HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.07.2008MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 7, 200$ 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT
Chairman Mark Mace
Gay Easton
Doug Poehls
Mayor Ken Olson
OTHERS PRESENT:
Cathy Gabrian
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to order.
There was no public in attendance.
The minutes of the September 16, 2008 meeting were presented and approved via motion by
Doug, seconded by Gay, and passed unanimously.
September claims totaling $374,836.53 were reviewed. Motion by Doug, seconded by Gay,
to recommend approval of the claims by the council. Motion passed unanimously.
The following purchase requisitions were reviewed and approved:
WATER FUND
6" fire service meter $ 4,503.89
Fire hydrant (replace broken hydrant at E. 6th & Washington) 1,796.95
The Comp/OT reports were reviewed for PPE 09/21/08.
The Payroll Registers for PPE 09/21/08 totaling $139,153.47 and retroactive pay raise for
Police Unian for 10/03/08 totaling $13,521.54 were reviewed by the committee. Motion by
Doug, seconded by Gay, to recommend council approval of the payroll registers. Mohan
passed unanimously.
Clerlc/Treasurer's Comments:
Budget correction: Cathy explained Mary found a typo error in a line item in the budget. It
was corrected prior to the final printing of the budget books.
Mayor's Comments:
TIFD update: Mayor Olson stated the TIFD update is going as planned and the ordinance is
on the agenda for public hearing tonight. After final passage, the council needs to decide
what scope of authority the board will have and how they want them to proceed. The Mayor
stated the city's share of $175,000.00, is lower than what was expected. Mary has requested
an itemized statement to find the discrepancy. She will be in contact with Dan Bucks at the
League of Cities and Towns meeting this week, regarding the issue.
Mayor Olson said Narm Klein will be working with Mary in preparing for the annual audit,
quarterly reporting and reviewing the figures for the TIFD district.
Purchase and Procurement Polic :Mayor Olson stated Sam has prepared language to allow
far more flexibility in our purchasing policy while still keeping safeguards in place.
Budget/Finance Committee
October 7, 200$
Page 2
Chief Administrative Officer Comments:
Impact Fees Feasibility_ Study update: No update on this issue.
Storm Water Project & S. 1St Ave. overlay update: Mayor Olson said there will be a report to
council at the next workshop.
West Main Sidewalk S1D & overla :Mayor Olson said there was a meeting with the DOT
and there are a couple of items they need clarification on; standards of curb and gutters and
easement issue to the city shop. There was discussion on access to the city shop and the
affects to surrounding businesses. Mayor Olson said we will go forward with the project and
address access issues at a later time, if needed.
Wastewater Plant U rade reliminar en ineerin re ort: Mayor Olson said there are new
standards coming dawn in wastewater treatment. The question is whether we go forward
with the way we treat now or make changes now so we will be in compliance with new
standards in the next couple of years.
Doug questioned whether we can be grandfathered in. It was felt that if new standards axe
issued, we will be given a time frame in which to comply.
Mayor Olson said he received a call from a woman at the DEQ regarding the old landfill by
our head gate, near the river. This landfill has not been used fox 50 years but there are issues
with it. The process will involve mitigation by land or bank stabilization. The Mayor said he
got the impression it is a superfund issue but not a big major compliance issue. We maybe
able to apply for a grant for assistance.
Gay said another group from the Corp of Engineers has also identified a problem with it, by
sight, from the river. We need to do whatever it takes to clear it up.
Other -None
The next regular Budget/Finance meeting will be Tuesday, October 21st at 5:30 p.m.
The meeting adjourned at 6:00 p.m.
Respectfully Submitted,
r
Cathy abrian
Deputy Clerk