Loading...
HomeMy WebLinkAboutCity/County Planning Board Minutes 05.03.2018MINUTES LAUREL—YELLOWSTONE CITY -COUNTY PLANNING BOARD May 3, 2018 10:00 am Council Chambers Members present: Judy Goldsby, County Rep. Jon Klasna, County Rep. Jerry Williams, Conservation Corps Rep. Dan Koch, City Rep. Roger Giese, County Rep. Ken Gomer Lee Richardson Others present: Forrest Sanderson, Interim City Planner Kurt Markegard, Public Works Director Richard Herr CALL TO ORDER: The meeting was called to order at 10:00 a.m. by Judy Goldsby. ROLL CALL: Members present were Goldsby, Klasna, Williams, Koch, Richardson, Gomer, Giese APPROVAL OF MINUTES FROM PREVIOUS MEETINGS: A motion was made by Ken Gomer and seconded by Jon Klasna to approve the minutes of the April 5th, 2018 meeting. The motion carried all in favor. New Business: No new business Old Business: Discussion of Growth Management Plan Forrest spoke about Laurel's Growth Management Plan and said that the City would be looking at a very large expense to update the plan. Forrest said that KU doesn't have a formal task order from the City to move forward with work on updating the plan. Forrest told the committee that the City is currently working on the budget and it may be appropriate to let them get a budget prepared and they revisit the growth management plan at a later date. Judy said that it would be acceptable to wait until the City knows what the budget will be before proceeding with a plan update. Discussion of Subdivision Regulations Forrest presented the committee with a copy of subdivision regulations in a different type of format which is different from the City's Subdivision Regulations that he had promised the committee that he would have for this meeting. Forrest spoke that the advantages of this type of "book" format of the subdivision regulations allows developers and staff to review the regulations in a step by step process. 1 Forrest's opinion is that this type of format has its advantages over what the City currently has to offer. Judy asked what the costs would be to change the subdivision regulations over to the booklet type format and Forrest explained the process to do the changes would take about 15 hours to change the format. Forrest also indicated that to rework the current regulations would take about twice the amount of time. Forrest state that this is the Glendive model and would be the fastest way to update the subdivision regulations. Forrest indicated that to complete the phased subdivision development requirement that change in state law will completely scramble the current regulations. Judy asked if we are riding on the coat tails of Glendive efforts to complete new subdivision regulations and the cost would be lower due to KU's work for Glendive. Forrest replied that essentially it cost less on a scale of economy as this was also done for Sidney. Laurel would see some cost savings, yes. Kurt asked Forrest what the process would be if this committee would like to change to the format that is presented, would the County Commissioners have to agree to the format also. Forrest would like to have a conversation with the County Commissioners due to the fact the Yellowstone County also has to work with the City of Billings they would have to agree to do something different with a new process. Judy asked what the process would be to work on the current regulations. Forrest said that a new chapter would have to be created in order to meet the new state mandates. Forrest said that some of the changes are easier to complete but the phased subdivisions is a new issue that will completely scramble the codification of the current regulations. Forrest said the City could look at just not allowing phased subdivisions in the future but developers would have less options on completing new subdivisions. Developers would have to build subdivisions with all lots at one time. They could not do 10 or 15 lots at a time per year. Phased subdivisions have its advantages and Forrest said that you cannot have phased development without starting from scratch every time without the phased subdivisions process in place as that is illegal now. Ken stated that he like the phased development approach to subdivision development and he like the presented format over what the city currently has in place. Ken feels that there may be loopholes in the current regulations and would support the change to a new format and likes having the ability to hand a developer the booklet type of regulations and tell them to read the booklet. Forrest follow up this discussion that the new format would also have all the documents and applications that would be needed in the appendixes. Judy said that the City should update the regulations as mandated and discuss this further. Jon asked if we adopted the new format what would happen to the old regulations and Forrest said it would replace all the current regulations and scrape the old regulations. Lee said that Forrest should make the decision to move to the new format as he is the expert and Forrest stated that that would not be his decision to make. Kurt asked if the state law has already changed why we cannot just follow those laws. Forrest stated that you have to follow your current regulations and must adopt the legislative changes. The City must follow the regulations and state law and having regulations that do not comply with state law puts the city in legal limbo. Jon asked if Forrest has any indication of what is going to be coming up in the next legislative session so that we could get on top of it early. Forrest said that it is too early to tell but land use issues are not on the legislative's priority as they are working on their budgets. Jerry likes the idea of having a standard set of rules for everyone whether you are either in the County or in the City. Having the same requirements would make it simpler. Kurt asked Forrest in his opinion what format would help new planners get up to speed with their jobs, the current regulations or the type that Forrest has presented. Forrest said that a new format would be 2 the fastest. Forrest said that we should get the City Council and County Commissioner's opinion on the proposed format for updating the subdivision regulations. Judy asked for a motion to proceed working towards the proposed City of Glendive's model of subdivision regulations. Dan moved and Roger seconded the motion to move forward and all were in favor. Forrest said he would make contact with the County Commissioners and get their by in before we proceed to far down the road without their by input. MISCELLANEOUS: Forrest said that he doesn't think he will have anything for the June's planning board meeting and thinks that the June meeting could be canceled but we must meet in July. The committee discussed the July meeting date due to the Fourth of July celebrations. Forrest is available on the 19th of July but not on the 121h of July. Judy said that she would call the meeting for the 191h of July. The next meeting will take place July 19th, 2018. PUBLIC COMMENT ON NON -AGENDA TOPICS: None ADJOURNMENT: A motion to adjourn was made by Dan and seconded by Jon to adjourn. The motion passed. The meeting was adjourned at 11:30am. Respectfully submitted, Kurt Markegard, Public Works Director 3