HomeMy WebLinkAboutResolution No. R18-39RESOLUTION NO. R18-39
A RESOLUTION OF THE CITY COUNCIL ACCEPTING A GRANT
FROM THE BILLINGS BREAKFAST EXCHANGE CLUB FOR AMBULANCE
SUPPLIES AND EQUIPMENT FOR THE LAUREL
VOLUNTEER AMBULANCE SERVICE.
WHEREAS, the City of Laurel, by and through the Laurel Volunteer Ambulance Service,
applied for a grant from the Billings Breakfast Exchange Club for funds to be used for purchase
of Ambulance supplies and equipment; and
WHEREAS, the Billings Breakfast Exchange Club awarded the City of Laurel, by and
through the Laurel Volunteer Ambulance Service, a grant in the amount of $6500 for the
purposes detailed in the grant application that was submitted by the ambulance staff; and
WHEREAS, it is in the best interest of the City and the Laurel Volunteer Ambulance
Service to accept the $6500 grant, and by accepting the grant, the City is obligated to comply
with the terms, conditions, and purposes of the grant that are attached hereto and incorporated
herein; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laurel,
Montana, that the City of Laurel hereby accepts the Billings Breakfast Exchange Club Grant for
the purposes expressed in the Grant Application and Approval Letter, pursuant to the Terms and
Conditions attached hereto and incorporated herein. The Mayor or CAO are authorized to
execute any documents necessary to accept and expend the funds on behalf of the Laurel
Volunteer Ambulance Service.
Herr
2018.
Introduced at a regular meeting of the City Council on July 17, 2018, by Council Member
PASSED and APPROVED by the City Council of the City of Laurel this 17th day of July,
APPROVED by the Mayor this 17th day of July, 2018.
CITY OF LAUREL
Thomas C. Nelson, Mayor
ATTEST:
Bethany Langve, Cerk- e sure
APPROVED AS TO FORM:
9"...
Sam Paint r, Civil qty Attorney
R18-39 Accept Billings Breakfast Exchange Club Grant for Laurel Volunteer Ambulance Service
..__ _ r1, . ,., a - s .r�",i'a-r!: Ie.i,!,.• r ., - . • • � •� .'c�I`lt + - _r�7T7�:�� : a. •ttn� • , ..=1(.Y.T;I:.r. � � n_.C,TT.'fl� o - in ate. t . � :. ; c ,:n�..1T4���i•....
BREAKFAST EXCHANGE CLUB OF BILLINGS US BANK 014177
GENERAL ACCOUNT 93-38-929
PO BOX 2224
BILLINGS, MT 59103-2224 5/19/2018
PAY TO THE
ORDER OF Laurel Fire & EMS **6,500.00
Six Thousand Five Hundred and
DOLLARS
Laurel Fire & EMS
215 West 1 st St.
Laurel, MT 59044
MEMO
2017-2018 Grant
11'0I4179II' i:092900383s: L500 I t t L_
BREAKFAST EXCHANGE CLUB OF BILLINGS
Laurel Fire & EMS
Date Type Reference Original Amt. Balance Due
5/19/2018 Bill 2017-2018 Grant 6.500.00 6,500.00
5/19!2018
Discount
Check Amount
014177
Payment
6.500.00
6.500.00
New General Account 2017-20'18 Grant 6.500.00
01
Billings Breakfast Exchange Club
POBOX 2Z24
Billings, MT 59103
June 5,Zm8
From: Kevin Davis, Grants Committee Co -Chair
To: Wendy Wong, Laurel Volunteer EMS
Congratulations! Enclosed is a check in the amount of $6500 for your department's needs as outlined and
detailed inyour recent Grant Application. Thank you for applying and | hope our grant helps serve the EMS needs
ofyour department aswell asthe citizens nfthe Laurel Community.
Please extend our thanks to the entire department for everyone's duty and volunteer service to the community.
Best R�gards,
Kevin Davis
Brent Peters
From: Sam Painter - Thompson Painter Lav <sam@thompsonpainterlaw.com%
Sent: Wednesday, January 31, 2018 4:20 PM
To: City Clerk; City Mayor
Cc: Brent Peters
Subject: RE: Grant for the Fire Department
It would be up to the Grantor (Breakfast Club) to determine if the City (Fire Department) fits the criteria or the grant
purposes. The IRS considers cities similar to 501c3 entities and consequently donations to local governments are tax
deductible similar to 501c3 entities.
As I understand the process the city has used, the fire department staff would prepare the grant and the Mayor would
sign off on behalf of the City. If the grant is funded, the City would accept the donation through the City Council (over
$5000) or Mayor if under $5000. If a contract must be signed to accept the grant and conditions of the grant, the best
practice would be to accept through the City Council..
SGWw S. 0'4f&r
Sam S. Painter
Thompson Painter Law P.C.
Professional Center @ 32"'
176 South 32"u Street West, Suite 4
Billings, MT 59102-6867
Telephone: (406) 294-4230
Facsimile: (40G) 294-4235
From: City Clerk [mailto:cityclerk@laurel.mt.gov]
Sent: Wednesday, January 31, 2018 3:38 PM
To: Sam Painter (sam@thompsonpainterlaw.com); City Mayor
Cc: Brent Peters
Subject: Grant for the Fire Department
Sam and Mayor,
Attached is a grant that the Fire Department would like to apply for. I have reviewed the grant and my only concern is
that the City of Laurel is not a 501 (C) 3.
M=6166=-
Bethany Keeler
Clerk/Treasurer
City of Laurel, Montana
(406) 628-7431 ext 2
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��~l�~����s ������f����������K���e Club Grant Application
Billings Breakfast - -_ ~� " °
~O^ Box 2224 i Billings, MT 59 103
What isBillings Breakfast Exchange Club?
Exchange is an all -volunteer, national service organization for rnan and women who want to serve their
ounnnouoiiy. develop leadership skills and enjoy new friendships. The fins( dub in Billings began in 1954 and
made its mark selling beer at hnnseoaces and developing the Par 3 Golf Course. From those beginnings, the
Breakfast Exchange Club was established on April 1, 1967. The Club raises its proceeds by selling beer and
wine throughout the MetraPark Arena buildings and grounds. This allows the Club., through good sales and no
labor cost, to raise thousands of dollars for nonprofits in Billings and the surrounding areas that fit our mission of
the prevention of child abuse, and the support of Youth Programs, Americanism and Community Service.
What isthe Club looking for inagrant applicant?
|tioimportant that grant app|ioa�onn�onnlocal 501(c)(3)nonproOturAanizaUfit
Service o[Exchange, which are Youth Programs, Americanism and Community Service.
Through Youth Programs, Exchange has sponsored an impressive selection of activities designed to benefit and
encourage our community's youth. College scholarships, montoring and guidance, and service recognition are
just ofew nfthe ways that Exchange supports our youth.
The Americanism Programs of Service promotes pride in our country, appreciation for the freedoms granted to
American citizens and gratitude to the men and women who serve/have served in the Armed Forces.
Community Ben/ice Program of Service a||Vwm the club toidentify opportunities within the community and Offer
assistance to fill gaps of service. Community service is the lifeline of Exchange and the dub devotes countless
hours and dollars toeerve our neighbors every year.
Herm are a few other guidelines of what we're looking for in applications:
m The number oflives impacted hyagrant
m Lack ofduplication with other programs
° Innovation and creativity
^ Lifetime impact on individuals
w Other sources offunding
~ Local impact
Past Grant Recipients
Big Brothers Big Sisters - Boys & Girls Clubs - Crime Stoppers - Family Support Network - The Family
Tree (National Center for the Prevention of Child Abuse) - Head Start - Montana Rescue Mission &
Homeless Family Shelter - Rainbow Hoise - School District 2 Parenting Education Program - SOAR
(Youth Substance Abuse) - South Central Montana Mental Health Center - Special K Ranch -
Tumbleweed Runaway Program - Yellowstone Treatment Center/Yellowstone Boys & Girls Ranch
Young Families - Youth Dynamics - YMCA Youth Program a YWCA
Brcal,fast 1_7xchance Club I PO Box 2,22., 1 Billings, MIT 591031 www. Brea kfa stExchange C lu b. org
Are there grant applications the Club won't fund?
VVedmnot provide fundofor the following:
• Individual medical orrelated expenses
• Travel for teams, ath|abao, atudenhy, etc.
m Building funds nrendowments
v Specific staff positions
° Dinners, shows, orother events.
When are applications accepted and how much is available to a nonprofit?
The Club funds 0/anis each quarter of the year, Our fiscal year runs July 1 -Juma 30and only one application
from an organization is allowed within each fiscal year. Grants range from S-100 to $7,500 per organization.
Organizations will benotified ifgrant requests are approved bvboth the Community Service Committee and the
Board of Directors. Unsuccessful organizations will not be notified due to time restraints of our VOILintoor-based
organization.
Please type or clearly print the following information. You may use additional paper or reproduce this
form if necessary. Please do not include any supplemental materials (newsletters, brochures, etc.)
other than those requested,
zmmz. a -=
Name of Project/Funding Request:
Address/City/State/Zip:
Contact Person and Title:
Email:
Amount Requested:
Have you received a grant from the Club within the past three years?
0 Yes r.] No
If yes, please list the years and amounts, as well as the projects funded:
Breakfast Exchange Club 1 00 Box 2224 1 Billings, MT 59--o3l ww, ,v.Bree.kfastExl-i�angeClub.oi-o
What is the mission of yo
What will the funds that y(
need?
Breakfast Exchange Club I PO Box zz2r. 1 Billings, NIT 59103 1 ,,vwv,,. Brea kfa stExdian geCl u b. org
Breakfast Exchange Club I PO BOX 22241 Bdlincs, VT 591-03 1 www.BreakfastExchangeCiub.org
Please provide a budget for how grant funds would be used within the overall budget for this project.
Also, please attach a copy of your organization's most recent financials, such as an IRS Form 990 or
organizational budget.
Will the Club be recognized for its contribution to the project? How?
Please attach a copy of your IRS 501(c)(3) letter.
As a reminder, applications are accepted throughout the year and considered on a quarterly basis.
Only successful applicants will be notified by the Breakfast Exchange Club.
Breakfast Exchange Club I PO BOX 22241 Billincs, WIT 59103 1 www.BreakfastExchingeCiub.org