increases its potential flood hazard and not exempt under Section 5; 7.1.5 A Floodplain permit is required to reconstruct or repair an existing artificial obstruction that has experienced substantial damage and will undergo substantial improvement; and 7.1.6 Maintenance of an existing artificial obstruction or use that is a substantial improvement or an alteration requires a Floodplain permit. REQUIRED FLOODPLAIN PERMIT APPLICATION INFORMATION 7.2.1 A Floodplain permit application shall include, but is not limited to the following: 7.2.1.1 A completed and signed Floodplain Permit Application; 7.2.1.2 The required review fee; 7.2.1.3 Plans in duplicate drawn to scale showing the location, dimensions, and elevation of the proposed project including landscape alterations, existing and proposed structures, and the location of the foregoing in relation to the Regulated Flood Hazard Areas and if applicable the Floodway boundary; 7.2.1.4 A copy of other applicable permits or pending applications required by Federal or State law as submitted which may include but are not limited to a 310 permit, SPA 124 permit, Section 404 Permit, 318 Authorization, 401 Certification or a Navigable Rivers Land Use License or Easement for the proposed project; and the applicant City of Laurel — Floodplain Hazard Management Regulations August 2018 29 must show that the Floodplain permit application is not in conflict with the relevant and applicable permits; and 7.2.1.5 Additional information related to the specific use or activity that demonstrates the design criteria and construction standards are met or exceeded as specified in Sections 9 and 10. City of Laurel — Floodplain Hazard Management Regulations August 2018 30 SECTION 8 FLOODPLAIN PERMIT APPLICATION EVALUATION 8.1 FLOODPLAIN PERMIT APPLICATION REVIEW 8.1.1 The Floodplain Administrator shall review and evaluate the Floodplain permit application and shall approve, approve with conditions, or deny the application within 180 days of receipt of a correct and complete application. 8.1.2 The Floodplain Administrator shall determine whether the Floodplain permit application contains the applicable elements required in these regulations and shall notify the applicant of the Floodplain Administrator's determination. 8.1.3 If the Floodplain permit application is found to be missing the required elements and if the applicant corrects the identified deficiencies and resubmits the Floodplain application, the Floodplain Administrator shall notify the applicant whether the resubmitted Floodplain application contains all the elements required by these regulations, as applicable. 8.1.4 This process shall be repeated until the applicant submits a completed Floodplain permit application containing all the elements required by these regulations, or the application is withdrawn. 8.1.5 If after a reasonable effort, the Floodplain Administrator determines that the Floodplain application remains incomplete, the Floodplain Administrator shall deny the Floodplain permit application and notify the applicant of missing elements. No further action shall be taken on the Floodplain permit application by the Floodplain Administrator until the Floodplain permit application is resubmitted. 8.1.6 A determination that a Floodplain permit application is correct and complete for review does not ensure that the Floodplain permit application will be approved or conditionally approved and does not limit the ability of the Floodplain Administrator to request additional information during the review process. 8.2 NOTICE REQUIREMENTS FOR FLOODPLAIN PERMIT APPLICATIONS: 8.2.1 Upon receipt of a complete application for a Floodplain permit, the Floodplain Administrator shall prepare a notice containing the facts pertinent to the Floodplain permit application and shall: 8.2.1.1 Publish the notice at least once in a newspaper of general circulation in the area; 8.2.1.2 Serve notice by first-class mail upon adjacent property owners; 8.2.1.3 Serve notice to the State National Flood Insurance Program Coordinator located in DNRC by the most efficient method. Notice to other permitting agencies or other impacted property owners may be provided; and City of Laurel — Floodplain Hazard Management Regulations August 2018 31 8.2.1.4 Prior to any alteration or relocation of a watercourse in the Regulated Flood Hazard Area, additionally provide notice to FEMA and adjacent communities. 8.2.2 The notice shall provide a reasonable period of time, not less than 15 days, for interested parties to submit comments on the proposed activity. :��dS�I�n7��❑►�17�.7�Tli : ' ' �[��f�i1[�]►�l;��I�riJ 8.3.1 Floodplain permit applications shall be approved provided the proposed new construction, substantial improvement, or alteration of an artificial obstruction meets the requirements of the minimum standards and criteria in Sections 9 and 10 and other requirements of these regulations. 8.3.2 A Flood Plain permit application for a development that will cause an increase of more than 0.00 feet to the Base Flood Elevation of the Floodway or more than 0.50 feet to the Base Flood Elevation of the Regulated Flood Hazard Area without a Floodway shall not be approved until approval for an Alteration pursuant to Section 4.3 has been approved, the Regulated Flood Hazard Area is amended and a FEMA CLOMR where required is issued. 8.3.3 The Floodplain Administrator shall determine that all necessary permits have been received from those governmental agencies from which approval is required by Federal or State law, including section 404 of the Federal Water Pollution Control Act Amendment of 1972, 36 U.S.C. 1334. F��RrArAI[ ISM 8.4.1 The Floodplain Administrator shall approve, conditionally approve, or deny the proposed Floodplain permit application. The Floodplain Administrator shall notify the applicant of his action and the reasons thereof within 180 days of receipt of a correct and complete Floodplain permit application unless otherwise specified. A copy of the approved Floodplain permit must be provided to DNRC. 8.4.2 The approval of a Floodplain permit application does not affect any other type of approval required by any other statute or ordinance of the state or any political subdivision or the United States, but is an added requirement. 8.5 FLOODPLAIN PERMIT CONDITIONS AND REQUIREMENTS 8.5.1 Upon approval or conditional approval of the Floodplain permit application, the Floodplain Administrator shall provide the applicant with a Floodplain permit with applicable specific requirements and conditions including but not limited to the following: 8.5.1.1 The Floodplain permit will become valid when all other necessary permits required by Federal or State law are in place; City of Laurel — Floodplain Hazard Management Regulations August 2018 32 8.5.1.2 Completion of the development pursuant to the Floodplain permit shall be completed within one year from the date of Floodplain permit issuance or a time limit commensurate with the project construction time line for completion of the project or development. The applicant may request an extension for up to an additional year. The request must be made at least 30 days prior to the permitted completion deadline; 8.5.1.3 The applicant shall notify subsequent property owners and their agents and potential buyers of the Floodplain development permit issued on the property and that such property is located within a Regulated Flood Hazard Area and shall record the notice with the Floodplain Administrator; 8.5.1.4 The applicant shall maintain the artificial obstruction or use to comply with the conditions and specifications of the permit; 8.5.1.5 The applicant shall allow the Floodplain Administrator to perform onsite inspections at select intervals during construction or completion; 8.5.1.6 The applicant shall provide periodic engineering oversight and/or interim reports during the construction period to be submitted to the Floodplain Administrator to confirm constructed elevations and other project elements; 8.5.1.7 The applicant shall submit a compliance report including certifications where required and applicable including flood proofing, elevation, surface drainage, proper enclosure openings and materials to the Floodplain Administrator within 30 days of completion or other time as specified; 8.5.1.8 The applicant shall submit an annual performance and maintenance report on bank stabilization or other projects utilizing maturing vegetative components to the Floodplain Administrator for a period of 5 years or a time specified in the permit; or 8.5.1.9 The applicant shall submit evidence of a submittal of a FEMA Letter of Map Revision (LOMR) to FEMA and applicable fees within 6 months of project completion and proceed with due diligence for acceptance of the document and necessary supporting materials by FEMA. City of Laurel — Floodplain Hazard Management Regulations August 2018 33 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 34 SECTION 9 DEVELOPMENT REQUIREMENTS IN THE FLOODWAY 9.1 USES REQUIRING PERMITS Artificial obstructions including alterations and substantial improvements specifically listed in Sections 9.3 to 9.15 may be allowed by permit within the Floodway, provided the General Requirements in Section 9.2 and the applicable requirements in Sections 9.3 to 9.15 are met. 9.2 GENERAL REQUIREMENTS An application for a permit shall meet the following requirements: 9.2.1 All projects shall be designed and constructed to ensure that they do not adversely affect the flood hazard on other properties and are reasonably safe from flooding; 9.2.2 All projects shall assure that the carrying capacity of the Floodway is not reduced. All projects in the Floodway shall meet the following: 9.2.1.1 Demonstrate that the project does not increase the Base Flood Elevation by conducting an encroachment analysis certified by an engineer. A minimal or qualitative encroachment analysis may be accepted when the project or development does not require a structure, alteration of the Floodway, involve fill, grading, excavation or storage of materials or equipment but is also certified by an engineer to not exceed the allowable encroachment to the Base Flood Elevation; and 9.2.1.2 The allowable encroachment to the Base Flood Elevation is 0.00 feet, and no significant increase to the velocity or flow of the stream or water course unless approval of an alteration of the Regulated Flood Hazard Area pursuant to Section 4.3 and an approved FEMA Conditional Letter of Map Revision occurs before permit issuance; and 9.2.3 An application for a Floodplain permit must also demonstrate the following factors are considered and incorporated into the design of the use or artificial obstruction in the Floodway: 9.2.3.1 The danger to life and property due to backwater or diverted flow caused by the obstruction or use; 9.2.3.2 The danger that the obstruction or use may be swept downstream to the injury of others; 9.2.3.3 The availability of alternative locations; 9.2.3.4 Construct or alter the obstruction or use in such manner as to lessen the flooding danger; City of Laurel — Floodplain Hazard Management Regulations August 2018 35 9.3 P, 9.1.3.5 The permanence of the obstruction or use and is reasonably safe from flooding; 9.1.3.6 The anticipated development in the foreseeable future of the area which may be affected by the obstruction or use; 9.1.3.7 Relevant and related permits for the project have been obtained; and 9.1.3.8 Such other factors as are in harmony with the purposes of these regulations, the Montana Floodplain and Floodway Management Act, and the accompanying Administrative Rules of Montana. MINING OF MATERIAL REQUIRING EXCAVATION FROM PITS OR POOLS The following information shall be provided, in addition to the requirements of Section 9.2, that: 9.3.1 A buffer strip of undisturbed land of sufficient width as determined by an engineer to prevent flood flows from channeling into the excavation is left between the edge of the channel and the edge of the excavation; 9.3.2 The excavation meets all applicable laws and regulations of other local and state agencies; and 9.3.3 Excavated material may be processed on site but is stockpiled outside the Floodway. RAILROAD, HIGHWAY AND STREET STREAM CROSSINGS Railroad, highway and street stream crossings, including other transportation related crossings provided, in addition to the requirements of Section 9.2, that: 9.4.1 Crossings are designed to offer minimal obstructions to the flood flow; 9.4.2 Where failure or interruption of public transportation facilities would result in danger to public health or safety and where practicable and in consideration of FHWA Federal -Aid Policy Guide 23CFR650A: 9.4.1.1 Bridge lower chords shall have freeboard to at least two (2) feet above the Base Flood Elevation to help pass ice flows, the base flood discharge and any debris associated with the discharge; and 9.4.1.2 Culverts shall be designed to pass the Base Flood discharge and maintain at least two (2) feet freeboard on the crossing surface; 9.4.1.3 Normal overflow channels, if possible are preserved to allow passage of sediments to prevent aggradations; and 9.4.1.4 Mid -stream supports for bridges, if necessary, have footings buried below the maximum scour depth. City of Laurel — Floodplain Hazard Management Regulations August 2018 36 9.5 LIMITED FILLING FOR ROAD AND RAILROAD EMBANKMENTS Limited filling for road and railroad embankments, including other transportation related embankments not associated with stream crossings and bridges provided, in addition to the requirements of Section -9.2, that: 9.5.1 The fill is suitable fill; 9.5.2 Reasonable alternate transportation routes outside the floodway are not available; and 9.5.3 The encroachment is located as far from the stream channel as possible. 9.6 BURIED OR SUSPENDED UTILITY TRANSMISSION LINES Buried or suspended utility transmission lines provided, in addition to the requirements of Section 9.2, that: 9.6.1 Suspended utility transmission lines are designed such that the lowest point of the suspended line is at least six (6) feet higher than the Base Flood Elevation; 9.6.2 Towers and other appurtenant structures are designed and placed to withstand and offer minimal obstruction to flood flows; 9.6.3 Alternatives such as alternative routes, directional drilling, and aerial crossings are considered when technically feasible; and 9.6.4 Utility transmission lines carrying toxic or flammable materials are buried to a depth of at least twice the calculated maximum scour depth determined by an engineer for the Base Flood. 9.7 STORAGE OF MATERIALS AND EQUIPMENT Storage of materials and equipment provided, in addition to the requirements of Section 9.2, that: 9.7.1 The material or equipment is not subject to major damage by flooding and is properly anchored to prevent flotation or downstream movement; or 9.7.2 The material or equipment is readily removable within the limited time available after flood warning. Storage of flammable, toxic or explosive materials shall not be permitted. 9.8 DOMESTIC WATER SUPPLY WELLS Domestic water supply wells provided, in addition to the requirements of Section 9.2, that: 9.8.1 They are driven or drilled wells located on ground higher than surrounding ground to assure positive drainage from the well; 9.8.2 They require no other structures (e.g. a well house); City of Laurel — Floodplain Hazard Management Regulations August 2018 37 9.10 «91 9.8.3 Well casings are water tight to a distance of at least twenty five (25) feet below the ground surface and the well casing height is a minimum of two (2) feet above the Base Flood Elevation or capped with a watertight seal and vented two (2) feet above the Base Flood Elevation; 9.8.4 Water supply lines have a watertight seal where the lines enter the casing; 9.8.5 All pumps and electrical lines and equipment are either of the submersible type or are adequately flood proofed; and 9.8.6 Check valves are installed on main water lines at wells and at all building entry locations. BURIED & SEALED VAULTS FOR SEWAGE DISPOSAL IN CAMPGROUNDS & RECREATIONAL AREAS Buried or and sealed vaults for sewage disposal in campgrounds and recreational areas provided, in addition to the requirements of Section 9.2, demonstrate approval by Montana Department of Environmental Quality and local health and sanitation permits or approvals. PUBLIC AND PRIVATE CAMPGROUNDS Public and private campgrounds provided, in addition to the requirements of Section 9.2, that: 9.10.1 Access roads require only limited fill and do not obstruct or divert flood waters; 9.10.2 The project meets the accessory structures requirements in this Section; 9.10.3 No dwellings or permanent mobile homes are allowed; and 9.10.4 Recreational vehicles and travel trailers are ready for highway use with wheels intact, with only quick disconnect type utilities and securing devices, and have no permanently attached additions. �31�.7/l�'�/l:T4C3T��1���7a'l�l:: • 1/J:i��►�L►►�iii Structures Accessory or appurtenant to permitted uses such as boat docks, loading and parking areas, marinas, sheds, emergency airstrips, permanent fences crossing channels that may impede or stop flows or debris, picnic shelters and tables and lavatories, that are incidental to a principal structure or use, provided in addition to the requirements of Section 9.2, that: 9.11.1 The structures are not intended for human habitation or supportive of human habitation; 9.11.2 The structures will have low flood damage potential; 9.11.3 The structures will, insofar as possible, be located on ground higher than the surrounding ground and as far from the channel as possible; 9.11.4 The structures will be constructed and placed so as to offer a minimal obstruction to flood flows; City of Laurel — Floodplain Hazard Management Regulations August 2018 38 9.11.5 Only those wastewater disposal systems that are approved under health and sanitation regulations are allowed; 9.11.6 Service facilities within these structures such as electrical, heating and plumbing are flood proofed according to the requirements in Section 10; 9.11.7 The structures are firmly anchored to prevent flotation; 9.11.8 The structures do not require fill and/or substantial excavation; and 9.11.9 The structures or use cannot be changed or altered without permit approval. 9.12 CONSTRUCTION OF OR MODIFICATIONS TO SURFACE WATER DIVERSIONS Construction of or modifications to surface water diversions provided, in addition to the requirements of Section 9.2, that the design is reviewed and approved by an engineer and includes: 9.12.1 Measures to minimize potential erosion from a Base Flood; and 9.12.2 Designs and plans that demonstrate any permanent structure in the stream is designed to safely withstand up to the Base Flood considering the forces associated with hydrodynamic and hydrostatic pressures including flood depths, velocities, impact, ice buoyancy, and uplift forces associated with the Base Flood. 9.13 FLOOD CONTROL AND STREAM BANK STABILIZATION MEASURES Flood control and stream bank stabilization measures provided, in addition to the requirements of Section 9.2, that the design is reviewed and approved by an engineer and constructed to substantially resist or withstand the forces associated with hydrodynamic and hydrostatic pressures, including flood depths, velocities, impact, ice, buoyancy, and uplift associated with the Base Flood. The design must also show compliance with the following applicable criteria: 9.13.1 LEVEE AND FLOODWALL construction or alteration: 9.13.1.1 Must be designed and constructed with suitable fill and be designed to safely convey a Base Flood; 9.13.1.2 Must be constructed at least 3 feet higher than the elevation of the Base Flood unless the levee or floodwall protects agricultural land only; 9.13.1.3 Must meet state and federal levee engineering and construction standards and be publicly owned and maintained if it protects structures of more than one landowner; and 9.13.1.4 For any increase in the elevation of the Base Flood, an alteration of the Regulated Flood Hazard Area requires approvals pursuant to Section 4.3. City of Laurel — Floodplain Hazard Management Regulations August 2018 39 9.14 9.13.2 STREAM BANK STABILIZATION, PIER AND ABUTMENT PROTECTION projects: 9.13.2.1 Must be designed and constructed using methods and materials that are the least environmentally damaging yet practicable, and should be designed to withstand a Base Flood once the project's vegetative components are mature within a period of up to 5 years or other time as required by the Floodplain Administrator. Once vegetation is mature and established it should not require substantial yearly maintenance after the initial period; 9.13.2.2 Materials for the project may be designed to erode over time but not fail catastrophically and impact others. Erosion, sedimentation, and transport of the materials may be designed to be at least similar in amount and rate of existing stable natural stream banks during the Base Flood; 9.13.2.3 Must not increase erosion upstream, downstream, across from or adjacent to the site in excess of the existing stable natural stream bank during the Base Flood; and 9.13.2.4 Materials for the project may include but are not limited to riprap, root wads, brush mattresses, willow wattles, natural woody debris or combinations of analogous materials. 9.13.3 CHANNELIZATION PROJECTS where the excavation and/or construction of a channel is for the purpose of diverting the entire or a portion of the flow of a stream from its established course, the project must: 9.13.3.1 Not increase the magnitude, velocity, or elevation of the Base Flood; and 9.13.3.2 Meet the requirements of Section 9.13.2. 9.13.4 DAMS: 9.13.4.1 The design and construction shall be in accordance with the Montana Dam Safety Act and applicable safety standards; and 9.13.4.2 The project shall not increase flood hazards downstream either through operational procedures or improper hydrologic/hydraulic design. STREAM AND BANK RESTORATION Stream and bank restoration projects intended to reestablish the terrestrial and aquatic attributes of a natural stream and not for protection of a structure or development provided, in addition to the requirements of Section 9.2, that: 9.14.1 The project will not increase velocity or erosion upstream, downstream, across from or adjacent to the site; City of Laurel — Floodplain Hazard Management Regulations August 2018 40 9.14.2 Materials may include but are not limited to boulders, rock cobble, gravel, native stream bed materials, root wads, brush mattresses, willow wattles, natural woody debris or combinations of analogous materials and that reasonably replicates the bed and bank of the natural stream; 9.14.3 Erosion, sedimentation, and transport of the materials are not more than the amount and rate of existing natural stream banks during the Base Flood; and 9.14.4 The project may be designed to allow vegetative materials to mature within a period up to 5 years or other time as required by the Floodplain Administrator. Once vegetation is mature and established it should not require substantial yearly maintenance after the initial period. 9.15 EXISTING RESIDENTIAL AND NON-RESIDENTIAL BUILDINGS IN THE FLOODWAY Any alteration or substantial improvement to an existing building must meet the requirements of Section 9.2 and the applicable requirements in Section 10 for residential or non-residential buildings. City of Laurel — Floodplain Hazard Management Regulations August 2018 41 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 42 SECTION 10 DEVELOPMENT REQUIREMENTS IN THE FLOOD FRINGE OR REGULATED FLOOD HAZARD AREA WITH NO FLOODWAY 10.1 USES REQUIRING PERMITS All uses allowed by permit in the Floodway shall also be allowed by permit within the Flood Fringe or Regulated Flood Hazard Area with no Floodway. Such uses are subject to the requirements in Section 9, with the exception of the encroachment limit of Section 9.2.2. Instead, such uses are subject to the encroachment limits of this Section 10.2.9. Except for prohibited artificial obstructions in Section 6.2, all other artificial obstructions including new construction, substantial improvements, alterations to residential, and nonresidential structures including manufactured homes, and related suitable fill or excavation shall be allowed by permit and are subject to the requirements in this Section and General Requirements of Section 9.2, with the exception of the encroachment limit of Section 9.2.2. 10.2 GENERAL REQUIREMENTS 10.2.1 Base Flood Elevation Where necessary to meet the appropriate elevation requirement in these regulations, the Base Flood Elevation(s) must be determined by an engineer and utilized in the design and layout of the project demonstrating the design and construction criteria herein are met. For Regulated Flood Hazard Areas that do not have computed and published Base Flood Elevations in the adopted flood hazard study referenced in Section 4, a Base Flood Elevation must be determined or obtained from a reliable source, utilizing appropriate engineering methods and analyses; 10.2.2 Flood Damage Structures must be constructed by methods and practices that minimize flood damage and structures must be reasonably safe from flooding; 10.2.3 Surface Drainage Adequate surface drainage must be provided around structures; 10.2.4 Materials Structures must be constructed with materials resistant to flood damage; 10.2.5 Artificial Obstructions Structures, excavation or fill must not be prohibited by any other statute, regulation, ordinance, or resolution; and must be compatible with subdivision, zoning and any other land use regulations, if any; City of Laurel — Floodplain Hazard Management Regulations August 2018 43 10.2.6 Anchoring All construction and substantial improvements must be designed and adequately anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy; 10.2.7 Certification Certification by an engineer, architect, land surveyor, or other qualified person must accompany the application where required including for an encroachment analysis, adequacy of structural elevations, Base Flood Elevation determinations, flood -proofing, enclosure flood openings and design and construction to withstand the hydrodynamic forces and hydrostatic pressures of flood depths, velocities, impact, buoyancy, uplift forces associated with the Base Flood and surface drainage. A certification is not intended to constitute a warranty or guarantee of performance, expressed or implied; 10.2.8 Encroachment Analysis 10.2.8.1 All applications in the Regulated Flood Hazard Area without a Floodway must be supported by an encroachment analysis of the proposed use, a thorough hydrologic and hydraulic analysis except as provided in following paragraph 4, Section 10.2.9.4, prepared by an engineer to demonstrate the effect of the structure on flood flows, velocities and the Base Flood Elevation; 10.2.8.2 The maximum allowable encroachment is certified to be at or less than 0.5 feet increase to the Base Flood Elevation unless approval of an alteration of the Regulated Flood Hazard Area pursuant to Section 4 and an approved FEMA Conditional Letter of Map Revision occurs before permit issuance; 10.2.8.3 An encroachment analysis is not required for any development in the Flood Fringe where an accompanying Floodway has been designated within the Regulated Flood Hazard Area; and 10.2.8.4 Although all other development standards herein apply, a minimal or qualitative encroachment analysis may be accepted when the project or development does not require a structure, alteration of the Floodplain, involve fill, grading, excavation or storage of materials or equipment and also is certified by an engineer to not exceed the allowable encroachment. 10.2.9 Electrical Systems Flood Proofing All electrical service materials, equipment and installation for uses in a Regulated Flood Hazard Area must be certified to meet the following requirements: 10.2.9.1 All incoming power service equipment including all metering equipment, control centers, transformers, distribution and lighting City of Laurel — Floodplain Hazard Management Regulations August 2018 44 panels and all other stationary equipment must be located at least two feet above the Base Flood Elevation; 10.2.9.2 Portable and movable electrical equipment may be placed below the Base Flood Elevation, provided that the equipment can be disconnected by a single plug and socket assembly of the submersible type; 10.2.9.3 The main power service lines must have automatically operated electrical disconnect equipment or manually operated electrical disconnect equipment located at an accessible remote location outside the Regulated Flood Hazard Area or two feet above the Base Flood Elevation; and 10.2.9.4 All electrical wiring systems installed below the Base Flood Elevation must be suitable for continuous submergence and may not contain fibrous components. 10.2.10 Heating and Cooling Systems Flood Proofing Heating and cooling systems for uses in a Regulated Flood Hazard Area must be certified to meet the following requirements: 10.2.10.1 Float operated automatic control valves must be installed so that fuel supply is automatically shut off when flood waters reach the floor level where the heating and cooling systems are located; 10.2.10.2 Manually operated gate valves must be installed in gas supply lines. The gate valves must be operable from a location above the Base Flood Elevation; 10.2.10.3 Electrical Systems flood proofing must be met; and 10.2.10.4 Furnaces and cooling units must be installed at least two (2) feet above the Base Flood Elevation and the ductwork installed above the Base Flood Elevation. 10.2.11 Plumbing Systems Flood Proofing Plumbing systems for uses in the Regulated Flood Hazard Area must be certified to meet the following requirements: 10.2.11.1 Sewer lines, except those to a buried and sealed vault, must have check valves installed to prevent sewage backup into permitted structures; and; 10.2.11.2 All toilets, stools, sinks, urinals, vaults, and drains must be located so the lowest point of possible flood water entry is at least two (2) feet above the Base Flood Elevation. City of Laurel — Floodplain Hazard Management Regulations August 2018 45 10.2.12 Structural Fill Flood Proofing Fill used to elevate structures, including but not limited to residential and non- residential buildings must be certified to meet the following requirements: 10.2.12.1 The filled area must be at or above the Base Flood Elevation and extend at least fifteen (15) feet beyond the structure in all directions; 10.2.12.2 Fill material must be suitable fill, that is stable, compacted, well graded, and pervious, not adversely affected by water and frost, devoid of trash or similar foreign matter, tree stumps or other organic material; and is fitting for the purpose of supporting the intended use and/or permanent structure; 10.2.12.3 The fill must be compacted to minimize settlement and compacted to 95 percent of the maximum density. Compaction of earthen fill must be certified by a engineer; 10.2.12.4 No portion of the fill is allowed within the floodway; and 10.2.12.5 The fill slope must not be steeper than 1 % horizontal to 1 vertical unless substantiating data justifying a steeper slope is provided and adequate erosion protection is provided for fill slopes exposed to floodwaters. 10.2.13 Wet Flood Proofing Building designs with an enclosure below the lowest floor must be certified to meet the following: 10.2.13.1 Materials used for walls and floors are resistant to flooding to an elevation two (2) feet or more above the Base Flood Elevation; 10.2.13.2 The enclosure must be designed to equalize hydrostatic forces on walls by allowing for entry and exit of floodwaters. Opening designs must either be certified by an engineer or architect or meet or exceed the following: 10.2.13.2.1 Automatically allow entry and exit of floodwaters through screens, louvers, valves, and other coverings or devices; 10.2.13.2.2 Furnaces and cooling units must be installed at least two (2) feet above the Base Flood Elevation and the ductwork installed above the Base Flood Elevation. 10.2.13.2.3 Have the bottom of all openings no higher than one (1) foot above the higher of the exterior or interior adjacent grade or floor immediately below the openings. City of Laurel — Floodplain Hazard Management Regulations August 2018 46 10.2.14 10.2.15 10.2.16 10.2.17 Dry Flood Proofing Building designs that do not allow internal flooding must be certified according to these regulations to meet the following: 10.2.14.1 Building use must be for non-residential use only and does not include mixed residential and non-residential use; 10.2.14.2 Be Flood Proofed to an elevation no lower than two (2) feet above the Base Flood Elevation; 10.2.14.3 Be constructed of impermeable membranes or materials for floors and walls and have water tight enclosures for all windows, doors and other openings; and 10.2.14.4 Be designed to withstand the hydrostatic pressures and hydrodynamic forces resulting from the Base Flood and the effects of buoyancy. Elevation of the Lowest Floor Elevating the lowest floor may be by either suitable fill, foundation wall enclosure, stem walls, pilings, posts, piers, columns or other acceptable means. Crawl Spaces Crawl space foundation enclosures including sub grade crawlspace enclosures below the lowest floor must meet the wet flood proofing requirements and be designed so that the crawl space floor is at or above the Base Flood Elevation. Crawl space foundations must have an inside dimension of not more than five (5) feet from the ground to the top of the living floor level and a sub grade crawlspace must also have the interior ground surface no more than two (2) feet below the exterior lowest adjacent ground surface on all sides. A sub grade foundation exceeding either dimension is a basement. Manufactured Home Anchors For new placement, substantial improvement or replacement of manufactured homes for residential or nonresidential use including additions, the chassis must be secure and must resist flotation, collapse or lateral movement by anchoring with anchoring components capable of carrying a force of 4,800 pounds and as follows: 10.2.17.1 For manufactured homes less than fifty (50) feet long, over -the -top ties to ground anchors are required at each of the four (4) corners of the home, with two additional ties per side at intermediate locations; or 10.2.17.2 For manufactured homes more than fifty (50) feet long, frame ties to ground anchors are required at each corner of the home with five (5) additional ties per side at intermediate points. City of Laurel — Floodplain Hazard Management Regulations August 2018 47 10.3 RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS New construction, alterations, and substantial improvements of residential dwellings, manufactured homes, including replacement of manufactured homes, must be constructed such that: the encroachment limit of Section 9.2.2. 10.3.1 Elevation of the Lowest Floor The Lowest Floor of the building including an attached garage or basement must be two (2) feet or more above the Base Flood Elevation; 10.3.2 Enclosure Enclosures of elevated buildings cannot be dry flood proofed. Use for an enclosure is limited to facilitating building component access. The enclosure including a crawlspace must be wet flood proofed and the enclosure floor must be at or above the Base Flood Elevation. An attached garage floor must be two (2) or more feet above the Base Flood Elevation; and 10.3.3 Recreation Vehicles Recreational vehicles on site for more than 180 days or not ready for highway use must meet the requirements for manufactured homes for residential use. 10.4 NON-RESIDENTIAL BUILDING, EXCEPTIONS OR ADDITIONAL REQUIREMENTS New construction, alterations, and substantial improvements of non-residential including agricultural, commercial and industrial buildings and residential and non-residential accessory buildings must be constructed such that: 10.4.1 Elevation of the Lowest Floor The Lowest Floor of the building must be elevated two (2) feet above the Base Flood Elevation or adequately dry flood proofed according to this Section. The Lowest Floor may be wet proofed provided the use is limited to only parking, loading and storage of equipment or materials not appreciably affected by floodwater; 10.4.2 Enclosure Enclosures below the Lowest Floor on elevated buildings must be wet flood proofed and the use must be limited to parking, access or storage or must be adequately dry flood proofed according to this Section; 10.4.3 Recreation Vehicles Manufactured homes proposed for use as non-residential buildings cannot be dry flood proofed; and City of Laurel — Floodplain Hazard Management Regulations August 2018 W, 10.4.4 Agricultural Structures Agricultural structures not intended to be insurable, used solely for agricultural purposes, having low flood damage potential, used exclusively in connection with the production, harvesting, storage, drying, or raising of agricultural commodities including raising of livestock, and not intended for human habitation are exempt from the elevation requirement, dry or wet flood proofing, but shall: 10.4.1.1 Be located on higher ground and as far from the channel as possible; 10.4.1.2 Offer minimal obstruction to flood flows; 10.4.1.3 Be adequately anchored to prevent flotation or collapse; 10.4.1.4 Where electrical, heating and plumbing systems are installed, meet the flood proofing requirements in Sections 10.2.10, 10.2.11 and 10.2.12; and 10.4.1.5 Meet the elevation or dry flood proofing requirements if the structure is an animal confinement facility. City of Laurel — Floodplain Hazard Management Regulations August 2018 49 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 50 SECTION 11 EMERGENCIES 11.1 GENERAL 11.1.1 Emergency repair and replacement of severely damaged artificial obstructions and development in the Regulated Flood Hazard Area, including public transportation facilities, public water and sewer facilities, flood control works, and private projects are subject to the permitting requirements of these regulations. 11.1.2 The provisions of these regulations are not intended to affect other actions that are necessary to safeguard life or structures during periods of emergency. 11.2 EMERGENCY NOTIFICATION AND APPLICATION REQUIREMENTS 11.2.1 The property owner and or the person responsible for taking emergency action must notify the Floodplain Administrator prior to initiating any emergency action in a Regulated Flood Hazard Area normally requiring a Floodplain permit. An Emergency Notification Form must be submitted to the Floodplain Administrator within five (5) days of the action taken as a result of an emergency. 11.2.2 Unless otherwise specified by the Floodplain Administrator, within 30 days of initiating the emergency action, a person who has undertaken an emergency action must submit a Floodplain Permit Application that describes what action has taken place during the emergency and describe any additional work that may be required to bring the project in compliance with these regulations. 11.2.3 A person who has undertaken an emergency action may be required to modify or remove the project in order to meet the permit requirements. City of Laurel — Floodplain Hazard Management Regulations August 2018 51 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 52 SECTION 12 VARIANCES 12.1 W^ MAJ FPXIJ GENERAL A variance from the minimum development standards of these regulations may be allowed. An approved variance would permit construction in a manner otherwise as required or prohibited by these regulations. VARIANCE APPLICATION REQUIREMENTS: 12.2.1 Prior to any consideration of a variance from any development standard in these regulations, a completed Floodplain Permit application and required supporting material must be submitted. 12.2.2 Additionally, supporting materials in a Variance application specificto the variance request including facts and information addressing the criteria in this Section must be submitted. 12.2.3 If the Floodplain permit application and Variance application is deemed not correct and complete, the Floodplain Administrator shall notify the applicant of deficiencies within a reasonable time not to exceed 30 days. Under no circumstances should it be assumed that the variance is automatically granted NOTICE REQUIREMENTS FOR FLOODPLAIN VARIANCE APPLICATION Public Notice of the Floodplain permit application and Variance application shall be given pursuant to Section 8.2. AVIT4# IfIff•]rr•]�Ily;jflyff I[2»l�Afr[•]►Y 12.4.1 Floodplain permit and Variance shall only be issued upon a determination that the variance is the minimum allowance necessary, considering the flood hazard, to afford relief from these regulations and provided all of the following criteria are met: 12.4.1.1 There is a good and sufficient cause. Financial hardship is not a good and sufficient cause; 12.4.1.2 Failure to grant the variance would result in exceptional hardship to the applicant; 12.4.1.3 Residential and nonresidential buildings are not in the Floodway except for alterations or substantial improvement to existing buildings. Residential dwellings including basements and attached garages do not have the lowest floor elevation below the Base Flood Elevation; City of Laurel — Floodplain Hazard Management Regulations August 2018 53 12.5 12.4.2 DECISION 12.5.1 12.4.1.4 Any enclosure including a crawl space must meet the requirements of Section 10.2.14, Wet Flood Proofing if the enclosure interior grade is at or below the Base Flood Elevation; 12.4.1.5 Granting of a variance will not result in increased flood heights to existing buildings, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public, or conflict with other existing local laws or ordinances; 12.4.1.6 The proposed use is adequately flood proofed; 12.4.1.7 The variance is the minimum necessary, considering the flood hazard, to afford relief; 12.4.1.8 Reasonable alternative locations are not available; 12.4.1.9 An encroachment does not cause an increase to the Base Flood Elevation that is beyond that allowed in these regulations; and 12.4.1.10 All other criteria for a Floodplain permit besides the specific development standard requested by variance are met. An exception to the variance criteria may be allowed as follows: 12.4.2.1 For either new construction of a structure outside of the Floodway only or for substantial improvements or an alteration of a structure, on a lot of one-half acres or less that is contiguous to and surrounded by lots with existing structures constructed below the Base Flood Elevation; or 12.4.2.2 For Historic Structures — variances may be issued for the repair or rehabilitation of historic structures upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum relief necessary to preserve the historic character and design of the structure. The historic nature of the building must be designated as a preliminary or historic structure by U.S. Secretary of Interior or an approved state or local government historic preservation program. The City Council shall: 12.5.1.1 Evaluate the Floodplain permit application and Variance application using the criteria in Section 12.4, and the application requirements and minimum development standards in Section 9 and 10; City of Laurel — Floodplain Hazard Management Regulations August 2018 54 12.5.1.2 Make findings, and approve, conditionally approve or deny a Floodplain permit and variance within 180 days of a complete application. 12.5.1.3 If approved, attach conditions to the approval of Floodplain permit and Variance including a project completion date and inspections during and after construction. 12.5.1.4 Notify the applicant that the issuance of a Floodplain permit and Variance to construct a structure not meeting the minimum building requirements in these regulations may result in increased premium rates for flood insurance and that flood insurance premiums are determined by actuarial risk and will not be modified by the granting of a variance. 12.5.1.5 Submit to the Floodplain Administrator a record of all actions involving a Floodplain permit and variance, including the findings and decision and send a copy of each variance granted to DNRC. 12.6 JUDICIAL REVIEW Any person or persons aggrieved by the Floodplain permit and variance decision may appeal such decision in a court of competent jurisdiction.: City of Laurel — Floodplain Hazard Management Regulations August 2018 55 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 56 SECTION 13 ADMINISTRATIVE APPEALS 13.1 13.2 13.3 13.4 13.5 GENERAL An administrative appeal may be brought before the City Council for review of the Floodplain Administrator's order, decision to grant, condition or deny a floodplain permit or interpretation of the Regulated Flood Hazard Area boundary. APPEALS REQUIREMENTS The following provisions apply to administrative appeals: 13.2.1 An appeal shall include the basis of the appeal and supporting information including specific findings and conclusions of the Floodplain Administrator's decision being appealed; 13.2.2 An appeal may be submitted by an applicant and/or anyone who may be aggrieved by the Floodplain Administrator's decision or order; 13.2.3 Appeals must be received within 30 days of the date of the decision or order of the Floodplain Administrator; and 13.2.4 Additional information specific to the appeal request may be requested by the review panel. NOTICE AND HEARING 13.3.1 Notice of the pending appeal and hearing shall be provided pursuant to Section 8.2. The Floodplain Administrator may notify DNRC and FEMA of pending appeals. 13.3.1 A public hearing on the appeal must be held within 30 days of the Notice unless set otherwise. DECISION A judgment on an appeal shall be made within 30 days of the hearing unless set otherwise. The decision may affirm, modify, or overturn the Floodplain Administrator's decision. A decision on an appeal of a permit cannot grant or issue a variance. A decision may support, reverse or remand an order or determination of a boundary of the Regulated Flood Hazard Area by the Floodplain Administrator. JUDICIAL REVIEW Any person or persons aggrieved by the decision on an administrative appeal may appeal such decision in a court of competent jurisdiction. City of Laurel — Floodplain Hazard Management Regulations August 2018 57 This page intentionally left blank City of Laurel — Floodplain Hazard Management Regulations August 2018 58 SECTION 14 ENFORCEMENT 14.1 INVESTIGATION REQUEST An investigation to determine compliance with these regulations for an artificial obstruction or nonconforming use within the Regulated Flood Hazard Area may be made either on the initiative of the Floodplain Administrator or on the written request of three titleholders of land which may be affected by the activity. The names and addresses of the persons requesting the investigation shall be released if requested. fs��►1�3�1 C�l�i�jy�.;/�►Pll/►�l JA!V,j,[�1_�� I&F& F A I The Floodplain Administrator may make reasonable entry upon any lands and waters for the purpose of making an investigation, inspection or survey to verify compliance with these regulations. 14.2.1 The Floodplain Administrator shall provide notice of entry by mail, electronic mail, phone call, or personal delivery to the owner, owner's agent, lessee, or lessee's agent whose lands will be entered. 14.2.2 If none of these persons can be found, the Floodplain Administrator shall affix a copy of the notice to one or more conspicuous places on the property. 14.3 NOTICE TO RESPOND AND ORDER TO TAKE CORRECTIVE ACTION When the Floodplain Administrator determines that a violation may have occurred, the Floodplain Administrator may issue written notice to the owner or an agent of the owner, either personally or by certified mail. Such notice shall cite the regulatory offense and include an order to take corrective action within a reasonable time or to respond by requesting an administrative review by the Floodplain Administrator.14.4 14.4 ADMINISTRATIVE REVIEW The order to take corrective action is final, unless within five (5) working days or any granted extension, after the order is received, the owner submits a written request for an administrative review by the Floodplain Administrator. A request for an administrative review does not stay the order. 14.5 APPEAL OF ADMINISTRATIVE DECISION Within ten (10) working days or any granted extension of receipt of the Floodplain Administrator's decision concluding the administrative review, the property owner or owner's agent may appeal the decision pursuant to Section 13. City of Laurel — Floodplain Hazard Management Regulations August 2018 59 14.6 FAILURE TO COMPLY WITH ORDER TO TAKE CORRECTIVE ACTION If the owner fails to comply with the order for corrective action, remedies may include administrative or legal actions, or penalties through court. 14.7 OTHER REMEDIES This section does not prevent efforts to obtain voluntary compliance through warning, conference, or any other appropriate means. Action under this part shall not bar enforcement of these regulations by injunction or other appropriate remedy. City of Laurel — Floodplain Hazard Management Regulations August 2018 60 SECTION 15 PENALTIES 15.1 MISDEMEANOR Violation of the provisions of these regulations or failure to comply with any of the requirements, including failure to obtain permit approval prior to development in the Regulated Flood Hazard Area except for an emergency, shall constitute a misdemeanor and may be treated as a public IIII F-r-1"iIda Any person who violates these regulations or fails to comply with any of its requirements shall, upon conviction thereof, be fined not more than $100 or imprisoned for not more than 10 days or both. Each day's continuance of a violation shall be deemed a separate and distinct offense. 15.2 DECLARATION TO THE FEDERAL FLOOD INSURANCE ADMINISTRATOR Upon finding of a violation and failure of the owner to take corrective action as ordered, the Floodplain Administrator may submit notice and request a 1316 Violation Declaration to the Federal Insurance Administrator. The Federal Insurance Administrator has the authority to deny new and renewal flood insurance for a structure upon finding a valid violation declaration. The Floodplain Administrator shall provide the Federal Insurance Administrator the following: 15.2.1 The name(s) of the property owner(s) and address or legal description of the property sufficient to confirm its identity and location; 15.2.2 A clear and unequivocal declaration that the property is in violation of a cited State or local law, regulation or ordinance; 15.2.3 A clear statement that the public body making the declaration has authority to do so and a citation to that authority; 15.2.4 Evidence that the property owner has been provided notice of the violation and the prospective denial of insurance; and 15.2.5 A clear statement that the declaration is being submitted pursuant to Section 1316 of the National Flood Insurance Act of 1968, as amended. 15.3 NOTICE AND HEARING 15.3.1 Notice of the pending appeal and hearing shall be provided pursuant to Section 8.2. The Floodplain Administrator may notify DNRC and FEMA of pending appeals. 15.3.2 A public hearing on the appeal must be held within 30 days of the Notice unless set otherwise. City of Laurel — Floodplain Hazard Management Regulations August 2018 61 15.4 DECISION A judgment on an appeal shall be made within 30 days of the hearing unless set otherwise. The decision may affirm, modify, or overturn the Floodplain Administrator's decision. A decision on an appeal of a permit cannot grant or issue a variance. A decision may support, reverse or remand an order or determination of a boundary of the Regulated Flood Hazard Area by the Floodplain Administrator. 15.5 JUDICIAL REVIEW Any person or persons aggrieved by the decision on an administrative appeal may appeal such decision in a court of competent jurisdiction. City of Laurel — Floodplain Hazard Management Regulations August 2018 62 Im ► r -11KY, I i' r r r r �' ►r'�;' r �► 0 11 01 a L" 10 N W!N r � ► M It 1 WHEREAS, the City of Laurel approved a Large Grant Request Program proposed by the Laurel Urban Renewal Agency (LURA) through Resolution No. R15-08; and WHEREAS, a number of property owners prepared and submitted applications seeking grant funding through the Large Grant Request Program for their respective projects; and WHERAS, the LURA Board reviewed and considered all of the applications submitted and recommends the City Council's approval and award of large grants to the Applicants in the following amounts: a. CocoMart/Subway: $10,742.00; b. Lazy 8 Properties: $9,077.00; C. Montana State Fireman's Memorial: $6,746.00 d. Red Rock Auto Body: $8,660.00 e. McDonalds Land Holdings: $15,777.00 E Thomae Lumber: $11,169.00 g. Atkins: $20,140.00 h. Miller Buildings: $17,698.00 WHEREAS, all the applicants, applications and projects are eligible for grant assistance and LURA recommends approval and funding of the same in the amounts provided herein. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the Applicants listed herein are hereby approved for large grants pursuant to the Large Grant Request Program in the amounts provided herein to be paid from the City's Large Grant Request Program, Tax Increment Financing District Fund. Introduced at a regular meeting of the City Council on August 21, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 21S` day of August 2018 APPROVED by the Mayor this 21" day of August 2018. R18-44 LURA Large Grant Funding Approval 2018 CITY OF LAUREL Thomas C. Nelson, Mayor ATTEST: Bethany Langve, Clerk -Treasurer, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-44 LURA Large Grant Funding Approval 2018 Laurel Urban Renewal Agency August 7, 2018 Laurel City Council The 2018-2019 Large Grant Program received thirteen applications this year from property owners in the TIFD. Total anticipated cost estimates for all the projects contained in the applications is over one million dollars in improvements. Large Grant applicants requested funding exceeding over four hundred thousand dollars for the one hundred thousand dollars available with this program. The requested grants funds from the applications recommended for grants had to be reduced in order share the available funds. Eight applications for projects are being recommended for Large Grand funding. Two projects are being recommended to apply for a Facade Grant and three projects are recommended to apply for a Small Grant Program that LURA would like to develop to support projects that range around the ten thousand dollar amount. LURA met on August 2nd to finalize this recommendation for the City Council's consideration. The meeting was attended by many the applicants and LURA did allow for discussion before making the final recommendation. The minutes of the August 2nd meeting are attached for reference to this letter. The projects recommended for funding are 1. ConoMart/Subway paving of vacant lots for $10,742.00 2. Lazy 8 Properties remodel of Gene's Pharmacy Building for $9,077.00 3. Montana State Fireman's Memorial project completion for $6,746.00 4. Red Rock Auto Body for land purchase to build a new building for $8,660.00 5. McDonalds Land Holdings to help the demolition of grain silos for $15,777.00 6. Thomae Lumber for refurbishing exterior of their building for $11,169.00 7. Atkins Building for remodel and infrastructure repairs for $20,140.00 8. Miller Buildings for refurbishing the exterior of their buildings for $17,698.00 Sincerely, Judy Goldsby Chair LURA CONOMAg= T '; APR 6 2018 v April 6, ?01 s The City of Laurel LURA Dear Kurt Markegard, 'rhe purpose of this letter is to explain the improvement project of our companies (ConoMart Super Stores and Subway). ConoMart Super Stores have been operating in Laurel for over 30 years. Property improvements are imperative for future growth and company sustainability. Improving the storm drainage and parking lots are a huge improvement for our stores and the surrounding businesses and also the City of Laurel's general public. I feel this project meets and exceeds the goals of tine LURA. Anything we can do to get people to our locations for business will impact our employee's future also. Entering the east side of the Subway property to our locations Was very difficult for our custoniers from the city street as they have been unmalntained by the City of Laurel for many years. Now there is no dirt and gravel to contend with and has eliminated complaints to tite city by neighboring businesses. Tile improvement of the parking lots and storm drain helps the infrastructure of the City of Laurel also. It is a win vin for everyone and I WOUld appreciate your consideration of approving this application for your grant program. Thanks for taking the time to look at this project as I feel this work has needed to be done for years and it was only getting worse. This letter is also including the owners of the Subway property as part of the large grant application. The City of Laurel's staff has been most helpful. Thank you for your help and iuulcrslauding. Sincerely, ()�el,*111111's` Wlllitmore ConoMart Super Stores PO 0®X 30164 BILLINGS, MT 5SI 07-0164 406-S5-1-51 01 C: 011 UIR ---- EL _L'aurel Urban Renewal Agency Large Grant Request Program Applications are due May In 201&y 3:OOPM Name of Applicant: ConoMart Super Stores- Dennis Whitmore Phone Number: 406-661-1112 Address of Property: 411 Highway 212 South/401 South 1st Ave Name of Business. ConoMart Super Stores, which also includes Subway APR - 6 2018 Is the project located within the TIFD (see attached map): yes -if no, please describe how the project provides connection of the district to existing Infrastructure outside the district: Please Circle the Category of the Project: a Land Acquisition o Demolition or Removal of Structures o Improvements of Public Infrastructure Connection of URA to existing infrastructure outside the Area or District > Improvements reducing, preventing, abating or eliminating pollution. -1-- �r- ✓i,"!• r�� 3 C Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: 11) Encourage an economically and culturally vibrant downtown. 2) Improve traffic patterns to further enhance the business experience for the owner and consumer. 3) Create a destination place where people will want to repeatedly visit. 4) Have state of the art, updated utilities and infrastructure. ConoMart Super Stores have operated in Laurel for over 30 years. Improving the parking lots and storm drainage are a huge improvement for the store and the City of Laurel's general public. The parking lot project also satisfies the dirt and gravel complaint filed by neigboring businesses. I would appreciate your consideration of approval for your grant program. Detailed Description of Project: (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) Parking lot improvement for both ConoMart Super Stores and Subway. New asphalt and properly engineered storm drainage. See attached drawings and project pictures. Detailed Budget of Proiect (Please demonstrate a1/1 Match and provide adetailed list ofall costs associated with the project, Kmore space is needed please use additional sheets): See attached final billing along with proof ofpayment. Total Funds Requested nfLURA: $ 4U.UOO.which includes both parking lots. 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STEWART July 12, 2017 Mr. Dennis Whitmore Conomart Stores P.O. Box 30161 Billings, LMT 59107 Reference: Agreement for Engineering and/or Surveying Services South Montana Avenue Improvements, Laurel, Montana Dear Dennis: The following is a proposal for Sanderson Stewart to provide certain services in connection with your project, which is generally described as follows: Parking lot. improvements - Lots 2 and 3, Block 1 of Hageman Subdivision, 5th Filing and adjacent portions of South Montana Avenue; Laurel, Montana. If this proposal is acceptable to you, please execute this agreement where noted. This agreement, along with the attached 'Perms and Conditions sets forth the terms of the contract between Conomart Stores (hereinafter "Client") and Sanderson Stewart. The attached "Terms and Conditions are expressly incorporated into and made part of the contract between Client and Sanderson Stewart. Overview From our discussion, the understand that you and the adjacent owner wish to provide paved parking behind the existing Conomart Store and Subway/Cellular Plus/City Brew buildings. We also understand from our conversations that the City of Laurel %%ill allow South Montana Avenue to be utilized as a drive aisle for parking lot access, though all parking spaces are to be placed within the property boundaries. The parking lot design is generally to follow the concept drawing prepared by Sanderson Stewart dated 6/22/17 and attached to this proposal. Note that survey data teas recently collected for a portion of the project area; that data will be utilized for building the project base map. Scope of Work Sanderson Stewart will provide the following services as part of its basic services: l To Plan and Design AIR "fll#E!I'i13Ci rOt lilliiili(fu,... www. s a n d e rs o n ste wa rt. c o m NIL'. Dennis Whitmore July 12, 2017 Page 2 Data Collection and Base Map This task consists of conducting a topographic survey and preparing a base map of the existing right of way and proposed parking areas. Subtasks under Item 1 include the following: • Project management and coordination • Call in utility locates and coordinate xvit h utilities to obtain maps of existing facilities in the project area • Locate property corners and establish survey control • Conduct a topographic survey of the proposed parking area, street right-of-way, and intersection with Southeast 4th Street on the same datum as the F)?NU\ mapping (NAirD 88) of the floodplain for the Italian Drain • Prepare a base map including surface features identified in the topographic survey, ground contours, and floodplain map floodplain boundaries and base flood elevations • Quality assurance and quality control review of base mapping 2. Parking Lot Improvement Design This task consists of preparing drawings for parking lot improvements. Subtasks under Item 2 include the following: • Project management and coordination • Attend one meeting with City staff to confirm requirements for the parking lot improvements and stormwater design strategy • Coordination with Italian Drain • Stormwater design calculations and report o We recommend that the Client provide a geotechnical analysis that would recommend pavement section design and provide site infiltration rates and groundwater depth. • Prepare plans and specifications for review by the City of Laurel. Project specifications will be by reference to NfPWSS and will include project specific special provisions. • Prepare construction documents based on addressing any review comments • Quality control review of plans and specifications 3. Limited Construction Administration This task consists of limited assistance with construction of the project improvements. Subtasks under Item 3 include the following: Initials Mr. Dennis Whitmore July 12, 2017 Page 3 • Project management and coordination • Review shop submittals • Address contractor requests for information • Attend up to two site visits during constriction by engineer Scope Does Not Include • Agency review, permit, or filing fees • Subdivision, entitlement, right-of-way vacation, or easement creation • ALTA surreys • Floodplain permitting • Design or re -habilitation of any existing water or sewer mains in the rights-of-way • Special Improvement District (SID) creation services • Landscaping or irrigation design services • Site lighting, retaining will, or building design • Geotechnical analysis or testing. Materials testing by owner based on City of Laurel testing frequency requirements. • Pertnitting of any wort: in the active channel of the Italian Drain, wetlands study, or bridge/culvert design. Assumes use of existing culverts. • Environmental studies • Preparation or submittal of the Montana Department of Environmental Quality SWPPP permit, application, management and/or operation • Construction staling • Processing of pay application or preparation of contracts • Construction observation or record drawings Services not set forth above as basic services arc specifically excluded from the scope of Sanderson Stewart's services. Sanderson Stewart assumes no responsibility to perform any services not specifically listed as basic setvices. Additional services arc not included in the basic services. If the Client and Sanderson Stewart agree in writing via an amendment to this agreement, Sanderson Stewart will provide additional services as requested by the Client. Notwithstanding the foregoing, Sanderson Stewart shall have the right, but not the obligation, to provide, without advance authorization from the Client, other services made necessary by the default of the contractor or Client, or by deficiencies, delays, or defects in the work- provided by the contractor. Sanderson Stewart shall provide written notice of the provision of such services as soon as reasonably possible. Initials 1v1r. Dennis Whitmore July 12, 2017 Page 4 Project Staff The following Sanderson Stewart staff will be assigned to the project: Group Manager: Patrick Davies, Associate Principal/Senior Engineer Project Manager: Bryan Alexander, PE, Senior Engineer Additional Project Staff: Sarah Plath, EI, Staff Engineer Sanderson Stewart may, in its discretion, utilize other or different personnel on the project. Project Schedule Once Sanderson Stewart receives Client's authorization to proceed, Sanderson Stewart shall prepare and submit to the Client a schedule for the performance of Sanderson Stewart's services. This schedule shall include reasonable allowances for review and approval times required by the Client, performance of services by the Client's consultants, and review and approval times required by public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in scope, character, or size of the project requested by the Client, or for delays or other causes beyond Sanderson Stewart's reasonable control. The Client and Sanderson Ste -,wart are aware that many factors outside Sanderson Stewart's control may affect Sanderson Stewart's ability to complete the services to be provided under this agreement. Sanderson Stewart will perform these services with reasonable diligence and expediency consistent with sound professional practices. Fees and Billing Arrangements Invoice and Billing: Sanderson Stewart will bill for its services on a phased billing basis as described below. Sanderson Stewart will begin work once this agreement has been executed by both parties. Task Fee 1. Data Collection and Luse Map $4,325.00 2. Parking Lot Improvement Design $11,375.00 3. Limited Contract Administration S2,250.00 Total $17,950.00 Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. Such invoices shall also include, separately listed, any charges for consultants retained by Sanderson Stewart, and reimbursable costs. Such invoices shall be submitted by Sanderson Stewart as soon as possible after the end of the month in which the work was accomplished and shall be due and payable by the Client upon receipt. The Client agrees that the monthly invoice from Sanderson Stewart is correct, conclusive, and binding on the Client unless Initials Mr. Dennis Whitmore July 12, 2017 Page the Client, within 20 working days from tile date of receipt of such invoice, notifies Sanderson Stewart in writing of alleged inaccuracies, discrepancies, errors in the invoice, or the need for additional backup. Entire Agreement: This agreement, including the attached Terms and Conditions incorporated into and made part of this contract, constitutes the entire agreement between Sanderson Stewart and Client. It supersedes all prior communications, understandings and agreements, whether oral or written. It shall become effective after being signed and dated by both parties, and, upon each page being initialed by Sanderson Stewart. Any amendment or modification to this contract must be written and executed by both Sanderson Stewart and Client. Conclusion Dennis, we look forward to working with you on this exciting project. Feel free to call me at 406/869-3343 if you have any questions regarding this proposal. Othcrlvise, if it meets your approval, simply mail or emm ail this signed and dated agreeent to our office at 1300 North Transtech Way, Billings, MT 59102 or balexander tr sandersonstcwart.cot-n. Than]: you. Sincerely, ;1'V;1 11 .`;. Alexander, PE Senior Engineer I hereby authorize SANDERSON STEWART to proceed as described above and, by my signature, acknowledge and agree to the Terms and Conditions attached to and made part of this contract. Moreover, oi—elcetronic or l t.'cscI copy of my signature shall be as effective as any original: Z. Client Title Dn ander on Stewart Title Date tc U:2t117_lYJlfitmorc ti�ud>_Mf �Arr_Parkin�l,t>i_Imp_Ptp>I_(171217 IS11UR�;. n ►. S %y , STEWART INTEREST, SUSPENSION, AND COLLECTION COSTS: .Any invoice not paid within 30 day, of date of invoice shall bear interest at 1.5 percent per month on the unpaid balance. If CLIENT fails to make payment within 45 days of the date of any invoice, SANDEItSON S'llAVAItT shall have the tight, but not the obligation, to suspend work and withhold deliverables until payment in full, including interest, is received. SANDEItSON STI \'i�Alff shall have no liability whatsoever to the CI l \ 1' for any costs or damages as a result of such suspension. If SANDERSON STE'WAIIX resumes services after payment by CLIF'NT, the time schedule and compensation shall be equitably adjusted to compensate for the period of suspension plus any other reasonable time and expense necessary for SANDP IZSON STE\VART to resume performance. If an invoice remains unpaid for more than 90 days, SANDEIISON S'IT3\VART shall have the right, but not the oblibation, to initiate collection procedures. If the CLIENT fails to make payment when due and SANDF'ASON STIs'\VAIrl' incurs any costs in order to collect sums from the CLIENT, the CLIENT agrees that all such collection costs incurred shall immediately become due and payable to SAND171ZSON S'L'EWART. Collection costs shall include, but arc not limited to, legal fees, collection agency fees and expcnscs, court costs, collection bonds, and reasonable staff costs for SANDE1tSON STE'V AM(Ps staff for time spent in efforts to collect. This obligation of CL1E;N'I' to pay SANDERSON STMVAKI's collection costs shall survive the term of this Areemett or any termination by either pari. It is understood and agreed that SANDE.160N STI \VAR'1"s services under this Agreement chi not include participation, whatsoever, in any litigation. Should such services be required, a Supplemental Agreement may be negotiated between the CLIENT and SANDE RSON S'CE\VART describing the services desired and providing a basis for compensation to S;\NDkiRSON ST I."WAItT. TERMINATION OF SERVICES FOR NON-PAYMENT: tf the CLI1:iN'I' fails to make paymeu ro S;\NDEI2SON STI:\V;\R'I' in accordance with this :Agreement, this shall constitute a material breach of this :Agreement and shall be cause for termination of this Agreement by SANDL:RSON Sl,11.,w lIT. SET -OFFS, BACK CHARGES, AND DISCOUNTS: Payment of invoices shall not be subject to any discounts or ser -offs by the CLIENT unless agreed to in writing by S;\NDL RSON S'1T3\V,iR"f. haymcrt to S;\NDERSON S'I'E\VAItT' for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either para,. INFORMATION PROVIDED BY CLIENT OR OTHERS: CLIENT agrees to provide to SANDIiRSON STEiWART all available information necessary to perform duties as outlined in the attached scope of services. The Cl.I1.NT shall furnish, at CLILN.t"S expense, all information, requirements, reports, data, surveys, and instructions rLquired. SANDMISON S"TT`.W\RT is entitled to rely ort the accuracy and completeness of all such in provided. CLIENT' shall furnish right-of-way entry onto the project site for SANDI RSON STEi\V:\R'I' t t perform necessary field measurements or studies. OWNERSHIP OF INSTRUMENTS OF SERVICE: All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by SAND1 11SON STri\VAirr as instruments of service shall remain the property of SANDE RSON SCEW.AJZ 1'. SANDEItSON STEXVART' retains all common law, statutory= and other reserved rights, including the copyright to all instruments of service. If any instruments of service must be filed with governmental agencies, SANDE11SON ST EWAIZT will furnish copies to the CLIENT upon request. The CIJI.-' NrI' will not reuse or modifiv the instruments of service without SANDERSON S f',WART's prior written authorization. The CLIENT agrees, to the fullest extent permitted by law, to defend, indemni6,, and hold harmless SANDIiJ2SON Slt \\/Art"I', its officers, directors, employees, and agents, from and against any and all damages, claims, liabilities, costs, or suits, including reasonable attorney's fees and defense costs, :arising from, allegedly arising from, or in anyway connected with, the unauthorized reuse or modification of any instrument of service by any person or entigv other than SANDERSON STE\8r:\RT. ELECTRONIC FILES: SANDF'MON STI:\VAlI T may furnish drawings, reports, or data on electronic media generated and furnished by SANDE RSON STTA\VAIIT The CLIENT understands and agrees that all such electronic files are instruments of service of SANDE RSON 5TEWAlt'l', that SANDERSON STt?\VART shall be deemed the author, and shall retain all common law, statutory law, and other rights, including copyrights. The CLI IiXr agrees not to reuse these electronic files, in whole or in part, for any other purpose other than for the project. The CLIENT agrees not to transfer these electronic files to others without the prior written consent of SANDBRSON 5TEWAIYT The CLIENT further agrees to waive all claims against SANDI31tSON STE MART resulting in any way, from any unauthorized changes to or reuse of the electronic files for any other project by anyone other than SAND1 I1SON S EWART. The CLIENT is aware that differences may exist between the electronic files delivered and the printed hard -copy construction documents. In the event of a conflict between the signed construction documents prepared by SANDE RSON S1T3\VAItT and electronic files, the signed or scaled hard -copy construction documents shall govern. Additionally, the CLIE NT agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless SANDERSON 517.t1VAR'T, its officers, directors, employees, and agents, against all damages, liabilities, claims, or suits, including reasonable attorney's fees and defense costs, arising from any changes made by anyone other than SANDE I1SON M I. \VART, or from any reuse of the electronic files without the prior written consent of SANllGRSON SI'EWAR'I'. Under no circumstances shall delivery of electronic files for use by the CLIENT he deemed a sale by SANDI?RSON S'l'I\VARY; and SANDERSON STI:WAIi'I' makes no warrantees, either express or implied, of merchantabilinv or fitness for :any particular purpose. SAND[:i12SON STI:WA12T shall riot be liable for indirect or consequential damages as a result of the C1,11NT's use or reuse of electrutnie files. OPINIONS OF PROBABLE COST: CLIENT hereby acknowledges that SANDERSON S E'WART cannot warrant that any opinions of probable cost provided by SANDT:IZSON S'1'EWART' will not vary from actual costs incurred by the CLIENl'. The CLIENT understands that SANDERSON STI.MIART has no control over the cost or availability of labor, equipment, materials, or over market conditions or the Contractor's method of pricing. SANDI::RSON ST'EWAR'T makes no warranty, express or implied, that the bids or the negotiated cost of the work will not vary from SANDERSON STI:\VAlff's opinion of probable cost. LIMIT OF LIABILITY: In recognition of the relative risks and benefits of the project to both the C1.1ENI' and SANDI :RSON STI l\JART, tate risks have been allocited such that the CLIENT agrees to limit the liability of SAN131311SON STE\VAR'T to the CLIENT for any and all claims, cause or combination of causes, including attorney's fees, costs, and expert witness fees so that that the total aggregate liability of SANDP,RSON STI,kMAlZT to CId1EN'1' shall not exceed 550,000,00 or SANDERSON STE\VART's total fees for services on this project, whichever is greater. It is intended that this limitation apply to anv and all claims, liability or causes of action, however alleged or arising. CONSTRUCTION SERVICES: If, under this Agreement, professional services are provided during the construction phase of the project, SANDiia2SON S I* -W \RT shall not be responsible for or have control over means, methods, techniques, sequences, or procedures, or for safety precautions and programs in connection with the \York; nor shall SANDIMSON S'1'I?1VAit'C be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents or for the Contractor's failure to comply wide the applicable laws, ordinances, rules, or regulations. These rights and responsibilities are solely those of the Contractor. SANDERSON S EAK'AlIT shall not be responsible for any acts or omissions of the Contractor, subcontractor, or any person or entity performing any portion of the work. SANDfiRS0N SI*1-AX' \It'1' docs nor guarantee or warrant rhe performance of any Contractor and shall not be responsible for the Contractor's failure to perform its work in :accordance kith the Contract Documents or any applicable codes, laws, rules or regulations. JOB SITE SAFETY: Neither the pt<rfessirnud activities of S:ANISIRSC>N 5'I'!EAV:AR`I`, nor the presence of SANDERSON S'f1':AiGU2T at the construction/project site, shall relieve the general contractor and all subcontractors of any of their responsibilities and duties to perform the work in accordance with the contract documents and to comply with nnv health or safety precautions required by any regulatory agencies, SANDL'RSON S I-AVAltT doers nor have authority to control any construction contractor or its employees in connection with their work or anv health or safety programs or procedures. '[lac 0.11:NT agrees that the contractor and subcontractors are solely responsible for job site safer, and warrants that this intent shall be carried our in the CLIENT's contract with the general contractor. "llic C1,II:N'1' also agrees that 0,11 --.NT .cad SANDI RSON STG\\4\RT shall be indemnified by the general contractor for any such claims, and shall be made additionally insured under the general contractor's insurance paolicies. RECOMMENDATIONS BY SANDERSON STEWART: Sanderson Stewart may provide advice and/or recommendation: to the ClAI.'N'I' during Sanderson Stewart's provision of services for the CLIENT s project. If the 0L113NT declines to follow the advice and/or recommendations provided by Sanderson Stewart, the CLIENT agrees that Sanderson Stc\vart shall not have any liability for adverse consequences or damages resulting from the CI,IM:N"1's fidlurc to follow the advice and/or recommendations of Sanderson Stewart. Additionally, the parries agree that the CLIENT's failure to follow advice and/or recommendations of 5andenon Stewart may be cause for Sanderson Stcwarr to immediately terminate this Agreement at Sanderson Stewart's sole discretion. PERMITTING: SANDL'RSON SI'E\VART shall assist the C1,111Wl' in applying for permits and approvals where required by law. In cases where the scope of services requires SANDERSON S"I"1 \VART to submit, on behalf of the CLIENT, a permit application and/or approval by a third party to this contract, SANDERSON STI --WART does not make any warranties, guarantees, or representations as to rile success of SANDI3RSON SIT.\VAlIT's effort on behalf of the CLIENT. I'ayrnent for scrviccs rendered by SANDRSON SI'IaV:\IiT is not contingent upon the successful acquisition of these permits. NO ASSIGNMENT WITHOUT CONSENT: Neither party may assign this Agreement without the written agreetnctat of the other party. TERMINATION: In the event of termination of this :Agreement by either party, the CI. L'Ni T shall, within 15 days of termination, pay SANDLRSON S11. -'WART for all services rendered and reimbursable costs incurred by SANDI-'ItSON STI"\V'AR'T up to the (late of termination. \lac CLILN'I' may terminate this Agreement for convenience and mrithout cause upon 21 calendar days' written notice. Litho party may terminate this Agreement for cause upon 10 calendar days' written notice for the following reasons; 1. Substantial failure by either party to perform in accordance with this Agreement; 2. Assignment of this agreement without the written consent of the other parry; 3. Suspension of the project or S;ANDLRSON S'LC?\VaR'T's services for more than 60 calendar days, consecutive or aregate; 4. Material changes in the conditions under which this Agreement was executed, the Scope of Services, the nature of the project, or the failure of the parties to reach an agreement on compensation and/or schedule adjustments necessitated by such changes. In the event of a termination not the fault of SAND1,MSON S'1'1'i\\/Alt'!', the Client shall pay SANDIZRSON STI1`\\4\i2T, in addition to payment for services rendered and reimbursable expenses incurred, all expenses incurred by SANDI RSON 5Il' VAIZT in connection with the orderly termination of this Agreement, including, but not limited to, demobilization, reassiynament of personnel, associated overhead costs, and all other cxpetascs resulting from the termination. CONSEQUENTIAL DAMAGES: Notwithstanding any other provision in this Agreement, neither the CLIL-'N1' nor SANDERSON S1'lAVART, their respective officers, directors, shareholders, partners, employees, agents, members, subeonsultants, or employees shall be liable to the other or shall make any claim for ally incidental, indirect, or consequential damages arising out of or in :lila way connected to the project or this Agreement. 'phis mutual waiver of consequential damages shall include, but is not limited to, loss of use, loss of profit, loss of business, loss of income, loss of reputation, or any other consequential damages that either party may have incurred from any cause of action. DISPUTE RESOLUTION, VENUE, AND CHOICE OF LAW: :1ny claim arising out of or related to dais Agreement (except for Collection Procedure: employed by SANDERSON S1'E\VART and those waived or barred as provided elsewhere in this Agreement), shall be subject to mediation as a condition precedent to arbitration or to the institution of legal or equitable proceedings by either party. The parties shall endeavor to resolve their claims by mediation. Either party may file a request for mediation. Mediation shall proceed in advance of legal or equitable proceedings, which shall be stayed pending mediation for a period of sixty (60) days from the date of filing, unless stayed for a longer period by agreement of the parties or by court order. 'Ilhc parties shall share the mediators fee and any filing fees equally. 'Ilse mediation shall be held in Billings, "Montana. Any agreements reached in mediation shall be enforceable as settlement agreements by any court having jurisdiction. Venue for ;any arbitration or litigation arising out of this Contract shall be in the "Ihirtecnth judicial District, Yellowstone County, Montana. '['his Agreement shall be governed by, and interpreted under, the law of the State of Montana. ENTIRE AGREEMENT: This Agreement is the entire agreement between SANDIEItSON STL1VART and 0-11:'NT. It supersedes all prior communications, understandings, and agreements, whether oral or written. Any amendment or modification to this :Agreement must be written and secured by both SANDi:i1tSON S EMIART and CLiFNT. N: ticv_ 1'ctms_and_Cc mditinns N OS� 3CINVS 99LUD/RaZIMMMUS A -0-11o, SANDERSON VOW STEWART August 29, 2017 Project No. 74035.16 STORM DRAINAGE PLAN FOR HAGEMAN SUBDIVISION, FIFTH FILING, LOTS 2&3, BLOCK 1— SOUTH MONTANA AVENUE PARKING LOT IMPROVEMENTS OVERVIEW NARRATIVE The purpose of this drainage plan is to quantify storm drainage improvements required for the parking lot improvements on Lots 2 and 3 of the Hageman Subdivision, Fifth Filing and Tract 2A-1 of Certificate of Survey 1690 Amended in Laurel, Montana The project consists of site grading, asphalt Paving and storm drainage infrastructure to improve existing gravel parldng areas. The project also includes asphalt paving of a 30 -feet wide lane of South Montana Avenue. The proposed drainage plan consists. of surface .draining on-site runoff to new area inlets that divert stormwater to boulder pits within the private property. Runoff from the paved Soudi Montana Avenue lane will be directed north by a swale to the City of,Laurel Stormwater System in 4th Street South and south to the Italian Drain. This report presents a summary of calculations performed to "quantify the storm water runoff for the proposed site. All design criteria and calculations are in accordance with the City of Laurel Design Requirements and Montana Department of Environmental Quality (DEQ) Circular 8. Specific site information and criteria are described below: I. Project Information A. Address: The physical address for the site is 401 South .1 st Avenue and 411 South 1 st Avenue, Laurel, Montana 59044. B. Legal Description: The site is located on Lots 2-3; Block 1 of Hageman Subdivision, Fifth Filing and Tract 2A-1, Certificate of Survey 1690 Amended. C. Total Area: The area of the site is approximately 0.558 acres. To Plan and Design [.k TFI i, FI I` Enduring Communities... www.sandersonstewart.com system on site which discharges into the City of Laurel Stonnwater System. Boulder Pit B will pond above the storm drain inlet to a depth of 0.26 before it outfalls overland to the Italian Drain. III. Conclusions The calculations included below show that the storm water drainage system for the Hageman Subdivision Parking Lot Improvements will meet the requirements of the City of Laurel and Montana DEQ Circular 8 criteria. If all recommendations are implemented as mentioned in this report, storm water impacts will be mitigated. P:74035_16_Storm_Drainage Plan_082917 SC 3 (08/29/17) JB/ji Project: Hagman Subdivision Padang Lot Improvements Number: 74035.16 STORMWATER MANAGEMENT MANUAL RATIONAL METHOD FOR POST -DEVELOPED BOULDER PIT B (10 -yr) Design Storm Frequency =1 i0 years Discharge Rate, d = 0.10 cfs Proposed Improvements August 29, 2017 Perinea�irlt �' "" Area of Boulder Pit, �,oemxaentw '. C -1-11 Cf. 10 10 88 0.102 _.. * In fiRration Rate Based on Soil TjPe: * Based on 50010 Soil Type In lldration Rade Surface Type ass; a x, Area (fc?) (acres) . �,oemxaentw '. C -1-11 Cf. nuc . n w C x'Ct C' (acres} Roots'►: _ 0.00 12,091 "'i 0.28 0.95 1 0.95 0.95 0.26 668.45 61.11 0 0.00 0.3 1 0.3 0.3 0.00 2.73 • 0 - 0.00 0.3 1 0.3 0.3 0.00 30 2.05 0. 0.00 0.3 1 0.3 0.3 0.00 819.09 *► 01 0.00 0.3 1 0.3 0.3 0.00 Totals 830.57 12091 0.28 1140.67 305.56 835.11 55 0.26 Weighted Runoff Coefficient, Cnd = Y-CiAi _ Y-Aj Time of Concentration = minutes 0.95 Rairiia2 33tiEration, x Interis'tty, r ;1?oiuma $ o untie (min) {in%iir) . (ft - (3) 'Derifi0 0 0 0.00 0.00 0.00 5 6.18 492.96 30.56 462.40 10 4.19 668.45 61.11 607.34 15 3.31 792.09 91.67 700.42 20 2.73 871.06 122.22 748.83 25 2.35 937.26 152.78 784.48 30 2.05 981.13 183.33 797.80 35 1.85 1032.98 213.89 819.09 40 1.68 1072.07 244.44 827.62 45 1.54 1105.57 275.00 830.57 50 1.43 1140.67 305.56 835.11 55 1.33 1166.99 336.11 830.88 60 1.26 1206.08 366.67 839.41 120 0.67 1282.65 733.33 549.32 180 0.47 1349.66 1100.00 249.66 360 0.27 1550.67 2200.00 -649.33 720 0.16 1837.83 4400.00 -2562.17 1440 0.1 2297.29 8800.00 1 -6502.71 C -,d a C( = 0.95 C,,,d x C( x ZAP = 0.26 WQV= (P)(Rv)(A) 12 Where: WQV = Water Quality Volume, in acn Leet r - Water Quality Ruin fall Depth, indxs (05 -inches) Rv - the unitirss runo(lcocMdrm. Rv= 0.05 - 0.9(1) I = the percent Impeivlout cover draiofng to the facittry, in dedmai' A =total site area draining to the structure. In acres Water Quantity Storage Required = 839.41 ft3 Water Quality Storage Required = 478.60 ft3 P= 0.5 Rv= 0.95 I= 1 A= 0.28 WQV= 0.01098719 acre -ft WQV= 478.602083 ft3 WQF= 0.20415576 cfs Project: Hageman Subdivision Parking Lot Improvements August 29, 2017 Number- 74035.16 STORMWATER MANAGEMENT MANUAL RATIONAL METHOD FOR RUNOFF CALCULATIONS POST -DEVELOPED OFF-SITE FLOW RATE Design Storm Frequency =F2 years Discharge Rate, d = 0.00 cfs Weighted Runoff Coefficient, Cd ZCiAi = 0.44 C,,,, x Cf = 0.44 7 -Ai C�,d x Cf x ZAj = 0.02 Time of Concentration = 1 5 1 minutes Ado .!WWWI Pill Ii►ietiszty, 7 {in hr) see) 0 0 0.00 0.00 5 3.26 20.79 0.07 10 2.33 29.72 0.05 15 1.87 35.78 0.04 20 1.5 38.26 0.03 25 1.29 41.13 0.03 30 1.12 42.86 0.02 35 1.01 45.09 0.02 40 0.92 46.94 0.02 45 0.84 48.21 0.02 50 0.78 49.74 0.02 55 0.73 51.21 0.02 60 0.68 52.04 0.01 120 0.38 58.16 0.01 180 0.28 64.28 0.01 360 0.18 82.65 0.00 720 0.11 101.02 000 1440 0-07 128.57 0.00 PRE -DEVELOPMENT Peak Flow Rate = 0.07 CA Project: Hageman Subdivision Parking Lot Improvements Nurn6a-174035.16 STORMWATER MANAGEMENT MANUAL TABLES FOR RATIONAL METHOD RUNOFF CALCULATIONS Table 3-1. Recommended Runoff Coefficients. Source: Dr *nd (nostructinn of S -;tin- -Ind S,nn,nSe- ASCE and z3he Water Pollution Control Federation, 1969. Table 3.2. Frcauencv Correction Factors for the Rational Formula jus 2 10 25 1.1 50 1.2 100 1.25 -- 50 -Year required for Commercial Sims - C X Cf should not exceed 1.0 RishoffCoefficients for theRation*1 Meiit6d TypeafDrainage Area 'RanoffCoeffidentC* Business- Downtown 0.7 0.95 0.65 Business. Neighborhood 0.5 0.7 0.6 Res- Sin gle-l'ornily 0.3 0.5 0.4 Res- 20,000 sq ft 0.49 Lightareas 0.49 Res- 10,000 sq ft 0.52 Parks. cemeteries 0.52 Res- 8,500 sq ft 0.57 Railroad yard areas 0.57 Res-Muld-urtits. detached 0A 0.6 0.5 Res- Aluld-unim, attached 0.6 0J5 0.7 Residential (suburban) 0.25 0.4 0.35 Apaxtrnent 0.5 0.7 0.6 Industrial- light 0.5 1 0.8 0.65 Industrial- Heavy 0,6 0.9 0.75 Parks, cemeteries 0.1 0.25 0.2 Playgrounds 0.2 0.35 0.3 RaDroad yard 0.2 0.35 0.3 Unimproved 0.1 0.3 0.2 Tavcnmit As halt and Concrete & Roofs 0.95 0.95 Brick Pavement 0.85 0.85 Roofs 0.95 0.95 Uwn, Sandy, Flat, 2% 0.05 0.1 0.08 Lawn, Sandy, Average, 2 to 7% 01 0.15 0.13 Lawn, Sandy, Steep, 70/.+ 0.15 0.2 0.18 1 ,Uwn, Heavy. Flit, 21/o 0.13 0.17 0.15 1Lawn, Heavy, Average, 2 to Z1/. 0,18 022 0.2 --1 11.2wn, Heavy, Steep, 7%+ 0.25 1 0.35 0.3 Source: Dr *nd (nostructinn of S -;tin- -Ind S,nn,nSe- ASCE and z3he Water Pollution Control Federation, 1969. Table 3.2. Frcauencv Correction Factors for the Rational Formula jus 2 10 25 1.1 50 1.2 100 1.25 -- 50 -Year required for Commercial Sims - C X Cf should not exceed 1.0 RishoffCoefficients for theRation*1 Meiit6d TypeafDrainage Area 'RanoffCoeffidentC* Residential: Neighborhood areas 0.7 Single-familyanas 05 Multi-unks,demched 0.6 Multi-unit'.%attached 0.75 Apartment dwelling areas 0.7 Industrial: Lightareas ax Heavy areas 0.9 Parks. cemeteries 0,10-0.2s Playgrounds 0.20-0.40 Railroad yard areas 0.20-0.40 Unimproved areas (forest) 0.10-030 Lawns: Sandy soil, (12t 2% 0.1 Sandy 509, 2vft.M 2-7% OAS Sandy soil, steep, 7% Heavy soil. flat 2% -0.2 0.17 Heavy soil, average 2.7% 0.22 Heavy soil, steep, 7% "S Asphalticand concrete 0.95 Brick OAS Drives, walks and roofs 0.9s Gravel Areas 0,70 -AS August 29, 2017 ��E a % (Y t i a % (Y t i 7 i 7 i 612 " CITY OF L, UREL 95852 J Laurel, Montana ................. ... ...... 20 ...... RECEIVEPPF ... � ........... $Cit �'. ........................... ....... .... ......... .;. ........ Vxk�'t..k . I ........ ...... ..................... I ............. ............... DOLLARS Collectedfor: ....................................................................................................... ........................... ... or:........................................................................................................................................ J....................................... ;.......... ............... 1 i x 11 I L I L- < Date Received: Received by:J�r',/t P R Laurel Urban Renewal Agency Pli IY OF LAU42RELJ /'t Large Grant Request Program Applications are due May 1" 2018 by 3:00PM Name of Applicant: Todd and Debi Meling Phone Number: 406-698-0543 Address of Property: 111 E Main Street, Laurel, MT Name of Business: Lazy 8 Properties, LLC (owner); Harmony Boutique and Coffee Shop (Occupant) Is the project located within the TIFD (please ask the City Planner if you do not know): YES -if no, please describe how the project provides connection of the district to existing infrastructure Outside the district: Please Circle the Category of the Project: • Land Acquisition • Demolition or Removal of Structures • Improvements of Public Infrastructure • Connection of URA to existing infrastructure outside the Area or District ® Improvements reducing, preventing, abating or eliminating pollution, * other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: The project that is partially completed, with more work to be done, will and has improved the appearance of the interior and exterior of an existing main street storefront building. The improvements have allowed the opening of a new retail business in a building that has sot vocant for over a year. This improvement will enhance the image of the Laurel urban area, increase foot and vehicle traffic for the immediate area and increase money spent in Laurel, therefore increasing property values and therefore the LURA tax base. Lazy 8 Properties utilized local plumbers, electricians and general contractors far all work on the building. Detailed Description of Project: (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) Pictures: P I a :jj fiY � gTON S'. 41 Vii" 41 jq"Ol mew 1.11, , "Ft a -4 Before Renovation :lii'. :i C:1C:lIIJI`. ��«.'�xf i.r� � r��rrta{�t�z*"�,� j � ;_�, ,� r ��� +# t - ,� C °r,��fr � xc r C;'t�?p�r 'i;, r 4 s�-!'" + �x ,. �.,:.i -�..' ��td i . )�L.A _, .Tr �i � y�� �� � r M1 SIF [ .t �i�+'� � q y K �h`tgj�a+.�y�.�.e aAµ; �JJ�y����}}Y��,'i v�[f J ��r(� .trtt�k ��, Y - � �.KFJIIw t ... � �� �C � �F �y4� 7 ���' Vii`/ #�4�`)3 i P ! _ 7 YI ✓. + �x ,. �.,:.i ."�'��� �..'��•+• s�. �., ? �;..,'�� r� ��.� f'K%)'a �1r'�� :��� 'A ..1.�i ,_� ,� /',JPS f"' 'r � �.� r`_��` �. �� + t i � � :i, I GEN-P,el� - -. � COvSTRuC7?Q114 Wllies 14 0 N. � AR 12 0 Detailed Budget of Project (Please demonstrate a 1:1 Match and provide a detailed list of al; costs associated with the project. If more space is needed please use additional sheets): J Bar, K Demolition of oil existing interior- walls, lighting, plumbing, basement electricaL General improvements including new electrical power systems, new energy efficient LED lighting, new flooring, new ceilings, new walls, new point, new storefront windows, new ADA rest rooms, all new plumbing from meter in. Costs: J Bar K contracting for all interior 141or-P as -stated above (invoices available upon request): $49,5611 141indow Replacement Costs (Invoices available upon request): $11,045 Facade clean up and upgrades (work yet to be accomplished, Contractor Estimate): Total: $67,606 Total Funds Requested of LURA: $33,803 Please provide how this project will comply with the Downtown, SE 4h , or Entryway Zoning Overlay Districts including faqade, sign, landscape, and site plan requirements. The facade of the building has been updated with new storefront windows. Further enhancements are planned, including replacement of the lower brick, clean up of the existing brick and repair of existing broken Masonry. CITY OF LAEL 95850 Laurel, Monona ..,.... f' .'`.. 20 RI CFIVED OF rte :................... ............. ..................... � r. , _ ...... �,. �� J � 2 4 ;. ..,..»..».� _.........,_...-.._,._....,.�_,-...--• •_ air .......................... .............. ..... i7iLhliS Collected for, i ...... .... i t - / / a,_. / By L Laurel Urban Renewal Agency Large Grant Request Program Applications are due May 1" 2018 by 3:OOPM Name of Applicant: Montana State Firefighters Memorial Committee Phone Number: 406-860-8138 Address of Property: 215 W. 1" St., Laurel, MT 59044 Name of Business: Montana State Firefighters Memorial Date Received: Received by: is APR 2 6 2018 4WOo Is the project located within the TIFD (please ask the City Planner if you do not know): -If no, please describe how the project provides connection of the district to existing infrastructure outside the district: Yes Please Circle the Category of the Project: o Land Acquisition c Demolition or Removal of StrLJCtures o Improvements of Public Infrastructure o Connection of URA to existing infrastructure outside the Area or District Improvements reducing, preventing, abating or eliminating pollution. C Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: This project reflects the goals of the LURA and the Urban Renewal Plan in that it will help create a vibrant downtown core. It will create a destination that both local citizens and visitors will want to experience. What was once an empty lot will become a vital part of downtown. Detailed Description of Project: (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) Timeframe for Phase 1: Sept. 8, 2018 unveiling. Detailed Budget of Project (Please demonstrate a 1:1 Match and provide a detailed list of all costs associated with the project. If more space is needed please use additional sheets): Montana Ironworks - $15,000 River Ridge Landscaping - $17,815 Brookstone Monument Company - $17,430 Total Funds Requested of LURA: $ 25,122.50 Please provide how this project will comply with the Downtown, SE 41h, or Entryway Zoning Overlay Districts including fagade, sign, landscape, and site plan requirements. This project will enhance the downtown core with its beautiful landscaping and granite monuments that stand in tribute to Montana's Fallen Firefighters. The park is not only pleasant to the eye but is constructed to provide areas of reflection for its many visitors, IV� TA lA` 0 URY-011, RrQpgsaj Januar-, 4, 2018 Laurel Volunteer Fireman Corrimittee Laurel, MT Attn: Laurel Volunteer Fireman Committee Project: Montana State Firefighters Memorial, Laurel, MT C� Moniatia Ironworks (NITT) is pleased to present this proposal for the fabrication and installation of two decorative iron shields to hold granite slabs at the IVIoritatia State Firefighters Memorial to be located in Laurel, MT. Our proposal includes the labor, materials, equipment and tools to complete the fabrication and installation as detailed below- We have based our proposal on the communications with the Laurel Volunteer Fireman Committee, Our proposal includes: - Fabrication and Installation of decorative iron shields * Our pricim, is based on the details provided as well as the sketch shown on Fig. I included in this proposal. * Two shields constructed to house the granite pieces to form the backdrop of the memorial. Pricing to complete this work as detailed above is: 515,000.00 Clarifications: - We are anticipating this project to be complete by April 15,2018 - (3ranite slabs to be provided by others. Thank you for the opportunity to work with you on this project. Respectfitilly, eel) Xw— Dyllon Robertus Montana Ironwork, Inc. Enclosed`; Fig. 1 P 800 896 9553 i- 406 404 1568 Acceptance J�A'�'�,-iana tatei 'F'rerigh; t Ys—Atmorial raurrel Volunteer Fire dn Committee 1 F,,IVER FIDGE Landscape CO Proposal March 20, 2018 Montana State Firefighters Memorial PO Box 1195 Laurel, Montana 59044 Phase III We propose to do the project listed above with the following specifications and conditions, furnishing all materials and labor. Plants and Planting Description Quantity Size Total Thorn less Cockspur Hawthorn 2 2" Caliper $ 500.00 Grow Low Sumac 6 3 Gallon $ 540.00 Modern Sunrise Rose 29 3 Gallon $2,610.00 Korean Feather Reed Grass 10 2 Gallon $ 400.00 Switch Grass 14 2 Gallon $ 560.00 Day Lilly 8 1 Gallon 240.00 SubTotal.............................................................................................................................. $4,850.00 Other Landscape Work Description Quantity Size Total Irrigation System Adjustments LS NA $1,500.00 Top Soil and Planting Mix 12 Yards $1,750.00 Removal of sod LS NA $1,650.00 Boulders Seat Wall LS NA $3,750.00 Aluminum Edging 215' +/- NA $1,075.00 Weed Fabric 1650 sf NA $ 825.00 Boulders 6 2-3' $ 900.00 Description Quantity Size Total Crushed Rock Pad 7ton NA $45510 Sod Repair at access point 400 Sf NA $1,060.00 SubTo -Lai ........ ............ --...... ....................... .............. '—............................................. —.......... $1],9GSDU ~ Totalfor Job ....... ^............ ........ ........ .............. ................................................ ...... ....... ...... $17,8IS.0O Add alternate to put pavers down instead of crushed rock ............................... .................... $14,O0ODO I will do all I can to get some of these materials donated. Anything donated will come off the price. River Ridge will donate back to the memorial 5% of the total invoice Plant Guarantee All plant material bguaranteed for one full year including plant and labor. This isfor onetime only. Guarantee does not include acts of nature, vandalism, damage caused by animals, or any other circumstances beyond the control ofRiver Ridge Landscape co. River Ridge Landscape Co. hereby proposes to complete this project in accordance with the above specifications and conditions for the above sum. The client hereby agrees to, the abov condi, / s and agrees to provide payment. Please sign below. ' River Ridge Landscape Co. Date: 3— Montana State Firefighters Memorial: Date: Thank you for allowing us the opportunity to work on your project. Sincerely I ievvm- Le n b �au e r Owner, River Ridge Landscape Co. River Ridge Landscape Co. 3223 River Road Laurel, Mt. 59044 406-628-7317 TIHE BROOKSTONE MONUMENT COMPANI-f- DESIGA,7-.76 01-A11•".,V10R1ALS 249 Moore Lane - Billings, MT 59101 1-406-245-3702 - 1-800-777-3702 - Fax: 406-245-6619 'Sold ............ -- - ---- - -------- Phol Str, On or before - - or as sclon thereofter as possible, M011LA-rilental ,vok of ----- - - ------ -1------.-- - ----- the lollov'in g izes: .. ............ Marker It is expressly agreed that this order is, not SUbiect to countermand by the purchaser. Also, that the same has been lead by us and that the spelling of the inscription and the arrangement, as shown above, is understood and accepted as correct. And it is further agreed that the title of said property shall remain in the said Brookstone Monument Co. until fuily paid for, and in case of default of making payment due under this contract, said Brookstone N4onument Co. may go upon the lot viliete said property is located and remove same and I (or,.,;e) hereby waive the right to any damage caused by reason of going upon said lot and the removal of said property. Brookstone Monument Company reserves the right to use this headstone as advertisement solely for their own Sales purposes. The price stated in this contract does not include the cost of any lettering that may be done after the monument is erected in the cemetery. 1, we or either of Lis, promise to pay to the order of Brookstone Monument Co, DOLLARS Value, received, without discount or offset, waiving our rights to all exemption allowed by law. Payable as follows With interest at the rate of eighteen percent per annum from maturity until paid. The makers and endorsers hereby waive presentment, demand, protest and notice thereof and agree to bay a reasonable attorney's fee and all court costs, in the case of suit of this note. VVitness . . . ....... Signed Purchaser CDti � � V ca 'j. O U i m m a j Q W o a � = m w0 ID LL U- L `� U U U eueluoVy 'lainel la-murl jo f4ra 4 1L Y�j •.v a1 . . ! l,t gid{ c rte > �„ 3�'' l fr :4i 1 fir r-- •! t �? :,3jt' } Jj fly flECEIVE Date Recei APR 3 0 2018 Received Laurel Urban Renewal Agency Large Grant Request Program Applications are due May 1$1 2018 by 3:OOPM Name of Applicant: Phone Number: q © (0 — '-G Address of Property: {.gL y Name of Business: > kl(),l Qa4o So. AV is the project located within the TIFD (please ask the City Planner if you do not know): -if no, please describe how the project provides connection of the district to existing infrastructure outside the district: Y'V—.5. Please Circle the Category of the Project: ® Land Acquisition Demolition or Removal of Structures • Improvements of Public infrastructure ® Connection of URA to existing infrastructure outside the Area or District • Improvements reducing, preventing, abating or eliminating pollution. • Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: GNPs -A u o� f QT (tQt J rt C ®rt1 + 6 ue 1 tailed Description of Project: (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be 11submitted) 41 „ bux W" � we �1 be arL 0. CYc `ran �6i-ASf0QcC. ,-ro\ I- ye�-.h eo c k Q�-�a boo - vo ` x. f o a" t 140Pk a 6- - c G fkp ( ems y � Detailed Budget of Proiect (Please demonstrate a 1:1 Match and provide a detailed list of all costs associated with the project. If more space is needed please use additional sheets): �csz ci c8 w S (� c�, So , ° ° �0q be tnUV-S c t Total Funds Requested of LURA: $ Please provide how this project will comply with the Downtown, SE 4", or Entryway Zoning Overlay Districts including facade, sign, landscape, and site plan requirements. a- ek GL we) t n 4p RECEIPT 49073 -,4- Laure----- Receiv / 9 -- ��Yontana, ------------------------------------------------- ------- ---------- - -----.____-_-.-_.--__---.-----.;w.-.--- --------------- ;w ------ 4Z5 ----- Dollars ($t �66 -- . . ............... 0 2 For ------------------------------------------------------- 40 HOW PAID City of Laurel Cash Check — , By -- -- ------------- Credit Card N Date Received: Received by: � Laurel Urban Renewal Agency Large Grant Request Program APR 3 0 2018 Applications are due May 1"' 2018 by 3:OOPM By: <-- Name of Applicant: McDonald Land Holdings LLC Phone Number: (406) 690-6394 Address of Property: SE Corner of South 151 Ave. and E. Railroad St. (Old Hageman Elevator Granaries) Name of Business: McDonald Land Holdings LLC Is the project located within the TIFD (please ask the City Planner if you do not know): -If no, please describe how the project provides connection of the district to existing infrastructure outside the district: Please Circle the Category of the Project: • Land Acquisition • Demolition or Removal of Structures • Improvements of Public Infrastructure • Connection of URA to existing infrastructure outside the Area or District • Improvements reducing, preventing, abating or eliminating pollution. • Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: The main vision and purpose of this project is to remove and demolish structures on an important Principal Arterial street in Laurel to make the property ready for commercial redevelopment. The project aligns with many of the goals of the Laurel Urban Renewal Agency (LURA) and the Laurel Urban Renewal Plan by creating a more vibrant and cohesive extension of the core downtown Laurel area. In addition, by creating a "shovel ready" piece of property within both the Laurel Entryway Zoning Overlay District and the SE 4' Street Overlay District, both Districts will be well -served in the future by enhancing an underlying destination Highway Commercial property. The project also aligns with Plan goals by encouraging more business choices in Laurel, especially in these two critical Districts. Upon redevelopment, this property will increase the existing tax base and provide support to the tax increment financing program, while improving the overall attractiveness of the community. Detailed Description of Proiect: (Pians, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) The attached exhibit shows an existing engineering survey and aerial photo overlay of the property. There is a Hardee's Restaurant at the southwest corner of the property, but the north half of the property contains unused or vacant steel and concrete grain bin structures and concrete building foundations which must be removed to properly and responsibly re -develop the property. The plan is to hire a demolition contractor immediately to mobilize equipment and personnel to the site to demolish these foundations and grain bins. Detailed Budget of Prolect (Please demonstrate a 1:1 Match and provide a detailed list of all costs associated with the project. if more space is needed please use additional sheets): A recent bid has been received in the amount of $117,500 to perform this work, and the removal of two concrete bin structures from the site will be $51,750 alone, while the two steel bin structures will cost $41,500. The other $24,250 of the bid will go toward demolishing and removing the concrete building foundations and mobilizing equipment and personnel to the site. Receiving Large Grant Funding to augment the large property owner investment in this property will go a long way in cleaning up a blighted piece of property along an important Entryway Corridor for Laurel. Total Funds Requested of LURA: $58,750 at 1:1 match Please provide how this proiect will comply with the Downtown. SE 41h, or Entryway Zoning Overlav Districts including facade, sign, landscape, and site plan requirements. As previously mentioned, this property is located within both the Laurel Entryway Zoning Overlay District and the SE 41h Street Overlay District. Upon redevelopment of this property, the owner will comply with all facade, signing, landscaping and site plan requirements. initial discussions have been made with Laurel Public Works staff on any concerns and requirements they may have regarding protection of nearby water transmission mains; and, the removal of the bin structures will provide additional opportunity for needed transportation infrastructure improvements to happen at the intersection of South First Avenue and East Railroad Street by opening up corner property for a future signal or northbound right turn lane. The property owner is very willing to partner with the City and the Montana Department of Transportation on upcoming transportation projects that will improve traffic safety and flow. Site, landscaping and building design requirements will all be met for this property upon redevelopment. Your financial assistance through the Large Grant Program is greatly appreciated. .03.11O.912 u or I oily 0/'MMM ONOSN3,ONVSI 17 A T5 Iiihillil ti- a;ars�yl s 13 C .2; E0. a R j r7 in cumc.. win msrcaw ea: DAMRS WS IBM I mew, 317h3l v islyu "[nos F I mew, 317h3l v islyu "[nos 1 la.ineZ jn A!3 L� a CD 6i f }; ti a5 U U } o eumow `ioane i #�1 lN, la.ineZ jn A!3 L� a CD }; ti U U U eumow `ioane i la.ineZ jn A!3 L� Large Grant Request Program Applications are due May 1" 2018 by 3:OOPfv7 Name of Applicant: t4 t.Z- 11*;,) p r5elz, Phone Number: ZJ Address of Property: t Er I � , ( /- , /V Name of Business: T-7-4 Date Received: CIZ Received by:_ --k",. < Is the project located within the TIFD (please ask the City Planner if you do not know): -.fno, please describe how tnF,nrosect ,,rovkies connection of the dist,ictto existinfin+rastrul-ure outside tN6szrict: Please Circle the Category of the Project: * Land Acquisition * Demolition or Removal of Structures 1 1 nip i n1s of Public Infrastructurn Connection of URA to existing infrastructure Outside the Area or District Improvements reducing, preventing, abating or eliminating pollution, Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: + ,, i i it r CA, X Detailed DqscLtion of e _ct (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) Twr j Cw. Detailed �uclr 'gc ,-- _�e I_L,f Prol t 'Pleas e demonstrate a 1:1 NA, a tch and provide a detailed Hs t of all costs associated wit lithe proliect. if mare Pace is ne(-,d,,:,d please sise additional shepts): C A /J" L V Total Funds Requested of LURA. $ I I Please provide how this project will comply with the Downtown, SE 4"`" or Entryway Zoning Overlay Districts inClUding fa�ade, sign, landscape, and site plan requirements. f t } # D,'}t N. 10/10/2017 i 3 diEG1; AS4 CONSTRUCTION Ei:3RLki7jV T"O'FE' i 'BE, 3p. LLC § LAUREL., MT { 9 SFLV11G LANE p 406, 670-838- r x 3 N6LJl MANNC.ONSTRUC ION1.L t y� E CONTRACT FOR CONSTRUCTION FACE LIFT ON vHOMAE rr,x O.i20%t $83,182,22 S83,182.22 EAtiMEER BUILDING LAUREL, M r PER Cvt2�YT�dACt. } {F i F k d i 563,582.22 Rerr.�tance d �td:ent'rktss iii s` fi Date } aarno.int Clue 3 Amount Endosee 3} r Make all checks ps.yc: b Ed' to NtiUg`?li. NN CONSTRUCTION LLC p' a cr ra: NCONSTRUCTION LLC Thank a for our business! ------------- THOMAE; INVOICE s ;LUMBER ACCOUNT NUMBER ITEMS AMOUNT UNE NUMBER PHONE CHECKS PREP t 5 ... 4 €NIERESTCON5 RUCTION .. _. L'AE(L TV fP $Rf NCE $ 975.0 _.... .._.. qs SITE CLEAN UR/DUMP FFESS / # CCPV T RACT F'Er 5 7,000 03 PAID BI .S Sri U 0 4lf tly' cC 54'PERMIT 5 1,105 c3+1 z 3 898 KR VONEN -" 17-246 Sir UCTIONAL 200.04 4 406 9.z A8 4 I A1899 PRECISION CORING 4425 WALLSAWING- W -MK 38639 WINDOW SUPPORS S -3-54.00 14 256-3206 4927 KING CONSTRUCT' OPO LC 16167-01 ROCK EfFS WORK LABOR & MAT $ 12,680 00 11/19f2022 1930 KING CONSTRUCTIOIS LLC, C :626"-02 R(7CK EfFS VJCgRK LABOR & MAT $ 18-,20-5-.-0 0 , 9,/22,120/25 32 RLr` RIDGE CONSTRUCTION FRAMING TRIM & MfSC' LABOR 5 3,066,00 ]1/12/n/23/"2S .1 E . _ '� >TC}NECRAFi' :� i,•QC7 ' 4+964 VANNOY METAL FLASHING $ 190.00 ^6 S'LENNI[K`_.. ROOFWORK $ 1,500.00 4966-CNR15 KiLLY 'AiNTINCi PP.INTING L & M $ 1,200.00 19 hS 'LiiLL1NS 5iG 4 CQ SIGNWORK $ 1,890.00 1 49'70 K'I'NG CON-STRUC IFURS, LLC SIDING L. & M S 29,524.00 j 4971 SHERWIN WILLIAMS PAINT MATERIAL $ 127.23 996 town €1 country ELECTRICAL L & M 5,x, SHERWIN W1111XIAS PAINT $ I?5,73 - _ SHERWIN W, LiIA S PAINT $ iE i 4� b S00 VANNOY FABRICATE DRIP EDGES 4{ ,00 t `,Xs "U REFIDGE CONSTRUC,710N 1-1 RIFT"A CORi`S`&R-5, l& 8-3,18 2-22 Z S S S S S S S o c� S a S S � N c ri 0 o p o g oS c co S p O m QQ Cl �..� M vi O O p h Ln p Ql h m c n w .-•� V O � v " W S O V N Q W } to VT N M V1 VY N to V1 V1 � N Vl' N N N t/1 lA �? S S S S p m S S m SC, ;n S 8 g o ooci N N o 7.1 v w v chi o N V O N r n 00 z t 0o UT Q G O M O M O O Cn z z e -i CR S pp 01 N p LLJ Ln a o Lr� o m m yr .n an an .n .n h m l0 . v1 LO coo d' ri v N IA V1 1A V? - to to N V1 t/1 N O � Q p 9 S O o O } n W m 00 n O llt CG W N to iA VY. In Vt N fin' S$ S S o S S S OLIZm S o 00 p o oho S r1 co a: a E E 2 E E. � E N 0o O.. o — o' o 'E, o a iA th " !E .'a'.. S; -E N N {ry N aA N </1 C to Vl Vl N aA to .'L., u N aA S o � CJ ' a 'J u O C o. c r CL a m m n vci a n E t m° (Y) V U1 lD thvo Q1 O .— N M V l/1 lD f� O, Q1 C'J r- N f�"1 �' Lf) lD Imo• W Ql N N N N N N N N N N Dear LURA Board Memoers .jui uroject compiies with the Laurel Urban Renewal Agency as part of the beautification of the downtown district. Thomae Lumber wanted to reinvest in our facility as a part of the city of Laurel since 1982, and to aispiay tnat we arc part of this community for years to come. Thomae Lumber hopes that we createo an extension of the vibrant downtown features in Laurel, and helps encourage other businesses to do so as well. Our exterior remodel included a complete retace of the exterior incivaing new stucco on the whole building and rock features around the front of our store. We also added new windows to the front and west side of the store to further update the exterior of the store. Finally, we added trees on the west side of the building to beautify the sidewalk and curb appeal. Thank.you for the consideerption, N4'te Meier_ Store Manager ,� j - i i ' �� �� 1 %,ice'"-�' . - �� 3 ,� ;, '• f � �. 1 �, . . . { ��� ., -- , -�; . ��� e. � � J r t �.� ,.� ,� � ,,� S k �t� :. •� � y��'+� � :• �4.; i ':i .. y� f ��� 4� 1r 1 ,.. p `��, .,, �; �' f�jfJ' + IJ' J a i � � a 4ALL JU +lI�1�N► .,� �=:: s o r5 Lehenbauer, Inc dba: 3223 River Road Laurel, MIT 59044 DG EE fph4 : (406) 628-73170 ,1 V -3 ax: (061) 794 341 BILL TO. Thornae Lumber 501 East Main Laurel, MT 59044 Account # Salesperson Purchase Orde, r # 17'182 30 {tear ID Description C,305060-020 Chokechery Canada Red 2"c COMMENTS I N V 0 1 C E 9r-1 912017 1.1 17 117 -1, -3 0 PROJECT; Thomae Lumber, Tree Planting 501 East in Laurel, MT59044 Contract # Terms Due Upon Receipt SUBTOTAL This Invoice: RIMM Total 11,485 00 info@rlverridgelandscape.corn TOTAL AMOUNT DUE THIS INVOICE: $1 "4'85m wvvw,riverridgetandscape.com p13222mPsyl Fr' U C v L IM L lTi Q � i U . m .4 U I c a� L a m a W C> W CY LL PLWILJot,� 'jainul �a.inr.'I jo Laurel Urban Renewal Agency Large Grant Request Program Applications are due May V 2018 by 3:OOPM Name of Applicant: David Atkins Phone Number: 406-670-3427 Address ofProperty: 217-221 W Main Street Name of Business: TBD Is the Droiect located within the TIFD (Dlease ask the Please Circle the Category of the Proiect: • Land Acquisition Date Received: 5:-1-151 Received by: li` '3Z� Z7 i MAY 1 2010 Planner if you do not know): Yes • Demolition or Removal of Structures • Imerovernents of Public Infrastructu • Connection of URA to existing infrastructure outside the Area or District • Improvements reducing, preventing, abating or eliminating pollution. • ther as Allowable bv MCA 7-15-4233 Please Describ This project's focus is to allow for the creation of two new downtown apartments and two to three commercial spaces on the vacant first floor of the Lennox Building downtown. These improvements will need to be supported by the demolition and reconstruction of a portion of the existing sidewalks and curb along the west fagade, the improvement of the existing W domestic water line to a 1" (minimum) or a 2" line. The sewer linkage would also be updated at this time. The owner would like to relocate the electric meters from their existing location on the interior of the building to its exterior to meet current electrical industry standards. Outlined below are the applicable sections of the Montana Code Annotated 2017 (MCA) and key phrases are formatted in blue text. TITLE 7. LOCAL GOVERNMENT; CHAPTER 15. HOUSING AND CONSTRUCTION; PART 42. URBAN RENEWAL (4) the acquisition, construction, and improvement of public improvements or infrastructure, including streets, roads, curbs, gutters, sidewalks, pedestrian malls, alleys, parking lots and off-street parking facilities, sewers, sewer lines, sewage treatment facilities, storm sewers, waterlines, waterways, water treatment facilities, natural gas lines, electrical lines, telecommunications lines, rail lines, rail spurs, bridges, publicly owned buildings, and any public improvements authorized by Title 7, chapter 12, parts 41 through 45; Title 7, chapter 13, parts 42 and 43; and Title 7, chapter 14, part 47, and items of personal property to be used in connection with improvements for which the foregoing costs may be incurred; (5) costs incurred in connection with the redevelopment activities allowed under 7-15-4233; Laurel Urban Renewal Plan: Mixed -Use: "Mixed-use Development Approval from city planning through a special review for a true mixed-use of development will be required and for multi -family housing a zoning change is required. It is beneficial to have a mixture of housing types close to places of employment. This creates a "live -work" environment, which is conducive to conservation of resources such as gas, car purchases and other commodities. It also provides opportunities for cross benefits with customer bases, deliveries and every day functions. Maintaining and enhancing this mixture of land uses is a healthy way to instill cooperative business opportunities while providing affordable and attractive living opportunities in the district." Laurel Urban Renewal Plan: Issue -1: Policy -1: Strategies: 2. Develop Gateway treatments to mark the entries to the downtown area. 6. Encourage diversification of local business to provide diversity of shopping experiences in Downtown Laurel by encouraging specialty shops that feature unique products or services to locate Downtown. 10. Support the creation of more retail and multi -use space in the Downtown. 12. Determine and support incentives to develop in Downtown: historic preservation tax credits, low- income housing tax credits, and below market rate financing from MBH to renovate older commercial buildings into affordable housing units. Make it easy for builders to work Downtown. (Some of the most popular cities in the country, like Sari Francisco and Annapolis, could not be built under existing building codes and zoning: The streets are too narrow; the building set -backs too varied; and residential, commercial, and retail uses are mixed together.) 17. Encourage pedestrian access and circulation in the Downtown area; consider providing tax concessions to landowners who provide public walkways and public parking areas. 14. Develop incentives or other methods to encourage multi -use developments, including office, retail and residential components. 22. Revise the zoning code to include a special designation for Downtown commercial that expressly allows and encourages mixed use projects and follows traditional Downtown design principals. 27. Plan for those likely to be interested in residing Downtown: Young people, empty nesters, people on low and high ends of income scale, and relative newcomers. Detailed Description of Project: (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) A permit level set of drawings is attached showing the new apartments to be r constructed within the building and the storefronts that are available for ; .; ;;_... � ' � -y' commercial use. 1 1.' ' «z The image to the right shows the existing window surrounds that were updated in 2012. (The West Elevation on sheet A2 overlays a photo stitch that was ---- completed in 2011 and does not reflect the existing window frame infill.) The West Elevation shows the proposed locations for five new egress windows that will allow the creation of the new apartments on the interior. -- r^ Masonry Estimate: $15,000 Sub -contractor Email: "Dave, The cost to cut in a new window opening and install a 2x12 [size inaccurate) window frame is $1,440.00 per double[ -hung[ window and $1,020.00 per single window. The cost to finish the openings to match the existing is $840.00 per double[ -hung] window and $630.00 per single window. $9,720 Semi -total for windows. The cost to remove and repair the damaged brick where the garage meets the main building on the west elevation is $3,480.00. This includes repairing the crack on the west elevation where the buildings join. Additional crack repair and brick replacement to be done on a time and material basis or by an estimate following a defined scope of work." Daniel Weis, Permanent Exteriors Inc., Cell 406-860-3471 Electric Estimate 1: $48,364.02 Attached PDF from Davies Electric Electric Estimate 2: $58,600 Sub -contractor Email: "David I have two prices for you to consider. The first one is to upgrade your existing service to a 800 amp 120/240 volt single phase service with 13- 100 amp meters, 1-200 amp meter. Refeed your existing 12 meter locations for $58,600.00 plus permit cost Or replace your existing service with a 800 amp 120/240 or 120/208 3 phase service with 12-100 amp single phase meters to refeed your existing,1-100 amp 3 phase meter for future house panel and 1-200 amp 3 phase meter for future laundry mat. $59,500.00 plus permit cost. I don't know if you have contacted the power company about any of your plans, with adding the three phase the power company might have some cost and preplanning needed for that. I have no permit fees or engineering fees in the prices above. Not sure if there will be any engineering needed for your project." Paul Nash, Yellowstone Electric Co., Cell 406.855.1575 Total Applicable Project Budget: $ 207,064 Total Funds Requested of LURA: $ 50,001- 75,000 Davies Electric Inc 2011 Pryor Ln Billings, Mt. 59102 Name /Address Leslie Atkins 3942 Shale Ave. Ammon ID. 83401 Date Estimate # 3/6/2018 42 Project Item Description Total 01 Electrical Permit Fees Plans and Permits 2,000.00 New overhead service tying to Northwestern Energy 02 Material 1.647.69 03 Labor 1,412.78 New Meter base with disconnect and 15 meters 02 Material 7,383.00 03 Labor 6,054.75 Rerun Old Meter Section 02 Material 9.724.95 03 Labor 8,073.00 Run Feeder and set 400A panel in New Laundry mat 02 Material 3,313.09 03 Labor 2,623.73 Run feeder to 3 bedroom apt 02 Material 1.656.55 03 Labor 1,614.60 Running ground to water pipe and ground rods 02 Material 556.23 03 Labor 403.65 Possible Addition of Bollards Per NWE Flat rate quote 1,400.00 Flashing around roof Penetrations with Licensed roofer Flat rate quote 500.00 Total $48,364.02 Ostlund's Fire Protection, Inc. 685 Hwy 312 Huntley, MT 59037 348-2621 fax 348-2622 g—arvPofb.cc April 27, 2018 From: ---aary Ostlund OFPI is pleased to provide the following bid Attn: Mr. David Atkins Job: Lennox Section: Fire Sprinkler 13 R Water Based System (esidential Apartments only) 3300 SQ Ft. Bid: Fourteen Thousand Eight Hundred Fort -y, -Nine Dollars ($14,849.00) Exclusions: Fire Alarm Electrical Fire Extinguishers and Cabinets Underground- Our price is based on adequate water supply, we start at the Mechanical Room Flange in the building Painting, Patching, Caulking and Preparation Flow Test required for the Hydraulic Calculations Concealed Combustible Spaces Final cleaninc, Comments and Clarifications: Water Flow Test by the City of Laurel. We assume City of Laurel will review the Fire Protection Drawings. We will send the Fire Alarm quotation for this Building ASAP This bid is based on our Standard Insurance which is available upon your request. After 30 days, please call for verification as material is escalating. Thank you for inviting us to submit a bid on this project. We look forward to working with you. If you have any questions, please call us at (406)348-2621. Payment is due upon completion of our work. Respectfully, V Gary Ostlund President Advanced Protection Systems,, 145 Regal Street #7 Billings, MT59101 406-371-5281 Paoe 1 of 2 Proposal Project: Lennox Building Location: Laurel, Mt. Original proposal Date: 4/2712018 Proposal # LB Proposalyoo�ffmvo Days Thank you for the opportunity to propose to you, our services for the Fire Alarm System for the Lennox Building. In Laurel Mt. All of our System designs, are based on the specifications and drawing provided by High Plains Architects. Project # 21802.01, Dated: 04118/18. Our systerns include: Head end equipment, head end equipment trim, field devices, field device trim, non -plenum cable, install all cable, system certification and training. All of our Systems comes with a one-year warranty. Electrical Contractor is to provide install conduit and back boxes (if required). This proposal includes equipment as indicated on the provided plans Any changes required bV the AHJ will require a change order. Price for Sprinkler Monitoring Only:------------------------------------------------------------ $3,672.00 Three Thousand Six Hundred Seventy Two Dollars and 001100--------------------------------------------------------- DOLLARS Price for Complete System:------------------------------------------------------------------------ $5,250.00 Five Thousand Two Hundred Fifty Dollars and 001100--------------------------------------------------------------------- DOLLARS Price for IPGSM Communicator (eliminates the need for phone lines): ------------1 $800.00 Eight Hundred Dollars and 001100-------------------------------------------------------------------------------- DOLLARS Tlris proposal price includes the fire alarm review fees testing and certification. Project notes: This Quotation is subject to the review and the approval of the Authority Having Jurisdiction, (AHJ). Any changes that the AHJ requires will be an additional charge over and above this Quotation. Owner to provide any required painting and or patching, cable raceways and access points. Owner to provide any required replacement ceiling tiles, to be installed by others. Owner is responsible for providing and installing any conduit and 120 -vac power that is required. This quotation is based on the owner supplying 2 analog (POTS) phone lines for alarm communication purposes. If a digital communicator is required there will be an additional charge over and above this quotation. rhank you for the opportunity to provide this proposal, if you have any questions or concerns please contact me at 406-702-0404. Respectfully Submitted by: Steve FOX This proposal 412712018 Date: 4cceptance Signature: Title: DATE: acceptance of this proposal includes acceptance of the "Terms & Conditions of Sale" & "Project Notes" listed on page two. 1 CD F 0 U c 0 Cu CU. LL ' W Y ca CD 0 n V LL tL s N U V U eueluow `jaine-1 taxnu l jo 2413 Laurel Urban Renewal Agency Large Grant Request Program Applications are due May V 2018 by 3:00PM Name of Applicant: Ken & Peggy Miller Phone Number.- 406-670-8318 Address of Property: 201 East Main and 9 Montana Name of Business: K&P Management r - Date Received: / ! D kvi AY 1 2���J CITY OF LAUREL - Is the project located within the TIFD (please ask the City Planner if you do not know): Yes -if no, please describe how the project provides connection of the district to existing infrastructure outside the district: Please Circle the Category of the Project: • Land Acquisition • Demolition or Removal of Structures • Improvements of Public Infrastructure • Connection of URAto existing infrastructure outside the Area or District • Improvements reducing, preventing, abating or eliminating pollution. • Other as Allowable by MCA 7-15-4233 Please Describe: Description of How This Project Aligns with the Goals of LURA and the Urban Renewal Plan: Detailed Description of Project: See a&e Architects drawings (Plans, drawings, pictures, timeframe of completion and any other supporting materials should be submitted) Detailed Budget of Project (Please demonstrate a 1:1 Match and provide a detailed list of all costs associated with the project. If more space is needed please use additional sheets): See a&e Architects estimate Total Funds Requested of LURA: $ 65,872 Please provide how this project will comply with the Downtown, SE 0, or Entryway Zoning Overlay Districts Including fagade, sign, landscape, and site plan requirements. See inclosed documents �.-.; ___ 47 6� Miller Property Fagade Improvements Cost Estimate I�I�Icfi�11�11.1!- SO Vii 'ATi V, M 2")12 flIS 4s Ti ;4 575 V I—W :1 7.-D! II 3,2,n 4-4 11 W E at M c",t w g-, f—, :IV zt a.,^€.:..., 2.5 i, 1 115 11�5, 11 a 4€ t: Jr,cs. 5 1 ".Vl NET BMWING SUDCONMACTOR TOTAL 2.7.11 Sr S 36.76 5 102.631 JA7-G!j DG :0T.S-, TOrAICCNritAcyr,,ico,�sTP.L,ctiou 1 102,631 v 5 9-15 $ 75,67m 46,70 S 130,393 7117747 G F ZJT =27%, 9U .Ct 1W tid, np, L^ 1,W ;f, i FI, KAMYNSWI fE[Cil—.! {FI.. yo, eueluoN 'I;DjnE!-1 laing-I JO 5413 A RESOLUTION OF THE CITY COUNCIL AUTHORIZING THE RELEASE OF FUNDS FROM THE TAX INCREMENT FINANCING DISTRICT FUND FROM THE CITY'S TIFD GRANT PROGRAMS TO IMPROVE THE MONTANA STATE FIREMAN'S MEMORIAL WHICH IS LOCATED ENTIRELY WITHIN THE TAX INCREMENT IMPROVEMENT DISTRICT. WHEREAS, the City of Laurel approved and created a Grant Request Programs that were proposed by the Laurel Urban Renewal Agency (LURA); and WHEREAS, the grant programs created include Technical Assistance Grants, Facade Improvement Grants, and the Large Grant Program; and WHEREAS, the grant programs require projects that apply for and are awarded grant funds in excess of $5000 to obtain City Council Approval upon recommendation of the LURA Board; and WHEREAS, the project known as the Montana State Fireman's Memorial submitted and were awarded grants from the City's various grant programs in excess of $5000; and WHEREAS, the LURA Board reviewed all the applications and recommended approval for the funding as reflected in their meeting minutes; and WHEREAS, the LURA Board is recommending City Council Approval of all grants awarded to the Montana State Fireman's Memorial since the total project has been awarded an excess of $5000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel, Montana, that the City Council hereby affirms and ratifies the four previously awarded grants to the Montana State Fireman's Memorial by and through the LURA Board for Technical Assistance and Fagade Improvement for a total grant award of $13,367.35. Introduced at a regular meeting of the City Council on August 21, 2018, by Council Member PASSED and APPROVED by the City Council of the City of Laurel this 21" day of August 2018 APPROVED by the Mayor this 21St day of August 2018. CITY OF LAUREL Thomas C. Nelson, Mayor R18-45 LURA Grant Funding— Montana State Fireman's Memorial ATTEST: Bethany Langve, Clerk -Treasurer, Clerk -Treasurer Approved as to form: Sam Painter, Civil City Attorney R18-45 LURA Grant Funding — Montana State Fireman's Memorial CITY HALL 115 W. IST ST. City Of Laurel MAYOR OFC.: 628-8456 PUB. WORKS: 628-4796 WATER OFC.: 628-7431 P.O. Box 10 COURT: 628-1964 Laurel, Montana 59044 FAX 628-2241 Memorandum for State Firefighter's Memorial Park LURA Grants To; Matt Lurker, CAO From; Kurt Markegard Office of the Public Works Director Matt, I have finished my review of the grants that LURA had approved for the State Firefighter's Memorial Park last year. A total of four grants were applied for and approved by the LURA members in 2017 for the Firefighter's Memorial Park. Two grants are for fagade improvements and two grants were for technical assistance. The fagade grants can be used for hardscape, landscaping, and for signage. One fagade grant for the Memorial Park was for landscaping and has received funds from the TIFD. The other fagade grant is for a sign that has been installed in the park but has not received any TIFD funds to date. The two technical assistance grants approved are for help designing the sign and development plans for the park. All four grants approved by LURA meet the qualification for funding but did not proceed through the approval process in a timely manner. In order to receive any grant or combination of grants that exceed $5,000.00, the City Council must approve the grants prior to awarding any funds in excess of this limit. I was asked by the Mayor to get all the documentation put together and submit any grant that exceeds the $5,000.00 for City Council approval. The grants that will need City Council approval areas follows; 1. Fagade Grant for metal and granite sign approved by LURA on August 17th, 2017. 2. Technical Assistance Grant for development plans with River Ridge Landscaping approved by LURA on December 18th, 2017. 3. Technical Assistance Grant for design work for sign approved by LURA on December 18th, 2017. The Memorial Park had also applied for a fagade grant for landscaping in 2017 and was approved for $5,000-00 from LURA. The landscaping was the first completed project and the City reimbursed the project $3,967.35. This was half ofthe cost ofthe landscaping improvements and did not need the full $5,000.00 as approved by LURA Both the Technical Assistance and Fa�ade Grants Programs mention that "Should a project receive a cumulative total of $5,000.00 or more from any combination of LURA grant programs, the gr8n1(S) that put the project overthi3thre6hVldrnu3tb85ubrnbtedtu1hgCitvCVuncil6or approval. | would like toforward the grants that need additional approve tothe City Council for their consideration inthe very near future. | have informed the LURA members that inthe future that their recommendation for all grants O that exceed If you need any additional information please let me Kurt Markegard LAUREL URBAN RENEWAL AGENCY (LURA) Teelmical Assistance Project Application Date �O "% -! Name, ofApplicant �ylD�tli-1-y,� �r'ar��tJo2� Mailing Address 3'0 3 S o/c) � ti 1, � «, / 0 '^� �a �� [, t` �� S ° q i Telephones) go / v 9 a yoo - v` %o- ysS3 e y-1 l03 gSa6 s C�jl Proposed project site ---20 / G 16%i l- Y �?s r Business (es) operating at this address ^lD�✓r�t/�2 5 i,Tz �'lr"/ii1��iA� Type of project:, c�Favade (eligible for up to 30 hours of technical assistance) Other (eligible for up to 50 hours of technical assistance) Please describe the proposed project TFgk rr - %n�a �- i D`�o�✓fava iN'hat type of Technical Assistance are you rcqucstinn 9 Please explain. ��A`i�rtl� o� �cr� ti' n �t.si4rvs ,dv� F ,uw•d . 2 �/Grs� How will this project support the goals of LURA.'s and Laurel City Council> ffs c. WeLp l.V (�r`��rir-WC -7UE 4-*IUb i,D 0/1.1- 7714 r/ %aR�� •�%� tvlH� PjM4 n h rI.,764�v %%a -F r wl.,. L.427 ' ieGST .'u�T°7T 1 Pv out �oonvn un/ ' R What is your time frame for completion of Technical Assistance? ,TUNE` V0 17 J-ve abl$ Are you currently working with a design firm? NO /v a1 1 GZ G✓ur��� S YES �_ (Please specify) (If necessary, use additional pages and attach to application) — - iw,;5�3 �) Ap licant(s) Signature(s) Property Owner(s) Signature(s) For Ogee Use Only Date reef-ived Date approved Assigned to 08/20/2010 -�D s % 42, 400 MINUTES U/� ��� / 6 0 1) _� � Laurel Urban Renewal Agency (LURA) / AUGUST 22ND, 2017, LAUREL LIBRARY CONFERENCE ROOM Meeting was called toorder byJudy Goldsby. RnUcaiV/Viendance: Quorum nfvoting members present: Mardie Spalinger, Don Smarsh, Daniel Klein and Dean Rankin. Advisory board members: Janice Lehman and Steve Solberg. City Staff: Heidi Jensen and Noel Eaton' City Council: Rick Herr. BeaMonth RC&D: Sue Taylor introductions: Ken Olson Approval of Minutes from Previous Meeting: Dan made the motion and Dean seconded. old Business: a. Noel gave an update ofSE4th &SID 118 progress. b' Facade Improvement Grant for the Firemen's Memorial Park. Dan made the motion and Don seconded. c. South Montana Ave. paving update. New Business: a'' Technical Assistance Grants for A Haus Realty and Mountain Mudd were approved by Don and seconded byMardie. b The Facade Assistance Grants �rTom Mack� MI Studios for ' clarification of scope of work for each individual applicant. Dan made the motion and Mordie seconded. c. Trading Post/King Coin Technical Grants and internal work of 80 hours for each building. Dean made the motion and Dan seconded it. Dan made the motion and Dean seconded OL a' City Administration: Water Intake update. . b. City Planner: Riverside Park and Round About updates Adding a TlFT page tothe City c. City Treasurer: None. update. --- Public Comment on Non Agenda Topics: None Next Meeting: September 18th,2O17at11:OOat the Laurel Library. \ \ Adjournment: Mardie made the motion and Dan seconded. LAUREL URBAN RENEWAL AGENCY (LURA) Fagade Improvement Project Application (For Office Use Only Project Location Address of Property to be improved:?— Assessor Parcel Number(s): Can be found at http:/www.co.yellpwstone.mt.us/gis/ Name of Business(es) in Project: aA/L,� Building Frontage Measurement ofProject Applicant Information Name:f/Ji°li Mailing Address: - - City: 5tate:�%%ice Phone: WEZFAU Email: Do you own, rent or lease the subject property? i Businesses or Services Offered o¢.Site: Description of Proposed Impro lents: �- e/% i`1�[✓P I /e`A/A �E 74CaV//I.�-�i�. Mi el Please identify ways in which this project supports the Laurel Urban Renewal Plan/Tax Increment District mission (information available at City Hall): Submittals: Application must include the following materials, if applicable, for consideration by the Fagade Incentive Grant Committee. Applications lacking sufficient materials to describe the project will not be reviewed. a) current photo(s) of the proposed project site b) rendering or sketch of proposed improvements c) architectural plans, including dimensions/measurements d) color and material samples for paint, awning, signs, etc. e) sign plans f) awing design g) historical significance designation C�/li✓i%i= iJ.Vp �S�.FG. cci-'C.,rJ Estimated Costs and Timing: Please provide copies of vendor bids/estimates or other documentation of cost estimates for all proposed work fagade work - Applications lacking sufficient cost estimates will not be reviewed. a) Water clean exterior $ b) Exterior prep and paint $ c) Window replacement/repair $ d) boor replacement/Entry Foyer Repairs $ e) Exterior Lighting $ f) Fagade restoration/rehabilitation $ g) ArchitecturaUDesign Fees $ h) Landscape/hardscape Improvements $ i) Building Permit $ j) Other Proposed Improvements (specify) $ Subtotal $ k) Signage $ dG� 1) Awnings $ Subtotal TO'T'AL ESTIMATED COST Estimated Days/Months for Completion -17irzielU es s SIGNATURES: Signed:Signed 6J Property Owner(s) Signaturc(s) Applicant(s) Signatures) Checklist: Please review the checklist below to ensure all information/materials have been prepared for submission with this application. Applicants are advised to submit a complete application and all supporting materials per the instructions in this packet; the committee will not review incomplete applications. Project location (page 5) Assessor parcel number (page 5) Building frontage measurement (page 5) Applicant information (page 5) Listing of businesses or services offered on site (page 5) Description of proposed improvements (page 5) Identification of project's support of the Urban Renewal Plan and/or Tax Increment District mission (page 5) Current photo of project site (page 6) Rendering or sketch of proposed improvements (page 6) Architectural plans — elevation drawing, dimensions, measurements, etc. (page 6) Color and material samples — as applies (page 6) Sign/Awning design drawings and/or plans — as applies (page 6) Historical significance designation — as applies (page 6) Documentation of cost estimates — copies of vendor bids, estimates, etc. (page 6) Signature of Property Owner (page 7) Signature of Applicant (page 7) Amount Approved: A Date Approved: C Z�08/20/2010 7 -auosal January ^, 2018 Laurel Volunteer Fireman Committee Laurel, NIT Attn: Laurel Volunteer Fireman Committee Project: Montana State Firelighters Memorial, Laurel, NIT i`,fontana Ironworks ('N4TI) is pleased to present this proposal for the fabrication and installation of two decorative iron shields to hold granite slabs at the Montana State Firefighters Memorial to be located in Laurel, AIT. Our proposal includes the labor, materials, equipment and tools to complete the fabrication and installation as detailed below. We have based our proposal on the communications with the Laurel Volunteer Fireman Committee. Our proposal includes: - Fabrication and installation of decorative iron shields a Our pricing is based on the details provided as ~yell as the sketch shown on Fig. 1 included in this proposal. c Two shields constructed to house the granite pieces to forth the backdrop of the memorial. .Pricing to complete this work as detailed above is: 515,000.00 clarifications: We are anticipating this project to be complete by April 15, 2018 Granite slabs to be provided by others. Thank you for the opportunity to work with you on this project. Respectfully 'A,1 DVllon Robertus _ Montana Ironwork Inc. Enclosed: Fig.1 800 896 9553 406 404 1569 Acceptance Lana_ State_1'Irefi.ghters`,Th-morial -el Volunteer Fireinan Committee D1:S16-1\ITS 0.1 -*Ai;. WORili1:S 249 Moore Lane • Billings. MT 59101 1-406-245-3702 -1-000-777-3702 ° Fax: 406-245-66`19 Scici T� ___ UaU� F hr)l * Street _... - iia'tt [' to U.0 erected ill r N� nF it tn• or 85 gran trooraomer els possible, , frtot UrI'rantcll 4t"arf< of --ase, Marker It is expressly agreed that this order is not subject to countermand by the purchaser. Also. that the same has been read by us and that the spelling of the inscription and the arrangement, as shown above, is understood and accepted as correct. And it is further agreed that the title of said property shall remain in the said Brookstone Monument Co. until fully paid tot, and in case of default of making payment due under this contract, said Brookstone Monument Co. may go upon the tot where said property is located and remove same and I (or we) hereby waive the right to any damage caused by reason of going upon said lot and the removal of said property. Brookstone Monument Company reserves the right to use this headstone as advertisement solely for their own sales purposes. The price stated in this contract does not include the cost of any lettering that may be done after the monument is Prar_ted in the cemetery. I, we or either of us, promise to pay to the order of Brookstone Monument Co. _ -- ----.— --- DOLLARS Value received, without discount or offset. waiving our rights to all exemption allowed by law. Payable as follows With interest at the rate of eighteen percent per annum from maturity until paid. The makers and endorsers hereby waive presentment, demand, protest and notice thereof and agree to pay a reasonable attorney's fee and all court costs, in the case of suit of this note. Witness ---.-_..a .......... ...... Signed Purchaser Laurel Urban Renewal Agency (LURA) OCTOBER 16TH, 2017, LAUREL LIBRARY CONFERENCE ROO1 Meeting was called to order by Judy Goldsby. Roll call/Attendance: Quorum of voting members present: Mardie Spalinger, Judy Goldsby, Daniel Klein and Dean Rankin. Advisory board members: Janice Lehman and Steve Solbergl. City Staff: Noel Eaton and Heidi Jensen. City Council: Rick Herr. Beartooth RC&D: Sue Taylor Introductions: Ken Olson and Ken Gomer Approval of Minutes from Previous Meeting: Dan made the motion and Dean seconded it. Old Business: a. Noel reported that the striping project onSE4th W118 is complete. b Noel gave anupdate regarding the paving project on So. Montana. c The Meling Technical Grant (Gene's Pharmacy) was already approved via an email vote. d. Noel gave an update regarding the new sign at the high school. Mardie made a motion and Dean seconded tnsend $12,5OV.00tnthe City Council for approval. New Business: a. Ken Olson and Noel gave updates onthe Fireman's Park Facade Grant for landscaping and hardscaping with Dan making the motion and Mardie seconding it to approve for $5,000.00. a. City Administration: Alot ofnew city employees due toretirements. k City Planner: Affordable housing projects. c City Treasurer: None. u. BeedoothRCQdJ: Sue Taylor and Ken Gomer gave updates onthe sports complex, the feasibility study and the Riverside Park buildings. Sue also reported on the Ripple Effects Mapping from the Montana Design Team. Public Comment onNon Agenda Topics: None Next Meeting: November 20th, 2017 at 11:00 at the Laurel Library. Adjournment: Judy Goldsby Fagade Improvement Project Application (For Office Use Only Address of Property to be improved: -,-)IS \A). Assessor Parcel Number(s): *?---)C0Cci t Can be found at http:/wmv.co.yellowstone.rrit.us/gisi Name of Business(es) in Project: t-1 On Ck (I Building Frontage Measurement of Project 200 -Ft- J Applicant Information Name: t,�A ) n tafy Mailing Address: RD C'-- Lftull I City. State: am*=- Email: Do you own, rent or lease the subject property? 'ftvv6nPecPQ nr.qPrvir-Pv (Iffprprl nn .19 P_• othll'-t /VGI IrVIC-41,I)CYArl- dip:_ Description of Proposed Improvements: Please identify ways in which this project supports the Laurel Urban Renewal Plan/Tax Increment District mission (information available at City Hall): Application must include the following materials, if applicable, for consideration by the Faq,ade Incentive Grant Committee. Applications lacking sufficient materials to describe the project will not be reviewed. a) current photo(s) of the proposed project site b) rendering or sketch of proposed improvements c) architectural plans, including dimensions/measurements d) color and material samples for paint, awning, signs� etc. e) sign plans f) awing design g) historical significance designation Estimated Costs and Timing: Please provide copies of vendor bids/estimates or other documentation of cost estimates for all proposed work facade work. Applications lacking sufficient cost estimates will not be reviewed. a) Water clean exterior $ b) Exterior prep and paint $ c) Window replacement/repair $ d) Door replacement/Entry Foyer Repairs $ c) Exterior Lighting $ '01,600 f) F-agade restoration/rehabilitation $ g) Architectural/Design Fees $ h) Landscape/hardscape Improvements $!v 1 Vis' OUC) i) Building Permit $ j) Other Proposed improvements (specify) Subtotal $ k-) Signage $ 1) Awnings $ 51, Claimant MT STATEFTRRFTGHTERS MEMORIAL Addvess FQ BOX i195 LAUREL MT 59044 Date TnVoj.Ce/po g Description -------- -------- ------- 1111-1/17 110558 NT ST MI-M,-,E;rRS CITY OF LAUREL P.OBox 10 LAUREL, [SUN-JANA 59084 Total; Amount Fund Org Acct. Obj Proj ---------- ,, 967.35 2310 4118!5U 700 Vendor /C'aiman t I certify that the dMUUnL of chis Claim is lust and wholly Siqnatiirp No other signature required if invoice/documentation 3,967.35 Page: 1 Claim K05817 Vendor 9: 999999 Check it vlW Period: 11/17 11/26/17 08:27:35 I By: V bl\ Dept Alutl ri Zed Signature I Merchandise or Services Received Claim Ready for I Plynent. . Gated Dept. Authorized Signature X MIM I ............ . CrTY'IIALL PURCHASE ORDER MAIBER PUB WORKS: 628-4796 WATER OFC- 628-74s1 CC)t,RT- 628.IV-,4 P.O. BOX 10 PAX 6242241 Laurel. IMT 59044 DATF,.-- H - (14 ao RAND:-Fncact-p c->rc/"-h-i4>-- DEIM LAJ-P-A - Plounn:�-� MOICENO: I TOUA=- N- I FUUY nrUj-1 L—�Ty- - I COST BU0GErAWACC0UKTNIJM8En mi '� 4�� yobLat\drs o - imp I c� -3f 5 2- c) 46554 on a lurNbm WlagmM DATF,.-- H - (14 ao RAND:-Fncact-p c->rc/"-h-i4>-- DEIM LAJ-P-A - Plounn:�-� MOICENO: I TOUA=- N- I FUUY nrUj-1 L—�Ty- - I COST BU0GErAWACC0UKTNIJM8En mi '� 4�� yobLat\drs o - imp I c� -3f 5 2- c) SR Landscaping, Inc. 1318 Pennsylvania Ave. Laurel, IVIT 59044 To: Montana Slat-, Firemnas Memorial Par,, �Ma W, UM(19 b C Date 10121111 Phone # 4068552875 Amount Due Amount Enc. $1,306.00 Date Transaction Amount Balance -c forward B 0.00 0711-10-017 �'la iocale / Change sprinkler timer. install sprinkler system in east and north 1,306,00 1,306.00 blvds, pull wirt to drip valve and hook to timer- replacing batter;, operd(Cd timer on valve. PARTS; timer and heads derinted by Midland Implement We. - Billing. Pipe puller donated by Midway Rentals. Pipe, fittings, wim, 3 RBDVIOO valves, 10"rad valve box; $260.00, wczthcrproof enclosure for timer SM600. 1 AABGR-, 2mcnX 16hr--;@, 5110.001hr S1760X0 donate IP, 5880.0 CURRENT 1-30 DAYS PAST 31-60 DAYS PAST 61-90 DAYS PAST OVER 9aDAYSAmount Due DUE DUE DUE PAST DUE 1,306.00 0.00 0.00 0.00 0.00 51,306.00 BILL TO.- Montana Fire FIghters Memorial 3223 River Road Laurel, MT 59044 Acrount',' Salesperson PurchEse, Order V contmc�lt 9 17114 02 It --m ID De-acription 00072,031-000 materials: 900020-000 Labor and Equ;pment 14s IW � N V C14 d, C E: 92812017 1 171997-0001 PROJECT: iftntana Fire FIghtem. fAemorial 3223 River Road I aural, MT 590,V� Terms Due Date Due Upon Receipt Total 2,960.00 3,669.70 SUG"TaTAL This Involco: 6,629.70 info@dverridgelandscapexom TOTALANIOUNIT DUE THIS INVOICE:$0,6 - RHO pla=mpsyl On: 3223 Mver Road I. urel, MT 59GAK FiVER Py1DGf= ph: (406) 628-7317 1: [,.andscape Cep fax. (4%) 794-0.34,111 BILL TO.- Montana Fire FIghters Memorial 3223 River Road Laurel, MT 59044 Acrount',' Salesperson PurchEse, Order V contmc�lt 9 17114 02 It --m ID De-acription 00072,031-000 materials: 900020-000 Labor and Equ;pment 14s IW � N V C14 d, C E: 92812017 1 171997-0001 PROJECT: iftntana Fire FIghtem. fAemorial 3223 River Road I aural, MT 590,V� Terms Due Date Due Upon Receipt Total 2,960.00 3,669.70 SUG"TaTAL This Involco: 6,629.70 info@dverridgelandscapexom TOTALANIOUNIT DUE THIS INVOICE:$0,6 - RHO pla=mpsyl MINUTES Laurel Urban Renewal Agency (LURA) DECEMBER 18TH, 2017, LAUREL LIBRARY CONFERENCE ROOM Meeting was called hmorder byJudy Go|dsby.Roll ca/KAttendonce/Quorum ufvoting members preoent' MardieSpa|inga�Judy Go/dmbxDaniel Klein and Don Smamah. City Staff: Noel Eaton. City Council: Ri--~~Mer: Chamber ufCommmerce:Marcia Hafnec8ea�oothR[�D:Sue Tay|ucBig Sky EDA: Dianne Lehmnand '''omn Mac|emm,n.Attendee's: Ken Olson. Introductions: Ray Ezell who is new to the Laurel City Planning Dept. Approval ofMinutes from Previous Meeting: Dan made the motion and wandieseconded it. Old Business: a. Noel reported the City Council denied LURA's request to give $12,500.00 to the High School for anew sign, u. Noel gave an update regarding the paving project on So. Montana, and reported that the comer uf5E4th and So. Washington projects are complete. New Business: a. The Auto Connection Facade Grant was motioned byDan and seconded byMandie. b. Mountain Mudd Facade Grant was motioned byMa,dimand seconded byDon. c. The Harmony Facade Grant was motioned byDan and seconded byDon. d. Fireman's Park & River Ridge Landscaping Technical Assistance Grant was motioned byDan and seconded hyMamdie. [ Fireman's Park &Inon Workers Technical Assistance Grant was motioned by Ma,6ie and seconded byDon. a City Administration: Nona. b. City Planner, See Above. c City Treasurer: None. d. Big Shy EDA: Dianne gave an updated report on the Sports Facilities Feasibility Study. e. BeadoothRC&D:Sue Taylor also shared information regarding LARK. Public Comment onNon Agenda Topics: Ken Olson commented on the nice looking projects in the TIF district on both sides of town coming into Laurel as well as the new interchange and the possibilities that It could bring. Sue Taylor suggested apaid part time staff person for LURA. Next Meeting: January J5th,2018at11/O0atthe City Hall Conference Chambers. Adjournment: Dan and Don. Date t 1120,12017 NamofApplicant Ivlont-, n a State Fire fi�hters Memorial Maifing Address P.O. Box 1195 Laurel Montana, 59044 Telephon*) 406-860-8138 proposed pwjed site TO ontana State Firefighter Memorial, Corner oF,W 1st and 2Nd Ave, Business (es) operating at this address Laurel Safety Complex Type of project: Faqade (eligible for up to 30 hours of technical assistance) x Other (eligible for up to 50 hours of technical assistance) Please describe the pioposed project We need design work for the Memorial. This includes landscape design and the park, layout. It also includes attending planning What type of Technied Assistance are you requesting? Please explain. We need the over all park design which includes lay out and construction drawing. How will this project support the goals of LUWs and Laurel City Council> This parr is a great addition to the Laurel community. Not only wdl it help beautify the area but, is will also attract visitors to the Laurel area that will spend money in our local businesses. This park will serve as a sense of pride for the Community. What is your time frame for completion of echnical Assistance? We project that we should be done with this assistance sometime in the f"ffl of 2018. The assistance will 1.)e a on going process during the fall of 2017 and into 2018. Are you currently world4g; with a design firm? NO YES x (pleaw spwif5r) River Ridge Landscape Co. 3223 ;[diver Road Laurel, Mt. 59044 (If necessary, use additional pages and attach to application) rd Applicaut(s) Signaftre(s) Propmty Owner(s) Si�,eo o ONi 1 , O� , RIVER R1 DG E Landscape Co Technical assistance Grant Proposal For Montana State Firefighters Memorial Purpose: To provide layout and construction drawings for Montana State Firefighters Memorial Located at the corner of W 1ST Street and 2" Ave in Laurel Montana. Technical Assistance Details: 1. Provide guidance to the memorial committee as they plan the memorial. This includes attending planning meetings. 2. Develop an overall concept drawing for the Memorial. 3. Develop Cost estimates of those drawings to build the park. 4. Develop detailed construction drawings for the approved 5. Develop a phased plan for the committee Budget Estimates: 1. Attending planning meetings ........................... No charge 2. Development of overall concept drawings.... 20 hours, $1,600.00 3. Develop Cost Estimates .................................... 8 hours, $ 640.00 4. Develop construction documents ..................15 hours, $1,20-3.00 5. Develop phased plan and Misc....................... 7 hours, $ 350.00 Totals 50 hours $4,000.00 RIVER KI D- GE= Steve Lehenbauer Owner Office: 406-623-7317 Fax: 406-794-0341 3223 River Road Laurel, Montana 59044 sieve@riven-icigelandscape.com